The person responsible for maintaining and implementing the Healthy and Safe Schools Plan is:

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1 1 Yamhill Carlton School District Healthy and Safe Schools Plan (Preliminary) The person responsible for maintaining and implementing the Healthy and Safe Schools Plan is: Name: Bobby Dixon Position: District Facilities Director Contact information: 120 Larch Place Yamhill, OR Ph: (503) List of Buildings This plan covers the following buildings: Building Name 1) Yamhill Carlton High School a. YC Cafeteria Building b. YC Gymnasium c. YC CTE Buildings d. YC Stadium 2) Yamhill Carlton Intermediate School 3) Yamhill Carlton Elementary School 4) Yamhill Carlton School District Office Building Address 275 Maple Yamhill, OR E Main St. Yamhill, OR S. 3 rd St. Carlton, OR Larch Place Yamhill, OR Radon The district has developed a radon plan as required by ORS Community members can access a copy of the radon plan here: Test results will be made public and posted to the district website here: For the full Radon detection protocols, please go to Appendix A 3. Lead in Drinking water The Yamhill Carlton School District follows this four step process to test and identify for possible lead contamination in drinking water.

2 2 1. Identify sources of lead: The Yamhill Carlton School District will test all taps used for drinking or food preparation in the building to identify any lead problems. We will follow the Environmental Protection Agency s 3 T s Revised Technical Guidance to ensure that samples for lead are collected properly and from the right places. We will use an OHAaccredited drinking water laboratory to analyze samples for lead. 2. Test Schedule: The Yamhill Carlton School District will test water in all buildings every five years. Water will be drawn from fixtures used in the preparation of food or that are commonly used for drinking water and will sent to the water testing laboratory. Other faucets that are not used for drinking will be randomly tested with local testing tools. Additionally, when a water fixture (water faucet, sink tap, or shower head) is replaced the water will be tested for contaminates. 3. Stop access: The Yamhill Carlton School District will prevent access to water taps that have more than 20 parts per billion (ppb) of lead. This will include shutting off taps, covering water fountains, and providing bottled water to students and staff members. 3. Communicate: The Yamhill Carlton School District will make results from tests for lead in water available to students, families, and the community as quickly as possible. Test results will be made public and posted to the district website here: safe_schools 4. Mitigate and correct: The Yamhill Carlton School District will replace the sources of lead in building plumbing. Again, EPA 3T s Guidance should be followed. The current report is posted our website at: safe_schools 4. Lead Paint In order to comply with the United States Environmental Protection Agency s Renovation, Repair and Painting Program Rule, the district will only contract with certified lead based paint renovation contractors licensed by the Oregon Construction Contractors Board or district staff that have been certified by the Oregon Health Authority to perform the work. 5. Integrated Pest Management The Yamhill Carlton School District has had an Integrated Pest Management plan, as required by ORS through , that has been implemented since 2012.

3 3 To view the IPM plan go to Appendix B. 6. Communication The district will make all test results and detailed information explaining the test results available to the public within five business days of receiving the results. Results will be made available by posting the results on the district website, sending notice of the results over the system, and making the results available in hardcopy at the main administration office. 7. Additions The Yamhill Carlton School District transports the majority of its students using buses fueled by natural gas. This creates less harmful fumes for children to breath and is less taxing on the environment.

4 4 Appendix A Radon Detection Protocols The 2015 Legislature passed House Bill (HB) 2931 so that elevated radon levels in Oregon schools would be known. House Bill 2931 later became Oregon Revised Statute (ORS) As directed by this statute, all school districts in Oregon must develop a plan to accurately measure school buildings for elevated radon levels. Under the statute, school districts must submit a plan to Oregon Health Authority (OHA) by September 1, Per ORS , actual testing of schools must be done on or before January 1, 2021 and the testing results sent to OHA and posted on the school or school district s website. This plan will develop the protocols necessary for compliance. OHA s Testing for Elevated Radon in Oregon Schools, specifically Appendices A and D will be used to guide this effort. Below is the plan developed for the Yamhill Carlton School District. Per ORS , School Radon Measurement Teams (i.e. personnel appointed to measure a school site for elevated radon) must, at a minimum, conduct initial measurements in all frequently occupied rooms in contact with the soil or located above a basement or a crawlspace. Testing will occur in all frequently occupied spaces simultaneously per school site. Examples include: offices, classrooms, conference rooms, gyms, auditoriums, cafeterias & break rooms. A minimum of one detector for every 2000 sq. ft. of open floor space or portion thereof is required. United States Environmental Protection Agency (USEPA) studies indicate that radon levels on upper floors are not likely to exceed the levels found in ground contact rooms. Testing rooms on the ground contact floor or above unoccupied basements or crawlspaces is sufficient to determine if radon is a problem in a school. Areas such as rest rooms, hallways, stairwells, elevator shafts, utility closets, kitchens storage closets do not need to be tested. Initial and follow up testing, as needed, will use passive test devices. Active devices (electrically powered, continuous radon monitors) may be used in follow up testing of locations, if needed, where it is important to determine that radon levels vary according to the time of day. Because testing under closed conditions is important to obtain meaningful results from short term tests, the District will schedule testing during the coldest months of the year. Closed building conditions are defined as keeping all windows closed, keeping doors closed except for normal entry and exit, and not operating fans or other machines which bring in air from outside. Fans that are part of a radon reduction system or small exhaust fans operating for only short periods of time may run during the test. Testing will occur between October and March in any given school year. Short term testing will be used with passive test kits will be used in closed building conditions. Test Kits will be placed during weekdays with HVAC (heating, ventilation, air conditioning) systems operating as they do normally. The following is a detailed protocol instruction checklist: 1. A Test Kit Placement Log and a Test Kit Location Floor Plan will be prepared for each school in which radon measurements are made. We will use our emergency/fire escape plan as a template. Test kit location will be accurately recorded on both a Log and Floor Plan. 2. Test kits or testing services will meet the current requirements of the national certifying organizations, National Radon Proficiency Program (NRPP, or the National Radon Safety Board (NRSB, Testing will be done following the directions on the test kit. 3. Per ORS , school radon measurement teams must, at a minimum, conduct initial measurements in all frequently occupied rooms in contact with the soil or located above a basement or a crawlspace. Room examples include offices, classrooms, conference rooms, gyms, auditoriums, cafeterias and break rooms.

