Providence St. Peter Hospital (Olympia, Washington) Records

Transcription

1 Providence St. Peter Hospital (Olympia, Washington) Records Finding Aid CONTENTS Overview of Records... 4 Historical Note... 4 Arrangement... 5 Administrative Information... 5 Box and Folder List... 7 History...7 Local Community...7 Administration...7 Sub-series: General...7 Sub-Series: Governing Board...8 Sub-series: Community Board...8 Sub-series: Administrative Council...10 Sub-Series: Management Team...11 Sub-series: Initiatives...11 Sub-series: Committees...11 Sub-series: Task Forces...12 Sub-series: Planning...13 Sub-series: Accreditation...14 Sub-series: Licensing...15 Personnel...15 Sub-series: Administrators...15 Sub-series: Assistant Administrators...16 Sub-series: Associate Administrators...16 Sub-series: Sisters th Ave SW Seattle, Washington archives@providence.org

2 Sub-series: Employees...16 Sub-series: Nurses...17 Sub-series: Medical Staff...17 Financial...18 Sub-series: Acts of Council...18 Sub-series: Accounting...18 Sub-series: Patient Accounts...20 Sub-series: General Financial Records...20 Legal...20 Common Safe...21 Facility...22 Sub-series: Building Projects...22 Sub-series: Property...23 Sub-series: Plans...23 Reports...24 Departments...24 Sub-series: Department Heads Meetings...24 Sub-series: Individual Departments...25 Sub-series: Auxiliary...26 Sub-series: Foundation...28 Sub-series: Pastoral Care...29 Sub-series: Public Relations / Marketing / Communications...30 Sub-series: Programs and Services...32 School of Nursing...33 Sub-series: Professional...33 Sub-series: Practical...34 Sub-series: Nurse Aide Program...35 Subjects...36 Newsletters...38 Sub-series: Call Bell; Response...38 Sub-series: Call Bell (II) th Ave SW Seattle, Washington archives@providence.org

3 Sub-series: Campus Renewal...39 Sub-series: Clinical Connections...39 Sub-series: Commitment to Excellence...39 Sub-series: Cornerstone...39 Sub-series: Esprit...40 Sub-series: Medical Staff News...40 Sub-series: Nursing Notes...40 Sub-series: PSPH Achievements...40 Sub-series: Shaping Patient Care...40 Sub-series: Southwest Medical Staff News...40 Sub-series: Spectrum...41 Sub-series: Sunshine House Rays...41 Sub-series: The News, Stethescoop...41 Sub-series: Vital Signs...41 Scrapbooks...41 Sub-series: General...41 Sub-series: Auxiliary Scrapbooks...41 Sub-series: Public Relations/Marketing Scrapbooks...42 Sub-series: School of Nursing Scrapbooks...42 Appendix 1: Administrators and Chief Executives Administrators...43 Chief Executives...43 Appendix 2: Oversize items stored separately Accreditation, Citations, Awards, Certificates...44 Posters...44 Blueprints...45 Ephemera th Ave SW Seattle, Washington

4 Providence St. Peter Hospital, Olympia, Washington 4 OVERVIEW OF RECORDS Repository: Providence Archives, Mother Joseph Province, Seattle, Washington Creator: Sisters of Providence, Mother Joseph Province; Providence St. Peter Hospital s major divisions and bodies Record Group Name: Providence St. Peter Hospital, Olympia, Washington Record Group Number: 72 Dates: Scope and Content: The record group documents the history, activities, works and individuals of the local religious community, administration and staff of Providence St. Peter Hospital, Olympia, Washington. The records cover the years from the foundation of the hospital (1887) to the present, the bulk dating from The records contained in this collection were created, received, and collected by the religious community of the Sisters of Providence and by the divisions and entities within and associated with Providence St. Peter Hospital. Additional records will be added to this record group as they are received. Extent: Approximately 54 linear feet HISTORICAL NOTE St. Peter Hospital was founded on June 1, 1887 in Olympia, the capital of Washington Territory. There was such demand for medical assistance in the local timber industry that a small temporary hospital was built to care for patients during construction of the permanent building. The first permanent hospital building was located near the Sisters of Providence St. Amable School (later known as Providence Academy and then St. Michael s School), on land that is currently occupied by the state capital campus. The Sisters drew their patients from nearby logging camps and from the legislators, some of whom boarded at the hospital while the legislature was in session. Notably, the Sisters of Providence introduced an early form of health insurance for their patients with the sale of hospital tickets (billets in French) which once purchased would entitle the purchaser to hospital care in the future. Later, in 1896, this system was replaced by contracts with the owners of logging camps whereby a small amount of money was deducted from the monthly pay of each worker to go toward hospital payments when care was needed. The Hospital Benefit Association was formally created in 1911 by logging company and mill owners in Thurston and Mason Counties. Due to high demand, the hospital building was remodeled in 1889 to double in size. The work continued at the building until 1924, when the new St. Peter Hospital building opened, located at West Sherman Street. The new building was designed by noted Seattle architect John Graham. This building at West Sherman Street still exists today. The original building near the state capital was razed to make way for a grand boulevard to run through the expanded capital campus. In 1919, while planning for a new hospital building, the sisters of St. Peter Hospital opened their school of nursing, a three year program for young women who worked at the hospital during their training. At this time in the history of St. Peter Hospital, the only nurses tending to patients were sisters and student nurses. The hospital continued to expand its services and to acquire new equipment. In 1928, St. Peter Hospital received its accreditation from the American College of Surgeons, at that time the American organization responsible for hospital accreditation. In 1952, the national organization responsible for accreditation became the Joint Commission on Accreditation of Hospitals (JCAH, later JCAHO), which remains the national body for accreditation of hospitals in the United States. During WWII, the School of Nursing gained new importance as a part of the U.S. Cadet Nursing Corps to train nurses for the war effort. Prior to this time, student nurses had occupied living

