Approved MINUTES BOARD OF DIRECTORS BOD Fall Face to Face Meeting September 16 and 17, 2010 Westin Edmonton Edmonton, Alberta

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1 Approved MINUTES BOARD OF DIRECTORS BOD Fall Face to Face Meeting September 16 and 17, 2010 Westin Edmonton Edmonton, Alberta Present: Kate Mahon President Teddie Tanguay Vice-President Pamela Cybulski Secretary Joanne Baird Treasurer Tricia Bray Director Ruth Trinier Director Christine Halfkenny-Zellas Chief Operating Officer 1.0 Welcome The meeting was called to order at 0830 Kate welcomed everyone to the BOD Fall F2F Meeting. 2.0 Review, Additions and Approval of Agenda No additions to the agenda were required Motion: To approve the Agenda for the September 16 and 17, 2010 BOD F2F Meeting Moved: Seconded: Discussion: In Favour: Opposed: Motion: Ruth Trinier Pam Cybulski None All None CARRIED 3.0 Approval of Minutes of the June 2010 Board of Directors Teleconference Members did not receive the minutes approval deferred 4.0 Business Arising from the June 2010 Board of Directors Teleconference CACCN Product Endorsement Environmental scan completed CACCN BOD Fall F2F Meeting, Edmonton, Alberta 1 September 16 and 17, 2010

2 Few associations have a policy Kate will review her hospital policy and write first draft of the Product Endorsement Policy for review by BOD with goal of approval at March 2011 F2F Gambro Update Cannot do anything without the information that was requested. Gambro has not provided the prismaflex cd for review We will not pursue this further at this time. WFCCN Liaison Sandra Matheson has accepted the position She will meet with Bernice Budz, current liaison, while in Edmonton New Graduates in Critical Care An introductory letter from CACCN President to be prepared to send to the program heads Suggest chapters connect with their local programs. Good for recruitment Christine to draft an introductory letter from CACCN President to be prepared to send to the program heads Christine to provide Chapter Presidents with list of the local Program information we have compiled on the Post Graduate critical care nursing programs to be combined with a letter from Kate to speak about this recruitment opportunity. Recruitment/Retention We need to look at retention along with the recruitment issues We need to retain our current members as well as recruit new members BOD members need to speak and promote the association Let chapters know the BOD is available to speak at their education days/conferences Provide chapters with a list of topics the BOD can speak to. Arrange geographically by region. Why do we only have 1% of the critical care nurses in Canada as members? Managers need to value CACCN and CACCN membership if we get the managers on side, we have one half of the battle Chapters should be contacting their expired members to find out why they haven t renewed and what can be done to assist. Should we offer free membership to recruit members across the country: Concerns with free memberships How do we go about doing this? There also has to be recognition for long term members Years of service ribbons? Chapter CD in development who we are, why one should join, etc. Teddie and Christine to work on development of the CD Need to consider any financial implications when we develop budget for next year in March F2F. what do we need to invest in recruitment/retention dollar wise? Each BOD member is to send to Christine a list of topics you would be comfortable being able to speak to if requested. Where possible at any CACCN BOD Fall F2F Meeting, Edmonton, Alberta 2 September 16 and 17, 2010

3 local events each BOD member should seek to have a few minutes to talk about CACCN membership. Contacting expired members: Make this an expectation of Chapter Presidents and speak to it at Chapter Connections Day in our World Café. Christine to look into better visual identification than the ribbons we currently use to recognize folks for varying lengths of membership. This will be further discussed at March F2F Parliamentarian - Riek van den Burg Teddie sent a nice letter to Riek thanking her for her past services and support and letting her know that we would not be using her this year for the Edmonton AGM Riek has offered to remain available to us on a prn basis for a fee of $ for the year We can offer her services to the chapters for constitution/bylaw revision as a resource person Motion: To approve the $ retainer for Riek van den Berg to act as our parliamentarian and to refer as a resource to the Chapters. Moved: Seconded: Discussion: In Favour: Opposed: Motion: Tricia Bray Teddie Tanguay None All None CARRIED 5.0 Board of Directors Portfolio Reports President s Report Theme will be Finding Your Voice raising the prominence of CACCN by being more vocal wherever we can She will be speaking at Critical Care Canada Forum in Nov in Toronto Media inquiries would like to provide a rapid response and to begin to develop a strategy to be more proactive in speaking to issues of National (or local) importance News blitz list of media outlets Issues such as the gun registry, etc could be topics we would want to have a voice on. Need to be proactive at the National / Local levels We should be a voice on helmet laws, atv laws, drowning, organ donation, etc We want people to come to CACCN for response when legislation is being considered, etc. There are certain weeks that we should proactively prepare a statement for eg Injury Prevention Week, Organ Donation Awareness week etc Christine to develop a contact list of information for newspapers across the country so we can access quickly prn Christine to do some homework on the potential weeks through a year. All BOD members to think on this one to give Christine some direction on what we already know. CACCN BOD Fall F2F Meeting, Edmonton, Alberta 3 September 16 and 17, 2010

