SAN RAFAEL CITY COUNCIL AGENDA REPORT. File No PROGRAM FOR ARTERIAL SYSTEM SYNCHRONIZATION (PASS) GRANT SIGNAL TIMING

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1 Agenda Item No: 4.h Meeting Date: November 6, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Manager Prepared by: Bill Guerin Director, Public Works City Manager Approval: TOPIC: SUBJECT: File No PROGRAM FOR ARTERIAL SYSTEM SYNCHRONIZATION (PASS) GRANT SIGNAL TIMING RESOLUTION OF THE SAN RAFAEL CITY COUNCIL ACCEPTING A METROPOLITAN TRANSPORTATION COMMISSION (MTC) PROGRAM FOR ARTERIAL SYSTEM SIGNALIZATION (PASS) GRANT AND APPROPRIATING ADDITIONAL CITY FUNDS TO IMPROVE TRAFFIC OPERATIONS IN SAN RAFAEL; AND AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT DOCUMENTS AND TO ENTER INTO AN AGREEMENT FOR SIGNAL TIMING SERVICES IN AN AMOUNT NOT TO EXCEED $67,900. RECOMMENDATION: Adopt resolution. BACKGROUND: The Program for Arterial System Synchronization (PASS) Grant provides technical and financial assistance to Bay Area municipal agencies with the purpose of helping improve the safety and efficiency of the agency s traffic signal operations along main arterial roadways. In May 2017, the City of San Rafael submitted an application to the Metropolitan Transportation Commission (MTC) and was selected to receive funding for analyzing and re-timing a portion of our signals in Central San Rafael. This project will include gathering and analyzing traffic data to fund the re-timing of 39 of the 54 signals in the Central San Rafael area. Since funding available through the program funded by MTC was insufficient to re-time all 54 signals, staff recommends that the City Council approve the use of additional City funds to expand the project to include retiming the remaining 15 signals, in order to have a uniform traffic signal system. Synchronization of traffic signals allows for coordination along main arterials, such as Second and Third Streets, to enhance traffic flow, reduce delay and minimize the amount of vehicles stopping at red lights, and ultimately reduce the amount of greenhouse gas emissions produced. San Rafael s signals are located fairly close together such that coordination is especially important where queuing of vehicles at one intersection directly effects the operations of the neighboring signals. FOR CITY CLERK ONLY File No.: Council Meeting: 11/06/2017 Disposition:

2 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: Central San Rafael has the highest traffic volumes in the city if not the County. The logistics and complexity of the signalized intersections has increased over time with new development such as Bio Marin and SMART influencing the flow of traffic. Construction of the rail service extension to Larkspur has commenced and some impact can be expected to the traffic patterns since the tracks cross Second and Third Streets. Currently, the majority of the City of San Rafael s traffic signals are coordinated. The traffic signal operations and coordination is monitored constantly and upgrades occur every few years based on the most recent industry-wide standards. While signal upgrades have occurred recently near the SMART rail line, the last full system signal analysis and upgrade occurred in Since then, San Rafael and its surrounding communities have seen changes in vehicular counts and patterns and a shift to alternative modes that has resulted in increased pedestrian, bicycle, and transit traffic. Studying this shift and existing traffic patterns will be addressed with the PASS project to support the current needs of the community. This grant in conjunction with City funding will allow all 54 signalized intersections to be re-timed and coordinated in one large effort. To accept the grant, the City Manager will be required to sign a joint funding agreement. (Attachment 2) MTC will act as the lead agency for the project to re-time the 39 signals and has hired DKS Associates to conduct the work. Staff recommends that the City also directly contract with DKS Associates to provide an analysis of the remaining 15 signals in order to fully address all the signals in the downtown area. Attachment 3 is the proposal from DKS Associates for the work on the remaining 15 signals with a notto-exceed amount of $67,900. FISCAL IMPACT: This project includes the following revenue and expenditures: Fund Source Amount MTC Grant $161,265 MTC/PASS Grant City Local Match (Gas Tax Fund #206) $39,435* DKS Associates Contract for additional 15 signals (Gas Tax Fund #206) $67,900* Total Project Cost $268,600 *City s total contribution is $107,335 Based on the results of this project, modifications to current controllers and clock system for the signal network may need to be pursued in the future. OPTIONS: The City Council may choose to: 1. Adopt the resolution accepting MTC funding and authorizing execution of the grant documents, approving the local match and additional City funding, and authorizing a professional services contract with DKS Associates to complete the project. 2. Instruct staff to modify the resolution. 3. Not approve the resolution, and forego acceptance of the MTC grant. RECOMMENDED ACTION: Staff recommends that the City Council adopt the resolution.