5 Providence St. Peter Hospital, Olympia, Washington 5 quarters within the hospital; during the war, a separate building was constructed to serve as a Nurses Home. This building was initially leased to St. Peter Hospital by the U.S. government which had financed its construction, but in 1947, the Sisters purchased the building so it could continue to be used as housing for student nurses. Beginning in the 1930s, nursing sisters began to attend Seattle University to earn degrees in nursing as the occupation became professionalized. As time went on, requirements for the formal education of nurses increased. In 1952, the School of Nursing failed to receive accreditation due to new requirements for clinical training and instructor qualifications. Recognizing that it would be difficult under the circumstances to continue the school, in 1953, the Sisters of Providence closed the St. Peter Hospital School of Nursing. In 1954, however, the School of Practical Nursing was opened to give practical nurses the training necessary to assist their professional nurse counterparts. This school closed in 1970 after training many classes of students who went on to become Licenses Practical Nurses (LPNs). Services at the hospital continued to expand. In 1961, the first intensive care unit at the hospital opened. At this time, St. Peter Hospital remained the only hospital in Olympia, creating great patient demand. In 1966, the Sisters of Providence purchased land on Lilly Road near Lacey, Washington in order to build a new hospital that could meet the increasing demand from the community. The new hospital finally opened in December Since 1970, St. Peter Hospital has expanded and renovated in order to meet new demands for healthcare. In 1974, David Bjornson became the first lay administrator of the hospital. Over the years, as at all Sisters of Providence ministries, staff at the hospital has transitioned from sister personnel to lay people. In 1995 the hospital name was changed to Providence St. Peter Hospital as part of the system-wide branding program. Providence St. Peter Hospital is now part of the Southwest Washington Service Area of Providence Health and Services. Sponsorship The sponsorship of the hospital by the Sisters of Providence has changed several times over its history. Upon its foundation in 1887, it was sponsored by the Vicariate of Nisqually ( ), then Sacred Heart Province ( ), and Mother Joseph Province ( ). In 2010, sponsorship of Providence Health & Services, of which Providence St. Peter Hospital is a part, was transferred from the Sisters of Providence to Providence Ministries. For Further Information Stevenson, Shanna. St. Peter Hospital: A Century of Caring; A Commitment to Quality. Olympia: St. Peter Hospital, ARRANGEMENT The record group is divided into 14 series: History, Local Community, Administration, Personnel, Financial, Legal, Common Safe, Facility, Reports, Departments, School of Nursing, Subjects, Newsletters, and Scrapbooks. When necessary, the series have been further divided into subseries. ADMINISTRATIVE INFORMATION Restrictions: Providence Archives is a private repository. Access to some records is at the discretion of the archivist. Preferred Citation: [Title of cited item]. [Series Name]. (72) Providence St. Peter Hospital, Olympia, Washington..

6 Providence St. Peter Hospital, Olympia, Washington 6 Acquisition Information: Accessions received from Providence St. Peter Hospital and others can be found under the following accession numbers: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , a, , , , , , , , , , , , , , , , , , , , , , , , , , , , Related Record Groups and Other Collections: The following record groups also contain information relating to this collection: Sacred Heart Province provincial administration records, sister personal records, Washington Corporation records, and Southwest Washington Service Area records. Other collections are cross referenced within the relevant portions of the collection. In addition to the paper records, Providence Archives holds a photograph collection and artifact collection. Processing Information: Records arranged and described by Loretta Greene, Archivist, Emily Hughes Dominick, Associate Archivist, and Elizabeth Russell, Associate Archivist; completed in Additional records will be added to this record group as they are received. After consultation with the Risk Management department in Providence Health & Services, materials relating to insurance were removed and destroyed as they were duplicates of materials maintained by that or other departments within the system according to the retention schedule and policy. Three audio cassette tapes in the collection were transferred to digital format; original cassette tapes were disposed. Separated materials: Materials related to the Washington State Hospital Association (Board minutes, publications, etc.) were separated and added to a reference collection on this subject.

