PROCEEDINGS GRAND RAPIDS COMMUNITY COLLEGE BOARD OF TRUSTEES OFFICIAL REGULAR MEETING BOARD CHAMBERS MONDAY, JANUARY 25, 2016 I.

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1 PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE BOARD OF TRUSTEES OFFICIAL REGULAR MEETING BOARD CHAMBERS MONDAY, JANUARY 25, 2016 I. ORDER OF BUSINESS Meeting called to order at 4:15 p.m., Bert Bleke in the chair. A. Present: Bailey, Bristol, James, Koetje, Verburg, Stewart, Bleke 7 B. Introduction of Guests None at this time. C. Review and Approval of Agenda to include additions, deletions, or corrections. Motion by Trustee James, seconded by Trustee Bristol to approve the agenda as presented. Motion carries 7-0. D. Open Comments None at this time. E. Special Order of Business (New Business) None at this time. II. MONITORING REPORTS F. Report (s) Transfer Pathway Monitoring Report presented by Mike Vargo. Finance Update, presented by Lisa Freiburger. III. UPDATES G. Student Report Student Alliance update was presented by Brandon Sinclair. Brandon invited the Board to the next collaborative meeting on the 4 th of February. H. Foundation Update None at this time. I. Board Chair Report None at this time. 1

2 J. President s Update Dr. Ender celebrated the fact that the Music Program was granted a ten year accreditation from the National Association of Schools of Music (NASM). He also asked Domingo Hernarnedz-Gomez & John Cowles to speak on College Success Center/FastTrack along with Laurie Chesley to share new and discontinued academic programs with the board. K. Faculty Association Update None at this time. IV. COMMUNITY CONNECTIONS L. Communications to the Board None at this time. V. CONSENT ITEMS M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from November 16, 2015 Board Meeting Grants Received by GRCC November 1, 2015 to November 30, The Area Agency on Aging through the Kent County Senior Millage awarded GRCC a continuation grant of $13,217 to support senior health education programming (Health Club, Strength & Stretch Class, and Fitness Program) to help them maintain independence through increased and/or maintained physical fitness. GRCC was awarded a Campus Sexual Assault Grant in the amount of $7,716 from the Michigan State Police to implement new student education and awareness strategies aimed at raising awareness about sexual assault and violence prevention through bystander intervention programming. The grant will also support training for GRCC faculty/staff to ensure an effective response for students reporting sexual misconduct. The Michigan Department of Education awarded a grant of $156,000 for the continuation of the WIOA Core Programs FY This grant supports the English as a Second Language (ESL) programming offered at the Tassell M- TEC. PERSONNEL REPORT (Includes in-process transactions through ) Appointments NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE NOTES Nicole Dekker Human Resources APSS Support Professional New to College Please welcome our new employees and congratulate those who have moved and been promoted. 2

3 New Hire Nicole Dekker Support Professional, Human Resources Promotion Erin Cisler Associate Director, College Advancement Financial Transactions N. Financial Transactions (November 1-30, 2015) 1. Purchases $10,000-$100,000 a. General Fund 1) Blanket purchase order change notice issued to provide student recruitment advertising. Order increased $10,750.00; from $11, to $21, Leah Nixon Communications Expenditure: $10,750.00/$21, Recurring Purchase Crosstown Communications, Inc. Marshall, MI No, single source. 2) Blanket purchase order change notice issued to provide student recruitment advertising. Order increased $11,191.00; from $20, to $31, Leah Nixon Communications Expenditure: $11,191.00/$31, Recurring Purchase iheartmedia + Entertainment. Atlanta, GA No, single source. 3) Blanket purchase order change notice issued to provide funding for janitorial services at DeVos Campus, College Park Plaza and Tassell MTEC. Order increased $77,050.00; from $95, to $172, Thomas Smith - Facilities Expenditure: $77,050.00/$172, Recurring Purchase Grand Rapids Building Services** Grand Rapids, MI Yes, RFP # , previously reported. b. Other Special Funds 1) Purchase order issued to provide reimbursement for training, preparation and travel expenses for Commercial Billing Department personnel. 3