4 Treasurer s Report Current status of accounts enclosed - see Schedule I Publications Report Have received two articles in the past couple of months Still in need of articles Website Report Work has been completed on the website Members now have the ability to change their passwords May look at requesting poll questions from chapters to get this moving Next project will be to go live again with the Abstracts submission process Have not to our knowledge received an invoice from Biz-Zone for the work completed following the March BOD meeting Christine to double check to ensure all is complete and request final invoice from BizZone Awards/Corporate Sponsorship Report Awards have all been granted Spacelabs provided full amount of funding for one project Research grant not given out this year, as there were no applicants Certification Report Membership as of August 26, Certification congratulations letter resulted in 15 new members Certification numbers for 2010 examination: CNCC(C) Initial Examination: 92 CACCN Members: 33 Recertification: 87 CACCN Members: 43 CNCCP(C) Initial Examination: 16 CACCN Members: 02 Recertification: 06 CACCN Members: 03 In terms of the percentage of CACCN Members who are writing the exam: Pediatrics: 20% members; Adults: 30% members Research Report PepUp Study Tricia and Teddie developed the educational portion of the study Positive feedback has been received from the pilot sites 30 sites in North America with a total of 1200 patients are participating in the study Sites are collecting baseline data In January Tricia/Teddie will be providing training to selected sites CACCN is represented This study meets our vision/goals Voice for Excellence in CC Nursing Over the next year, the framework will be established to complete a national study One idea is a sleep study non-invasive/nurse directed. Sleep is a huge issue in Critical Care There will be a call for interested people CACCN BOD Fall F2F Meeting, Edmonton, Alberta 4 September 16 and 17, 2010

5 6.0 Position Statements Non-Regulated Healthcare Personnel (Kate) The last statement was completed 13 years ago The current statement will be removed from the website as it is outdated Should we complete a statement for LPN s? Yes Name of statement? Regulated/Non-Regulated Healthcare Personnel Should include orderlies, unit attendants, etc LPN is one who could potentially work to a larger scope How to RNs/LPNs work together? Lori Harding may be one person to ask about working on the statement Two statements will be developed: One for non-regulated health care providers eg. Orderlies, patient support workers, unit attendants, etc One specifically for the LPN in Critical Care Kate will be the lead for the development of these position statements End of Life Care (Pam) The statement was created and revised by Pam Cybulski, Dr. Marie Edwards, Sonia Hill, Steve Gagne, and Bob Park, a bioethicist from Humber Regional Hospital Contributors will be removed from the statement document but will be tracked internally at National Office Christine to update statement with revisions and send to BOD for final approval Advanced Nursing Practice (Teddie) The ANP is not so much a position statement, but rather an explanation Revisions were completed to the statement The statement was created by Teddie Tanguay, Judy Rashotte, Celine Pelletier, Sandra Statt, Cathy Mawdsley and Gwynne MacDonald Clinical Nurse Specialist and Nurse Practitioner (Teddie) These statements were created by Teddie Tanguay, Judy Rashotte, Celine Pelletier, Sandra Statt, Cathy Mawdsley and Gwynne MacDonald The committee believes these are the qualifications of an CNS and NP and they should be included Revisions were completed to the Statements Teddie to create Reference / Bibliography lists for the statements and then the BOD can have one final look prior to approval Family Presence During Resuscitation (Ruth) Ruth will now be the contact from the board instead of Kate Committee members: Grace MacConnell, Mike Metzger, Asha Pereira (currently working on Organ Donation) and possibly Wendy Fallis Guidelines for Staffing (Kate) Call for committee members will be issued in the Winter Journal Kate will be the lead for the development of this position statement/guidelines CACCN BOD Fall F2F Meeting, Edmonton, Alberta 5 September 16 and 17, 2010

