REQUEST FOR PROPOSALS (RFP) Northern Washington County - Corridor-Based, Small Area Transportation Plan

Transcription

1 REQUEST FOR PROPOSALS (RFP) for Northern Washington County - Corridor-Based, Small Area Transportation Plan Issued by Southwestern Pennsylvania Corporation On behalf of Southwestern Pennsylvania Commission Two Chatham Center, Suite Washington Place Pittsburgh, PA Telephone: (412) Fax: (412) August 14, 2017

2 COMPLIANCE WITH REGULATIONS The Southwestern Pennsylvania Corporation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation, issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration of an award.

3 SOUTHWESTERN PENNSYLVANIA CORPORATION REQUEST FOR PROPOSALS (RFP) Northern Washington County - Corridor Based, Small Area Transportation Plan Table of Contents 1: General Information : List of Procurement Materials : Questions Regarding the RFP : Anticipated Procurement Time Schedule : Required Qualifications : Disadvantaged Business Enterprise (DBE) Participation : Bidders List : Lobbying : Debarment and Suspension : Federal and State Interest : Proposal Package Requirements... 6 A. Technical Proposal B. Price Proposal : Selection Process : Contract Negotiations : Protest Procedures : Business Insurance : Form of Contract : Completion : Instructions for Submission Appendix A Scope of Work Appendix B Study Area Figures and Available SPC Traffic Counts Appendix C Standard Form (SF) 330, Architect - Engineer Qualifications Appendix D Consultant Pricing Details Form

4 Appendix E Proposal Package Component Checklist Form Appendix F Consultant Selection Evaluation Form Appendix G Disadvantaged Business Enterprise (DBE) Requirements Appendix H DBE Good Faith Effort Plan Form Appendix I DBE Commitment Form Appendix J SPC Bidders List Data Form Appendix K Lobbying Certification Form Appendix L Disclosure of Lobbying Activities Form Appendix M Government-Wide Debarment and Suspension Certification Form Appendix N Federally Required Clauses Appendix O Acknowledgement of Review of Federally Required Clauses Form Appendix P Protest Procedures

5 SOUTHWESTERN PENNSYLVANIA CORPORATION REQUEST FOR PROPOSALS (RFP) Northern Washington County Corridor-Based, Small Area Transportation Plan 1: General Information The Southwestern Pennsylvania Commission (Commission) is the cooperative forum for regional collaboration, planning, and public decision-making. The Commission serves as the official Metropolitan Planning Organization (MPO) for a 10-county region in Southwestern Pennsylvania including the City of Pittsburgh and the counties of Allegheny, Armstrong, Beaver, Butler, Fayette, Greene, Indiana, Lawrence, Washington, and Westmoreland. In addition, the Commission is designated as the Local Development District (LDD) and Economic Development District (EDD) for Southwestern Pennsylvania. The Southwestern Pennsylvania Corporation (Corporation) is the administrative arm of the Commission. On behalf of the Commission, the Corporation is requesting Technical Proposals and Price Proposals (together, the Proposal package) for the preparation of a Corridor-Based Small Area Transportation Plan for Northern Washington County, Pennsylvania. A Scope of Work is included as Appendix A. The Request for Proposals (RFP) for the Northern Washington County Corridor-Based, Small Area Transportation Plan can be downloaded from the SPC Website ( on or after Monday, August 14, Alternately, an electronic or printed version of the RFP may also be obtained from SPC on or after August 14, 2017 by written or request to: Northern Washington County- Corridor-Based Small Area Transportation Plan RFP Southwestern Pennsylvania Corporation Two Chatham Center, Suite Washington Place Pittsburgh, PA awaple@spcregion.org Fax: (412) Firms are invited to submit a Proposal package in response to this RFP. Individual firms are encouraged to collaborate with other firms to form proposed Consultant Services 1