7 Providence St. Peter Hospital, Olympia, Washington 7 BOX AND FOLDER LIST History This series contains one set of Chronicles from 1887 to1995. The Chronicles are written in French from 1887 to 1930, and 1938 to Excerpted translations from 1887 to 1930 are available. After 1995 the hospital chronicles are included in the Southwest Washington Service Area chronicles. This series also contains information relating to general history of the hospital and of Olympia. Note that scrapbooks containing general history news clippings are shelved separately in the scrapbooks section and are described in the series Scrapbooks. 1 1 Chronicles, Volume 1, Chronicles, Volume 2, Chronicles, Volume 3, Chronicles, Translation, (excerpts) 2 1 General history 2 Foundation request, Sister Anatolie drawing, Olympia, Washington Local Community The Local Community series contains information relating directly to the sisters living at the convent at Providence St. Peter Hospital. The series contains procès verbal (reports of the regular official visitation of the provincial superior, superior general, or their representatives), Acts of Local Council (financial decisions relating to the accounts of the local religious community), and renewal of religious vows. This series is closely related to parts of the Administration series in that the sisters in the local community were integral to the operations of the hospital Procès Verbal (Official Visits), Procès Verbal (Official Visits), Horarium and Directory, , 1972 Administration The Administration series contains records relating to the management and operations of the hospital. The first portion of records date from the era when the Sisters of Providence held management positions and the everyday operations of the institution were managed by the on-site superior with approvals coming from the Provincial Council, General Council, or local Catholic clergy. This series also contains meeting minutes from the Executive Committee (a committee tasked with governing the medical staff), the Community Board, and the Administrative Council. Many aspects of new programs, planning and initiatives are established under the duties of the Administration and will be found in related sub-series. See the Personnel Series for information on individual administrators/superiors. See the Local Community series for information relating to the sisters living at the hospital convent. Sub-series: General 4 1 Mission Statement, Organizational charts, undated, Providence Network Directory for St. Peter Hospital, Hospital policies,

8 Providence St. Peter Hospital, Olympia, Washington 8 5 Disaster Plan, rev Sub-Series: Governing Board 5 1 Corporate Resolutions, , 1953, Meeting Minutes, Meeting Minutes, Reports, 1986 Sub-series: Community Board The Community Board was established on February 17, 1966 by then administrator Sister Marcelle Odile (Claire Gagnon) (4651). According to the bylaws, the board was formed in an effort to provide administration with informed counsel, to improve friendly relations between the hospital and the community, and to assure constant evaluation of hospital care. The board was initially referred to as the Lay Advisory Board but the name was changed to Community Board on April 18, The volunteer board was composed of 18 members when formed, but the number was increased to 23 in The bylaws for the Community Board underwent major changes in 1996 in order to accommodate the newly created Service Area concept; Southwest Washington Service Area became the umbrella entity. At that point, the Community Board represented not just Providence St. Peter Hospital, but also Mother Joseph Care Center and Sound Home Care & Hospice. As part of this new organization of the service areas, the Sisters of Providence Governing Board delegated its responsibilities in the areas of medical staff credentials; quality and safety; and performance evaluation to the local boards. In response to this new delegated status the Community Board formed the Health Services Committee (first meeting held October 17, 1996) to review and make recommendations to the full Community Board in these areas. The delegated status also called for new bylaws to be written. The Community Board sub-series includes minutes from the board meetings as well as committee minutes. There is also information relating to board orientation, board membership as well as files for some individual board members. For the most part, these files were kept by the administration office before being transferred to the archives. All materials from this sub-series are stored on-site at Providence Archives except for materials relating to the committees. 6 1 History 2 Clippings 3 Constitution and Bylaws 4 List of Programs, Motion Register, Conflict of Interest Statement and Policies 7 Retreat, March Educational Retreat, September 24, Retreat, September 22, Annual Dinner, Annual Dinner, Clippings Correspondence, Executive Committee 7 1 Board Members 2 Board Members, Percy Bean 3 Board Members, Lou Beatty 4 Board Members, Paul Beeman 5 Board Members, Stephen Boone

9 Providence St. Peter Hospital, Olympia, Washington 9 6 Board Members, Thomas Ingham 7 Board Members, Eldon Marshall 8 Board Members, George Masten 9 Board Members, Ernest Bud Meyer 10 Board Members, Jeanne Miller 11 Board Members, Richard Panowicz 12 Board Members, Floyd Pugh 13 Board Members, Jan Putnam 14 Board Members, Theodore Schmidt 15 Board Members, Per Skoog 16 Board Members, Hal Wolf 17 Membership Lists Orientation Notebook, Orientation Notebook, Information Book, Orientation Manuals, Orientation Manual and Board Retreat Materials, Meeting Minutes, ( = Lay Advisory Board; = Community Advisory Board) Meeting Minutes, (Community Advisory Board) Meeting Minutes, (Community Advisory Board) Meeting Minutes, Meeting Minutes, Health Services Committee, 1997 Annual Summary Report, Delegated Governance Responsibilities, Health Services Committee, 1998 Annual Summary Report, Delegated Governance Responsibilities, Health Services Committee, 1999 Annual Summary Report, Delegated Governance Responsibilities, Health Services Committee, Supplemental documentation for the 2001 Annual Summary Report on Delegated Governance Responsibilities for Quality, Safety and Credentialing, Health Services Committee, Meeting Minutes, Oct. 17, 1996 through Dec. 21, Health Services Committee, Meeting Minutes, Jan.18, 2001 through Health Services Committee, Ad Hoc Committee, Non-Coronary Percutaneous Vascular Procedures (coronary angioplasty), Planning Committee, Statement of Purpose Planning Committee, Meeting Minutes, Community Relations Committee, Statement of Purpose 2 Community Relations/Public Relations Committee, Meeting Minutes, Building and Grounds Committee, Statement of Purpose 4-26 Building and Grounds Committee, Meeting Minutes, Campus Facilities Committee, Campus Facilities Committee, Meeting Minutes,