5 5 4. The number of test kits used to measure radon (detectors) will be determined by counting the number of appropriate rooms. One detector kit is used for each room that is 2000 square feet or less. Additional test kits are needed for larger rooms. 5. Added to this number will be the test kits needed for Quality Assurance purposes. 6. Test kits will be placed in all rooms in contact with the soil or located above a basement or crawlspace that are frequently occupied by students and school staff. 7. Testing will occur during the time that students and teachers are normally present (during weekdays). 8. In addition to placing detectors, additional test kits will be provided to serve as quality assurance measures (duplicate, blank, and spike measurements). Quality Assurance procedures will be conducted as described in OHA s Testing for Elevated Radon in Oregon Schools. 9. All test kits placed in the school site (detectors, duplicates, and blanks) will be noted on the Device Placement Log and Floor Plan by their serial number. 10. Test kits will be placed: a. Where they are least likely to be disturbed or covered up. b. At least three feet from doors, windows to outside or ventilation ducts. c. At least one foot from exterior walls. d. At least 20 inches to six feet from floor. e. About every 2,000 square feet for large spaces (e.g., a 3500 square foot gymnasium would require two test kits) Along with the five item placement protocol above, School Radon Measurement Teams may simply place the test kit on the teacher s desk or up on a bookshelf, out of the way of students. To prevent tampering, kits may be suspended from a wall or ceiling (using string and thumb tack/tape). If they are suspended, they will be 20 inches to 6 feet above the floor, at least 1 foot below the ceiling. 11. Test kits will NOT be placed: a. Near drafts resulting from heating, ventilating vents, air conditioning vents, fans, doors, and windows. b. In direct sunlight. c. In areas of high humidity such as bathrooms, kitchens, laundry rooms, etc. d. Where they may be disturbed at any time during the test 12. Testing with short term test kits must be used under closed conditions (closed windows/doors except for normal exit/entry). a. Closed conditions: Short term tests should be made under closed conditions in order to obtain more representative and reproducible results. Open windows and doors permit the movement of outdoor air into a room. When closed conditions in a room are not maintained during testing, the subsequent dilution of radon gas by outdoor air may produce a measurement result that falls below the action level in a room

6 6 that actually has a potential for an elevated radon level. Schools shall only be tested for radon during periods when the HVAC system is operating as it does normally. b. All external doors should be closed except for normal use structural and weatherization defects need to be repaired prior to testing. c. Closed conditions must be verified when placing and retrieving test kits. 13. Short term test kits will be placed during colder months (October through March). a. Colder months: Because testing under closed conditions is important to obtain meaningful results from short term tests, the District will schedule testing during the coldest months of the year. During these months, windows and exterior doors are more likely to be closed. In addition, the heating system is more likely to be operating. This usually results in the reduced intake of outside air. Moreover, studies of seasonal variations of radon measurements in schools found that short term measurements may more likely reflect the average radon level in a room for the school year when taken during the winter heating season. b. The District will check and document local weather forecasts prior to placing test kits. Do not conduct short term measurements (2 5 days) during severe storms or period of high winds. The definition of severe storm by the National Weather Service is one that generates winds of 58 mph and/or ¾ inch diameter hail and may produce tornadoes. 14. Test Kits will be placed during weekdays with HVAC (heating, ventilation, air conditioning) systems operating as they do normally. Suggested timeline: Monday morning Place kits (detectors/duplicates/blanks) per Test Kit Placement Log created for school. Record data, as needed, on Log. Thursday morning Pick up kits, record as needed, ship with (previously requested & received) spiked test kits to Radon Measurement Laboratory. a. Air conditioning systems that recycle interior air may be operated. b. Window air conditioning units may be operated in a re circulating mode, but must be greater than 20 feet from the test kit. c. Ceiling fans, portable humidifiers, dehumidifiers and air filters must be more than 20 feet from the test kit. d. Portable window fans should be removed or sealed in place. e. Fireplaces or combustion appliances (except for water heaters/cooking appliances) may not be used unless they are the primary source of heat for the building. f. If radon mitigation systems are in place in the school, they should be functioning. 15. The District will not conduct initial measurements under the following conditions:

7 7 a. During abnormal weather or barometric conditions (e.g., storms and high winds). If major weather or barometric changes are expected, it is recommended that the 2 to 5 day testing be postponed. USEPA studies show that barometric changes affect indoor radon concentrations. For example, radon concentrations can increase with a sudden drop in barometric pressure associated with storms. b. During structural changes to a school building and/or the renovation of the building s envelope or replacement of the HVAC system 16. After receiving the results of the initial testing, School Radon Measurement Teams will follow the Interpreting initial results section of the OHA s Testing for Elevated Radon in Oregon Schools. Follow up Measurements Follow up testing (in rooms with initial short term measurement of 4.0 pci/l or higher) should start within one month after receiving the initial test results. Follow up testing must be made in the same location in a room. When conducting follow up testing using short term methods will be done in the same conditions as the initial measurement. Follow up testing using passive short term test kits should follow the same Quality Assurance procedures and requirements (i.e. percentages of duplicates/blanks/spikes), including quality assurance calculations. Follow directions under Radon Test Placement Strategy and Protocol Checklist and Test Kit Placement again. Report of Results & Distribution ORS requires that school districts make all test results available: to the district s school board; the Oregon Health Authority (to post on its website), and readily available to parents, guardians, students, school employees, school volunteers, administrators and community representatives at the school office, district office or on a website for the school or school district. US EPA, OHA Oregon Radon Awareness Program, and numerous non governmental groups recommend that the school district take action to reduce the radon level in those rooms where the average of the initial and follow up short term kit results OR the result of the long term kit used in follow up is 4.0 pci/l or more. Initial testing will be conducted in accordance with ORS before January 1, Because buildings age and ground beneath them settles, radon entry may increase due to cracks in the foundation. For that reason, ORS requires that schools be tested once every 10 years regardless of initial testing results or whether mitigation was done. Suggested times, for retesting, in addition to that required under ORS , are as follows: 1. Current national guidelines (ANSI/AARST, 2014) recommend that school buildings be re tested every five years. 2. If radon mitigation measures have been implemented in a school, retest these systems as a periodic check to ensure that the radon mitigation measures are working. EPA does not provide a specific interval, but OHA recommends that schools with radon mitigation measures retest every 5 years. 3. Retest after major renovations to the structure of a school building or after major alterations to a school's HVAC system. These renovations and alterations may increase radon levels within a school building.

8 8 4. If major renovations to the structure of a school building or major alterations to a school's HVAC system are planned, retest the school before initiating the renovation. If elevated radon is present, radon resistant techniques can be included as part of the renovation. GLOSSARY Radon A gaseous radioactive decay product of radium. Blanks Measurements made by analyzing unexposed (closed) detectors that accompanied exposed detectors to the field. The School District use of blanks is to assess any change in analysis result caused by exposure other than in the environment to be measured. Background levels may be due to leakage of radon into the detector, detector response to gamma radiation, or other causes. Closed Building Conditions Means keeping all windows closed, keeping doors closed except for normal entry and exit, and not operating fans or other machines which bring in air from outside. Fans that are part of a radon reduction system or small exhaust fans operating for only short periods of time may run during the test. Duplicates Duplicate measurements provide a check on the precision of the measurement result and allow the user to make an estimate of the relative precision. Large precision errors may be caused by detector manufacture or improper data transcription or handling by suppliers, laboratories, or technicians performing placements. Precision error can be an important component of the overall error. The precision of duplicate measurements are monitored and recorded as quality records. Spikes Measurements used to assess the accuracy of a lab analysis and/or how accurately detectors supplied by a laboratory (i.e. test kit manufacturer) measure radon. Spikes are test kits that have been exposed to a known concentration of radon in a chamber approved by the National Radon Proficiency Program (NRPP) or National Radon Safety Board (NRSB). The process for completing this aspect of a radon measurement effort s Quality Assurance/Quality Control plan is laid out in the Radon Test Placement Strategy and Protocol Checklist below.

9 9 Appendix A.1: Test Kit Placement Guide Once the number of test kits is determined, they will be placed in the frequently occupied rooms as identified in the What Rooms Should Be Tested? Section above. a. Be sure to check these items before placing the radon test kits: Closed building conditions have been maintained in the building for 12 hours. HVAC system is operating as it normally would when students and faculty are present. Testing is being done during a time that students and faculty are present. b. As detectors are placed in the rooms determined during section 1, thorough and accurate data needs to be recorded on the device log and floor plan (see sample below). Protocol for all test kits include the following; be sure that each detector placed is: in a location where it will be undisturbed out of direct sunlight three feet from all doors and windows four inches from all other objects at least 1 foot from all exterior walls at least 20 inches to 6 feet from the floor out of direct air flow from vents four feet from heat source To protocol above, School Measurement Teams in other states simply place the test kit on the teacher s desk or up (out of the way of students) on a bookshelf. c. Specific protocol for duplicate measurements. If the test kit you are placing is duplicate measurement also be sure to: Placed duplicate (side by side) test kit 4 5 inches away from test kit for that room. d. Specific protocol for blank measurements. If the test kit you are placing is a blank measurement, also be sure to: Unwrap blanks, open, but then immediately close and reseal them. Place the test kit next to the detector kit(s) for the room 4 5 inches away. e. Specific protocol for spiked test kits.

