HALLS LICENCE AGREEMENT 2016/2017

Transcription

1 HALLS LICENCE AGREEMENT 2016/2017 February 2016

2 THIS AGREEMENT is made on the date specified in your Offer Letter. BETWEEN The University of Nottingham and the Student whose name is on the Offer Letter. 1. Definitions and interpretation 1.1 In this Agreement and its schedules the following words have the meanings specified below: Academic Term "Accommodation Fees" Common Parts Facilities Full Time Registered Student Inventory "Manager" Period Premises Room Student and You The University Vacation the days between the dates shown as a term on the payment schedule. the charge made for the room allocated to You. bathrooms, toilets, kitchens, pantries, hall, stairs, landings, passageways and common rooms open for use to ALL residents in the Hall the facilities and services to be provided by The University as set out in Schedule 1. a student who is following a full time course of study at the University or any other educational institution approved for this purpose by the University leading to an award of the University or that institution. The student must complete the annual University registration process and not be for any reason, including debt due to the University, suspended from their course or transferred to another mode of study, including parttime or writing up. the list of contents relating to the room issued to the Student at the beginning of the academic term. the Manager of the Hall the aggregate of the academic terms as shown on the payment schedule the whole of the buildings and adjacent grounds which make up the Hall of Residence in which the room is located. the room allocated to the student in the Hall as notified to You. the student named to whom the room is allocated The University of Nottingham. the days between the academic terms. "Warden" the Warden of the Hall.

3 1.2 A reference to University statutes, regulations or Code of Discipline includes any amendment to those documents. 1.3 The obligations on the Student extend to the Student's visitors and the Student must use all reasonable endeavours to ensure the Student's visitors behave in a manner consistent with the terms of this agreement. 1.4 Any obligation not to do something on or in the Premises includes an obligation not to do that same thing in the Room. 1.5 Words importing the masculine include the feminine and the singular the plural and vice versa. 2. Grant of Right to Occupy The University grants to the Student the right to occupy the Room in accordance with the terms of this agreement for the Period together with a right to use the Common Parts in common with all others so entitled to the extent that is consistent with the proper management of the Premises. Where the Room is a shared room the right to occupy will be shared with another person. Where the Room is part of a dual suite the right to occupy the study area will be shared with another person. The right to occupy is dependent upon the occupier being a Full-Time Registered Student of The University and is subject to clauses 4 and 6 of this agreement. 3. The Student undertakes the following: 3.1 Accommodation Fees To pay the Accommodation Fees for the Room allocated for the Period in advance by three instalments, as outlined in the payment schedule. 3.2 Inventory 3.3 Damage To check the contents of the Room and their condition and to sign the Inventory provided on arrival and deliver it to the Manager within one week of arrival Not to do any damage to the Premises, fixtures, fittings, furniture or equipment, fair wear and tear excepted Not to make any alteration to the structure of the Premises Not to use any pins or nails in the walls or woodwork (other than a notice board) and not to fix posters or stickers to the walls, doors or windows other than by the use of Blu- Tac type of material Not to remove any fixtures, fittings, furniture or equipment from the Premises Not to install a telephone line on the Premises To report promptly any breakage to the Manager To pay the cost of making good any damage caused by You or your guest.

4 3.4 Right of entry To admit to the Room University staff, tutors and approved contractors at all reasonable times to inspect the state of repair and to perform their pastoral, disciplinary, maintenance and cleaning duties. Immediate access will be required at any time in the event of an emergency. 3.5 Discipline To observe all Hall Rules and University Regulations relating to discipline including (but not limited to) noise and disruptive behaviour To comply with all instructions and guidance issued in relation to safety, including fire evacuation procedures and electrical safety requirements Not to interfere with any fire equipment or alarms Not to interfere with the electrical installation in the Premises and not to use any equipment or combination of equipment in excess of 1200 watts in the room To ensure all electrical appliances not belonging to the University comply with relevant safety standards and to make them available for safety checks by University staff and approved contractors To maintain a reasonably safe environment for the University s employees who may have to enter the Premises (e.g. ensuring that cables to personal electrical equipment are safe) Not to disable, or otherwise interfere with the lock provided on the door to the entrance to the Premises or any part of the Premises or do any other act to enable unauthorised persons to gain access to the Premises Not to erect or install any outdoor aerial or satellite dish Not to use or store in or upon the Premises any candle or other open flame device nor any flammable liquids of whatever material nor any equipment for the use of the same Not to smoke in any public rooms, including the bar, or in rooms dedicated as no smoking by the Hall Council. Not to smoke any pipe or water pipe and not to burn any incense sticks or similar device in any part of the Premises Not to keep in or upon the Premises any firearm, air gun, explosives (including fireworks) or other similar materials Not to use any cooking appliances in the Room Not to keep a bicycle or any other machinery on the Premises other than in an approved cycle area Not to keep any animal, bird, reptile, insect or fish, upon the Premises Not to play ball games in and around the Premises To abide by the Traffic Regulations of the University and in particular not to park any vehicle on the access roads nor in such a position as would cause a nuisance to others. The Student accepts that breach of the conditions contained in this clause 3.5 is a disciplinary offence and may be punished by the Warden. 3.6 Occupation of premises Not to take up residence before hours on the day before the first day of the Academic Term unless an earlier arrival time has been agreed To vacate the Premises no later than hours on the day after the last day of the Academic Term Not to remain in occupation of the Room during a vacation except with the prior written permission of the Manager (with the Exception of Melton Hall which includes the vacation period). Where the Student wishes to remain in residence during the whole or part of a vacation the Manager will use his best endeavours to arrange this but such accommodation may not be in the same room or in the same Hall. Where any accommodation is occupied in a vacation it will be for accommodation only (i.e. no meals provided) and appropriate charges must be paid in respect of those days.