6 teams. Single firms will be eligible only if they are able to clearly demonstrate that they will be able to satisfy the DBE requirements specified for this RFP (See Section 6 Disadvantaged Business Enterprise (DBE) Participation), as well as sufficiently fulfill the qualification requirements found in Section 5 (Required Qualifications). Most firms will need to team up with other firms to fulfill the DBE requirements set forth in this contract. 2: List of Procurement Materials The following procurement materials applicable to the Northern Washington County Corridor-Based, Small Area Transportation Plan RFP will be available for download from the SPC Website ( on or after August 14, 2017: Northern Washington County Corridor-Based, Small Area Transportation Plan RFP Standard Form (SF) 330, Architect - Engineer Qualifications Consultant Pricing Details Form Proposal Package Component Checklist Form DBE Good Faith Effort Plan Form DBE Commitment Form SPC Bidders List Data Form Lobbying Certification Form Disclosure of Lobbying Activities Form Government-Wide Debarment and Suspension Certification Form Acknowledgement of Review of Federally Required Clauses Form 3: Questions Regarding the RFP All questions concerning this RFP must be submitted electronically via to Andy Waple, Manager, Transportation Program Development, at awaple@spcregion.org by 4:00 PM EST on Monday, August 21, No answers will be given over the phone. Written answers to all questions received, including any amendments to the RFP, if necessary, will be posted on the SPC Website ( no later than the close of business on Monday, August 28, This material will also be ed or mailed, on Monday, August 28, 2017 to each firm that requested an electronic or printed copy of the RFP. 4: Anticipated Procurement Time Schedule August 14, 2017: August 14, 2017: August 21, 2017: August 28, 2017: September 15, 2017: RFP Issued Notice to Consultants Deadline for Questions SPC Response to Questions Proposal Packages Due 2

7 October 2, 2017: October 16, 2017: October 20, 2017: Presentations by Short Listed Firms (if needed) Contract Award and Notice to Proceed (Tentative) Contract Start Date (Tentative) 5: Required Qualifications Responses to this RFP should demonstrate that the proposing firm or team of firms has the following qualifications and experience to be eligible to perform this work for the SPC: The firm or team must have at least five (5) years experience in regional planning studies. In the past eight (8) years, the firm or team must have completed at least three (3) projects of similar scope and magnitude to what is shown in the Scope of Work. Performing corridor studies involving evaluation of multimodal transportation strategies; corridor and intersection capacity analyses in order to determine proposed capacity or operational improvements for signalized and unsignalized intersections, multimodal corridors, on/off-ramps, merge points, and diverge points; and developing phased implementation strategies. Performing planning-level cost estimates of improvements including, but not limited to: freeway interchanges and ramps; arterial, collector and local roadways/bridges; bicycle and pedestrian facilities; and public transportation/transportation demand management improvements (capital and operational) for PennDOT. If a team of firms is proposed for this project, a lead firm must be identified. The firm(s) must also identify the proposed Project Manager who will be the lead person and main point of contact for SPC during the project. In the Work Plan of their Technical Proposal, the team must describe Quality Assurance / Quality Control procedures to be used, and present them in a manner to clearly assure an acceptable quality of deliverables. The team must have submitted all items described as requirements for submittal in this RFP. 6: Disadvantaged Business Enterprise (DBE) Participation SPC is committed to providing opportunities for Disadvantaged Business Enterprises to compete for work. To support this commitment, the successful firm or team must comply with all terms of the Disadvantaged Business Enterprise (DBE) Requirements as stated in 3