4 Julie Parks Workforce Development Expenditure: $11, ( ) New Purchase Foremost Insurance Caledonia, MI Source of Funds: Michigan New Jobs Training Grant No, single source. 2) Purchase order issued to provide meat and dairy refrigerated cases for the HVAC lab for supermarket refrigeration technology training. Bill Pink Workforce Development Expenditure: $16, ( ) New Purchase Hussman Corporation Grand Rapids, MI Source of Funds: CCSTEP Grant/Plant Fund Yes, RFQ ) Purchase order issued to provide Amatrol Electric Motor Control Learning System Trainer for Construction Trades. Bill Pink Workforce Development Expenditure: $18, ( ) New Purchase Applied Technology Systems, LLC Franklin, MI Source of Funds: Plant Fund No, single source. 4) Blanket purchase order issued to provide Preschool lunch catering from 10/1/15 6/30/16. Rebecca Brinks Child Development Expenditure: $34, ( ) Recurring Purchase Simply Gooder Catering Grand Rapids, MI Source of Funds: Child Care Food Program Grant Yes, RFQ # , previously reported. 5) Purchase order issued to provide a hydraulic shear and a press brake for the Welding program. Bill Pink Workforce Development Expenditure: $53, ( ) New Purchase Elite Metal Tools Zeeland, MI Source of Funds: CCSTEP Grant/Plant Fund Yes, RFQ # ) Purchase order issued to provide a high definition plasma table for the welding program. Bill Pink Workforce Development 4

5 Expenditure: $66, ( ) Replacement Purchase Dynatorch, Inc. Paint Rock, AL Source of Funds: CCSTEP Grant/Plant Fund Yes, RFQ # ) Purchase order issued to provide parking ramp cleaning and maintenance services. Thomas Smith - Facilities Expenditure: $69, ( ) New Purchase Ellis Parking Grand Rapids, MI Source of Funds: Auxiliary Fund Yes, RFP #

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16 Motion by Trustee Koetje, seconded by Trustee Bailey to approve the consent items as presented. Motion carries 7-0. O. Purchases over $100,000 (ACTION ITEMS) a. General Fund No purchases for November b. Other Special Funds No purchases for November ACTION ITEMS VIII. FINAL BOARD COMMENTS - Trustee Bristol shared that she attended the Kent Philharmonic Orchestra Christmas Concert which was a great event and encouraged others to attend one of their performances. She also commented on student success and how important it is for students to understand learning is a benefit in their lives and encouraged everyone to take a personal interest in students. Trustee Bristol went on to say that she feels it is a privilege to serve on the Board and sent Christmas Wishes to all. - Trustee Bailey thanked everyone for the great reports as the information Provost Chesley presented is challenging but important for the Board to hear. She also thanked Kathy Mullins for the work the Foundation is doing, good to hear the six touch points are being used as this makes a difference. She complemented Brandon and Student Alliance on their student engagement and their professionalism that was shown at the meeting. Trustee Bailey hoped everyone enjoys their time off and wished all a Happy New Year. - Trustee Verburg said he also attended the Kent Philharmonic Orchestra music event along with a few other Christmas events held on campus which were enjoyable. He went on to say he appreciated the facts and figures shared through the student report. - Trustee James thanked Dan Clark and David Selmon for the wonderful celebration they held in October for the 15 th year anniversary of the Thompson MTEC in Holland she also thanked the staff for all the reports presented. Trustee James reviewed the celebrations, events and work that the institution has taken part in over the last year and thanked Dr. Ender, faculty and staff for a wonderful year. She to feels it is a pleasure to serve on the Board as the past 25 years has been enjoyable. Trustee James wished everyone a Merry Christmas and Happy Holidays. - Trustee Koetje wished everyone a Merry Christmas and again said it is an honor to sit on the Board. - Trustee Stewart believes Trustee James said it best and thanked everyone for all the many wonderful things being done at the institution. He thanked Dr. Chesley for working on the data presented and wished everyone a Merry Christmas and Happy New Year. 16

17 - Chair Bleke echoed all the comments the Trustees had made stating the institution is a special place because of the work and effort of staff and faculty and students. He wished everyone a great holiday and another great year in VIII. ADJOURNMENT Adjourned 5:33 PM Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from December 14, 2015 Board Meeting Grants Received by GRCC December 1, 2015 to December 31, Grants Received by GRCC The Michigan Department of State awarded a continuation grant in the amount of $129,084 to the Workforce Training Department to deliver the Motorcycle Safety Program. The Dominican Sisters awarded a $600 grant to the Adult Learning Department through their Project Reach Out Fund. The award will be used to provide funds for pre-ged students for the cost of one or more GED exams. A continuation award of $50,000 was received from the Mike and Sue Jandernoa Advised Fund to support the Preschool Construction Project. The goal of the project is to construct a new preschool facility on GRCC s campus that will become an internationally recognized, premier center of excellence known for innovative, high quality education, nurturing diverse learners and positively impacting our community. This is the second year installation of a five-year grant. Partnership Grant Awards The Laboratory Preschool was awarded $321,600 through the Michigan Department of Education, Great Start School Readiness program for early childhood programs of educational excellence. This program is conducted in partnership with the Kent Intermediate School District and Grand Rapids Public Schools. PERSONNEL REPORT (Includes in-process transactions through ) Appointments (Internal Promotions & New Hires) NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE NOTES Delicia Wilondja Manufacturing & Computer APSS 17 Support Professional, American Additional position for existing