6 Kate will prepare write up for the journal indicating what she is actually looking for re: committee members Restraints in the ICU (All will review) There is a lot of information available on Restraints in the ICU CNA has a position statement Will review the CNA statement for consideration of endorsement with an added component for Critical Care Christine to provide a copy of the CNA Restraints position statement for the BOD to review prior to the January 2011 teleconference, so the BOD may discuss/endorse. Organ Donation (Joanne) Joanne has been having trouble contacting Asha Structure of the ICU (Tricia) This statement is near completion The draft has been sent out for review to those who have been involved in the past year with opening a new ICU Healthy Work Environments (Tricia) Tricia will be having a breakfast meeting on September 20 th regarding the statement Committee members: Sandra Goldsworthy, Marie Edwards and John Balcom The statement is in the preliminary stages New Statements - Smart Pumps/Standard Concentrations (Kate) Do we need to look at this for a statement? Concerns on implementation to maintain safe practice Are there separate peds / adult issues or are both the same? Kate will be the board member responsible for this statement Kate will review and do some work on this statement prior to F2F New Statement - Long Term Ventilation Do we need to look at this for a statement? Will discuss at Chapter Connections Day to gauge interest New Statement - Diversity in the ICU Do we need to look at this for a statement? Will discuss at Chapter Connections Day to gauge interest 7.0 Dynamics of Critical Care Conferences Dynamics 2010, Edmonton, Alberta Profit could be approximately $ 40,000 to 60,000 range to be conservative 440 delegates registered Dynamics 2011, London, Ontario Abstract Call has been issued and it looks great Planning Committee is working well Currently reviewing potential Keynote Speakers Theatre for the AGM The theatre for the AGM was provided free of charge to the conference The Audio Visual requirements for the AGM in the theatre are approximately $ 1, CACCN BOD Fall F2F Meeting, Edmonton, Alberta 6 September 16 and 17, 2010

7 The BOD felt we could use a concurrent session room that will already have A/V installed Pam indicated the committee wanted to rent the theatre to use for sessions where a sponsor would provide I Clicker technology which runs approximately $ 8,000 for 130 clickers and a technician The BOD determined the use of the theatre for the Annual General Meeting at a cost of approximately $ for audio visual is not necessary The AGM will be held in a concurrent session room which will already have AV in place at no extra cost. Dynamics 2012, Vancouver, BC Contracts are signed Nothing further to report Call for planning members issued in Fall journal and will be repeated in the Winter journal, on the website and via Critical Connections Dynamics 2013, Halifax, NS The BOD reviewed the information from the World Trade and Convention Centre (WTCC) Halifax is not sure if the new centre will be constructed before our conference Christine will proceed with booking the WTCC for September 19 to 24, 2013 Christine/Kate will review hotel accommodation in the future and secure room blocks Dynamics 2014, Quebec City, QC and Dynamics 2015, Winnipeg, MB This needs some additional work to be completed Christine to liaise with Hospitality Performance Network to discuss Some concerns with Quebec venue in terms of delegate travel and also the French translation requirements so we need to know more around this. Dynamics Sponsorship Attracting sponsors is getting more difficult, especially if the company is US based 8.0 CACCN Partnerships Canadian Nurses Association (CNA) Joanne and Kate attended the biennial convention in Halifax, NS in June 2010 CACCN had booth space provided by CNA The location and time for our session at the booth was not the best However, we should continue to do this and try to secure a better time slot Next convention is in June 2012 in Vancouver so we should always have 2 BOD members presence at these conventions. Critical Care Canada Forum (CCCF) Kate to speak at the conference in November 2010 in Toronto It was agreed Dynamics and the CCCF conferences were too close this year to do cross-promotion Kate will continue to foster this relationship to ensure it is mutually beneficial CACCN BOD Fall F2F Meeting, Edmonton, Alberta 7 September 16 and 17, 2010

8 Canadian Intensive Care Foundation (CICF) Received the minutes from Sandra Matheson They have $ 225,000 in the bank They provided Dynamics 2010 with an education grant of $ 3,000 Canadian Blood Services Organ and Tissue Donation and Transplantation (CBS CCDT) See enclosed report from CCDT There is a large meeting being held in November 2010 regarding the National Organ Donation process CCDT contacted us and requested to do a presentation at Dynamics 2010 Institute for Safe Medication Practices (ISMP) See enclosed report from ISMP World Federation of Critical Care Nurses (WFCCN) Deferred for discussion to Day 2, BOD F2F September meeting ICU Collaborative No report received Safer Healthcare Now No report received 9.0 CACCN Chapters Are there any issues currently with the chapters? Nova Scotia Little to no contact with the Presidents Appear to be struggling Saskatchewan Things appear to be working out for the chapter now Teddie will meet F2F with Angela while in Edmonton 10.0 CACCN National Office Christine reported things are going well Very few issues Will need to do a request for proposals re: photocopier in January 2011 Should look at a new database in the future as well Christine is still enjoying the position 11.0 New Business Journal Redesign Tricia showed the BOD the proposed new design of the journal The BOD was very receptive to the design change Tricia would like to see the full APA citation at the end of the abstract section of each article. The artwork change is the easy piece of the redesign Content: what else do we need in addition to what we currently offer? Possibilities: CACCN BOD Fall F2F Meeting, Edmonton, Alberta 8 September 16 and 17, 2010

