Criminal Justice Advisory Committee (CJAC) Agenda

Transcription

1 Criminal Justice Advisory Committee (CJAC) Agenda 9:00 a.m., Wednesday, November 15, 2017 CAPCOG Pecan Room 6800 Burleson Road Building 310, Suite 165 Austin, TX Commissioner Russell Graeter, Burnet County, Chair Ms. Kharley Smith, Hays County, Vice-chair Council Member Corbin Van Arsdale, City of Cedar Park, Executive Committee Liaison Mr. Adrian Moore, City of Austin Ms. Darlene Lanham, City of Austin Ms. Laura Sovine, City of Austin Mr. Jerome Reese, Bastrop County Officer Rusty Weirich, Blanco County Chief Deputy Mike Lane, Caldwell County Mr. Erwin Sladek, Jr., Fayette County Mr. John Roppolo, Hays County Judge Michael York, Lee County Ms. Toni Anderson, Llano County Commander Jim Stuart, City of Round Rock Ms. Teresa Ross LeClercq, Travis County Major Arthur Arevalo, Travis County Ms. Laura Slocum, Travis County Deputy David (T.A.) Lowthorp, Williamson County Ms. Kathy Pierce, Williamson County Ms. Viveca Martinez, At-Large Representation Ms. Gloria Terry, At-Large Representation 1. Welcome and Introductions Chair Russell Graeter, Burnet County 2. Consideration of Minutes for the June, 2017 Meetings Chair Russell Graeter, Burnet County 3. Update on Plan Year 2018 Funding Matt Holderread, CAPCOG 4. Update on CAPCOG Criminal Justice Program for Plan Year 2019 Matt Holderread, CAPCOG 5. Discussion on Plan Year 2019 CAPCOG Regional Strategic Criminal Justice Plan Matt Holderread, CAPCOG 6. Approve CAPCOG Criminal Justice Priorities for Plan Year 2019 Chair Russell Graeter, Burnet County 7. Approve CJAC FY 2018 Policy Statement Chair Russell Graeter, Burnet County 8. Other Business Chair Russell Graeter, Burnet County 9. Adjournment CJAC Agenda November 15, 2017 Page 1 of 1

2 Criminal Justice Advisory Committee (CJAC) Summary Minutes 9:00 am, Tuesday, June 6, 2017 CAPCOG Pecan Room 6800 Burleson Road Building 310, Suite 165 Austin, TX Present () Commissioner Russell Graeter, Burnet County, Chair Mr. Adrian Moore, City of Austin Ms. Darlene Lanham, City of Austin Mr. Erwin Sladek, Jr., Fayette County Ms. Courtney Pietsch, designee for Mr. Jerome Reese, Bastrop County Absent (6) Ms. Kharley Smith, Hays County, Vice Chair Council Member Corbin Van Arsdale, City of Cedar Park Officer Rusty Weirich, Blanco County Chief Deputy Mike Lane, Caldwell County Ms. Toni Anderson, Llano County Major Art Arevalo, Travis County Judge Michael York, Lee County Ms. Terri LeClercq, Travis County Deputy T.A. Lowthorp, Williamson County Ms. Laura Wilson, designee for Ms. Laura Gold, Travis County Mr. John Roppolo, Hays County Commander Jim Stuart, City of Round Rock Ms. Kathy Pierce, Williamson County Ms. Viveca Martinez, At-large Representation Ms. Gloria Terry, At-large Representation Call to Order 9:07 a.m. with a quorum. 1. Welcome and Introductions by Chair Russell Graeter Commissioner Graeter welcomed and thanked everyone for attending. 2. Consideration of Minutes for the March 29-31, 2017 Meetings Commissioner Graeter asked for a consideration of the minutes from the March 29, 30, and 31, 2017, meetings. Mr. Sladek motioned to approve the minutes from each meeting and Judge York seconded the motion. The motion passed unanimously. 3. Discussion of Plan Year 2018 Application Prioritization Process Chair Russell Graeter, Burnet County Mr. Holderread referred to the document, CAPCOG PY2018 CJD Grant Timeline.pdf. There was a discussion included holding additional Stakeholder meetings specific to the priority areas in the strategic plan. There was additional discussion about whether the September and November meetings were necessary and if these could be combined to discuss the stakeholder meetings, to review the CJAC bylaws and plan priorities in an October meeting and holding one in February to review the score sheet before the March grant scoring meetings. 4. Discussion of Changes to Application Prioritization Process for Plan Year 2019 Chair Russell Graeter, Burnet County Mr. Holderread referred to the document CAPCOG Application Prioritization Process Issues.pdf. There was a discussion about the score sheet; the application scoring binders; use of proxies; the time required at CAPCOG by the CJAC; adding an application summary page for CJAC members to make notes; adding a CJAC Agenda June 6, 2017 Page 1 of 2

3 review of each application that highlights the application priority area and amount of funding requested; the CJAC member s subject matter expert s ability to inform other committee members about application concerns; and distribution of funding. 5. Discussion on Planning Process and Information to Include in Strategic Criminal Justice Plan Matt Holderread, CAPCOG Mr. Holderread referred to the document CJ Plan Information.doc There was a discussion about each current priority area in the strategic plan and what new information to include in PY Other Business Chair Russell Graeter, Burnet County Mr. Holderread discussed the criminal justice survey and sending it to the Board in July for review and comment. 7. Adjournment Commissioner Graeter adjourned the meeting at 11:10 a.m. CJAC Summary Minutes June 6, 2017 Page 2 of 2