10 10 Arrange for the spiked test kits to arrive back from the Certified Performance Test Chamber to the School Measurement Team as close to the day that kits are retrieved from the school as possible. [See Quality Assurance Procedures for a School Radon Measurement Program in OHA s Testing for Elevated Radon in Oregon Schools.] f. Testing Period. The minimum length of time test kits should be left out is 48 hours, but not exceed seven days. [It s best to follow test kit manufacturer s instructions for more specific recommendations.] It s best if devices should be left in place for four days to ensure optimum results. Many schools place short term kits on Monday morning and pick them up on Thursday morning. Retrieving Kits: Once the testing period has ended, all test kits placed at a school site (detectors, duplicates, & blanks) need to be retrieved. This should be done on the same date. Complete the data sheet when retrieving detectors. Record ending date and time (kits were pick up) information, per the Test Kit Placement Log [Appendix D of OHA s Testing for Elevated Radon in Oregon Schools.] Record ending information on the test kit package (if required). g. Prepare and mail all kits. Seal and prepare test kits to be mailed to the lab by the manufacturer s instructions. Include those spiked kits (not identified as such) in the same box (es) as other kit types. Mail all test kits (detectors, duplicates, blanks, spikes) to the Radon Measurement Laboratory using a mail service that guarantees delivery to the laboratory within two days at maximum, but preferably overnight shipping.

11 11 Appendix B Integrated Pest Management Plan Table of Contents I. INTRODUCTION II. WHAT IS INTEGRATED PEST MANAGEMENT? Ill. IPM DECISION MAKING PROCESS RESPONSIBILITIES IV. IPM DECISION MAKING PROCESS MONITORING REPORTING AND ACTION PROTOCOL A. Monitoring: Observation 1. Buildings 2. Grounds B. Monitoring : Sticky traps for insects C. Reporting (pests, signs of pests, and conducive conditions) D. Reporting "Pests of Concern" E. Action F. Acceptable Thresholds (pest population density levels) G. Inspections V. PEST EMERGENCIES VI. ANNUAL IPM REPORT VII. VIII. REQUIRED TRAINING/EDUCATION PESTICIDE APPLICATIONS: REQUIRED NOTIFICATION, POSTING, RECORD KEEPING, AND REPORTING A. Notification and Posting for Non emergencies B. Notification and Posting for Emergencies C. Record Keeping of Pesticide Applications D. Annual Report of Pesticide Applications IX. APPROVED LIST OF LOW IMPACT PESTICIDES X. APPENDICES Appendix B.1 Pest Management for Specific Pests a. Ants (small ants) b. Ants (carpenter ants)

12 12 c. Bats d. Bed Bugs e. Nesting birds (starlings, sparrows, swallows, pigeons) f. Geese g. Ground Pests h. Mice (house mice) i. Rats (Norway Rat) j. Yellow Jackets and European Paper Wasps Appendix B.2 Annual Inspection Form Appendix B.3 Pest logs Appendix B.4 Outlines of Training for Custodians, Maintenance/Construction Staff, Grounds Staff, Kitchen Staff, and Faculty Appendix B.5 Template for annual fall notification of potential pesticides to be used Appendix B.6 Appendix B.7 Appendix B.8 Pesticide Application Notification Form Pesticide Application Posting Sign Pesticide Application Recordkeeping Form Appendix B.9 Template for Annual IPM Report Appendix B.10 Template for Annual Pesticide Application Report Appendix B.11 Hiring an Outside Contractor Appendix B.12 References and Source Materials Appendix B.13 low Impact Pesticides list Appendix B.14 What is Integrated Pest Management and OR to

13 13 I. INTRODUCTION The Yamhill Carlton School District Board of Directors is committed to a pest management plan that puts a priority on the health and safety of staff and students. This integrated pest management plan will be used on all Yamhill Carlton School District facilities. The Facilities subject to this plan include: A. School District Office B. Yamhill Carlton High School C. Yamhill Carlton Intermediate School including the track and JV Baseball and Soccer fields are excluded from this plan. D. Yamhill Carlton Elementary School and all surrounding athletic fields. II. WHAT IS INTEGRATED PEST MANAGEMENT? The Yamhill Carlton School District Integrated Pest Management Plan (IPM), works to achieve long term, environmentally sound pest suppression through a wide variety of tactics. Control strategies in this plan include structural and procedural improvements to reduce the food, water, shelter, and access used by pests. Pesticides will be used only in the most severe infestations or pest emergencies. Fundamentals of the IPM Plan: A. Education and Communication: The foundation for an effective IPM program is education and communication. We need to know what conditions can cause pest problems, why and how to monitor for pests, proper identification, pest behavior and biology before we can begin to manage pests effectively. Communication about pest issues is essential. A protocol for reporting pests or pest conducive conditions and a record of what action was taken is the most important part of an effective IPM Program. B. Cultural & Sanitation: Knowing how human behavior encourages pests helps you prevent them from becoming a problem. Small changes in cultural or sanitation practices can have significant effects on reducing pest populations. Cleaning under kitchen serving counters, reducing clutter in classrooms, putting dumpsters further from kitchen door/loading dock, proper irrigation scheduling, and over seeding of turf areas are all examples of cultural and sanitation practices that can be employed to reduce pests C. Physical & Mechanical: Rodent traps, sticky monitoring traps for insects, door sweeps on external doors, sealing holes under sinks, proper drainage and mulching of landscapes, and