9 Clinical column nurse to know profiling our members. I.e. Award Nomination packages of those not selected consider doing articles on these persons Articles: how do we increase the number of articles submitted for publication? Clinical articles are key to maintain since the majority of our members are bedside nurses Target members across the country the experts to provide articles Every ICU has an expert on something Puzzles x-rays, etc. crosswords are not appropriate for scholarly journals True case stories Case studies Specific topics Hot Topic Articles? Hemodynamic (non-invasive) Shock ARDS Cardiac Adults/Pediatrics Experts reach out to them for articles Ask those who are not always doing for CACCN Darlene Hutton Cecilia St. George-Hyslop Eugene Mondor (respiratory/cardiac) Michelle Cleland (trauma) Pam Holberton Karen Dryden-Palmer (trauma / pediatrics) Kim Streitenberger (safety / quality control) Sandra Matheson (cardiac) Solicit content (theory) and then ask chapters for real life story/case studies Redesign = New Look = New Approach Theme for the Year: Finding Our Voice President comes up with a theme for 2 years. Once the theme is determined, this is put on the website, critical connections, encouraging members/non-members to share their info This could be as simple as writing a story Find Your Voice Tell us your story Real life stories Clinical articles How did you collaborate for a better patient outcome? Gambro CRRT Website Partnership There has been no contact from Gambro to date regarding this idea The Prismaflex cds have not been received for review The BOD cannot move forward without information The BOD would like to see a proposal and the cd but we will not be doing anything further on this at this time. CACCN BOD Fall F2F Meeting, Edmonton, Alberta 9 September 16 and 17, 2010

10 Political / Media Action When inquiries/questions are received, Christine will refer directly to the BOD With the media, we have to be prepared to respond quickly and anyone of us may be the best person to speak to a topic. Generally the President or Vice President will be the primary spokespersons though. Hot topics locally/nationally Seasonal issues drowning, bicycle helmets, atv legislation, etc Advanced care planning End-of-Life, big issue Organ transplantation Action Letters re: Political/Nursing Issues BOD will discuss issues in a timely manner and reach consensus on the issues Kate will be the one to respond on behalf of the board as President Certification Draw 2010 The BOD drew the certification awards through a blind draw process: (Christine can you put where they are from besides their names) CNCC(C) Initial Certification Jennifer Cullimore, Calgary, AB Monica Klein, Richmond Hill, ON Clarice Watt, Timmins, ON Adult CNCC(C) Recertification Dawna van Boxmeer, Ilderton, ON Marina Bitton, Thornhill, ON CNCCP(C) Initial Certification Charlotte Ryan, St. John s, NL Laurel Kathlow, Coquitlam, BC CNCCP(C) Recertification Paula Mahon, Vancouver, BC WFCCN At the 2009 AGM, the members defeated the motion for the intial WFCCN proposal Members requested additional information from WFCCN Tricia contacted Bernice Budz, our liaison regarding the decision after last year s meeting Tricia also attempted to contact Wouter DeGraaf and Ged Williams at WFCCN but there was no reply Contact was again initiated in June 2010 requesting information for the 2010 AGM A response from WFCCN (Ged?) was not received until September 2010 which was too late to present anything for this year at the AGM WFCCN Response September 9, 2010 indicates they are keen to participate at Dynamics WFCCN Council to meet October 7, 2010 in Manila, Philippines and plan to finalize their deliberations on the proposal at that time. The major requirements of the WFCCN Council are as follows: A venue to hold a meeting for approximately 25 people for 1-2 days (exact number of days will be confirmed within 6 months of the conference). CACCN BOD Fall F2F Meeting, Edmonton, Alberta 10 September 16 and 17, 2010

