FY 2018 Local Safety Engineering Assistance Program

Transcription

1 FY 2018 Local Safety Engineering Assistance Program Pre Proposal Meeting May 23, 2018 Christine Mittman, Project Manager, Local Programs Angellita S. Young, Director Finance and Administration

2 NJTPA Region Bergen Essex Hudson Hunterdon Jersey City Middlesex Monmouth Morris Newark Ocean Passaic Somerset Sussex Union Warren

3 Bergen Bergen Essex Essex Hudson Hudson Hunterdon Hunterdon Middlesex Middlesex Monmouth Monmouth Morris Morris Ocean Ocean Passaic Passaic Jersey City Jersey City Somerset Somerset Sussex Sussex Union Union Warren Warren Newark Newark NJDOT NJDOT Governor Rep. Governor Rep. Citizens Rep. Citizens Rep. Port Authority Port Authority NJ Transit NJ Transit NJTPA Board of Trustees

4 NJTPA Board of Trustees Committees NJTPA Executive Committee Chairman: Union County Freeholder Angel Estrada Hunterdon County Freeholder Matthew Holt, First Vice Chairman Passaic County Freeholder John Bartlett, Second Vice Chairman Morris County Freeholder Kathryn A. DeFillippo, Third Vice Chairman Essex County Executive Joseph DiVincenzo, Secretary Standing Committees Planning & Economic Development Committee Project Prioritization Committee Freight Initiatives Committee Regional Transportation Advisory Committee

5 MPO Key Products Planning Updated yearly Transportation Improvement Program (TIP) Updated every two years

6 Local Programs and Project Development Local Capital Project Delivery Program (LCD) Local Safety (LSP) and High Risk Rural Roads Programs (HRRRP) Local Safety Engineering Assistance Program (LSEAP) Transportation Alternatives Program (TAP) The Study & Development Program (S&D) Safe Routes to School Program (SRTS)

7 Local Safety and High Risk Rural Roads Programs FY Total projects to date: 131 Total funding to date: $ million in LSP projects $ 19.6 million in HRRRP projects $ 10.8 million for design assistance County and Local roadways LSP began in 2005 HRRRP began in 2009 Annual solicitation for both programs Current annual funding, both programs combined: $24.5 M

8 Local Safety Engineering Assistance Program Supports the Local Safety and High Risk Rural Roads Programs Began in 2013 HSIP Funded Advances PE and FD phases of a project 2018: 75% of projects are utilizing design assistance 80% 70% 60% 50% 40% 30% 20% 10% 0% Projects Seeking Design Assistance in a Program Year 31% 53% 67% 68% 75% FY 2013 FY 2014 FY 2015 FY FY 2018

9 Local Safety Engineering Assistance Program Co managed by NJTPA and Subregions: NJTPA: Contract administration and program oversight Project Sponsor: Technical direction, supervision and review of the PS&Es Includes preliminary engineering and final design PS&Es: NJDOT Local Aid (NJDOT LA) CED: NJDOT Bureau of Environmental Program Resources (NJDOT BEPR) with consultation State Historic Preservation Office (SHPO) where applicable

10 Current RFP Contract A A1 Allwood Road (CR 602) and Clifton Avenue (SR 161) Project Sponsor: Passaic County Municipality: Clifton City A2 Market Street (CR 648) from Spruce Street to Madison Avenue Project Sponsor: Passaic County Municipality: City of Paterson A3 West Side Avenue from Grant Avenue to Duncan Avenue Project Sponsor and Municipality: Jersey City A4 Sip Avenue from Truck Route 1/9 to Bergen Avenue Project Sponsor and Municipality: Jersey City