3 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 ATTACHMENTS: 1. Resolution 2. Joint Funding Agreement between MTC and San Rafael 3. Exhibit A to Resolution-Scope of Work from DKS Associates for proposed Professional Services Agreement in the amount of $67,900

4 RESOLUTION NO. RESOLUTION OF THE SAN RAFAEL CITY COUNCIL ACCEPTING A METROPOLITAN TRANSPORTATION COMMISSION (MTC) PROGRAM FOR ARTERIAL SYSTEM SIGNALIZATION (PASS) GRANT AND APPROPRIATING ADDITIONAL CITY FUNDS TO IMPROVE TRAFFIC OPERATIONS IN SAN RAFAEL; AND AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT DOCUMENTS AND TO ENTER INTO AN AGREEMENT FOR SIGNAL TIMING SERVICES IN AN AMOUNT NOT TO EXCEED $67,900. WHEREAS, the Program for Arterial System Synchronization (PASS) is a program of the Metropolitan Transportation Commission (MTC) to improve the safety and efficiency of traffic signal operations in the Bay Area s cities and counties; and WHEREAS, the goal of traffic signal coordination is to enhance traffic flow, reduce delay, minimize the amount of the vehicles stopping at red lights, and reduce the amount of greenhouse gas emissions produced; and WHEREAS, MTC has agreed to grant PASS funds and technical assistance to the City of San Rafael to improve the City s traffic signal coordination plans in its downtown, which require an update of 54 traffic signals due to the addition of the Sonoma Marin Area Rail Transit (SMART) service that travels through downtown; and WHEREAS, the MTC granted the City of San Rafael $161,265 in grant funds with the requirement that the City match the grant with $39,435; and these funds would fund necessary work on 39 of 54 traffic signals requiring an update; and WHEREAS, City staff has recommended that the City contribute additional funds in the amount of $67,900 to pay for the required update of the 15 traffic signals not funded by the MTC grant; and WHEREAS, there is sufficient funding available in the City s Gas Tax Fund (#206) to appropriate $107,335 therefrom for the City-funded portion of this project; and WHEREAS, through a competitive bidding process, MTC selected a traffic consultant, DKS Associates, to perform the work to be funded with the PASS grant, therefore it is desirable for the City to hire DKS Associates to perform the portion of the project to be funded with City funds, as more specifically described in the Final-Deliverable 1B Scope, Schedule and Budget prepared by DKS Associates, dated October 9, 2017 and attached hereto as Exhibit A and incorporated herein by reference; NOW, THERFORE, BE IT RESOLVED by the City Council of the City of San Rafael as follows: 1. The Council hereby accepts the PASS grant of $161,265 and authorizes the City Manager to execute the grant agreement and any other documents necessary to accept the grant, all in a form to be approved by the City Attorney. 2. The Council hereby appropriates funds in the amount of $107,335 from the Gax Tax Fund (#206) for the grant match and the portion of the project not funded by MTC.

5 3. The Council hereby authorizes the City Manager to execute a Professional Services Agreement with DKS Associates for the services described in Exhibit A attached, in an amount not to exceed $67,900 and in a form approved by the City Attorney. I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 6 th day of November, 2017, by the following vote, to wit: AYES: NOES: COUNCIL MEMBERS: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ESTHER C. BEIRNE, City Clerk File No.:

6 October XX, 2017 Jim Schutz, City Manager City of San Rafael City Hall th Avenue San Rafael RE: PASS FY17/18 Joint Funding Agreement Dear Mr. Schutz: This letter, effective as of August 1, 2017 ( Effective Date ) is the agreement between the City of San Rafael ( SAN RAFAEL ) and the Metropolitan Transportation Commission ( MTC ) for developing and implementing traffic signaling coordination plans for the Program for Arterial System Synchronization (PASS) FY 2017/2018 project, which will be jointly funded by MTC and SAN RAFAEL ( the Agreement ). SAN RAFAEL s application for the FY PASS cycle submitted May 5, 2017 is incorporated herein by this reference. 1. It is agreed that with funding under this Agreement, MTC shall engage its consultant, DKS Associates ( Consultant ), to perform the project work, including but not limited to those specified in Attachment A, Scope of Work, attached hereto and incorporated by this reference. 2. Consultant s work will be performed under the direction of Robert Rich, MTC Project Manager (herein MTC Project Manager ). 3. The effective date of Consultant s agreement with MTC is March 1, 2017 and Consultant s work is expected to be completed by June 30, MTC will pay Consultant up to one hundred, ninety-two thousand, three hundred dollars ($192,300) as full compensation for the satisfactory completion of all services contained in the attached scope, as set forth in Attachment B, Project Budget. SAN RAFAEL shall forward MTC its agreed-upon portion of PASS project cost of thirty-nine thousand, four hundred thirty-five dollars ($39,435).