11 The WFCCN meeting is usually prior to the conference but can be after. The meeting does not have to be at the conference centre if a cheaper or more convenient venue is necessary. Requirements of WFCCN Council meeting - Board room style or U-Shape table/chair set up. Power point presentation capability Simple Morning tea, Lunch and afternoon tea Free registration for Council members wishing to attend the conference. Free accommodation for those council members that CACCN chooses to utilize as speakers, chairs of sessions or other participating roles to support the conference. Free accommodation for any "genuine" economically disadvantaged Council member who is able to attend the conference and meeting but unable/not required to participate in conference. (3-4 may fit this category, the executive members will be able to advise on "genuine" status) All Council members are required to make own travel arrangements to Canada and to motel. If the CACCN organizing committee can provide advice and guidance to WFCCN about local transportation and logistics, they will facilitate communication with their Council members to ensure appropriate and timely communication of all needs. WFCCN anticipates approx. 20 Council members would attend and we may wish to utilize of these persons as international speakers. Our original proposal was $ 15,000 total They resubmitted the exact same request as the first time despite the fact that we had replied that our involvement would be limited to $15,000 contribution only and was subject to member approval at last year s AGM We cannot meet their needs as they stand now Cannot put proposal forward with our members due to Constitution/Bylaws re: 60 day notification Not viable for Dynamics 2012 May be possible for Halifax or Quebec City We need to provide an update for members at AGM on status Need to advise WFCCN no additional funding would be be forthcoming and remains subject to member approval at next year s AGM once again and we need to be clear to them that they have missed the timeline we needed for decision for Vancouver. The lack of communication is disturbing considering their requests The BOD has no way of determining the cost of meeting their requests Course of Action to Update members Bring forward at Chapter Connections Day Bring forward at AGM for a brief discussion CACCN BOD Fall F2F Meeting, Edmonton, Alberta 11 September 16 and 17, 2010

12 Ensure members are aware, no matter what the details, our contribution will be a lump sum of $ 15,000 subject to approval of membership at AGM in 2011 Orthopedic Nurses Association Challenge See enclosed request Funding is towards CNF Certification Awards $ 2.00 per member for three years At current membership status = $ 2, per year Sounds like a good concept, but can CACCN afford to do this? $ annually may not be viable Funding is administered through CNF Would rather increase our own budget for awards then participate Christine to draft a letter for Kate to respond applauding their efforts, indicating CACCN provides funding annually for certification Chapter Connections Day Introductions: BOD introduces self and their personal item to start things off be brief who we are, where we are from, brought the following object because Succession Planning Topic and items to mention How did you get here? Thriving as a National Board Look at talents of those on the board re: employment skills. Well rounded individuals Started to recruit through the Nomination Committee Leeway of change of term to ensure succession Add some real stories from the BOD Everyone is shaky at times but all works out Diversity across the country Try to draw out how chapters are trying to get their members on board How do you keep the energy and move forward? How do you as a leader get your executive together to get things moving? Mentoring? Succession planning chart Message you are the leader, lead! Ruth s experience coming on to the National Board was positive. Having a process and a designated mentor was a huge part of the successful transition Must look at chapter structure Why are chapters not asked for suggestions for BOD members? When we look at nomination committees, also need to look at the chapters Need to portray we are going to have difficulty coming off the board because it is so enjoyable Actively working in Critical Care? What does this mean? BOD members should be an active member in critical care, as they need to be the Voice of Excellence for our specialty We welcome nurses from other units if there is an interest in critical care (trauma, pain control, ER, etc), but nurses applying for the BOD must be working within the critical care setting Policy should indicate the majority of your activity is designated as critical care Bylaws do not need to be changed to reflect this information, as it is clear CACCN BOD Fall F2F Meeting, Edmonton, Alberta 12 September 16 and 17, 2010

13 Nomination Packages Why do we ask for references? Does anyone contact them? The nomination package was reviewed and revised as follows: Page 1: letter: revise: nominees will be provided with an opportunity (5 mins) to introduce themselves to 3 mins Page 2: cover sheet: revise: name of three references to Professional Reference Page 4: personal information sheet: revise position to Are you presently working in critical care? Yes/no; Current position/title Page 5: delete future contributions Page 6: revise This personal statement will be published in the upcoming Official Journal of CACCN in order to introduce you to the voting members of CACCN to To introduce you to the voting members of CACCN, this personal statement will be published in the upcoming Dynamics, The Official Journal of CACCN, on the website and via the Critical Connections Bulletin e-newsletter. Page 7: references sheet: revise title from References Sheet to Professional Reference Sheet. Include room for only one reference. Add the following to the bottom: I, hereby provide permission for a member of the CACCN National Board of Directors to contact the above noted reference via telephone, or facsimile. Include room for name, signature and date. The Nomination Committee must be consistent on calling the references for all potential board members. Christine to update package with revisions. Bourinot s Rules of Order Bourinot s is currently out of print Contact Riek to ask the following: Should we change to Roberts Rules of Order or something else that is more appropriate What does she suggest? Change to constitution / bylaws in 2011 if we proceed Christine to draft a letter for Kate to respond to Riek s offer for consultation and request input regarding Bourinot s versus Robert s Rules of Order. Member Database The original database was implemented in years old The database is built on an access program Due to the multiple changes to the database over the years, there is concern the program is becoming unstable Reports do not give us the information we need without having to create ad hoc inquiries which are much like mathematical formulas GWP Software does on occasion provide ad hoc strings for us to use, however this appears to be a fee for service (we have not been charged yet) We need to build our own product that will withstand the years and multiple updates - Christine suggested a web-based database would be best Christine will start to put together a chart on what the type of information we want to capture and how that information will be used - refer to survey for demographic ideas Christine/Kate Draft to be available for the January teleconference CACCN BOD Fall F2F Meeting, Edmonton, Alberta 13 September 16 and 17, 2010

