SOLID WASTE GRANTS' PROGRAM GRANT WRITING WORKSHOP FEBRUARY 13, 2014 CAPITAL AREA COUNCIL OF GOVERNMENTS

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1 SOLID WASTE GRANTS' PROGRAM GRANT WRITING WORKSHOP FEBRUARY 13, 2014 CAPITAL AREA COUNCIL OF GOVERNMENTS

2 CAPCOG Regional Planning Commission in Statute; more often called a COG Emergency Communications Area Agency on Aging Homeland Security Planning & Training Regional Law Enforcement Academy Air Quality Planning Economic Development Analysis & Tech Assist Solid Waste Planning

3 Ten county service area; State of Texas planning region 12 2/13/2014 Capital Area Council of Governments 3

4 CAPCOG Executive Committee Chairman Judge Donna Klaeger Burnet County 1st Vice Chairman Mayor Alan McGraw City of Round Rock 2nd Vice Chairman Judge Wayne Brascom Llano County Secretary Mayor Marc Holm City of Elgin Immediate Past Chair Commissioner Will Conley Hays County Judge Tom Bonn Caldwell County Council Member John Castillo City of Lockhart Judge Bert Cobb Hays County Mayor Jeff Coleman City of Pflugerville Commissioner Sarah Eckhardt Travis County Council Member Ron Fletcher City of Buda Judge Dan A. Gattis Williamson County Judge Bill Guthrie Blanco County Mayor Bill Hamilton City of Rollingwood Mayor Caroline Murphy City of Bee Caves Commissioner Karen Huber Travis County Judge Ed Janecka Fayette County Commissioner Cynthia Long Williamson County Judge Jim Wither Bastrop County Council Member Scott Mitchell City of Cedar Park Council Member Brad Pickett City of Kyle Commissioner Maurice Pitts Lee County Council Member Kim Porterfield City of San Marcos Mayor George Russell City of Marble Falls Council Member Kathie Tovo City of Austin Representative Paul Workman Texas House Representative Larry Gonzales Texas House 2/13/2014 Capital Area Council of Governments 4

5 FY Solid Waste Program FY 2014/2015 TCEQ Guidance Maintain a seamless statewide Regional Solid Waste Grants Program that ensures: Regional Solid Waste Management Plan Closed Landfill Inventory Program Reporting Funding Plan & Application Development Solid Waste Advisory Committee Pre-Permit Application Conformance Review Process Permit Application Conformance Review Process Outreach, Education, Technical Assistance MSW Information Resource Center Data Collection, Data Analysis, and Data Maintenance & Upkeep Implementation Project Selection Process Subgrant Award and Administration as funds allow Records Retention, Reporting, and Maintenance Additional Duties as Requested 2/13/2014 Capital Area Council of Governments 5

6 FY Funding Available ALLOCATION BREAKDOWN FY 2014/2015 Total Budget = $614, % Regional Solid Waste Program Coordination ~ $334, % Capital Area Regional Environmental Task Force ~ $140, % Implementation Projects for Delegate Agencies ~ $140, /13/2014 Capital Area Council of Governments 6

7 Regional Environmental Task Force Note: RETF funding was reduced by approximately 33% in FY 2012 Regional coordination (Qrtly Cmte & Subject Specific Mtgs) Sharing information, enforcement strategies and collaborating on investigations Environmental Law Trainings 4 per year: 3 Basic and 1 Intermediate Hotline NO-DUMPS URL Site for reporting illegal dumping Shared resources No-dumping signage Pocket guides Educational brochure, etc. Marketing and outreach Technical assistance 2/13/2014 Capital Area Council of Governments 7

8 The hotline receives over 100 calls per year! 2/13/2014 Capital Area Council of Governments 8

9 Implementation Projects FY 2012/2013: $241,544 available ($115,00.00 Carry Over from FY 2011) ($126,544) Distributed through one round, with portion of contracts slightly delayed (initiating FY13) FY12 - $178,272 FY13 - $63,272 Additional rounds depending upon funding availability FY 2014/2015: $140,000 Distributed through one round, with FY 15 portion of contracts delayed till 9/1/14 FY $70,000 FY $70,000 Any returned monies will be addressed by the SWAC 2/13/2014 Capital Area Council of Governments 9

10 Program parameters set by Texas State Legislature 2/13/2014 Capital Area Council of Governments 10

11 Eligible Recipients Cities Counties Public Schools and School Districts Other special law districts COGs Entities with authority/responsibility for water quality protection or MSW management Examples: M.U.D.s, S.U.D.s, WCID s, River Authorities In accordance with (b), Texas Health and Safety Code, and 30 TAC (d), MSW Rules, a project or service funded under this contract must promote cooperation between public and private entities and may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. Under this definition, the term private industry includes nonprofit and not-for-profit non-governmental entities. 2/13/2014 Capital Area Council of Governments 11