11 Current RFP Contract B B1 East Front Street (CR 601), East and West 7 th Street Project Sponsor: Union County Municipality: City of Plainfield B2 Park Avenue (CR 677), JFK Blvd East (CR 505 and CR 693), and JFK Blvd (CR 501) Project Sponsor: Hudson County Municipalities: Hoboken, Weehawken, West New York, Guttenberg, North Bergen, Jersey City B3 Main Street (CR 531) from Talmadge Avenue to Brunswick Avenue Project Sponsor: Middlesex County Municipality: Borough of Metuchen B4 New Central Avenue (CR 31) and North Hope Chapel Road (CR 639/CR 3) Roundabout Project Sponsor: Ocean County Municipality: Lakewood Township

12 Current RFP Contract C C1 Allen Road (CR 652) and Somerville Road Project Sponsor: Somerset County Municipality: Bernards Township C2 Easton Avenue (CR 527) at Demott Lane Project Sponsor: Somerset County Municipality: Franklin Township C3 Holmdel Road (CR 4) at North Beers/Crape Myrtle Drive Roundabout Project Sponsor: Monmouth County Municipality: Township of Holmdel C4 Stage Coach Road (CR 524) Phase III Project Sponsor: Monmouth County Municipality: Upper Freehold Township

13 Project Schedule Tentative Contract Award for PE phase: March 2019 FD authorizations by: December 2020 PSE authorizations by: December 2021 Construction anticipated by: Spring 2022 Contract Completion Date: September 2022

14 Project Schedule Contract Authorization for Preliminary Engineering Phase Preliminary Engineering CED Approval Authorization for Final Design Phase Final Design Final PSEs to Local Aid

15 Scope of Work Preliminary Engineering Phase Task 1: Project Management & Coordination Task 2: Surveying/Base Mapping Task 3: Preliminary Engineering (60% complete plans) Task 4: Traffic Analysis Task 5: Utility Coordination Task 6: Environmental Documentation/Permitting Task 7: ROW Documentation Final Design Phase Task 8: Final Design (Contract documents/ps&es) Task 9: Bid Consultation

16 Task 1: Project Management & Coordination Project Controls Meetings: preparation, attendance and follow up Public outreach

17 Task 2: Surveying/Base Mapping Field survey Base mapping ROW documentation and assessment Drainage assessment

18 Task 3: Preliminary Engineering Post survey and basemap field verification ADA compliance review Concept development 30% complete design plans for Subregion review 60% complete design plans for Subregion review and submission to Local Aid Sections I & II of the CED document Preliminary construction cost estimate

19 Task 4: Traffic Analysis Traffic counts Pedestrian and bicycle counts (as needed) Traffic analysis Turning movement analysis for trucks and buses Lighting analysis (as needed)

20 Task 5: Utility Coordination Utility mark out requests and coordination Identification of overhead and underground utility conflicts Subsurface utility investigations (as needed) Test pits, pavement cores (as needed) Utility Agreement Plans

21 Task 6: Environmental Documentation/Permitting Screening: Wetlands, flood hazard areas, threatened and endangered (T&E) species, historic structures/districts, property impacts Identification of all outside agency permitting and approvals Preparation of plans, notifications, documentation, applications and submissions for permits

22 Task 7: ROW Documentation Identification of all ROW impacts Deed searches Parcel maps and deed descriptions for Right of Entry (ROE) agreements (as needed)

23 Task 8: Final Design (Contract documents/ps&es) Construction Plans Specifications including most recent BDCs Cost Estimate ROW and/or ROE documentation Traffic Management Plan Design Exceptions Engineering Certification Construction Schedule

24 Task 8: Final Design (Contract documents/ps&es) Traffic control and construction staging plans Construction schedules Construction specifications Construction cost estimates Design exception report Documentation of ADA ramp compliance and/or technical infeasible forms Soil erosion permits NJDOT HOP permits for possible detours

25 Task 9: Bid Consultation Review bid prices Provide support on design related questions Excludes: Shop drawing reviews Review of construction progress schedules Field surveys/inspections Preparation of as built drawings Traffic signal certifications