8 Appendix G. A separate contract DBE goal has not been established for this project. The successful firm or team will be required to report its DBE participation obtained through race-neutral means throughout the period of contract performance. Contracted firms or teams of firms must make a Good Faith Effort to achieve DBE participation in accordance with 49 CFR SPC only recognizes DBE certifications by the Pennsylvania Unified Certification Program ( Valid proof of Pennsylvania Unified Certification Program (PAUCP) certification for each DBE firm must be included in the Proposal package (such as a screen shot from the PAUCP website which confirms DBE status). Only those firms that are PAUCP-certified before the response date of this RFP qualify as Disadvantaged Business Enterprises. The proposing firm, or lead firm of a proposed team of firms, must complete an interactive version of the DBE Good Faith Effort Plan Form that is shown for reference only in Appendix H, state the level of DBE utilization for the project (based on the completed DBE Good Faith Effort Plan Form) and complete an interactive version of the DBE Commitment Form that is shown for reference only in Appendix I, and include the completed interactive copies of these forms with the Technical Proposal. Once work has commenced, contracted firms or teams of firms will be required to submit documentation with regard to DBE contracts, utilization and payments in a format acceptable to SPC. 7: Bidders List SPC is required per 49 CFR (c) to create and maintain a comprehensive Bidders List. The proposed Northern Washington County Corridor-Based, Small Area Transportation Plan firm or each firm included on a proposed team of firms is required to complete an interactive version of the SPC Bidders List Data Form that is shown for reference only in Appendix J. All completed interactive copies of these forms must be included with the Technical Proposal. 8: Lobbying Federal law dictates that no Federal funds have been paid or will be paid, by or on behalf of the proposed Northern Washington County Corridor-Based, Small Area Transportation Plan firm or team of firms, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. SPC will include in all its contracts with contractors and/or subcontractors the requirements of 49 CFR 20. The proposed Northern Washington County Corridor- Based, Small Area Transportation Plan firm or each firm included on a proposed team of 4

9 firms is required to submit a certification statement regarding its lobbying efforts. The proposed firm or each firm included on a proposed team of firms must complete the interactive versions of the Lobbying Certification Form that is shown for reference only in Appendix K and the Disclosure of Lobbying Activities Form (if applicable) that is shown for reference only in Appendix L. All completed interactive copies of these forms must be included with the Technical Proposal. SPC expects its contractors and subcontractors to fully comply with 49 CFR 20. 9: Debarment and Suspension SPC will include in all its contracts with contractors and/or subcontractors the requirements of 49 CFR 29. The proposing firm, or lead firm of a proposed team of firms, must complete an interactive version of the Government-Wide Debarment and Suspension Certification Form that is shown for reference only in Appendix M and include the completed interactive copy of this form with the Technical Proposal. The lead firm will certify to the best of its knowledge and belief, that it, its principals and all subcontractor(s): (a.) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b.) Have not within a three year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c.) Have not within a three year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause of default; Where the prospective lead firm is unable to certify that it, its principals and all subcontractor(s) can meet any of the statements listed above, such prospective firm must attach an explanation. 10: Federal and State Interest Portions of the funding for the contracts are provided from the Pennsylvania Department of Transportation (PennDOT), and from federal sources through the Federal Highway Administration (FHWA). Any contracts awarded pursuant to this Request for Proposals will contain provisions required by the federal and state funding sources, as appropriate. To meet federal requirements, proposed Northern Washington County Corridor-Based, Small Area Transportation Plan firms or teams of firms are required to agree to and signoff on any relevant clauses contained in the Federal Transit Administration (FTA) 5

10 Federally Required Clauses document found in Appendix N. Appendix N is for review and reference only and should not be included with the Technical Proposal. The proposed Northern Washington County - Corridor Based, Small Area Transportation Planfirm or each firm included on a proposed team of firms is required to complete an interactive version of the Acknowledgement of Review of Federally Required Clauses Form that is shown for reference only in Appendix O. All completed interactive copies of these forms must be included with the Technical Proposal. 11: Proposal Package Requirements Proposal packages must be received by SPC no later than 2:00 PM EST, on Friday, September 15, All Proposal packages must include a Technical Proposal with all required attachments, as well as a separate, sealed Price Proposal (See Section 18 Instructions for Submission). Proposal packages should concisely describe the proposed Northern Washington County - Corridor Based, Small Area Transportation Plan firm or team s capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. Elaborate brochures and other representations beyond those sufficient to present a complete and effective Proposal package are neither required nor desired. Technical Proposal. The Technical Proposal must include one set of PDF electronic copies of all Technical Proposal materials on a CD or flash drive. No paper copies of the Technical Proposal submission will be accepted. Only items that are directly requested under this section of the RFP are to be included on the CD or flash drive. No additional materials (i.e. marketing, project samples, reports, etc.) should be included with the submission. The Technical Proposal CD or flash drive must be submitted in a separate, sealed envelope noting the proposing firm s or lead firm s name and marked Northern Washington County Small Area Transportation Plan RFP Technical Proposal. The original paper copy of the signed Letter(s) of Commitment from the proposing firm and all subconsultant firms on a proposed team of firms, if applicable, must accompany the CD or flash drive. The Technical Proposal must contain the following sections in the order shown below: Letter(s) of Commitment. A Letter of Commitment, addressed to Dr. James Hassinger, President & CEO, Southwestern Pennsylvania Corporation, Two Chatham Center, Suite 500, 112 Washington Place, Pittsburgh, PA 15219, presented on official letterhead from the proposing firm, or lead firm of a proposed team of firms, must identify the lead firm and all other subcontracting firms (if any) to be included on the proposed Northern Washington County Corridor-Based Small Area Transportation Plan team. All participating PAUCPcertified DBE firms must be noted as such in the letter. The letter must identify the lead project manager and other key staff on the team, and commit them to the contract if the team is selected. The letter must affirm that the Proposal package shall remain in effect and will 6