4 FY 2018 Funding through the Office of the Governor, Criminal Justice Division Justice Assistance Grant Programs (Reasonable Budget Estimate: $462,612; Amount Awarded: $457,504.15) Rank App Number Grant Applicant Project Requested Recommended Current City of Horseshoe Bay Police Department Radio Project $75, $37, $37, Cottonwood Shores, City of Necessary Equipment for the Cottonwood Shores Police Department Program $41, $20, $ Marble Falls, City of Mobile Command Center Communications Upgrade Project $42, $21, $21, Smithville, City of Interoperable Communication System: Radios $62, $31, $31, Fayette County Fayette County Sheriff's Office Server for Increased Data Storage for In-car Camera System $35, $35, $35, Austin, City of APD Special Operations Project $70, $70, $70, Fayette County Fayette County Drug Interdiction X-ray Scanner $49, $49, $49, Fayette County License Plate Reader $42, $42, $ Leander, City of Leander Police Department Unmanned Mobile Surveillance Trailer Project $32, $32, $32, Cedar Park, City of Cedar Park Multi-Mission Tactical Robot Project $53, $53, $53, San Marcos, City of Enhancing Law Enforcement in San Marcos Parks $16, $16, $16, Austin Independent School District Crisis Intervention Training Certification $52, $24, $52, Bastrop, City of Automated License Plate Recognition Systems $60, $26, $ Manor, City of Manor Police Deparment Crime Scene Vehicle Project $56, $0.00 $56, Taylor, City of Records Management System (RMS) - Technology Improvement $53, $0.00 $ Burnet County 33rd/424th District Attorney Drug Prosecution Unit $95, $0.00 $0.00 Juvenile Justice - Local Projects (Reasonable Budget Estimate: $430,979; Amount Awarded: $542,340.80) Rank App Number Grant Applicant Project Requested Recommended Current Llano County Juvenile Diversion Program $40, $40, $40, Austin, City of APD Juvenile Justice and Delinquency Prevention Project $28, $28, $28, Kyle, City of Juvenile Justice Officer $42, $42, $42, Williamson County Vocational Training for Youth $48, $48, $48, Williamson County Youth Mentoring Program $47, $47, $47, Smithville, City of Smithville Truancy Reduction Program $15, $15, $15, Council on At-Risk Youth (CARY) Youth Violence Prevention $65, $65, $65, YWCA Greater Austin Building Protective Factors in Juvenile Justice Prevention Education $60, $60, $60, Seedling Foundation School-based Mentoring for Children of Incarcerated Parents $58, $58, $58, Communities In Schools of Central Texas XY-Zone Juvenile Delinquency Prevention Project $45, $24, $ Austin Classical Guitar After-School Classical Guitar Engagement for Court-Involved Youth $34, $0.00 $ Goodwill Industries of Central Texas Goodwill Youth Employment Program $135, $0.00 $135, General Victim Assistance - Direct Services Program (Reasonable Budget Estimate: $7,174,733; Amount Awarded: $11,209,546.08) Rank App Number Grant Applicant Project Requested Recommended Current Hays County Women's Center Safety and Healing for Victims of Abuse $2,245, $2,245, $2,245, Bastrop County Women's Shelter Comprehensive Victim Services $715, $715, $715, Llano County Representation of Victims Program $37, $37, $ San Marcos, City of VOCA Victim Services Specialist $70, $70, $70, Williamson County Crisis Center dba Hope Alliance Improving Services for Family and Sexual Violence Survivors $22, $22, $ Williamson County Crisis Center dba Hope Alliance Enhancing Services for Family and Sexual Violence Survivors $39, $39, $ Highland Lakes Family Crisis Center, Inc. Family Violence/Sexual Assault Services $474, $474, $474, Burnet County Victim Coordinator and Liaison $113, $113, $92, Cedar Park, City of Cedar Park Police Department Victims Services Program $54, $54, $54, The SAFE Alliance Emergency Placement Services $233, $233, $233, Leander, City of Leander Police Department Victim Services Program $149, $149, $149, The SAFE Alliance Comprehensive Services for Family and Sexual Violence Victims $845, $845, $845, Manor, City of Manor Victim Services Network Project $118, $118, $114, Taylor, City of Victim Assistance Direct Services Program $79, $79, $73, Austin, City of Austin Police Services for Victims of Violent Crime $332, $332, $332, Austin Child Guidance Center Bi-lingual Family Crime Victims' Recovery Project $260, $260, $260, YWCA Greater Austin YW Counseling and Referral Center (YWCRC) Survivor Services and Community Connections Project $50, $50, $50, American Gateways Comprehensive Culturally Appropriate Direct Victim Services Project $1,133, $1,133, $1,021, SAHELI dba Asian Family Support Services of Austin Asian Domestic & Sexual Violence Advocacy and Community Outreach Program $491, $198, $491, Austin Independent School District Ecological Model of Care for Healing Victims Through School-Based Mental Health Centers $4,662, $0.00 $4,475, Violent Crimes Against Women Justice and Training Projects (Reasonable Budget Estimate: $385,851; Amount Awarded: $560,913.43) Rank App Number Grant Applicant Project Requested Recommended Current Cedar Park, City of Cedar Park Police Department Training Project $6, $6, $6, Burnet County DPS Sex Offender Registry Investigator $62, $62, $62, Projects in Green are Active Projects in Yellow were withdrawn Projects in Red were not funded