10 Providence St. Peter Hospital, Olympia, Washington Planning/Public Relations Planning Committee, Statement of Purpose Planning/Public Relations Planning Committee, Meeting Minutes, Professional Services Committee, Statement of Purpose, Professional Services Committee, Meeting Minutes, Joint Planning Association, Joint Conference Committee, Policy Statements, Joint Conference Committee, Meeting Minutes, Physician Supply Task Force, Meeting Minutes, Finance Committee, Statement of Purpose, 1977, Finance Committee, St. Peter Hospital Report (financial condition), Finance Committee, Meeting Minutes, Sub-series: Administrative Council The Administrative Council first convened on June 15, Under the leadership of Sister Claire Gagnon, administrator, their monthly meetings were intended to bring members of the administration together to discuss policies and procedures. In the early years of the committee, membership included the administrator, assistant administrator, nursing service director and controller. At the beginning of 1974, the personnel director also joined the committee. When Sister Claire left her post as administrator on May 31, 1974, the first lay administrator of the hospital, David Bjornson, was named. Sister Therese Yvette Bilodeau (4668) was appointed to the council in the interest of having continued continuity of communication with the Sisters. During this time, a separate meeting between Sister staff and the administration was held to keep the Sisters informed about hospital issues. In 1975, the director of planning was also added to the roster. In the chronicles, the purpose of the council was as follows: Serves as an advisory committee to the Administrator and provides a forum for the exchange of information that relates to goals and objectives of St. Peter Hospital. The Administrative Council continued to meet regularly until the end of 1993 when it was concluded that there was no longer a need to continue the Ad Council in its current structure. 1 According to the chronicles, the Administrative Council was dissolved on May 31, A smaller Council was established on June 1, 1994 called Operations Council. This group consisted of the administrator, operations administrator, director of human resources, and four assistant administrators. This new group was short lived; it dissolved January 27, Starting January 30, 1995, the St. Peter Administrative Team (SPAT) was convened. This team included the administrator and three assistant administrators. The name reverted back to Administrative Council in Statement of Purpose, Consolidated planning document, Meeting Summaries, Meeting Minutes, Sisters-Administration Meeting Minutes, Meeting Minutes, Meeting Minutes, Meeting Minutes, Meeting Minutes, Jan-Jun Meeting Minutes, Jul-Dec Meeting Minutes, Jan-Oct Meeting Minutes, Nov-Dec Meeting Minutes, 1993

11 Providence St. Peter Hospital, Olympia, Washington Meeting Minutes, 1995 (name change to Administrative Team) Meeting Minutes, Meeting Minutes, Jan-Apr Meeting Minutes, Meeting Minutes, Jan-Sep Meeting Minutes, Sep-Dec 1999 (name change to Administrative Council) 4-11 Meeting Minutes, Meeting Minutes, Meeting Minutes, Jan-Aug 2002 Sub-Series: Management Team Management Team, Meeting minutes, Sub-series: Initiatives 26 1 Quality Initiative 2 Quality and Performance Improvement Program, Quality of Work Life Survey, Executive Summary, Quality of Work Life Survey, Communications, Jan Sep Quality of Work Life Survey, QWL Team, Quality of Work Life Survey, Results, Jun Quality of Work Life Survey, Small Group Meetings, Aug Quality of Work Life Survey, Follow-up, Sep Quality of Work Life Survey, Follow-up with PSPH management, Oct. 16, Quality of Work Life Survey, Feedback, Nov Feb Quality of Work Life Survey, Action Planning, Apr.-Jun Quality of Work Life Survey, Communicator Connection Luncheons, Quality of Work Life Survey, What s On Your Mind?, Quest 96, Shaping Patient Care, Shaping Patient Care, Job descriptions, 1998 Sub-series: Committees This sub-series contains meeting minutes, correspondence, and other materials created by various committees and working groups at Providence St. Peter Hospital. The bulk of the material originates from the Operations Committee which later became the Operations Team. This team was sponsored by the Administrative Council and charged with oversight of the daily operations of the hospital. Of note are records from the Medical Ethics Committee which came under Mission Effectiveness. The Medical Ethics Committee was a multi-disciplinary group which addressed medical-ethical issues related to patient care. It functioned as an advisory body to assist in formulating institutional policies and guidelines regarding medical-ethical issues, initiate educational programs, and provide support to others concerning these issues Budget Committee, Meeting Minutes, Jun.-Aug Centennial Planning Committee,