14 14 keeping vegetation at least 24 inches from buildings are all examples of physical and mechanical control. D. Pesticides: IPM focuses on remediation of the fundamental reasons why pests are here; pesticides should be rarely used and only when necessary. IPM Basics Physical & Mechanical Control Cultural & Sanitation Practices Education & Communication ll. IPM DECISION MAKING PROCESS RESPONSIBILITIES B. Yamhill Carlton School Board Responsibilities 1. Annually the board will review Board Policy EBB Integrated Pest Management 2. Approve the Yamhill Carlton School District Integrated Pest Management Plan and review annually. 3. Annually designate the Yamhill Carlton School District Integrated Pest Management Coordinator 4. Monitor the district's implementation of the IPM by requesting periodic reviews from the superintendent. C. Superintendent (or Designee) Responsibilities 1. Develop Integrated Pest Management Plan 2. Oversee the Integrated Pest management Plan with the IPM Coordinator

15 15 3. Review information prior to the declaration of a pest emergency 4. Annually receive written report from the IPM Coordinator and work with Coordinator to develop action plan for issues arising from pest management. D. IPM Plan Coordinator Responsibilities The Yamhill Carlton School District designates it Facility Director as the IPM Plan Coordinator who is given the authority for overall implementation and evaluation of this plan. The Coordinator is responsible for: 1. Attending not less than six hours of IPM training each year The training shall include at least a general review of IPM principles and the requirements of ORS Conducting outreach to the school community (custodians, maintenance, construction, grounds, faculty, and kitchen staff) about the school's IPM plan; The IPM Plan Coordinator (or designee) will provide training as outlined in Section VII below. 3. Overseeing pest prevention efforts; The Coordinator will work with custodians, teachers, and maintenance to reduce clutter and food in the classrooms, and seal up pest entry points. 4. Assuring that the decision making process for implementing IPM in the district (section IV) is followed; The Coordinator will continually assess and improve the pest monitoring/reporting/action protocol. 5. Assuring that all notification, posting, and record keeping requirements in section VIII are met when the decision to make a pesticide application is made; 6. Maintaining the approved pesticides list as per section IX; and 7. Responding to inquiries and complaints about noncompliance with the plan. Responses to inquiries and complaints will be in writing and kept on record with the Coordinator. 8. Complete annual IPM report as per section VI. E. Custodial Services Responsibilities 1. Attending annual IPM training provided by the IPM Plan Coordinator (or designee). 2. Develop a record keeping system with assigned clerical staff for all documentation related to integrated pest management.

16 16 3. Keeping records of pest complaints received via in a log type format (work with clerical staff assigned this responsibility). 4. Placing and checking sticky insect monitoring traps in staff lounge, cafeteria, and kitchen as per the IPM Plan Coordinator's instructions. 5. Assuring floor under serving counters is kept free of food and drink debris. 6. Sealing up small cracks or holes when reported by teachers or noticed by custodian when this can be done in a short time (e.g. less than 15 minutes). 7. Recording his/her pest management actions in the pest logs (work with clerical staff assigned this responsibility). 8. Reporting pest problems that he/she cannot resolve in less than 15 minutes to the IPM Plan Coordinator via with a cc to clerical staff responsible for IPM. 9. Reporting teachers to the building administrator who repeatedly refuse to reduce clutter and other pest conducive conditions in their classrooms. 10. Reporting pest conducive conditions to the IPM Plan Coordinator via with a cc to clerical staff responsible for IPM if the custodian cannot fix them in less than 15 minutes. 11. Confiscating any unapproved pesticides (such as aerosol spray cans) discovered during inspections or regular duties and delivering them to the IPM Plan Coordinator. 12. Following up on issues found in annual inspection report as instructed by the IPM Plan Coordinator (IPM Plan Coordinator will determine which schools receive annual inspections based on pest and pesticide use history F. Clerical Responsibilities Each building will designate one clerical staff member to be responsible for managing and developing a system all record keeping related to this plan for their school. This includes: Developing a pest log and communicating any pest issues with the building custodian. G. Maintenance Department Responsibilities Staff involved in facilities maintenance are responsible for working with the IPM Plan Coordinator to ensure their daily tasks, projects and operations enhance effective pest management. This includes: 1. Receiving training from the IPM Plan Coordinator (or designee of the Coordinator) on the basic principles of IPM, sealing pest entry points, and sanitation during construction projects.