5 CAPCOG Criminal Justice Planning Process for Plan Year 2019 Planning for funding in FY 2019 began in the Summer of 2017 with staff meeting with people involved in different areas of the justice system. The focus of these meetings was to learn the different roles professions in these areas play in criminal justice and identify sources that can help us inform stakeholders during the development of regional priorities. Based on the current priority areas in the plan, CAPCOG met with regional representatives of mental health and substance abuse treatment providers, direct victim services providers, the juvenile justice system, and the criminal justice system. Based on these meetings, data sources were identified to best support analysis of regional needs with consideration of resource gaps, trends in crime and other issues, and priorities of relevant funding sources. Pertinent data was collected from: Existing Sources Texas Department of Public Safety United States Census Bureau CAPCOG Regional Criminal Justice Needs Survey New Sources Texas Department of State Health Services County and Municipal Websites Texas Commission on Law Enforcement Substance Abuse and Mental Health Services Administration Texas Department of Family and Protective Services Texas Council on Family Violence United States Bureau of Justice Statistics Office of the Governor, Criminal Justice Division Once collected and analyzed at a regional level this data was prepared for presentation to regional stakeholders and the CJAC. This data will be included in the Strategic Plan to aid applicants in applying for criminal justice funding from the Office of the Governor, Criminal Justice Division (CJD). In September 2017, the creation and distribution of the Criminal Justice Regional Needs Survey kicked off the stakeholder engagement and priority identification part of the planning process. In early October 2017, 2 regional stakeholder outreach meetings were conducted. Participants were presented with data on criminal justice in the region. Some notable trends that were identified in the data include: An almost region wide decrease in total and property crime both from 2006 and 2011 to 2016 A decrease in violent crime rates from 2006 to 2016, but an increase from 2011 to 2016 An order of magnitude higher rate of drug hospitalizations in Travis County compared to the rest of the region; likely having to do with the availability of special services The migration of Travis County residents to other CAPCOG and Texas Counties Being better off socially and economically makes a person less likely to report having poor mental health days. Crimes occur many times more often than they are reported. CAPCOG Strategic Plan Summary Page 1 of 2

6 Violent crimes more likely to be reported than property crimes. Roughly a quarter of the region s population are survivors of family violence. Juvenile property crime is going down and violent crime has stayed about the same just like with adult crimes. Based on the data, trends, and their expertise stakeholders were asked to identify needs within their area of expertise. These needs were discussed further, and priorities were developed in the areas of: mental health and substance abuse treatment, direct victim services, juvenile justice system improvements, and criminal justice system improvements. After discussion in their areas of expertise, the stakeholders were asked to share the results from their groups, and identify the top 5 priorities for the region across all areas of criminal justice. Identifying the top 5 priorities is a new obligation from CJD and led to some debate amongst the stakeholders. Eventually both groups settled on their top 5 priorities for the CAPCOG region. There is significant overlap in the top 5 priorities that was agreed upon during the 2 stakeholder meetings, but these groups did not end up the same priorities. The CJAC is tasked with finalizing the top 5 priorities, and reviewing and providing input on the priorities in the four different areas discussed by stakeholders. Once finalized these priorities will be presented to the Executive Committee for approval. CAPCOG Strategic Plan Summary Page 2 of 2

7 Plan Year 2019 CAPCOG Regional Strategic Criminal Justice Plan Outline with List of Tables and Figures Bolded portions of this outline indicate the use of new data, and/or a new data source. Section 1: Executive Summary Section 2: An Overview of the Region 2.1 Regional Crime Context: State and Region Table 2.1: CAPCOG Regional Crime Statistics, Comparing 2006 and 2016 Table 2.2: Change in Crime Rates per 100,000 Residents in the CAPCOG Region, Table 2.3: State and Regional Crime Rate per 100,000 Residents Comparisons, 2016 and Regional Crime Context: County by County Analysis Table 2.4: Comparison of Total Crimes Reported by County, 2011 and 2016 Table 2.5: Comparison of Violent and Property Crimes Reported by County, 2011 and 2016 Figure 2.1: Total Crime Rates per 100,000 Residents by County, 2016 Figure 2.2: Map of Percent Change and Actual Change in Total Crime Rates per 100,000 Residents by County, Figure 2.3: Property Crime Rates per 100,000 Residents by County, 2016 Figure 2.4: Map of Percent Change and Actual Change in Property Crime Rates per 100,000 Residents by County, Figure 2.5: Violent Crime Rates per 100,000 People by County, 2016 Figure 2.6: Map of Percent Change and Actual Change in Violent Crime Rates per 100,000 Residents by County, Figure 2.7: Map of Arrest Rates for Total, Violent, and Property Crimes by County, 2016 Figure 2.8: Map of Clearance Rates for Total, Violent, and Property Crimes by County, 2016 Figure 2.9: Change in Crime Clearance Rates by County, 2016 Figure 2.10: Map of Drug Hospitalizations and Hospitalization Rate per 100,000 Residents by County, Regional Crime Context: Criminal Justice Resources Table 2.6: Criminal Court Judges by County, Summer 2017 Table 2.7: Law Enforcement Agencies and 2016 Crime Reporting Participation by County CAPCOG Strategic Plan Outline Page 1 of 4