14 Treasurer / Secretary Positions / Fall 2011 Elections The BOD needs to review who will succeed Joanne Should start mentoring now for smooth handover and mentoring process Treasurer and successor could arrive a day earlier on the change over year to meet with the bank and review books, etc. Is anyone interested in taking this position? Ruth expressed interest in Treasurer position will think about it Fall 2011 elections will result in 2 new members from the East and 1 new member from the West BOD needs to put a plan of action in place and recruit nominees (For F2F on what that plan should be!) BOD - Direction The direction of the board will be to raise the association s profile nationally Look at how we are recruiting new BOD members Need members who are confident speaking to the public prn Realistic look at the lifestyle of the member to ensure a good fit with the portfolio. Interested candidates need to know that there is a fair amount of work that comes with the positions. Portfolio shift look at requirements of portfolio based on skills of new/current members and be proactive to seek those who might best match. Raise the profile of the board BOD needs to put themselves out there taking every opportunity to speak and be seen New BOD Member Package What package should be put together for the new board member? BOD Manual Orientation PowerPoint from BOD Conference Call participation Meeting March F2F Kate, Teddie and Christine to work on an accountability framework for orientation for new Board members to be ready for F2F Spring Annual General Meeting The BOD reviewed the AGM script Reviewed issues of Calling A Question (pg 26) Bourinot s Rules of Order A member moves to call the question (usually after prolonged debate on an issue with no new insight being brought forward) When calling the question, there must be a first the person who called the question and a seconder, however the seconder cannot be someone who spoke to the issue The call can be debated but cannot be amended If the call is defeated, the debate is referred to another day If the call is carried, the members go on to vote on the original item with no further debate Dynamics Conference Discussion Guiding approach directed by BOD for Dynamics All decisions the Planning Committee makes impacts the National BOD The BOD needs a direct link between the Planning Committee and the BOD BOD member as indicated will be an ad hoc member on the planning committee BOD portfolio role should be direct support The BOD needs a closer relationship with the planning committee on decision making CACCN BOD Fall F2F Meeting, Edmonton, Alberta 14 September 16 and 17, 2010

15 This ensure the Planning Chair is not caught between the BOD and the Planning Committee BOD needs to be the final decision making authority for the major financial decisions relating to the conference that impacts profit. Tuition Coupons What are the guiding principles for tuition coupons? Who should use these? Tuition Coupons cost the National Board approximately $20,000 $24,000 per year Coupon amounts need to be maintained and set by the National Board Need to establish some tuition coupon guidelines, along the lines of the following: Chapter Recruitment//Retention Coupons Coupons may only be provided to CACCN members R/R coupons are not transferable to another chapter R/R coupons may not be provided to non-caccn members Speaker Coupons Coupons may only be used by the first author or a member of the speaker group Coupons may not be transferred to another speaker outside of the speaker group for the specific abstract I.e. Abstract # 3 cannot provide a coupon to an Abstract # 5 speaker, etc. Add something to the coupons advising of this information Christine to work on a draft policy regarding tuition coupons Dynamics Budget The BOD should review the Dynamics budget as closely as the National Board budget The Dynamics Planning Chair should provide regular updates through the BOD committee member BOD at Dynamics In the past the Board has felt somewhat like invited guests at the conference The BOD needs to raise the profile of CACCN at the conference as this is the Association s national conference and not the Planning Committee s local conference. Opening Ceremonies the President needs 30 minutes on Sunday morning voice, profile, passion BOD and Chapter Presidents/Executive need to be high profile at the conference as much as possible. Planning Committee The committee should have diversity / variety adult/peds, etc Small committees work the best min. 6 people Max? 8? (Once roles are established and defined that will define the Planning Committee size each year) Teddie your manual is going to be key in setting expectations. Establish criteria for selection (Pam to provide the tool used for 2011) CACCN BOD Fall F2F Meeting, Edmonton, Alberta 15 September 16 and 17, 2010