12 Providence St. Peter Hospital, Olympia, Washington 12 3 Employee Activities Committee, Correspondence, 1982, Employee Activities Committee, Meeting Minutes, Health Information Systems Operations Committee (formerly Allegra Operations Committee), Health Information Services Operations Committee (formerly Health Information Systems Operations Committee), Health Information Services Oversight Committee (formerly Health Information Services Operations Committee), Hospital Art Committee, Hospital Management Council, Meeting Minutes, Hospital Strategic Planning Committee, Marketing Communications Committee, Medical Morals Committee, Guidelines, Medical Ethics (formerly Medical Morals) Committee, , Medical Ethics Committee, Correspondence, Medical Ethics Committee, End of Life issues, Medical Ethics Committee, Sterilization/Abortion, Operations Committee, Operating Directors Meeting, Meeting Minutes, Operations Committee: Purpose, Policy, Procedure, Operations Committee, Meeting Minutes, Operations Team: Charter, Operations Team, Meeting Minutes, March- June Operations Team, Meeting Minutes, July-Dec Jan.-Apr Operations Team, Meeting Minutes, May-Dec Jan.-Feb Operations Team, Meeting Minutes, Mar.- Dec Policy Process Improvement Team, Public Relations Committee, Quality and Cost Committee, Quality Steering Council, Meeting Minutes, Jun.-Sep Quality Steering Council, Total Quality Management Plan, Safety Committee, Site and Facility Committee, Meeting Minutes, Suggestion Committee, 1973 Sub-series: Task Forces This sub-series contains information related to task forces that were created in order to study specific aspects of the hospital. The earliest task forces were created in 1974, when a long-range plan was being developed. The hospital had recently occupied a new facility and was experiencing increases in utilization of services which in turn required changes in various areas. Task forces continued to be used as issues arose. In general, task forces are the same as committees but are temporary and self-limiting. The folders in this sub-series are arranged chronologically General Information 2 Reproductive, Neurosurgery, Critical Care (formerly Intensive Care), 1974

13 Providence St. Peter Hospital, Olympia, Washington 13 5 Primary Care, Oncology, , Outpatient Surgery, Utilization of 11th Floor, Surgery, Services to the Poor and Elderly, Cardiology, Chemical Dependency, Thurston County Prenatal Care, Care of the Low Income Obstetrical Patient (formerly Thurston County Prenatal Care), AIDS, MRI, Cost Reduction, Bed Utilization, Maternity, Thurston-Mason Children s Immunization Coalition, Women & Children, Jan.-March, Women & Children, April Women & Children, May Women & Children, July-Aug Women & Children, Sept.-Nov Women & Children, Feb Women & Children, March-April Women & Children, June Women & Children Steering Committee (responsible for implementation of WAC Task Force recommendations), April-June 1992 Sub-series: Planning This sub-series includes records relating to long-range and master plans as well as planning of new programs, initiatives, buildings, or anything relating to the hospital or its programs. Related information can be found in other series within the collection, for example, the Development Fund Campaign relates to construction of the new hospital in 1970 of which information is also found under Building Projects and Subject Series. Records relating to planning other programs are found in Accession stored off-site at Iron Mountain. Cardiology records document planning for expansion of cardiology programs, facilities and physician recruitment in response to advances in cardiac catherization and angioplasty. Arranged chronologically Long-range / Master Plans, 1975, Master Development Plan, Strategy planning and discussions, Master Site and Facility Plan, Strategic Plan, May Strategic/Master Plan , Future Focus Strategic Plan Overview, 2002

14 Providence St. Peter Hospital, Olympia, Washington Development Fund Campaign, Development Fund Campaign and related documents, Development Fund Scrapbook, 1967, part 1, Correspondence 4 Development Fund Scrapbook, part 2, Campaign material 5 Development Fund Scrapbook, part 3, Workers manual 6 Development Fund Scrapbook, part 4, Publicity 7 Development Fund Scrapbook, part 5, Meeting minutes 8 Family Practice Residency Program Proposal, Cardiology, Cardiac Rehab: correspondence, Cardiology, Cardiac Rehab: Ad Hoc Committee, Cardiology, Cardiac Catherization: journal references, Cardiology, Cardiac Catherization: Correspondence, Cardiology, Cardiac Catherization: Certificate of Need, application and approval, Cardiology, Cardiac Catherization: Construction planning, Cardiology, Cardiac Surgery: PH&S Health Care Review Committee and Governing Board presentations, Cardiology, Cardiac Surgery and SPTC Angioplasty: Certificate of Need, and follow-up, Cardiology, Cardiac Surgery: remodel, surgeon recruitment, quality review, Cardiology, Ad Hoc Committee, surgeon contracts, Cardiology, Cardiac Services contracts, Cardiology, Cardiac Services Guidance Team, Cardiology, Cardiac Services Guidance Team, Cardiology, Cardiac Catherization lab equipment, 2001 Sub-series: Accreditation 41 1 American College of Surgeons Surveys and Standardization Reports, Joint Commission on Accreditation of Hospitals (JCAH), 1957, JCAH, JCAH, JCAH, JCAH Hospital Survey for Specialized Clinical Services, JCAH, JCAH, JCAH, JCAH, JCAH, JCAH, JCAH Focused Survey, Joint Commission on Accreditation of Healthcare Organizations (JCAHO), JCAHO, JCAHO 1990 Progress Report, June JCAHO Drug and Alcohol Survey, JCAHO Preparation documents, JCAHO Mock Survey, JCAHO, JCAHO Focused Survey, JCAHO Mock Survey Prep, 1996