8 Figure 2.11: Licensed Peace Officers and Rate of Licensed Peace Officers per 100,000 Residents Working for Local Jurisdictions, October Regional Crime Context: Demographic, Social, and Economic Information Table 2.8: Comparison of CAPCOG, Texas and the USA s Demographics, 2016 Table 2.9: Demographic Comparison by County, 2016 Table 2.10: Socio-Economic Comparisons by County, 2016 Table 2.11: Domestic In and Out Migration by County, Section 3: Regional Criminal Justice Focus Areas 3.1 Mental Health/ Substance Abuse Treatment Table 3.1: Regional Drug and Alcohol Abuse and Dependence Rates, Table 3.2: Number and Rate of 5+ Poor Mental Health Days per 30 days for CAPCOG and Local Mental Health Authorities Providing Service by Socio-Economic Factors, Table 3.3: Regional Mental Illness Rates, Direct Victim Services Table 3.4: Child Abuse Investigations and Confirmed Victimizations by County, 2016 Table 3.5: Incidents and Rates per 100,000 Residents, 2015 and 2011 Figure 3.1: Estimated Prevalence of Family Violence Survivors by County, 2010 Table 3.6: Estimated Rate of Victimization and Crimes Reported per 1,000 Residents by Crime 3.3 Juvenile Justice System Improvements Table 3.7: Delinquency Prevention Program Participation and Rate per 100,000 Children by County, 2016 Table 3.8: Juveniles Arrested by Crime in CAPCOG, 2016 Table 3.9: Juvenile Property Crimes Cleared and Clearance Rates per 100,000 Residents by County, 2011 and 2015 Table 3.10: Juvenile Violent Crimes Cleared and Clearance Rates per 100,000 Residents by County, 2011 and Criminal Justice System Improvements Table 3.11: Adults Arrested by Crime in CAPCOG, 2016 Table 3.12: 2016 Assets Forfeited and Seized and Expenditures of Forfeited Funds by County, 2016 CAPCOG Strategic Plan Outline Page 2 of 4

9 Table 3.13: Monthly Averages and Ratio of Pre- and Post-Adjudication Misdemeanants in Jails by County, 2011 and 2016 Table 3.14: Monthly Averages of Inmates and Jail Capacity and Rate of Jails Used by County, 2011 and 2016 Section 4: Past Grant Funding to the Region Table 4.1: CJD Funding by Funding Source, Figure 4.1: CJD COG Reviewed and Non-COG Reviewed Funding by County, Table 4.2: COG Reviewed CJD Funding by County, Table 4.3: Justice Assistance Grant and Juvenile Justice Funding by County, Table 4.4: Victims Grant Funding by County, Figure 4.2: Justice Assistance Grant Funding by Activity, Figure 4.3: Juvenile Justice Funding by Activity, Figure 4.4: General Victim Assistance Direct Services Funding by Activity, Figure 4.5: Violence Against Women Justice and Training Funding by Activity, Figure 4.6: General Victim Assistance Direct Services Funding by Victim Type, Figure 4.7: VAWA Funding by Victim Type, Section 5: Regional Criminal Justice Planning Process and Priorities 5.1 Planning Process 5.2 Regional Planning Stakeholder Meeting Participants 5.3 Regional Priorities Criminal Justice System Improvements Juvenile Justice System Improvements Direct Victim Services Mental Health/ Substance Abuse Treatment Top 5 Regional Priorities Appendix A: Survey Results Appendix B: Evidence Based Practices Resources Appendix C: Appendix D: List of Mental Health Treatment Providers List of Substance Abuse Treatment Providers CAPCOG Strategic Plan Outline Page 3 of 4

10 Appendix E: List of Victim Service Providers CAPCOG Strategic Plan Outline Page 4 of 4

11 CAPCOG Criminal Justice Priorities for Different Areas of Criminal Justice The below priorities were developed during regional stakeholder meetings on October 3 and 4, 2017: Criminal Justice System Improvements Training local trainings with regional partners covering topics like social media and community policing, human trafficking, crime analysis, active shooter (multi-disciplinary/integrated critical incident response), mental health/crisis intervention, social media, community policing, interdiction training, provide training locally that involves regional partners Technological Improvements communications equipment (focused on PSAPs and end users), support courts/ prosecutors getting digital data from cops/ cloud, hardware, increased bandwidth, software licensing/ site licensing, crime analyst technology, field level technology like in car computers and in car video system, upgrades to security of criminal justice buildings and employee parking areas, forensic labs and equipment, criminal justice information systems (report writing), offender tracking, electronic search warrant capabilities, cell phone dumping, evidence room upgrades, recording cameras, drug incinerator, electronic search warrant capabilities Mental Health Services mental health screening in jails to catch those missed at other steps, diversion tools and trainings for targeted populations, co-response teams/ multidisciplinary teams, mental health first aid training, stabilization of care, mobile crisis outreach teams Outreach/ Education provide strategies to the public for reducing and hardening against crime, outreach software and services to educate and inform the public, flyers and public service announcements targeting all crime Programmatic Personnel interdiction personnel, crime scene technicians, civilian and police investigators (specifically family violence and prosecutorial), crisis intervention teams, to provide specialty services, prosecutors, non-peace officers for law enforcement agencies (programming, communications, support, and administration) Specialty Services veteran s services, indigent defense funds, bridge housing, investigations to look at/ follow up on old cases, interpreter services, school resource officers Regional Law Enforcement and Prosecutorial Strategies blood draw/ warrant programs, violent offense investigations, repeat offender programs, funding to send evidence to private labs for forensic testing Juvenile Justice System Improvements Domestic Minor Sex Trafficking policy advocacy, specialized placement for DMST victims, identification of victims, peer/ survivor mentor programs, training for officers and educators, public education on what trafficking looks like DMST response teams, decriminalization of the actions of victims Mental Health Trauma informed (services, counselors and therapists), psychiatric services for youth, mental health officers, juvenile psychiatric emergency services, psychiatric and substance abuse treatments, in-patient facilities, trust based relational intervention, telemedicine, mentor programs, wrap around services, respite, parent education and training, targeted case management Re-entry/ Aftercare transitional and independent living, skills and job training (focus on technology), employment coaches/ specialists, employment supports and education, young adult services and programming, prosocial recreational and leisure activities, parent education and CPACOG Criminal Justice Priorities Page 1 of 2