17 17 2. Continually monitoring for pest conducive conditions during daily work, and sealing small holes and cracks when noticed (if they can be sealed in a short period of time e.g. 15 minutes). 3. Working with the Coordinator to develop a protocol and priority list with deadlines for sealing holes, installing external door sweeps, and other pest exclusion needs which cannot be done in a short period of time (e.g. 15 minutes). 4. Developing protocols and provisions for pest avoidance and prevention during construction and renovation projects. The IPM Plan Coordinator has the authority to halt construction projects if these protocols and provisions are not being met. 5. Keeping vegetation (including tree branches and bushes) at least three feet from building surfaces. 6. Proper mulching in landscaped areas to reduce weeds. 7. Proper fertilization, over seeding, mowing height, edging, drainage, aeration, and irrigation scheduling in turf areas to reduce weeds. 8. When the decision is made to apply a pesticide, following notification, posting, record keeping and reporting protocols in Section VIII. H. Kitchen Staff Responsibilities 1. Attending any annual PM training provided by the IPM Plan Coordinator (or designee). 2. Assuring floor under serving counters is kept free of food and drink debris. 3. Promptly emptying and removing corrugated cardboard materials. 4. Keeping exterior kitchen doors closed. 5. Reporting pest conducive conditions that require maintenance (e.g., leaky faucets, dumpster too near building, build up of floor grease requiring spray washing, etc.) to building custodian and clerical staff responsible for documenting pest concerns. 6. Participating in any inspections conducted by custodian or IPM Plan Coordinator. 7. Checking sticky trap monitors once per month for cockroaches or drain flies.

18 18 Immediately reporting these pests and any sightings of rodents or rodent droppings via to the building engineer with a cc to the assigned clerical staff. I. All Staff Responsibilities All staff includes any staff without a specific identified function in the IPM Plan. This includes teachers, teaching assistants, clerical staff etc. 1. Attending any annual basic IPM training provided by the IPM Plan Coordinator (or designee). 2. Keeping their classrooms and work areas free of clutter. 3. Making sure students clean up after themselves when food or drink is consumed in the classroom. 4. Reporting pests and pest conducive conditions to the building engineer via via with a cc to the assigned clerical staff. 5. Following first steps of protocol for ant management before notifying the custodian (clean up any food the ants are eating, kill visible ants, wipe down area where ants were with soapy water, notify custodian only if ants continue to be found after following these steps). J. School Principal/Administrator Responsibilities 1. Scheduling time for teachers to receive annual training provided by the IPM Plan Coordinator (or designee). 2. Attending any annual IPM training for teachers. 3. Assign one clerical staff to be responsible for organization and documentation of all items related to the IPM. 4. Assuring that teachers keep their rooms clean and free of clutter in accordance with the IPM Plan Coordinator's instructions. 5. Assuring that all faculty, administrators, staff, adult students and parents receive the annual notice (provided by the IPM Plan Coordinator) of potential pesticide products that could be used on school property as per Section VIII. 6. Working with the IPM Plan Coordinator to make sure all notifications of pesticide applications reach all faculty, administrators, staff, adult students and parents.

19 19 7. Assuring that all staff fulfill their role as outlined in the district's IPM plan (reducing pest conducive conditions, participation in monitoring and pest log recording, attendance at IPM training(s), cooperation with the district's IPM Plan Coordinator). IV. IPM DECISION MAKING PROCESS MONITORING REPORTING AND ACTION PROTOCOL An important component of the Yamhill Carlton School District integrated pest management plan is the ongoing monitoring for pests by all district staff. A. Monitoring: Observation All staff will provide ongoing monitoring for pests within our facilities. Any evidence of pests or pest conducive conditions will be reported via to the building engineer with a cc to assigned clerical staff. The IPM Plan Coordinator (or designee) and Custodians will periodically conduct careful observations with written observations. The IPM Plan Coordinator will develop a monitoring schedule for all district facilities. The periodic monitoring will include careful observation and written observations. 1. Buildings Pest conducive conditions inside and outside the building (structural deterioration, holes that allow pests to enter, conditions that provide pest harborage) The level of sanitation inside and out (waste disposal procedures, level of cleanliness inside and out, conditions that supply food and water to pests) The amount of pest damage and the number and location of pest signs (rodent droppings, termite shelter tubes, cockroaches caught in sticky traps, etc.) Human behaviors that affect the pests (working conditions that make it impossible to close doors or screens, food preparation procedures that provide food for pests, etc.) Their own management activities (caulking/sealing, cleaning, setting out traps, treating pests, etc.) and their effects on the pest population. 2. Grounds The condition of the plants (vigor and appearance)