15 Providence St. Peter Hospital, Olympia, Washington 15 3 JCAHO, JCAHO 1996 Progress Report, May JCAHO Preparation, JCAHO, JCAHO 1999 Progress Report, May JCAHO 1999 Progress Report, April JCAHO, Joint Conference Committee, JCAHO Liaison Committee, JCAHO Steering Committee, , JCAHO Survey Prep/Management of Information Standards Team (MIST), JCAHO Survey Oversight Committee (JSOC), JCAHO Survey Oversight Committee (JSOC), Meeting Minutes, Sub-series: Licensing 44 1 Certificates 2 Washington State Department of Health, Hospital Inspection Report, Washington State Department of Health, Inspection of Hospital Alterations, Washington State Department of Health, Inspection, Washington State Department of Health, Inspection, Washington State Department of Health, Inspection and Application, Washington State Department of Health, Inspection and Application, Washington State Department of Health, Application and Room Listing, Washington State Department of Health, Application, Washington State Department of Health, Application, Washington State Department of Health, Inspection and Application, Washington State Department of Health, Application, Washington State Department of Health, Application and Licensing Survey, Washington State Department of Health, Renewal, Washington State Department of Health, Licensing Survey, Washington State Department of Health, Licensing Survey, Washington State Department of Health, Licensing Survey, Washington State Department of Health, Renewal, Washington State Department of Health, Licensing Survey, Personnel The Personnel series is arranged into five sub-series: Administrators/Assistant Administrators, Sisters, Employees, Nurses, and Medical Staff (physicians). The Medical Staff sub-series include minutes from meetings, financial information, by-laws, and reports since these groups were formally organized. The other sub-series, including Administrators, Sisters, Nurses, and Employees, contain information about individuals. Removed from the Sisters sub-series were circular letters from the provincial superior and superior general since these are duplicates found in the Sacred Heart Province provincial superiors circular letters, See Appendix 1 for dates of service in the administrator position for each individual. Sub-series: Administrators Terms of the Administrators with related material in this sub-series are as follows: Sister Benedict Joseph ( ); Sister Vincent Ferrier ( ); Sister Joseph Octave ( ); Sister Anne Philomène ( ); Sister Marie Philippe ( ); Sister Peter Francis ( ); Sister Bonosa ( ); Sister Mary of Nazareth ( ); Sister Barbara Ellen

16 Providence St. Peter Hospital, Olympia, Washington 16 ( ); Sister Germaine of Seven Dolors ( ); and Sister Claire Gagnon ( ). The first lay administrator, David Bjornson, previously served as assistant administrator from 1972 to His employment as administrator dated from 1974 to Material related to both of Bjornson s roles are included in this sub-series for simplicity Administrators, list, circa Sister Benedict Joseph (202), newspaper clipping, Sister Vincent Ferrier (335), newspaper clipping, Sister Joseph Octave (820), correspondence, Sister Anne Philomène (1432), correspondence, Sister Marie Philippe (1794), correspondence, Sister Peter Francis (1781), correspondence, Sister Bonosa (1752), correspondence, Sister Mary of Nazareth (3721), correspondence, Sister Barbara Ellen (4538), correspondence, Sister Germaine of Seven Dolors (4517), correspondence, Sister Claire Gagnon (4651), (Marcelle Odile), biographical information, Sister Claire Gagnon, correspondence, David Bjornson, biographical information, David Bjornson, correspondence, Sub-series: Assistant Administrators Terms of the Assistant Administrators with related material in this sub-series are as follows: Sister Reine ( ); Sister Carmelina (1953); Robert Jacobs ( ); and Albert Hunt ( ) Sister Reine (2253), correspondence, 1938, Sister Carmelina (4019), correspondence, Robert Jacobs, correspondence, Albert Hunt, biographical information, Sub-series: Associate Administrators Darrell K. Stewart, correspondence, Sub-series: Sisters Sister Reine served as Local Superior from 1967 to Local Superior, Sister Reine, letter and newspaper clipping, Sisters, General (convent life), Sisters, Staff Sisters, lists and biographical information, Sisters, Sister Flore Marguerite (3080), correspondence, Sisters, Sister Mary Cabrini Rohr (5055), biographical information, Sub-series: Employees Employees, assorted, biographical information, Employees, Anne Bertolin, Director of Nursing Services and Asst. Adm for Patient Services, biographical information,