12 training, help with transition to adulthood, specialized services in juvenile justice facilities (vocational, educational, and life skills learning opportunities) Community Supports evidence based practices, respite, bilingual parent services, parent education and training, parent coaches, substance abuse peer support, prosocial recreational and leisure activities, bi-lingual therapists, translating/ interpreting services, parent empowerment and engagement opportunities, drug treatment and prevention, school based service (including children of incarcerated parents programs, after school activities, and peer mentoring), aftercare (to include job readiness and service to support family stability, transportation assistance, focus on children with disabilities Services for Vulnerable Youth specialized services (specifically for homeless, lesbian, gay, bisexual, transgender youths), training (for officers, schools, and peers), parent education and training, multilingual services Direct Victim Services Programmatic Personnel counselors, legal and other advocates, attorneys for civil cases, case managers, translators and interpreters, sexual assault nurse examiners (SANE) nurses, supervision/ debriefing support for direct service staff, advocates based in county and/ or district attorney s office and law enforcement departments, forensic interviewers, culturally specific advocates, culturally competent law enforcement responding to domestic violence calls Multicultural/ Multilingual Support Services there is a need for multicultural/multilingual accommodations, interpreters and assistance personnel in all areas victims interact with (support services, law enforcement, and criminal justice) Training cross-training for parent service providers, SANE services, for law enforcement on how to handle different victims, stakeholder specific trainings for law enforcement, medical/ behavioral health practitioners, school personnel, and youth services, safety/ lethality protocols such as firearm concerns, prosecution and staff training, judges and judicial staff training, and other special service provider trainings, cultural responsiveness training Public Education and Awareness violence prevention in schools and with youth, for healthcare providers on domestic violence and sexual assault, violence prevention education staff and materials, needs of culturally specific communities Basic Victim Services emergency and long term shelters, transitional housing, affordable long term housing options, SANE coordination and equipment, crisis intervention, transportation services, access to service, affordable housing options, safety planning, civil legal aid, provide a comprehensive cultural approach to services CPACOG Criminal Justice Priorities Page 2 of 2

13 CAPCOG Criminal Justice Stakeholders Top 5 Priorities October 3 rd Stakeholder Meeting Basic Victim Services services should be provided with trauma informed lenses and cultural sensitivities, comprehensive cultural approach, crisis intervention, safety planning, 24/7 SANE coverage to the entire region, shelter, long term affordable housing, civil legal aid Programmatic Personnel rural resources, multi-lingual personnel (specifically Spanish speakers), transportation assistance, afterschool programs, counselors and advocates with abilities to assist victims with different cultural and language needs, sexual assault nurse examiners, interpreters, non-peace officers in law enforcement agencies (support, communication, programming and administration), recruiting, evidence clerk, case managers Supportive Recovery and Prevention Services transitioning into adulthood, skills/job training for justice involved and at risk juveniles, parent empowerment and engagement opportunities, ROI prevention, drug and alcohol treatment and prevention for juveniles, assessment and intervention plans that are systemic, school resource officers, veterans specific services, diversion services focused on keeping people with mental health and substance use issues out of jail, housing after reentry, post incarceration services, peer support, life skills training, needs assessments, substance use services (especially for indigent population) Technology communication equipment for PSAPs and end users, data and tracking for better understanding of long term results, rural resources, transportation assistance, increase public awareness and education using technology, telemedicine Training data driven evidence based programs, how to interact with children and adults with disabilities (physical or mental), multi-lingual interactions (specifically Spanish), cultural responsiveness, occupation specific mental health training (for law enforcement, prosecutors, medical professionals, victim services providers), trauma care, TCOLE training for current and new peace officers, culturally competent response to domestic violence training for law enforcement

14 CAPCOG Criminal Justice Stakeholders Top 5 Priorities October 4 th Stakeholder Meeting Community Support evidence based supports, drug incinerator, prevention, outreach, education, forensic evidence testing (cost of sending to private labs), vehicles for non-rural areas that have to transport clients for service, crisis respite centers, indigent defense and support, interventions, reentry, school based services (include children of incarcerated parents), aftercare including job readiness and family stabilizing services, parent education, peer support, LGBT/ Diversity services, respite, trust based relational intervention, domestic minor sex trafficking decriminalization for minors being trafficked (encourage victims to report/talk with others), emergency and long term shelters, affordable housing options, sexual assault nurse examiner coordination and equipment, transportation services Multicultural/Multi-Lingual Support there is a need for multicultural/multilingual accommodations, interpreters and assistance personnel in all areas (including support services, law enforcement, and other areas of criminal justice) Programmatic Personnel - Mobile crisis outreach teams, interpreters, crime scene, investigators (family violence and prosecutorial), mental health personnel (including peace officers), prosecutors, culturally grounded service providers, trauma informed counselors, domestic minor sex trafficking response team, legal and other advocates (based in prosecutor and law enforcement offices), sexual assault nurse examiners, supervision/debriefing support for direct service staff, forensic interviewers Supportive Recovery Services culturally grounded services, language access, trauma informed services, specialized placement for domestic minor sex trafficking victims, domestic minor sex trafficking victim response teams, services in juvenile justice facilities (vocational, educational, and life skills training), trauma informed (services, counselors, and therapists), psychiatric services, treatment and recovery from substance abuse and/or trauma, telemedicine, mentor programs, wrap around services, targeted case management, in-patient facilities, diversion programs, case workers in jails to help people with mental health issues, transitional housing Training Active shooter training (multi-disciplinary response), tactical emergency casualty care, mental health training for workers in the criminal justice system, crime analysis, expanded interdiction training (child protection, human trafficking, family violence), first responder foreign language, social media, community policing, provide local training involving regional partners, mental health public defenders program, educate landlords about interactions with people with mental illness, sexual assault nurse examiner training, training for professionals that interact with victims