20 20 The amount of plant damage ph, phosphorus, and potassium levels of turf Kind and abundance of pests (weeds, insects, mites, moles, etc.) as well as natural enemies (ladybugs, spiders, lacewing larvae, syrphid fly larvae, etc.) Weather conditions (record any unusually dry, hot, wet, or cold weather in the past few weeks) Proper drainage Human behaviors that affect the plants or pests (foot traffic that compacts the soil, physical damage to plants caused by people, insistence on having certain plants grow in inappropriate situations, etc.) Management activities (pruning, fertilizing, mulching, aeration, treating pests, etc.) and their effects on the plants and the pest population. B. Monitoring: Sticky traps for insects Sticky traps are neither a substitute for pesticides nor an alternative for reducing pest populations, but rather a diagnostic tool to aid in identifying a pest's presence, their reproductive stage, the likely direction pests are coming from, and the number of pests. All staff will be made aware of the traps and their purpose so they don't disturb them. Custodians will be responsible for setting them out and checking them once per month (approximately 10 minutes), and replacing them once every four months (approximately 30 minutes). Kitchen staff will be responsible for checking those in the kitchen primarily for cockroaches and drain flies once per week (approximately 4 minutes). After receiving training in the use of pest monitoring sticky traps by the IPM Plan Coordinator (or designee), custodial staff will be responsible for checking traps placed in pre determined "pest vulnerable areas" in the staff room, kitchen, and cafeteria (other areas that are often pest vulnerable are: special education or kindergarten classrooms, home economics/life skills classrooms, concession stands, classrooms with animals/plants, custodial closets/storage) on a monthly basis, and replacing them every four months. If custodial staff cannot interpret what they find in the monitors they will contact the IPM Plan Coordinator for assistance. C. Reporting (pests, signs of pests, and conducive conditions)

21 21 When staff observe pests or pest conducive conditions they will the building engineer with a cc to the assigned clerical staff. The building engineer and assigned clerical staff will keep a record of all pest reports. D. Reporting Pests of Concern" "A pest of concern is a pest determined to be a public health risk or a significant nuisance pest. These include cockroaches (disease vectors, asthma triggers), mice & rats (disease vectors, asthma triggers), yellow jackets (sting can cause anaphylactic shock), cornered nutria, raccoons, cats, dogs, opossums, skunks (they can bite), and bed bugs (significant nuisance pest). When pests of concern (or their droppings, nests, etc.) are observed, staff should immediately the building custodian. The building custodian will contact the IPM Coordinator immediately. E. Action Any items (such as sealing up holes) that maintenance/construction staff or custodial staff observe (or see on Pest Logs) that they can resolve in less than 15 minutes should be taken care of and this follow up action should be noted in the Pest Log. The building engineer and assigned clerical staff will review Pest Logs weekly and any items he/she cannot resolve in less than 15 minutes should be marked in order of priority. Pest Logs will be ed to the IPM Plan Coordinator monthly. However, if there are pest concerns, the building lead custodian will contact the IPM coordinator as soon as possible via . Any pest issues requiring district action will be documented on the district maintenance list and discussed for completion at the bi monthly maintenance meetings. The Coordinator will keep records of time and money spent to manage the pest, including copies of original receipts. The appendices to this plan provide threshold levels for specific pests and the district response for each pest. F. Acceptable Thresholds (pest population density levels) A threshold is the number of pests that can be tolerated before taking action. The acceptable threshold for cockroaches, mice, rats, raccoons, cats, dogs, opossums, skunks, and nutria is 0. Acceptable thresholds for other pests will be determined by the IPM Plan Coordinator and the governing body.

22 22 G. Inspections 1. Routine Inspections The IPM Plan Coordinator will conduct routine inspections of different schools throughout the year {schedule and schools to be determined by the governing body and the Coordinator). Site custodians are required to accompany the Coordinator during the inspections. The inspections will typically last one to two hours and will focus on compliance with this plan and an inspection of the kitchen, staff room, and any other place of concern. After each routine inspection the Coordinator will write a one page report on findings and recommendations. The report will be submitted to the school principal and custodian. 2. Annual inspections The IPM Plan Coordinator will conduct annual inspections at individual schools. Site custodians are required to assist the Coordinator with the annual inspection. The annual inspections will be more thorough than the routine inspections, and will use the Annual IPM Inspection Form {see Appendix 2) to guide the inspections. The specific schools to be inspected will be determined by the IPM Plan Coordinator and governing body based on a review of the annual number of pest problems and pesticide applications reported in the Annual IPM Report and Annual Report of Pesticide Applications Pest Emergencies (see also Section VIII. B. below) V. Pesticide use may be permitted in the event of a pest emergency. The IPM Coordinator may declare a pest emergency after consultation with the Superintendent or designee determines that the presence of a pest or pests immediately threatens the health or safety of students, staff, faculty members or members of the public using the campus, or the structural integrity of campus facilities, he or she may declare a pest emergency. Examples include (but are not limited to) yellow jackets swarming in areas frequented by children, a nutria in an area frequented by children, a half a dozen mice or rats running through occupied areas of a school building. IMPORTANT: If a pest emergency is declared, the area must be evacuated and cordoned off before taking any other steps. VI. Annual IPM Report (completed by IPM Plan Coordinator) In January of each year, the IPM Plan Coordinator will provide the governing body and the OSU School IPM Program Coordinator an annual IPM report. The report will include a summary of data gathered from Pest Logs, as well as costs for PMPs and pesticides (including turf and landscape pesticides). Costs for items such as sealants, fixing screens, door sweeps and other items that would not normally be considered part of pest control will not be recorded. See Appendix 9 for a template for the annual IPM report.