11 not be withdrawn for 180 days from the due date at SPC. Also to be included is a clear statement of any business or family relationship between the firm or the principals of the firm and any officials or employees of SPC. Letters of Commitment with similar content must be included from each subcontracting firm (if any) that is a member of the proposed Northern Washington County - Corridor Based, Small Area Transportation Plan team. All Letters of Commitment must be presented on official letterhead and must be signed by the person that is duly authorized to contractually bind the firm to affirm that the information contained in the Proposal package is accurate and complete at the time of submittal, and that all required attachments have been completed and included with the Proposal package submission. Signed copies of all Letters of Commitment as described above must also be provided in PDF format with the Technical Proposal. The original paper copy of the signed Letter(s) of Commitment from the proposing firm and all subconsultant firms on a proposed team of firms, if applicable, must be provided in the envelope with the Technical Proposal CD or flash drive submission. A photocopy of the original paper copy of the signed Letter(s) of Commitment from the proposing firm and all subconsultant firms on a proposed team of firms, if applicable, must be provided in the envelope with the Price Proposal CD or flash drive submission as described below in Section 11B. Executive Summary. The Executive Summary must consist of a brief narrative highlighting and summarizing the Technical Proposal. The summary must clearly convey that the firm or team of firms understands the nature of the work with specific reference to the work tasks described in Appendix A (Scope of Work). Statement of Approach. The work under the Northern Washington County - Corridor Based, Small Area Transportation Plan Contract will require specific expertise. This section of the Technical Proposal should describe the team s plan to meet the specific needs of SPC. The Statement of Approach must include at a minimum the team s approach to the following items: project management and team building; staff assignment to areas of specialized need; and quality control and quality assurance measures. Key Staff. The Key Staff section must include an organizational chart for the firm or team of firms that illustrates how individual work tasks will be assigned according to the specialties of each key staff member. Resumes for the lead project manager and all other key staff members shown on the team organizational chart must be included in this section of the Technical Proposal. All resumes should focus on qualifications and experience relative to similar contracts and work tasks similar to those listed in Appendix A (Scope of Work). The lead project manager serves as the most important member of the Northern Washington County Corridor-Based, Small Area Transportation Plan firm or 7