15 Capital Area Council of Governments Criminal Justice Advisory Committee (CJAC) FY 2017 PY 2019 Policy Statement The following policies and procedures are established for the purpose of defining the rules and regulations that will govern the Capital Area Council of Government s (CAPCOG) Criminal Justice Advisory Committee (CJAC) application review and prioritization process for designated funding streams controlled by the Criminal Justice Division (CJD) of the Governor s Office. In addition, these policies and procedures govern the operation of CAPCOG s Criminal Justice Planning as outlined in the Interagency Cooperation Agreement between the CJD and CAPCOG as it relates to CAPCOG s Criminal Justice Advisory Committee (CJAC). COMPLIANCE WITH ADMINISTRATIVE RULES AND REGULATIONS All policies, rules, and regulations set forth in this document are in compliance with the Texas Administrative Code (TAC), Title 1, Part 1, Chapter 3, and the state and federal statutes, rules and regulations adopted by reference in Texas Administrative Code Section Section 3.1 of the Texas Administrative Code; Applicability, Subchapters A through F of this chapter applies to all applications for funding and grants submitted to the Criminal Justice Division (CJD) Office of the Governor. Subchapter A covers the general provisions for grant funding. Subchapter B addresses general eligibility and budget rules for grant funding. Subchapter C outlines specific eligibility and budget rules applicable to various funding sources available to CJD; these rules are in addition to all other general rules in this chapter. Subchapter D provides rules detailing the conditions CJD may place on grants. Subchapter E sets out the rules related to administering grants. Subchapter F specifies rules regarding program monitoring and audits. Information regarding the TAC and the Governor s Office can be viewed on the website of the Texas Secretary of State, at: All meetings of the CJAC will be held in compliance with the general provisions of the Government Code, Chapter 551. Open Meetings Act, which can be viewed online at: CRIMINAL JUSTICE-RELATED STRATEGIC PLANNING CAPCOG s Criminal Justice Strategic Plan includes priorities identified by communities and agencies in the CAPCOG Region., including members of local government, law enforcement, mental health and/or juvenile services. In forming this plan, participants identify community

16 problems and resource needs; develop realistic goals, strategies, tasks and performance measures; collect relevant supporting data; describe potential implementation plans; and identify existing efforts and resources. Priorities are established based on this information. The CAPCOG Regional Strategic Plan replaces the existing Community Plans in the CAPCOG region. GRANT APPLICANT ELIGIBILITY Eligibility requirements for criminal justice-related grant solicitations are set by the Governor s Office, Criminal Justice Division (CJD). Please refer to the egrants website at the following link to review applicant eligibility requirements: OFFICIAL GRANT APPLICATION SUBMISSION A. Grant applications must be submitted directly to the Governor s Office, Criminal Justice Division via the online egrants web-based system by the CJD designated deadline. B. The egrants system will not accept late application submissions. CAPCOG ELIGIBILITY REQUIREMENTS FOR APPLICANT PARTICIPATION IN THE CJAC APPLICATION REVIEW AND PRIORITIZATION PROCESS A. Only applications that are certified and submitted through the egrants web-based system by the CJD designated deadline will be considered for participation in CAPCOG s CJAC application review and prioritization process. B. To be eligible to participate in CAPCOG s CJAC application review and prioritization process, the applicant agency must be located in OR provide services within, Burnet, Blanco, Bastrop, Caldwell, Hays, Fayette, Lee, Llano, Travis or Williamson counties; the 10-county CAPCOG area known as Region Agencies within the CAPCOG region may expand their service area outside of the CAPCOG 10-county region; however, the CJAC will only consider applications for funding that will provide services WITHIN Region Funding for areas OUTSIDE of Region 12 must coordinate with the appropriate COG. 3. Agencies headquartered outside of the CAPCOG 10-county area may submit a grant application for CJAC review and prioritization IF the funding being requested will be used to provide services WITHIN Region 12. C. Agencies that receive funds directly from their state association or directly from CJD for basic service programs, must apply directly through their state association or CJD and may not apply for funds that are prioritized by CAPCOG. (Examples include but are not limited to: Mothers Against Drunk Driving, Crime Stoppers, and Court Appointed Special Advocates.) D. The Governor s Office, CJD will make the final determination as to which funding source is most appropriate for each application. APPLICANT/GRANTEE STATUS DEFINITIONS FY 2017 CJAC Policy Statement 11/9/ of 10