23 23 Prevention and management steps taken that proved to be ineffective and led to the decision to make a pesticide application will be copied and pasted or incorporated into the annual report of pesticide applications (see section VIII. D) VII. REQUIRED TRAINING/EDUCATION ORS (2) requires that the IPM Plan Coordinator "shall complete not less than six hours of training each year. The training shall include at least a general review of IPM principles and the requirements of ORS to As required in ORS (3) (i) all staff will receive education on the principals of IPM and sanitation, monitoring and inspection of pest control measures. After the initial training, the district will train all new staff with the same training. Basic training on the principals of IPM and the main points of this IPM Plan will also be provided to coaches who use athletic fields and will include an overview of basic monitoring and IPM practices for turf so they understand key pest problems to look out for and when to report them. Each year the IPM Coordinator will determine based on pest concerns and documentation any need for annual or additional training of district staff. The need for training will be based on the job functions for each employee group and will be tailored to the IPM requirements for the individual employee groups VIII. PESTICIDE APPLICATIONS: REQUIRED NOTIFICATION, POSTING, RECORD KEEPING, AND REPORTING Any pesticide application (this includes weed control products, ant baits, and all professional and over the counter products) on school property must be made by a licensed commercial or public pesticide applicator. At the beginning of each school year, all faculty, administrators, staff, adult students and parents will be given a list of potential pesticide products that could be used in the event that other pest management measures are ineffective. They will also be informed of the procedures for notification and posting of individual applications, including those for pest emergencies. This information will be provided to all the above via e mail as well as hard copy to adult students and parents. A. Notification and Posting for Non emergencies When prevention or management of pests through other measures proves to be ineffective, the use of a low risk pesticide is permissible. Documentation of these measures is a pre requisite to the approval of any application of a low risk pesticide. This documentation will remain on file with the IPM Plan Coordinator and at the office of the head custodian where the application takes place.

24 24 No non emergency pesticide applications may occur in or around a school until after while school is in session, unless the IPM Plan Coordinator authorizes an exception. If the labeling of a pesticide product specifies a reentry time, a pesticide may not be applied to an area of campus where the school expects students to be present before expiration of that reentry time. If the labeling does not specify a reentry time, a pesticide may not be applied to an area of a campus where the school expects students to be present before expiration of a reentry time that the IPM Plan Coordinator determines to be appropriate based on the times at which students would normally be expected to be in the area, area ventilation and whether the area will be cleaned before students are present. The IPM Plan Coordinator (or a designee of the Coordinator) will give written notice of a proposed pesticide application (via the method most likely to reach the intended recipients) at least 24 hours before the application occurs. The notice must identify the name, trademark or type of pesticide product, the EPA registration number of the product, the expected area of the application, the expected date of application and the reason for the application. The IPM Plan Coordinator (or a designee of the Coordinator) shall place warning signs around pesticide application areas beginning no later than 24 hours before the application occurs and ending no earlier than 72 hours after the application occurs. A warning sign must bear the words "Warning: pesticide treated area", and give the expected or actual date and time for the application, the expected or actual reentry time, and provide the telephone number of a contact person (the person who is to make the application and/or the IPM Plan Coordinator). B. Notification and Posting for Emergencies 1. The IPM Plan Coordinator may not declare the existence of a pest emergency until after consultation with school faculty and administration. 2. If a pesticide is applied at a campus due to a pest emergency, the Plan Coordinator shall review the IPM plan to determine whether modification of the plan might prevent future pest emergencies, and provide a written report of such to superintendent or designee. 3. The Superintendent or designee shall review and take formal action on any recommendations in the report.

25 25 4. The declaration of the existence of a pest emergency is the only time a non lowimpact pesticide may be applied. 5. If a pest emergency is declared, the area must be evacuated and cordoned off before taking any other steps. 6. If a pest emergency makes it impracticable to give a pesticide application notice no later than 24 hours before the pesticide application occurs, the IPM Plan Coordinator shall send the notice no later than 24 hours after the application occurs. 7. The IPM Plan Coordinator or designee shall place notification signs around the area as soon as practicable but no later than at the time the application occurs. 8. Note: ORS also allows the application of a non low impact pesticide "by, or at the direction or order of, a public health official". If this occurs, every effort must be made to comply with notification and posting requirements above. C. Record Keeping of Pesticide Applications The IPM Plan Coordinator or designee shall keep a copy of the following pesticide product information on file at the head custodian's office at the school where the application occurred, and at the office of the IPM Plan Coordinator: 1. A copy of the label 2. A copy of the MSDS 3. The brand name and USEPA registration number of the product 4. The approximate amount and concentration of product applied 5. The location of the application 6. The pest condition that prompted the application 7. The type of application and whether the application proved effective 8. The pesticide applicator's license numbers and pesticide trainee or certificate numbers of the person applying the pesticide 9. The name(s) of the person(s) applying the pesticide 10. The dates on which notices of the application were given 11. The dates and times for the placement and removal of warning signs 12. Copies of all required notices given, including the dates the IPM Plan Coordinator gave the notices The above records must be kept on file at the head custodian's office at the school where the application occurred, and at the office of the IPM Plan Coordinator, for at least four years following the application date. D. Annual Report of Pesticide Applications