12 team of firms. This person will be the single point of contact for the firm or team regarding the Proposal package submission, and for the entire duration of the contract, if selected, and will be responsible for quick response to, and full coordination of, all work tasks initiated under the contract. It is strongly recommended that the lead project manager be the person that will have actual hands on responsibility for producing work products and directly managing dayto-day activity on assigned work tasks. Full contact information (including address) for the lead project manager must be included under this section of the Technical Proposal. The lead project manager will be required to make him or herself available via phone, , or in-person to SPC staff as needed throughout the contract period. Qualifications and Experience Record. The Qualifications and Experience Record must describe in detail the technical expertise and specialized qualifications of the lead firm and any subcontracting firms with respect to the work tasks listed in Appendix A (Scope of Work) as well as summarize experience on similar projects and contracts. A current Federal Standard Form (SF) 330, Architect - Engineer Qualifications form, developed specifically for responding to this RFP, must be included for the proposed Northern Washington County Corridor-Based, Small Area Transportation Plan firm or team of firms. The SF 330 should be presented as one combined form that covers the entire team. A SF 330 form is shown for reference only in Appendix C. Interactive PDF and Microsoft Word versions of the SF 330 can be found on the SPC website or downloaded directly from the U.S. General Services Administration Website ( If the interactive Microsoft Word version of the SF 330 form is utilized, the form must be converted to PDF format for inclusion with the Technical Proposal. DBE Compliance. Technical Proposals must clearly identify any PAUCPcertified Disadvantaged Business Enterprise (DBE) firm(s) proposed for the contract, and must adequately describe how the DBE firm(s) will be utilized in a meaningful way to achieve DBE participation. In addition, the Technical Proposal package must include a completed interactive DBE Good Faith Effort Plan Form that is shown for reference only in Appendix H and a completed interactive DBE Commitment Form that is shown for reference only in Appendix I (See Section 6 Disadvantaged Business Enterprise (DBE) Participation). Only those firms certified by the Pennsylvania Unified Certification Program (PAUCP) before the response date of this RFP qualify as Disadvantaged Business Enterprises. Required Form Attachments. All of the following forms noted in the Appendices of this RFP must be completed and included with the Technical Proposal. The signatures provided on the Letters of Commitment will affirm that the information provided on all of the following component forms is accurate and complete at the time of submittal. Technical Proposals that are missing and/or 8

13 contain incomplete information on any of the following required component forms will be deemed as incomplete. Appendix C Standard Form (SF) 330, Architect Engineer Qualifications, described in Section 11 (Proposal Package Requirements); Appendix E Proposal Package Component Checklist Form, described in Section 12 (Selection Process); Appendix H DBE Good Faith Effort Plan Form, described in Section 6 (Disadvantaged Business Enterprise (DBE) Participation) and Section 11 (Proposal Package Requirements); Appendix I DBE Commitment Form, described in Section 6 (Disadvantaged Business Enterprise (DBE) Participation) and Section 11 (Proposal Package Requirements); Appendix J SPC Bidders List Data Form(s), described in Section 7 (Bidders List); Appendix K Lobbying Certification Form(s), described in Section 8 (Lobbying); Appendix L Disclosure of Lobbying Activities Form(s) (if applicable), described in Section 8 (Lobbying); Appendix M Government-Wide Debarment and Suspension Certification Form, described in Section 9 (Debarment and Suspension); and Appendix O Acknowledgement of Review of Federally Required Clauses Form(s), described in Section 10 (Federal and State Interest). A. Price Proposal. The Price Proposal must include one set of electronic Microsoft Office-Excel spreadsheets of all of the individual pricing detail components on a second CD or flash drive separate from the Technical Proposal. No paper copies of the Price Proposal will be accepted. The Price Proposal CD or flash drive must be submitted in a separate, sealed envelope noting the proposing firm s or lead firm s name and marked Northern Washington County Corridor-Based, Small Area Transportation Plan RFP Price Proposal. A photocopy of the original paper copy of the signed Letter(s) of Commitment from the proposing firm and all subconsultant firms on a proposed team of firms, if applicable, must be provided in the envelope with the CD or flash drive. The Price Proposal must contain the following items shown below: Consultant Pricing Details Form. The proposed Northern Washington County Corridor-Based, Small Area Transportation Plan firm or the lead firm of a team of firms is required to complete the interactive version of the Consultant Pricing Details Form that is shown for reference only in Appendix D. The firm will enter the names of the lead firm and any subconsultant firms included on the team, the overhead rate for each firm, staff pricing details by work task and firm, including the names, position titles, proposed hours for each work task, and the base hourly rate for each position and proposed costs for direct cost items (mileage, tolls, reproductions, and postage). Total project cost, including overhead and profit will 9