18 Information Systems Apprenticeship Incentive Grant employee David Houseman IT Customer Support Meet & Confer Computer Tech Level I Former Contingency Tyler Anderson Enrollment Center APSS Support Professional Former Student Assistant Victoria Powers Student Support Services Faculty Program Director, TRiO/Student Support Services Former contingency Ketashia Berrien Academic Testing Center APSS Testing Proctor Former Student Employee Brandon Kaines Information Technology Meet & Confer IT Security Officer New to College Separations NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE NOTES Jeffrey Hertel Campus Police Meet & Confer Police Lieutenant Separation Harold Lee Language & Thought Faculty Professor Separation 18

19 Financial Transactions (December 1-31, 2015) 1. Purchases $10,000-$100,000 a. General Fund 4) Blanket purchase order change notice issued to provide student recruitment advertising. Order increased $10,000.00; from $20, to $30, Leah Nixon Communications Expenditure: $10,000.00/$30, Recurring Purchase Outfront Media, LLC Newark, NJ No, single source. 1) Blanket purchase order change notice issued to provide legal services. Order increased $20,000.00; from $10, to $30, Kathy Keating General Counsel Expenditure: $20,000.00/$30, Recurring Purchase Varnum Consulting Grand Rapids, MI No, single source. 2) Purchase order issued to provide payment for the annual Acalog AMS maintenance agreement including hosting, support and upgrade renewal. David Anderson Information Technology Expenditure: $14, Recurring Purchase Digital Architecture Lakeland, FL No, single source, proprietary purchase. 3) Purchase order issued to provide payment for the annual maintenance and renewal agreement for the SchoolDude software system. Thomas Smith - Facilities Expenditure: $25, Recurring Purchase SchoolDude.com Cary, NC No, single source, proprietary purchase. 19

20 5) Purchase order issued to provide repair services for the Calkins Science Center chiller. Thomas Smith - Facilities Expenditure: $18, New Purchase ATI Group Flushing, MI Yes, RFP # L, previously reported. b. Other Special Funds 1) Purchase order issued to provide payment for Diversity Series XXI speaker of 11/11/15, Michael Crawford. Chris Arnold Diversity Learning Center Expenditure: $10, ( ) New Purchase Bob Katz Enterprises, Inc. Lexington, MA Source of Funds: Designated Funds No, single source. 2) Purchase order issued to provide architectural and engineering design services for a slate roof study of the DeVos Campus Administration building. Thomas Smith - Facilities Expenditure: $10, ( ) New Purchase TowerPinkster Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP , previously reported. 3) Purchase order issued to provide replacement of the Main Building condensate catch basin. Thomas Smith - Facilities Expenditure: $11, ( ) New Purchase W. Soule & Co. Kalamazoo, MI Source of Funds: Plant Fund Yes, RFP F, previously reported. 4) Blanket purchase order change issued to provide architectural engineering and design services for the Brewing Laboratory. Order increased $14,400.00; from 14, to $28, Thomas Smith - Facilities Expenditure: $14,400.00/$28, ( ) New Purchase C2AE Grand Rapids, MI 20

21 Source of Funds: CCSTEP Grant/Plant Fund Yes, RFQ # B, previously reported. 5) Purchase order issued to provide material, labor and equipment to construct a bike enclosure on the second level of the Bostwick parking ramp. Thomas Smith - Facilities Expenditure: $14, ( ) New Purchase BCI Construction Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP # , previously reported. 6) Purchase order issued to provide reimbursement for GR Bristol West SG28 new hire training, preparation and travel related expenses. Julie Parks Workforce Development Expenditure: $16, ( ) New Purchase Foremost Insurance Caledonia, MI Source of Funds: Michigan New Jobs Training Grant No, single source. 7) Blanket purchase order issued to provide payment for in-country (housing, tour guide, etc.) expenses related to the 5/17 28, 2016 Morocco trip. Mike Schavey Experiential Learning Expenditure: $21, ( ) New Purchase Experience It Tours, LLC Valparaiso, FL Source of Funds: Designated Funds No, travel is exempt. 8) Blanket purchase order issued to provide carpet replacement in select Calkins Science Center classrooms. Thomas Smith - Facilities Expenditure: $22, ( ) Replacement Purchase DeGraaf Interiors, Inc. Jenison, MI Source of Funds: Plant Fund Yes, RFP # C, previously reported. 9) Blanket purchase order issued to provide a Hunter Elite Alignment System for the Tassell MTEC Automotive Lab. Bill Pink Workforce Development Expenditure: $29, ( ) Replacement Purchase Mohawk Resources, Ltd. Amsterdam, NY Source of Funds: Plant Fund 21