17 Providence St. Peter Hospital, Olympia, Washington Employees, Alice Thwing, Director of Planning, newsletter article, Employees, Activities 30 Employees, Lay-offs/Strikes 31 Employees, Service Awards 32 Employees, Rules for annual tuberculosis testing, Employees, Forms Sub-series: Nurses Nurses, assorted 35 Head Nurse Committee, Meeting Minutes, Jan., Dec. 1954, Nurse Aide Orientation Program, April Lists of nursing personnel, Nursing standards and policies, Collective bargaining agreement, Sub-series: Medical Staff This sub-series includes records documenting the actions of the medical staff (physicians) as a whole, major work groups of the medical staff, and individual members of the medical staff. The Departmental Committees represent three departments: primary care (pediatrics, family practice, internal, and emergency medicine), medicine (sub-specialists, radiology and neurology), and surgery (surgeons, anesthesiology, pathology and obstetrics/gynecology). The Departmental Committees received general direction from the Medical Staff Executive Committee but were responsible for general issues of managed care and operating rules and regulations related to their committee. The Credentialing Committee was responsible for credentialing guidelines Medical Staff: Meeting Minutes, Medical Staff: Meeting Minutes, Medical Staff: Annual Staff Meeting, Medical Staff: Correspondence, 1945, 1949, and with Administration, 1982, Medical Staff: Correspondence, Medical Staff: Constitution, Rules and Moral Code, 1947, Medical Staff: By-laws and By-laws Committee 6 Medical Staff: Committees - Clinical Quality Improvement, , Medical Staff: Committees - Credentials, Medical Staff: Committees - Executive, Tissue, Medical Records, Medical Staff: Committees - Executive, Tissue, Medical Records, Medical Staff: Committees - Executive (all hospital medical departments), , 1967, , Medical Staff: Committees - Executive: Orientation Manuals, Medical Staff: Committees - Infection Control, Medical Staff: Committees - Instrument, Medical Staff: Committees - Medical Care Evaluation (Surgery & OB/GYN depts.), Medical Staff: Committees - Medical Records/Utilization Review, Medical Staff: Committees - Medicine Department, Medical Staff: Committees - Medicine Department, Medical Staff: Committees - Special Care, , Medical Staff: Committees - Surgical Services,

18 Providence St. Peter Hospital, Olympia, Washington Medical Staff: Medical Staff Director 2 Medical Staff; Personnel, General 3 Medical Staff: Personnel - Drs. G.W. and T.R. Ingham 4 Medical Staff: Personnel - Dr. Michael Matlock 5-8 Medical Staff: Personnel - Physician Directory, 1973, 1978, , Medical Staff: Family Practice - Department of, and Residence Program, Medical Staff: Activities 13 Medical Staff: Chronicles, stats 14 Medical Staff: Education programs 15 Medical Staff: Policies and procedures, 1950, 1952, 1956, , Medical Staff: Support Services and Medical Staff Relations departments 17 Medical Staff: Survey, 1983 Financial The Financial series includes Acts of Council (local and provincial), accounting ledgers, financial reports, and loans. Deliberations of the Local Council are records of monthly meetings of the hospital administration council in which financial account books are reviewed and expense proposals are stated. The deliberations were submitted to the Provincial Council for approval and, occasionally, to the General Council in Montreal, Quebec. Deliberations of the Provincial Council, as they relate to particular hospital finances, parallel those of the local council. Any proposed expenditures above the approved limit were submitted to the provincial council, and perhaps general council, for approval before the need was expensed. The Acts of Council are closely related to parts of the Administration series in that the sisters in the local community were integral to the operations of the hospital. In the 1970s, Acts of Council transitioned to Budget Change Orders. Other financial information can be found in: History: Chronicles; Reports/Surveys/Studies: Personnel and Works Reports; Patient Records: Account Ledger; and Legal. Sub-series: Acts of Council Acts of Council (Local), Acts of Council (Provincial), , Budget Change Order (Acts of Council-Administrative Council), Monthly approval of accounts, March 1951-Sept Acts of Council (General and Provincial, bound), Sub-series: Accounting The earliest accounting of outgoing funds done by the hospital was in the form of general expense ledgers in which monthly expenses were categorized by type (food, clothing, etc.), with more specific notes about vendors or purchases written on an accompanying page. From 1916 on, another ledger was also kept which tracked each disbursement of cash, itemized by date and categorized by expense type. The monthly totals from the cash disbursement ledger were then transferred to the general expense ledger. Incoming funds were at first tracked in a general receipts ledger with monthly credits categorized by type (boarding fees, loans, etc.) on one page; more specific notes were kept on a facing page. From 1916 on, another ledger tracked each incoming account by date; monthly totals were transferred to the general receipt ledger.