14 be automatically calculated. Overhead Rate Documentation. The proposed Northern Washington County Corridor-Based, Small Area Transportation Plan firm or each firm included on a proposed team of firms must include documentation of a PennDOT-approved overhead rate with the Price Proposal. Such documentation can be extracted from PennDOT s ECMS website. If a firm does not have a PennDOT-approved overhead rate, the firm must include with the Price Proposal a copy of the firm s most recent audited financials. 12: Selection Process It is the responsibility of the proposing firm or team of firms to ensure that all Proposal package requirements set forth in Section 11 are fulfilled, and that all required components are present, accurate, and complete at the time of submittal. The proposing firm, or lead firm of a proposed team of firms, must complete the Proposal Package Component Checklist form that is found in Appendix E and include with the Technical Proposal. All Proposal packages will be reviewed for completeness by SPC staff to determine eligibility for contract negotiations. Firms or teams of firms that are missing one or more of the required components as detailed in Section 11 (Proposal Package Requirements), or that provide incomplete information for one or more of the required components, will be eliminated from further consideration. Only firms or teams of firms that provide a complete Proposal package will proceed to a full technical review by a Review Committee as described below. A Review Committee will review and evaluate all submitted Technical Proposals, and will recommend to SPC management one (1) firm or team of firms for the Northern Washington County Corridor-Based, Small Area Transportation Plan Contract. The Review Committee may include representatives from the following agencies: Southwestern Pennsylvania Commission staff; Staff representatives from the members of the Commission; Pennsylvania Department of Transportation staff; and Local government staff. Criteria have been established to guide the technical review process. Review Committee members will utilize the Consultant Selection Evaluation Form shown in Appendix F. Review Committee members will be asked to explain any scores given that are not recorded as Average. The Technical Proposals will be evaluated on the basis of the following criteria: 10

15 Lead Firm Office within the SPC Region; Qualifications of firm or team of firms; Qualifications of Project Manager and other key personnel; Workload Management Quality of Technical Proposal After technical review of all Technical Proposals, the Technical Proposals will be ranked based on total weighted score. The Review Committee will develop a short list of the top ranked firm(s). The lead project manager for the short listed firm(s) or team(s) of firms will be notified by phone, fax and/or on or about Monday, September 25, The lead project manager for the firm(s) or team(s) of firms not included on the short list will be notified by fax and/or mail the same day. Short listed firm(s) or team(s) of firms may be asked to furnish additional information and/or clarification regarding their Technical Proposal, and may be asked to make oral presentations to the Review Committee. If needed, oral presentations are tentatively scheduled for Monday, October 2, 2017 at SPC offices. If oral presentations are required, each firm s project manager must participate in the presentation. Any presentations will be limited to a 45-minute maximum per firm or team and may consist of up to a 20 minute presentation by the team, allowing adequate time for questions and discussion. The Review Committee will then be given the opportunity to refine scores as needed based on the presentations. One firm with the highest final total weighted scores will be recommended to SPC by the Review Committee for the Northern Washington County Corridor-Based, Small Area Transportation Plan contract. SPC staff will then open the Price Proposal for the firm or team of firms that have been recommended for the contract. If the pricing details are deemed reasonable based upon SPC s price and cost estimates, SPC will commence contract negotiations with the top ranked firm or team of firms. If the Price Proposal is deemed unreasonable, SPC may choose to open the Price Proposal for the next highest ranked firm or team of firms and proceed accordingly. The lead project manager for the selected firm or team of firms will be notified by phone, fax and/or mail on or about Friday, October 6, 2017 and contract negotiations will commence. The lead project manager for any short listed firm(s) or team(s) of firms not selected for the Northern Washington County Corridor-Based, Small Area Transportation Plan Contract will be notified by fax and/or mail the same day. 13: Contract Negotiations Contract negotiations will commence with the recommended firm or team of firms. If unable to successfully execute a contract with the recommended firm, SPC will break off negotiations with that firm or team of firms. It is expected that the Northern Washington County Corridor-Based, Small Area 11