12 ELIGIBLE PROJECT CATEGORIES COG-Managed Project COG-Managed Project Example: CAPCOG Regional Environmental Task Force provides local government code enforcement support and training on Basic and Intermediate Environmental Law Enforcement 2/13/2014 Capital Area Council of Governments 12

13 ELIGIBLE PROJECT CATEGORIES Technical Studies 2/13/2014 Capital Area Council of Governments 13

14 ELIGIBLE PROJECT CATEGORIES Local Enforcement 2/13/2014 Capital Area Council of Governments 14

15 ELIGIBLE PROJECT CATEGORIES Local Enforcement Local government code enforcement cameras, video taping equipment, high resolution night vision cameras and associated software and hardware to facilitate documenting illegal dumping 2/13/2014 Capital Area Council of Governments 15

16 ELIGIBLE PROJECT CATEGORIES Local Enforcement Environmental Code Enforcement vehicles 2/13/2014 Capital Area Council of Governments 16

17 ELIGIBLE PROJECT CATEGORIES Local Enforcement Public service announcements, billboards, newsletters, and news articles 2/13/2014 Capital Area Council of Governments 17

18 ELIGIBLE PROJECT CATEGORIES Local Enforcement Illegal Dumping Sign and not so secret squirrel camera mounted immediately above monitors a cul-de-sac with recurring dumping issues 2/13/2014 Capital Area Council of Governments 18

19 ELIGIBLE PROJECT CATEGORIES Litter and Illegal Dumping Cleanup and Community Collection Events Immediately behind this illegal dumping sign, dumpers have created a dirt road, skirted the camera and continued to dump in the woods 2/13/2014 Capital Area Council of Governments 19

20 This site occupies approximately ten acres with well over several tons of mixed municipal and small business solid waste 2/13/2014 Capital Area Council of Governments 20

21 Hazardous wastes (used oil, transmission fluid and antifreeze containers) 2/13/2014 Capital Area Council of Governments 21

22 There are almost always mattresses and scrap tires 2/13/2014 Capital Area Council of Governments 22

23 E-wastes 2/13/2014 Capital Area Council of Governments 23

24 All within two miles of our state capital building. 2/13/2014 Capital Area Council of Governments 24

25 ELIGIBLE PROJECT CATEGORIES Litter and Illegal Dumping Clean-up and Community Collection Events Burnet County BOPATE event (bottles, oil, plastics, aluminum, tires, and electronics) 2/13/2014 Capital Area Council of Governments 25

26 ELIGIBLE PROJECT CATEGORIES Source Reduction & Recycling Independent School District and School Recycling Programs 2/13/2014 Capital Area Council of Governments 26

27 ELIGIBLE PROJECT CATEGORIES Source Reduction & Recycling Green waste management equipment 2/13/2014 Capital Area Council of Governments 27

28 ELIGIBLE PROJECT CATEGORIES Source Reduction & Recycling Recycling equipment purchases 2/13/2014 Capital Area Council of Governments 28

29 ELIGIBLE PROJECT CATEGORIES Citizens Collection Stations Recycling Facilities or Recycling Facility Enhancement 2/13/2014 Capital Area Council of Governments 29

30 ELIGIBLE PROJECT CATEGORIES Household Hazardous Waste Household Hazardous Waste Collection Events and Programs, e.g., the Burnet County HHW Equipment & Supply Trailer loan program for rural area collection events 2/13/2014 Capital Area Council of Governments 30

31 Education & Outreach activities are eligible and highly encouraged as a component of projects in other categories Stand-alone Education, Outreach, and Training is allowable under the Other project category Outreach and Education materials promoting solid waste diversion. 2/13/2014 Capital Area Council of Governments 31

32 ELIGIBLE PROJECT CATEGORIES Local Solid Waste Management Plans No LSWMPs exist in the CAPCOG Region City of Dallas is pursuing being the first in Texas Other This category includes anything not covered by the previous categories, at the discretion of the TCEQ Executive Director, and has included: Scrap Tire Site Clean-ups Scrap Tire Collection Events Recycled Material Demonstration Projects Stand-alone Education & Outreach Projects Talking, solar powered, recycling and/or trash containers 2/13/2014 Capital Area Council of Governments 32

33 EXPENSE CATEGORIES Personnel and Salaries Eliminated for FY12/13 elimination to be carried over to FY 14/15 Travel Directly related to project Supplies Cost of less than $1,000 Consumed in a relatively short period of time, such as disposable gloves, recycling/waste container liners, etc. Equipment Cost of greater than $5,000 Construction Enhancement or building of permanent facilities Contractual Professional services (such as HHW management, etc.) Other Cost of less than $5,000 Examples include computers, printing, signage, recycling bins, personal safety equipment, etc. Indirect Related to salary costs eliminated for FY12/13 elimination to be carried over to FY 14/15 2/13/2014 Capital Area Council of Governments 33