19 Providence St. Peter Hospital, Olympia, Washington 19 Of note in this sub-series are the records of hospital dues collected from logging companies, camps and lumber mills, an early form of employer-provided health insurance. Box Title OS1 General expense ledger, Aug Mar General receipts ledger, Aug Mar OS2 General expense ledger, Apr Apr General receipts ledger, Apr Apr OS3 General expense ledger, May 1916-Dec General receipts ledger, May 1916-Dec OS4 Cash disbursement ledger, Jan Sept Cash receipts ledger, Jan Sept OS5 Cash disbursement ledger, Sept Dec Cash receipts ledger, Sept Dec OS6 Cash disbursement ledger, Jan May 1924 Cash receipts ledger, Jan Dec OS7 Cash disbursement ledger, June 1924-July 1926 Cash disbursement ledger, Aug Dec Offsite Expense ledger, Dec Dec (doc. no. 5007) OS8 Cash receipts ledger, Jan Aug OS7 Cash receipts ledger, Sept Dec Offsite Receipt ledger, March 1927-Oct (doc. no. 5008) Receipt ledger, (doc. no. 5018) Receipt ledger, (doc. no. 5009) Receipts and Expenses, (doc. no. 6761) OS9 Mixed purpose accounting ledger (incoming and outgoing payments of various types), pp. 1-23: Index. pp : cash subsidiary accounting organized by vendor, Aug Nov pp : staff salaries pp : Mason County, Aug Apr pp : Thurston County, Aug Apr pp : Thurston County patients, Mar May 1891 pp : Loans, May 1888-Aug pp : Boarder and patients accounts, 1888 pp : Loans, July 1890-Feb pp : Patient, vendor, and loan accounts, Jan Aug OS8 Hospital dues collection ledger (payments received from logging companies, camps, and lumber mills), Offsite Voucher Register, (doc. 5011)

20 Providence St. Peter Hospital, Olympia, Washington 20 Sub-series: Patient Accounts See mixed accounting ledger in box OS9 for patient accounts pre-dating Box Title OS8 Patient accounts ledger, Nov Mar Offsite Patient accounts ledger no.10, (doc. no. 5005) Patient accounts ledger no. 11, (doc. no. 5014)) Patient accounts ledger no , (doc. no. 5017) Patient accounts ledger no. 14, (doc. no. 5010) Patient accounts ledger no. 15, (doc. no. 5016) Patient accounts ledger no , (doc. no. 5013) Patient accounts ledger no. 19, (doc. no. 5015) Patient accounts ledger no , (doc. no. 5012) Patient account index, (doc. no. 5006) Patient accounts (doc. no. 6693) Patient accounts (doc. no. 6694) Sub-series: General Financial Records 53 1 General correspondence 2 Financial statements, , Bank account signatories, Room rates, 1937, Patient billing details, (sampled) 6 Correspondence and forms regarding Washington State Hospital Commission regulation of budgets and rates 7 Correspondence re: participation in Washington State Public Assistance Medical Program (Section 15, Citizens Security Act of 1948), Medicare eligibility, Medicare Prospective Payment System exemption, Loans 11 Direct Obligation Notes issued by Sisters of Providence, Alcohol Tax Exemption applications and permits, , Hill-Burton (Harris) applications and correspondence (for funding of Lilly Road hospital construction), Correspondence re: financing and tax liability for St. Peter Hospital on Lilly Road, Program Review 2000 (review of subsidized programs), Audit, 2001 Legal This series contains legal cases, insurance information, and legal deeds Corporate resolutions, Agreements and contracts, various, Agreements and contracts, insurance, Blue Cross (Washington Hospital Service Association), Agreements and contracts, Agreement for provision of health services to Evergreen State College students, Agreements and contracts, Cooperative Education Agreement between St. Peter

21 Providence St. Peter Hospital, Olympia, Washington 21 Hospital and Evergreen State College, Agreements and contracts, Washington State Department of Social and Health Services, EMT Clinical Training Agreement, Agreements and contracts, Washington State Department of Social and Health Services, Contract for paternity case blood draws, 1978, Agreements and contracts, Washington State Department of Social and Health Services, Community Nurse Program Agreement, Agreements and contracts, Washington State Department of Emergency Services, Memorandum of Understanding for treatment of radiologically exposed persons, Agreements and contracts, Washington State Hospital Association, Statewide Patient Information Data System, Common Safe The Common Safe series is composed of records kept by the sisters in the safe known as the Triple-Lock Box, Box of Three Keys or Common Safe. Most of the articles can be described as legal or financial records. Each institution was required by the Sisters of Providence Constitutions, in accordance with the canon law, to keep a safe locked by three different keys and only able to be opened in the presence of the three sisters possessing the keys (the superior and two others, usually the treasurer and the secretary). Documents to be kept in the safe were: titles, sales, and transfers of property; leases for houses and buildings; loan agreements; notes receivable; notes payable; insurance policies; obligations; and an index of contents. See Supplement to Circular XXI dated June 25, 1955 for a more thorough explanation of the Common Safe List of contents, undated 2 Agreements with Aged People, Agreement and statement for Thompson Sprinkling System, City of Olympia tax assessment for improvement by paving, Construction information, Cornerstone contents, Federal government quitclaim deed for Nurses Home, Diagram of hospital and grounds, Equipment, sterilizer installation, Equipment, X-Ray, Equipment, Physical therapy lamps, Hospital taxation, Incorporation (articles of, supplemental), Insurance policy, Insurance receipts, Judicial Report re: Estate of John Burke, Land contract for Nurses Home (lease of war public works), Land title: S.W. and L.W., Percival s Addition, Lawsuits, 1930, Lease on house (Lots 3-4, Percival s Second Addition, Olympia), Mortgage loan for St. Peter Hospital made by Provincial Admin., Notes payable and paid, Petition re: alley on Percival St Petition for improvement of streets, undated 25 Plan of buildings and notes, 1924, Property donated by John Sylvester, Receipts for property tax payments, 1936, 1938,