26 Project Deliverables Concept level plans Sections I & II of the CED document 60% complete plans Parcel maps and deed descriptions for Right of Entry agreements Final PSEs (Contract documents)

27 Project Deliverables Periodic status updates Development and maintenance of a web based project collaboration site that allows for online project management and data sharing Monthly invoices and progress reports Meeting agendas, handouts and minutes, and PowerPoint presentations

28 Consultant Eligibility & Documentation Consultant Qualifications NJDOT Prequalification H 1: Highway Design Level A T 1: Traffic Engineering Level A

29 Consultant Eligibility & Documentation EEO/Affirmative Action Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report issued by NJ Treasury Copy of Employee Information Report Form AA302 submitted to NJ Treasury

30 Consultant Eligibility & Documentation Federally Mandated DBE Participation Program 12.44% participation goal DBE Certification by NJDOT, NJ TRANSIT or PANYNJ Or ESBE Certification by NJDOT State of NJ MBE/WBE or SBE Certifications issued by the Treasury do not satisfy this requirement

31 Consultant Eligibility & Documentation Insurance & Liability Workers Compensation $1M Commercial General Liability $3M Automobile Liability $1M Professional Liability/Errors & Omissions $1M

32 Consultant Eligibility & Documentation NJ Business Registration Certificate to be submitted prior to contract execution, for prime and all subconsultants Disclosure of Investment Activities in Iran Standard certification form to be submitted with the proposal, for prime and all subconsultants

33 How to Respond Deadline for Proposal is June 11, 2018 at 2:00 PM sharp 7 bound copies of the Technical Proposal (only) Electronic copy in.pdf format on CD or USB flash drive

34 Technical Proposal Submission Requirements Transmittal Letter Identifying Prime, Project Manager, person(s) authorized to negotiate on the respondent s behalf Identify proposed subconsultants Identify all DBE/ESBEs Certifying respondent s eligibility & commitment to the project

35 Technical Proposal Submission Requirements Consultant team s approach to the project Firms experience/ability to complete work Work plan and schedule Staff plan, including table, organization chart, qualifications & resumes of key staff DBE/ESBE Participation Documentation New Jersey Business Registration Certificate Disclosure of Investment Activities in Iran forms Firms commitment to quality management NJDOT Pre qualification documentation

36 Consultant Selection Criteria Demonstration of understanding of the scope and technical approach to the project Firm s professional qualifications, and demonstrated relevant experience and technical competence with similar federally funded local government/public sector projects Qualifications and experience of the project manager and other key individuals assigned to the project Qualifications and experience of team (key individuals assigned to the project) Ability to successfully perform work, including availability of resources, project manager s performance on similar projects (including responsiveness), and quality assurance/control management ability of both the consultant firm and the project manager Quality, clarity, content and thoroughness of proposal in addressing the required tasks and compliance with submission guidelines, including professional presentation

37 Cost Proposal Submission Requirements Cost reimbursement contract subject to Federal and State Laws, Policies and Procedures Cost plus fixed fee contract, up to an agreed ceiling Summary budget and detailed budget forms for each firm on the project team using NJTPA s Sample Budget Form NJDOT Cost Basis Approval is required for the Prime and all Sub consultants NJDOT approved overhead rates shall be used

38 RFP Inquiries Follow up questions must be submitted in writing to the Project Manager, with a copy to the Director of Finance and Administration Inquires received after June 1, 2018 may not be reviewed or considered Questions and formal responses, including those from todayʹs meeting, to be posted on our website Involved/RFPs.aspx

39 Important Dates Deadline for consultant inquires: June 1, 2018 Deadline for submission of proposals: June 11, 2018 at 2:00 pm Notification of requests for cost proposals: week of July 9, 2018 Consultant Interviews and submission of cost proposals: week of July 30, 2018 (Tentative) Contract Award Date: March 2019 (Tentative)

40 Questions? One Newark Center, 17th Floor Newark, NJ (973)