34 FUNDING STANDARDS 100% solid waste use Funded Local Enforcement or Cleanup programs must coordinate efforts with TCEQ Equipment and controlled assets must be maintained on local and regional inventory Project expenses must be incurred within grant period Progress and results reporting is required during and for one year after project contract period has ended HHW Collections, Illegal Dumping Clean-up, and Community Collection Events are exempt from Follow-up Results Reporting 2/13/2014 Capital Area Council of Governments 34

35 FUNDING PRIORITIES Funded projects must be consistent with the goals and objectives of the CAPCOG Regional Solid Waste Management Plan (available on CAPCOG website) (b), Texas Health and Safety Code Prioritized projects include: HHW collection programs Programs and/or initiatives that encourage recycling, diversion and market development for scrap tire management Community clean-up events and bulky item collection Illegal dumping and enforcement Recycling services, programs and market development Projects that are regional or sub-regional in nature Projects that encourage public-private partnerships Start-up or expansion projects Projects that will be self-sustaining beyond the grant period Note: Matching funds or in-kind services are not required, but are strongly considered!!! 2/13/2014 Capital Area Council of Governments 35

36 SELECTION PROCESS Scoring Criteria Identified need/problem resolution/innovative or progressive long term vs. short term 20pts Well planned, organized and technically feasible project 15pts Regional coordinated effort or public/private partnership 20pts Cost effectiveness of project 10pts Direct services vs. administrative overhead 10pts Sustainability of proposed project 10pts Local commitment to project 15pts Projects selected by SWAC for funding will be reviewed by CAPCOG Executive Committee and TCEQ for final approval Target contract period for approved FY 14 SW contracts will be 10 months (June 1, 2014 through March 31, 2015) Target contract period for approved FY 15 SW contracts will be 10 months (September 1, 2014 through June 30, 2015) 2/13/2014 Capital Area Council of Governments 36

37 SELECTION PROCESS FY14/15 Request for Applications will be issued late January 2014 Application will be available for downloading from CAPCOG web site Hard copies will be distributed upon request Grant application workshop will be offered in February 2014 Applications will be due by COB Friday March 28, 2014 SWAC will score applications at April 13, 2014 SWAC Meeting Applicants will be required to make a brief presentation on their project Eligible projects may receive full or partial funding Projects scoring below 70 of 100 points will not receive funding Eligible projects for which there is not sufficient funding may be placed on a contingency list 2/13/2014 Capital Area Council of Governments 37

38 Brain cramp slide WHAT WAS I TALKING ABOUT? 2/13/2014 Capital Area Council of Governments 38

39 Back on track The great State of Texas mighty fine Regional Solid Waste Grants Program 2/13/2014 Capital Area Council of Governments 39

40 RECALL THAT A GRANT FUNDED PROJECT MUST NOT CREATE UNFAIR COMPETITIVE ADVANTAGE OVER EXISTING PRIVATE INDUSTRY! In accordance with (b), Texas Health and Safety Code, and 30 TAC (d), MSW Rules, a project or service funded under this contract must promote cooperation between public and private entities and may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. Under this definition, the term private industry includes non-profit and not-for-profit non-governmental entities. 2/13/2014 Capital Area Council of Governments 40

41 PRIVATE INDUSTRY APPLICANT RESPONSIBILITIES Categories required to provide private industry notice are Source Reduction & Recycling, New Citizens Collection Stations, or Education & Training Demonstrations Applicants MUST contact private industry regarding recycling and waste management grants (HHW and LE grants are exempt) List of private industry solid waste service providers available on CAPCOG website (this is a starting point only and may not be comprehensive) Applicants MUST identify private industry representative contacted and are encouraged to provide documentation of response Private industry notification MUST be completed before application submission Private industry will be notified grant application submission and review timeline Applications will be available for review by private industry (Posted on CAPCOG website 3/31/14 through 4/10/14) Private industry may offer comments on proposed projects 2/13/2014 Capital Area Council of Governments 41

42 PRIVATE INDUSTRY CONCERNS If concerns are identified, private industry is STRONGLY ENCOURAGED to contact applicant at earliest opportunity to attempt a solution If concerns are not resolved, private industry is encouraged to provide applicant with as much time as possible to review and respond to concerns CAPCOG requests that concerns be submitted no later than 2 days prior to the scheduled April 10 th scoring meeting Projects for which private industry concerns exist may be denied by SWAC 2/13/2014 Capital Area Council of Governments 42

43 Thank you! Capital Area Council of Governments Ken May Solid Waste Program Manager /13/2014 Capital Area Council of Governments 43