5 3.7 Assignment Not at any time to assign, part with or share possession of the Room except in the case of a shared room or dual suite when it is shared with the other authorised student. You will also be permitted to have a temporary guest stay with You in accordance with the rules of the Hall. 4. The University Undertakes: 4.1 Occupation of the room Provided the agreement has not been terminated in accordance with Clause 5 the University undertakes not to interrupt the Student's occupation of the Room during the Period of the agreement except: when necessary for the maintenance or repair of the Room; when necessary for reasons arising from the Student's ill health; when necessary to resolve disharmony among the residents; when necessary to reallocate the Room in order to provide accommodation in that and adjacent rooms for members of the opposite sex; when necessary to make the Room available to a disabled student; when necessary in any other case for the proper management of the Premises. In all cases of interruption whether temporary or permanent the Student will be provided with suitable alternative accommodation in University accommodation. 4.2 Emergency accommodation To provide emergency accommodation in the event of the Premises being uninhabitable as a result of damage by fire or otherwise. 4.3 Facilities To provide the Facilities set out in Schedule Contents To provide the items listed in the Inventory. 5 Termination 5.1 This agreement is for a fixed period and expires at the end of the period without further notice being given. 5.2 The University may terminate this agreement before the end of the Period by giving You one month s notice of termination if: You fail to pay all or any part of the Accommodation Fees; You are in breach of the terms of this agreement; You cease to be a Full Time Registered Student of the University whether by reason of postponement, suspension, exclusion or otherwise; or The University in its sole discretion considers that the agreement should be terminated to ensure the safety and security of other students of the University or due to your inappropriate behaviour

6 and on or before the expiry of the notice of termination You will vacate the Room and ensure that the Room is left in the standard of repair and condition as required by this agreement. 5.3 The University may terminate this agreement without notice if: the Vice Chancellor, Registrar or the designated Pro-Vice Chancellor is of the opinion that the Student should be removed from the Premises pending the investigation of and decision on a disciplinary offence in accordance with paragraph D.24 of the Code of Discipline for Students. (Such termination will be provisional only pending the outcome of those proceedings) or; The Senate Disciplinary Committee decides to exclude the Student from the Premises in accordance with the powers referred to in paragraph D.31(a) of the Code of Discipline for Students; or The Vice Chancellor, Registrar or the designated Pro-Vice Chancellor is of the opinion that the Student should be removed from the Premises because of their own ill health either in the best interests of the Student or of the rest of the students resident on the Premises; or The Vice Chancellor, Registrar or the designated Pro-Vice Chancellor is of the opinion that the Student should be removed from the Premises to ensure the safety or security of other students of the University or due to the Student's inappropriate behaviour; or You transfer directly to other University owned accommodation. 5.4 If all of the Accommodation Fees have not been paid on the date on which this agreement is determined, such balance of the Accommodation Fees shall be payable by the Student to the University immediately on such determination (without prejudice to any other rights or remedies of the University). 6. Licence Agreement This agreement creates a licence to occupy only and does not create a tenancy. 7. Complaints and Notices Complaints by the Student arising under this agreement should be made in the first instance to the Hall Manager. Where complaints are not resolved in that way they should then be made formally, in writing, by completing the form on the University s web-site at and forwarded to: Elaine Farnsworth Business Support Manager Lenton Hurst University Park Nottingham NG7 2RD

7 SCHEDULE 1 The Facilities 1. To maintain and repair the Premises. 2. To clean the Room once every two weeks during the Academic Term. 3. To clean the Common Parts once per week during the Academic Term. 4. To provide fire-fighting equipment on the Premises. 5. To provide an adequate supply of hot water for domestic use to the wash basins, showers and baths on the Premises. 6. To provide adequate heat in the Premises during the Academic Term having regard to prevailing weather conditions. 7. To provide necessary staff for the day-to-day running of the Premises. 8. To provide coin operated washing machines and tumble dryers on the Premises 9. To provide breakfast and dinner every weekday, brunch and dinner every weekend during term time in the Hall dining room in accordance with the arrangements that apply to the Hall (with the Exception of Melton Hall which is self-catered). Lunch is flexible and can be taken in a variety of outlets on University Park or Jubilee Campus upon presentation of your student card. Your meal allowance is STRICTLY non-transferrable. Hall meal times and arrangements may be varied to accommodate examination periods and for formal dinners and other social engagements. 10. To make provision for IT connection in the Room.