17 A. A current grantee is an agency/organization that is receiving funding through the Governor s Office, CJD and implementing a program during the current Plan Year of September 1 st through August 31 st. B. A new applicant is defined as any agency/organization that has never been funded through any funding source, OR has not been funded through the CAPCOG regional CJD allocation within the past five years for the project for which funding is currently being requested. A new project is defined as any project that has never been funded through any funding source, has not been funded through the CAPCOG regional CJD allocation within the past five years, OR is a currently funded project that has significantly changed the scope of work or target group of the project. FUND SOURCE INFORMATION A. The grant applications that will be reviewed by the CJAC include, but are not limited to the following funding sources from the Governor s Office Criminal Justice Division: 1. General Victim Assistance Direct Services Program (VOCA GVA-DS); 2. Violent Crimes Against Women Criminal Justice and Training Program Projects Domestic Violence, Sexual Assault, Dating Violence and Stalking; 3. Criminal Justice Programs Justice Assistance Grant Program; 4. General Juvenile Justice Local Projects and Delinquency Prevention Programs; 5. Any additional or unique fund sources that CJD determines appropriate B. Notifications of Funding Availability CAPCOG will notify potential applicants of grant application submission deadlines by sending out s and posting information on the CAPCOG website, FUND SPECIFIC REQUIREMENTS A. General Victim Assistance Direct Services (VOCAGVA-DS) 1. This is a competitive grant that requires the submission of a new application to the Governor s Office, CJD through the egrants web-based system annually for the first two years funding is desired and then every two each years after that funding is desired. 2. No limit or maximum number of years of funding, provided funds are available and application receives qualifying scores from the CJAC 3. Decreasing Fund Ratio: No 4. Required Match: Grantees, other than Native American Tribes, may be required to provide matching funds of at least twenty percent (20%) of total project expenditures. Native American Tribes may be required to provide a five percent (5%) match. This requirement may be met through cash and/or in-kind contributions. 5. Agencies may submit a maximum of 2 applications per agency/applicant EXCEPT in the case of a single agency providing domestic violence, sexual assault, AND children s advocacy services. An agency meeting this description will be allowed to submit one additional adult application per tier and one additional child application per tier for a total of 2 applications per tier. FY 2017 CJAC Policy Statement 11/9/ of 10

18 6. Total agency/applicant requests cannot equal more than 50% of the applicant/agency s current total operating budget 7. First time VOCA GVA-DS applicants (an agency/applicant that have never been awarded VOCA GVA-DS funding before, OR, have not received VOCA GVA-DS funding within the last five years) are limited to submitting one application. 8. All other GVA-DS applicants are limited to submitting funding requests to support a maximum of three CJD defined activities per application. 8. Applicants will self-select their own applications to Tier 1 or Tier 2 status. All agencies will have one application ranked in Tier 1. Agencies that submit a second application would then have the second application ranked in Tier 2. This ensures that all applicants get a first shot at funding before any agency has two applications funded. 9. Agencies that receive VOCA GVA-DS grant money from their statewide affiliate agencies are not eligible to apply for VOCA GVA-DS funding that is allocated to Region 12 through the CAPCOG Criminal Justice Advisory Committee Application Review Process. These agencies include, but are not limited to: Texas Advocacy, MADD, Legal Aid Society, Court Appointed Special Advocates (CASA), and Texas Department of Public Safety. B. Violent Crimes Against Women Criminal Justice and Training Program Projects Domestic Violence, Sexual Assault, Dating Violence and Stalking 1. This is a competitive grant that requires the submission of a new application to the Governor s Office, CJD through the egrants web-based system each year funding is desired. 2. No limit to maximum number of years of funding, provided funds are available and application receives qualifying scores from the CJAC 3. Decreasing Fund Ratio: No 4. Required Match: Grantees, other than Native American tribes and non-profit, non-governmental victim service providers, must provide matching funds of at least thirty-five percent (35%) of total project expenditures. This requirement may be met through cash and/or in-kind contributions. C. Justice Assistance Grant Program Criminal Justice Programs 1. This is a competitive grant that requires the submission of a new application to the Governor s Office, CJD through the egrants web-based system each year funding is desired. 2. A three year funding maximum, provided that funding is available and the third year funding request amount does not fall below $10, Decreasing Fund Ratio: Yes 3 years. First year s award is the 100% mark, with a second year eligible request amount of 80% of the first year s award amount and a third year eligible request amount of 60% of the first year s award amount. 4. Required Match: None 5. *EXCEPTION CAPCOG s Regional Law Enforcement Academy (RLEA) is recommended for funding at 100% of the request amount listed on the application. The RLEA application is not subject to CJAC review and prioritization, but is instead, reviewed and approved by CAPCOG s Executive Committee directly. The RLEA s application is also not subject to the decreasing ratio rule. FY 2017 CJAC Policy Statement 11/9/ of 10

19 6. Equipment Only Funding Requests: Applicants requesting funding only for equipment and no programmatic services, will be considered a one-time only applicant and will not be eligible for the Decreasing Fund Ratio for subsequent years. 7. CAPCOG priorities for Justice Assistance Grant Program funded projects are as follows: i. Multi-jurisdictional/multi-county projects with a focus on regional impact ii. One-time only equipment purchases that will be used/deployed region wide; and iii. Existing projects that can be completed with a one-time grant. 8. Applicants who have a current grant through CJD and are placed on Vendor Hold will have points deducted from the score sheet of their next CJAC reviewed application request for funding. D. General Juvenile Justice and Delinquency Prevention Programs 1. This is a competitive grant that requires the submission of a new application to the Governor s Office, CJD through the egrants web-based system each year funding is desired. 2. A three year funding maximum, provided that funding is available and the third year funding request amount does not fall below $10, Decreasing Fund Ratio: Yes 3 years. First year s award is the 100% mark, with a second year eligible request amount of 80% of the first year s award amount and a third year eligible request amount of 60% of the first year s award amount. 4. Required Match: None 5. FY 2016 funding caps and other application specifications, if applicable, will be posted on the CAPCOG website: 6. E. Any additional or unique fund sources that CJD determines appropriate 1. Information for fund sources not listed above will be posted on the CAPCOG website: F. Requirements for the fund sources listed above are subject to change at any time per instruction from the Governor s Office, CJD. Grant applicants will be notified of any fund source changes via notification and postings on the CAPCOG website, CAPCOG ATTENDANCE REQUIREMENTS FOR CJD GRANT TRAINING WORKSHOPS A. Notifications of CAPCOG-facilitated CJD grant training workshops will be sent out through CAPCOG s Grant Alert and to all current, and former, grantees. Meetings will also be posted on the CAPCOG website and on the CAPCOG Community Calendar. 1. CAPCOG will schedule and hold Grant Application Workshops to review grant application requests for proposals developed by the Office of the Governor, CJD. 2. Unless otherwise stated, attendance at CAPCOG-facilitated grant application training workshops is mandatory for both new and current grant applicants. a. If an applicant is unable to attend the regularly scheduled workshop, the applicant must contact CAPCOG Regional Services staff to make alternate arrangements at least 2 hours PRIOR to the scheduled grant application workshop they are unable to attend. FY 2017 CJAC Policy Statement 11/9/ of 10