16 Local members are key to the committee pride of ownership, build local chapter). Majority of members should be local Perhaps the BOD needs to be involved in the review of the planning committee applications much like we reviewed for standards Perhaps the Chairperson screens applicants and presents recommendations to the BOD for final approval Dynamic Tuition Refunds Policy prior to final deadline 20 % administration fee withheld on tuition After final deadline no refunds provided - unless under extraordinary circumstances as we did this year and the decision for this is with the BOD and not the Planning Committee Chair. Should establish a clear policy relating to refunds: Extenuating circumstances what are acceptable and what documentation is required? Refund amount between final deadline and date of conference? Refund amount if notified of no show after the conference? Refunds on tuition only? Refund pre-purchased dinner tickets? (tickets say no refund, but brochure does not) Christine to provide a draft policy for tuition refunds 12.0 Adjournment Motion: To adjourn the BOD F2F Fall Meeting at 1615 pm Moved: Seconded: Discussion: In Favour: Opposed: Motion: Joanne Baird Tricia Bray None All None CARRIED CACCN BOD Fall F2F Meeting, Edmonton, Alberta 16 September 16 and 17, 2010

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21 CCDT REPORT UPDATE FOR THE CANADIAN ASSOCIATION OF CRITICAL CARE NURSES SEPTEMBER 2010 MEETING SUBJECT: Organ and Tissue Donation and Transplantation Canadian Blood Services is pleased to provide the Canadian Association of Critical Care Nurses with an update on the current initiative to design an integrated system for organ and tissue donation and transplantation (OTDT), in collaboration with the stakeholder community. Background In August 2008, the federal, provincial and territorial governments (except Québec) asked Canadian Blood Services to lead the design of a national system to improve OTDT in Canada. As the system design work continues to develop recommendations, progresses to defining goals, implementation approaches and how to measure progress, Canadian Blood Services continues to collaboratively engage with OTDT and health system experts to enrich and support the development and implementation of an integrated OTDT system design. Progress and Next Steps The strategic planning process includes establishing the strategic direction, defining goals, determining how progress will be measured and ultimately, developing an implementation approach. Since June 2009, the Steering Committee, Organ Expert Committee and Tissue Expert Committee have reviewed the current state of the OTDT system in Canada, drawn learnings and experience from international colleagues, and discussed potential options for an interprovincial system design. In June 2010, the committees reviewed the strategy map, measures and targets, roles and responsibilities, and implementation options. Canadian Blood Services has taken into consideration and integrated the members feedback into the strategy and system design. A joint meeting of the Committees will be held in November to review the high-level recommendations for presentation to the Deputy Ministers in the fall. How CACCN can be Involved Canadian Blood Services is committed to continuing to work collaboratively with the organ and tissue donation and transplantation community. To date, events have involved over 500 ODT and health system experts in 14 cities in 8 provinces. Over 600 additional experts have been invited to events and received written documentation about the national system design process. Going forward, OTDT experts, other health professionals, administrators, health professional associations and colleges, national and provincial healthcare organizations will be invited to participate in various expert engagement events across Canada. Activities may include in-person meetings, presentations at annual conferences and annual general meetings, inter-provincial, topic-specific sector consultations, newsletters, s, website postings and opportunities for feedback. Canadian Blood Services welcomes and encourages the CACCN members to participate and voice their opinions in the consultations scheduled in communities across Canada. For more information and opportunities to provide your input, please visit CACCN BOD Fall F2F Meeting, Edmonton, Alberta 21 September 16 and 17, 2010