16 Transportation Plan Contract will be awarded and notice to proceed will be issued on Monday, October 16, The anticipated contract start date is Friday, October 20, SPC reserves the right to reject any or all of the Proposal packages. 14: Protest Procedures The SPC Protest Procedures that are shown in Appendix P set forth the procedures which must be followed by an Interested Party who wishes to protest any aspect of an SPC Competitive Procurement Proceeding. Failure to comply with the requirements of these Protest Procedures may result in the disallowance of a Protest. 15: Business Insurance The selected Northern Washington County Corridor-Based, Small Area Transportation Plan firm or team of firms will be required to procure, before contract execution, and maintain at their own cost and expense, for the full duration of the contract, the following types of business insurance with insurance companies approved to operate in the Commonwealth of Pennsylvania: A. Workers Compensation and Employer s Liability (1) Workers Compensation - Statutory (2) Employer s Liability in an amount not less than: $1,000,000 Each Occurrence $500,000 Disease - Policy Limit $100,000 Disease - Each Employee Note: Coverage shall be provided in accordance with the laws of the Commonwealth of Pennsylvania and the laws of each other jurisdiction as may apply. B. Commercial General Liability In an amount not less than: $2,000,000 General Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence C. Business Automobile Liability With a Combined Single Limit not less than: $1,000,000 Each Accident D. Valuable Papers Coverage in an amount sufficient to assure restoration of any plans, drawings, field notes, records, or other similar data relating to work produced in this project in the event of their loss or destruction. 12

17 SPC will not execute contracts with the selected Northern Washington County Corridor- Based, Small Area Transportation Plan firm or team of firms until they have forwarded to SPC, for review and approval, certificates of the insurance required. SPC must be given a minimum of thirty days notice in the event of change or cancellation of any of the insurance required. The selected Northern Washington County Corridor-Based, Small Area Transportation Plan firm or team of firms must indemnify, save harmless, and defend SPC and all its officers, agents and employees, from and against any and all claims, loss or damage, charge or expense, including all costs of suits and reasonable attorneys fees, to which it or any of them may be put or subjected by reason of any damage, loss, or injury to persons, including accidental death, or property damage caused by or resulting from the actions or inactions of the selected firm(s) or team(s) of firms, their employees, and/or agents, in the performance of the project. The selected firm(s) or team(s) of firms must comply with applicable laws, ordinances, and regulations in the performance of the work hereunder. 16: Form of Contract SPC anticipates that this procurement may result in a cost reimbursement contract, allowing eligible costs incurred in the performance of the contract to be reimbursed to the extent prescribed in the contract. Consulting fees shall be paid upon satisfactory completion of work tasks within each phase in the Scope of Work. 17: Completion The Northern Washington County Corridor-Based, Small Area Transportation Plan contract is anticipated to be in place on October 20, 2017 and all deliverables received by June 30, : Instructions for Submission Electronic submissions are required. This will be accomplished through submission of two separate CDs or flash drives: one CD or flash drive to include all required components of the Technical Proposal and one CD or flash drive to include all required components of the Price Proposal. No paper copies of the Proposal package will be accepted. All interactive forms must be completed and submitted as such. No scanned forms will be accepted. The only exception to this will be the Federal Standard Form (SF) 330, Architect - Engineer Qualifications Form which does not need to be interactive, but must be presented in PDF format as noted in Section 11 (Proposal Package Requirements). All Proposal packages as described in Section 11 (Proposal Package Requirements) must be received (not postmarked) by SPC at the address below by 2:00 PM EST on September 15,

18 Proposal packages not received by 2:00 PM EST on Friday, September 15, 2017 will not be considered, and will be returned, unopened, to the proposing Northern Washington County - Corridor Based, Small Area Transportation Plan firm or the lead firm of the proposed team of firms. The anticipated procurement schedule is summarized in Section 4 (Anticipated Procurement Time Schedule) on page 6 of this document. Proposal packages must be addressed and submitted to: Northern Washington County Corridor-Based, Small Area Transportation Plan RFP Southwestern Pennsylvania Corporation Two Chatham Center, Suite Washington Place Pittsburgh, PA