22 No, MiDEAL consortium agreement. 10) Blanket purchase order issued to provide payment for History of Art/New York, NY study abroad trip scheduled for 5/16 22, Mike Schavey Experiential Learning Expenditure: $31, ( ) New Purchase Witte Travel Grand Rapids, MI Source of Funds: Designated Funds No, travel is exempt. 11) Purchase order issued to provide mechanical and electrical systems commissioning service for the new preschool laboratory. Thomas Smith - Facilities Expenditure: $35, ( ) New Purchase TowerPinkster Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP , previously reported. 12) Purchase order issued to provide elevator hydraulic jack replacement in the DeVos Campus Administration Building. Thomas Smith - Facilities Expenditure: $38, ( ) New Purchase Elevator Service, Inc. Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP # F, previously reported. 13) Purchase order issued to provide funds for the Student Center Door Replacement project. Thomas Smith - Facilities Expenditure: $64, ( ) Construction Purchase BCI Construction Grand Rapids, MI Source of Funds: Plant Fund Yes, RFP # & # , previously reported. 22

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31 Motion by Trustee Bailey, seconded by Trustee Koetje to approve the consent items as presented. Motion carries 7-0. N. Purchasing Items over $100,000 ACTION ITEMS. 2. Purchases over $100,000 (ACTION ITEMS) b. General Fund No purchases for December b. Other Special Funds 1) Request permission to issue purchase order to cover GRPS personnel costs for grant designated positions (Classroom Educators, Paraprofessionals, Substitutes, etc.). Rebecca Brinks Education & Child Development Expenditure: $150, ( , 2271, 2273, 2311, 2512, 2559, 2821 ) 31

32 Suppliers: Source of Funds: Recurring Purchase Grand Rapids Public Schools Grand Rapids, MI Great Start Readiness Program Grant No, sole source. 2) Request permission to issue blanket purchase order to provide multi-media classroom equipment.. Mark Vogel Media Technologies Expenditure: $225, ( ) Replacement Purchase Suppliers: Innovative Communications Grand Rapids, MI Source of Funds: Plant Fund Yes, RFQ # A. ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Non Responsive Bid 91 Agency Funds NTE - Not to exceed Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc. Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc. Motion by Trustee Bailey, seconded by Trustee James to approve action items as presented. Motion carries 7-0. VI. FINAL BOARD COMMENTS Trustee Koetje spoke in regards to his experience at the MLK event the institution holds each year in partnership with Grand Valley and Davenport and what an opportunity this event is to bring all people together, which he is grateful to be part of. Trustee Stewart thanked the hard work that went into the monitoring reports as they were very impressive, understanding it takes great teams to get the work completed. He went on to say he is honored to be on the board as he sees and is able to support the quality of work that is being done around student success. Trustee James thanked Misty McClure-Anderson for all her work going on to say she jumped in right where Kathy left off. She also thanked everyone for the great work that went into the reports 32

33 that were given and said what pride she felt as the hard work of lots of people is being done in order to pick up students and take them to another level in their life/career. Trustee Bristol is pleased with the Music Program getting accredited for another ten years and thanked Dr. Ender for celebrating this. She went on to say the wonder resources the music students have within the department as so many of the instructors are involved in the Grand Rapids Symphony and are very talented and prominent in their profession which is seen through their commitment to students and their success. Trustee Bristol commented on the attitude that was demonstrated through the reports of YOU CARE about students and their success. Trustee Verburg shared how he is enjoying attending the Student Alliance meetings and watching the student leaders get students involved and future leaders ready to take over next year stating, it is a real joy to attend their meetings. Chairperson Bleke Thanked everyone for the information that was shared stating it was a great meeting and what resonates with him is the caring for students. Adjourned 5:51 PM 33