20 b. CAPCOG s Criminal Justice Advisory Committee (CJAC) will not review any application for funding from agencies/organizations that did not have representation at the mandatory grant application workshops or that did not make other training arrangements with CAPCOG Regional Services staff prior to the scheduled grant application workshop. c. Attending a grant application workshop conducted by a COG outside of the CAPCOG region does not substitute for the required attendance at the grant application meeting conducted by CAPCOG. 3. Attendance at CJAC application review and prioritization meetings is always mandatory for both new and current grant applicants. a. A representative from each applicant organization shall attend the prioritization meeting. A representative of the applicant agency/organization will be allowed a five (5) minute presentation of the application and shall have the opportunity to answer any questions posed by the CJAC members. b. Failure of an applicant agency/organization to attend the CJAC application review and prioritization meeting will deem the application ineligible for CJAC review and prioritization, which will result in a score of 0 and no recommendation for funding consideration. CAPCOG TECHNICAL ASSISTANCE A. In addition to the CAPCOG-facilitated grant training workshops, applicants may request grantrelated technical assistance prior to the applicant s submission of the certified application to CJD. B. Regional Services staff will answer questions for both current grantees and new applicants via consultation as much as practical, as well as in person through a CAPCOG-sponsored technical review meeting. C. At least one CAPCOG-sponsored technical review meeting will be scheduled for each fund specific application opportunity. D. Regional Services staff will provide current grantees, potential applicants, and others with a copy of the CJAC application review and prioritization scoring instrument, the criteria used in the scoring of applications, and other relevant materials, including relevant policies, procedures, and bylaws, as requested. E. The Governor s Office, CJD staff will provide technical assistance on the operation of the egrants web-based application. CRIMINAL JUSTICE ADVISORY COMMITTEE (CJAC) A. The CJAC is a volunteer committee comprised of a multi-disciplinary representation of members from the region per the requirements of the Governor s Office, CJD. These discipline areas include citizens or parents, substance drug abuse prevention, education, juvenile justice, law enforcement, mental health, nonprofit organizations, prosecution or /courts, and victim services. CJAC members are appointed by CAPCOG s Executive Committee. B. The primary responsibility of the CJAC is to review criminal justice-related grant applications from throughout the region, score and prioritize applications, and provide funding recommendations, based on a standardized application review and prioritization process and a standardized score sheet, FY 2017 CJAC Policy Statement 11/9/ of 10

21 to CAPCOG s Executive Committee for approval to submit the prioritization lists to the Governor s Office, CJD. C. To avoid a conflict of interest, members of the CAPCOG s governing body, Criminal Justice Advisory Committee members and CAPCOG staff members must abstain from voting and leave the room for any application during the prioritization process if the member, planner, or an individual related to the member or planner within the third degree of consanguinity or within the second degree by affinity: 1. is employed by the applicant agency and works for the unit or division that would administer the grant if awarded; or 2. serves on any board that oversees the unit or division that would administer the grant if awarded; or 3. owns or controls any interest in a business entity or other non-governmental organization that benefits, directly or indirectly, from activities with the applicant agency; or 4. receives funds from the applicant as a result of the grant; or uses or receives a substantial amount of tangible goods, services, or funds from the applicant. D. At the beginning of each prioritization meeting, the CJAC Chair shall request members to clearly identify any possible conflict of interest when scoring applications. 1. If a member must abstain from reviewing, voting, commenting, or taking any action on any grant application, the member must also abstain from voting, on any competing applications within that funding source during the prioritization process. 2. Members will clearly state their abstention from voting on certain applications and will not speak on behalf of or in support of an applicant. 3. Members shall write, ABSTAIN on each score sheet of each application they do not score due to a conflict of interest. 4. The tabulation of scores for an application is based on the number of members eligible to vote. 5. The highest and lowest score of each application will be eliminated, and an average of the remaining scores will serve as the score of record. CJAC APPLICATION REVIEW AND PRIORITIZATION PROCESS A. CJAC Application Review 1. The CJAC will review and score eligible applications at the CJAC application review and prioritization meeting for each of the CJD designated fund sources. 2. An approved application score sheet will be used to evaluate each application submitted for review. This score sheet is the product of a cumulative effort of the Governor s Office Criminal Justice Division and CAPCOG. a. A minimum score benchmark may be imposed during the application scoring process. b. Applications that do not meet an imposed minimum score will not be recommended for funding consideration. 3. The CJAC MUST consider the following factors when scoring and prioritizing applications: a. Any state strategies identified by CJD; b. Priorities identified within the region resulting from the strategic planning process; FY 2017 CJAC Policy Statement 11/9/ of 10