22 ISMP REPORT The following is a brief overview and update of the various ISMP Canada activities as of August 26, 2010 for the upcoming CACCN Board Meeting, including those directly related to medication safety in critical care: Commitment ongoing to continue our submissions to the CACCN the Dynamics journal on medication-related safety topics - A continued thank you for the opportunity to submit and publish learnings on medication safety and a special thank you to Paula Price for all her review and follow up to articles submitted Currently, ISMP Canada continues work on an ICU checklist project - No change from previous report - remains in preliminary stages, but will keep you posted re potential collaboration opportunities An oncology self-assessment program is being developed - A recently initiated international collaboration (refer to page 4: ISMP Canada is a member of the International Medication Safety Network (IMSN) One key upcoming area of focus will be naming, labelling and packaging As part of ISMP Canada's role in the Canadian Medication Incident Reporting and Prevention System (CMIRPS), ISMP Canada continues to collect, collate and analyze medication incident reports voluntarily reported by practitioners. - Continue to look for any suggestions on how we can enhance the reach to front line critical practitioners for reporting and sharing learning from medication incidents would be greatly appreciated - Thank you for continuing to include a link to ISMP Canada on your web site - ISMP Canada continues to facilitate enhancements to labelling and packaging with manufacturers related to reports received; one key initiative in progress is working with the manufacturer of the topical / inhalation 30 ml format of the concentrated epinephrine 1 mg/ml (1:1000). ISMP Canada launched a national reporting and learning pilot program for consumers - Pilot was launched end of March 2010 with a media launch on June 23, A number of alerts and newsletters have been written based on learning from the reports received from consumers from consumers; also posted on ISMP Canada safety bulletin web page ( ISMP Canada continues to co-lead the national bar coding project - Continues work on this multi-year, multi-phase project - GS1 was collaboratively identified as the standard for Canada - As per previous information, we welcome participation from key stakeholders; if CACCN is interested in being involved, please let us know ISMP Canada continues to nationally lead Medication Reconciliation in Safer Healthcare Now (SHN) and also for the World Health Organization (WHO) High Fives - Development of Standard Operating Procedures (SOPs) for WHO members of ISMP Canada - Home care Getting Started Kit developed and will be launched very soon; also working on the Medication Reconciliation (MedRec) process for ambulatory care clinics - Working in collaboration with Accreditation Canada to develop MedRec-related Required Organizational Practices (ROPs) Initial phase of the collaborative project with Canadian Association of Paediatric Health Centres (CAPHC) Project is complete and additional work is awaiting funding CACCN BOD Fall F2F Meeting, Edmonton, Alberta 22 September 16 and 17, 2010

23 - Standardized concentrations for opioid infusions - consensus was achieved with pediatric hospitals - Please let me know if you would like a copy of this and I can forward this to you Education Events Continue: - New added webinars as a mechanism to reach health professionals in addition to workshops - Of possible interest, webinar on Oct 27 on hospital-acquired hyponatremia with focus on pediatrics (Dr Michael Moritz, pediatric nephrologist from US is presenting) - A variety of workshops continue to be delivered; a key area of focus is to provide workshops for frontline practitioners on MedRec and obtaining a Best Possible Medication History (BPMH) Multiple provincial projects in planning stage or in progress - For example, project support in Ontario from MOHLTC includes antibiotic stewardship project ( I hope this overview is helpful. If you require any additional information or clarification, please do not hesitate to contact me directly. If there is anything that the CACCN Board would like ISMP Canada to know such as upcoming activities, etc, please let me know. Please express a big thank you to the CACCN Board for all the support they have extended over the many years! Have a terrific meeting, Christine CACCN BOD Fall F2F Meeting, Edmonton, Alberta 23 September 16 and 17, 2010

24 The Canadian Orthopaedic Nurses Association Association Canadienne des Infirmières et Infirmiers en Orthopédie July 13, 2010 Dear Fellow President, The Canadian Nurses Foundation (CNF) fundraising campaign, Nursing 4.0., seeks to raise $4million, over four years. This money will support scholarship, research, and certification awards for the next generation of nurses. The goal is that $1 million of that $4million will come from the nursing community. Specialty Certification is a great achievement for our organizations, and supporting nurses to write the exams is a goal we all share. The CNF Certification Awards program could be a vital source of funding for our members. At the Annual General Meeting of the Canadian Orthopaedic Nurses Association in May 2010, our membership unanimously passed the following motion: That CONA provide a donation of $2.00 per member in each of the 3 remaining years of the CNF Nursing 4.0 campaign ( 2010, 2011, 2012) in support of Certification awards. I challenge your organization to match or exceed the donation made by Orthopaedic Nurses to this important campaign. If each AAE group who has certification were to donate $2.00 per member in each of the 3 remaining years of the Nursing 4.0 campaign we would be able to provide more than $72,000 in support of Certification awards. More information on the CNF Nursing 4.0 campaign, opportunities to donate, and processes to be used in making your gift are available from Jonelle Istead, Director of Development at CNF. You can contact her by at jistead@cnf-fiic.ca, by phone toll free at Ext 204, or by mail at CNF, 50 Driveway, Ottawa, Ontario K2P 1E2. Consider the benefits to members, patients and the health care system that certification brings. Have the conversation with your members and sign on to the challenge! Wishing you a happy and healthy summer, Valerie MacDonald President, Canadian Orthopaedic Nurses Association CACCN BOD Fall F2F Meeting, Edmonton, Alberta 24 September 16 and 17, 2010