7 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 2 5. MTC shall invoice SAN RAFAEL in the amount of thirty nine thousand four hundred thirty five dollars ($39,435), billable in lump sum upon the first month after the start of work by Consultant. SAN RAFAEL shall pay MTC fully upon receipt of an invoice in the amount stated above within thirty (30) days of receipt. MTC s invoice shall be mailed to: Jim Schutz, City Manager City of San Rafael City Hall th Avenue San Rafael All notices or other communication to either party by the other shall be deemed given when made in writing and delivered, mailed, ed or faxed to such party at their respective addresses as follows: To MTC: To SAN RAFAEL Attention: Robert Rich Metropolitan Transportation Commission 375 Beale Street, Suite 800 San Francisco, CA rrich@bayareametro.gov Phone: (415) Attention: Charmine Solla Deputy Public Works Director City of San Rafael Department of Public Works 111 Morphew Street San Rafael, CA Charmine.Solla@cityofsanrafael.org Phone: (415) Performance will begin on the date this Agreement is fully executed, and be completed by June 30, If you agree, please sign both copies of this letter in the space provided below and return one to us. The other copy is for your files. Very truly yours, Steve Heminger Executive Director

8 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 3 Accepted and Agreed to this day of, Jim Schutz, City Manager City of San Rafael J:\CONTRACT\Contracts-New\CON 17-18\PASS Funding Agreements\FY17-18 PASS Joint Funding Agreement between MTC and San Rafael.draft.docx

9 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 4 ATTACHMENT A SCOPE OF WORK The City of San Rafael ( San Rafael or City ) and Caltrans received a Program for Arterial System Synchronization (PASS) grant from the Metropolitan Transportation Commission (MTC) to conduct a signal timing study in downtown San Rafael for a total of thirty-nine (39) traffic signals along 2nd/3rd Street, 4th Street, 5th Avenue, and Mission Avenue. Because of the proximity of the traffic signals, the City of San Rafael, under a separate contract outside of the PASS project, seeks to retime fifteen (15) additional intersections along 3 rd Street (12 intersections), 2nd Street (1 intersection), and 4th Street (2 intersections). The corridor limits are listed in Table 1. The study intersections are listed in Table 2. Table 1: Study Corridors # of # Corridor Corridor Limits 1 PASS Signals Total # of Signals 1 2 nd Street Grand Avenue to 4 th Street rd Street Union Street to Shaver Street th Street Grand Avenue to 2nd Street th Avenue Irwin Street to E. Street Mission Avenue Irwin Street to Lincoln Avenue 4 4 Total Number of Traffic Signals Note: 1 The traffic signals within the Corridor Limits will be broken in groups for the signal coordination as necessary to operate the corridors effectively for specific peak periods. Table 2: Study Intersections # System Intersectio Signal Ownership Signal O&M ID n 1 20 Mission Avenue/Lincoln Avenue City of San Rafael City of San Rafael 2 21 Mission Avenue/Tamalpais Avenue City of San Rafael City of San Rafael 3 22 Mission Avenue/Hetherton Street City of San Rafael City of San Rafael 4 23 Mission Avenue/Irwin Street City of San Rafael City of San Rafael th Street/E Street City of San Rafael City of San Rafael th Street/C Street City of San Rafael City of San Rafael th Street/B Street City of San Rafael City of San Rafael th Street/A Street City of San Rafael City of San Rafael th Street/Court Street City of San Rafael City of San Rafael th Street/Lincoln Avenue City of San Rafael City of San Rafael th Street/ Tamalpais Avenue City of San Rafael City of San Rafael th Street/Hetherton Street City of San Rafael City of San Rafael th Street/Irwin Street City of San Rafael City of San Rafael th Street/Greenfield Avenue City of San Rafael City of San Rafael

10 MTC/City of San Rafael PASS FY Joint Funding Agreement Page th Street/2 nd Street City of San Rafael City of San Rafael th Street/H Street City of San Rafael City of San Rafael th Street/E Street City of San Rafael City of San Rafael th Street/D Street City of San Rafael City of San Rafael th Street/C Street City of San Rafael City of San Rafael th Street/B Street City of San Rafael City of San Rafael th Street/A Street City of San Rafael City of San Rafael th Street/Court Street City of San Rafael City of San Rafael th Street/Lootens Place City of San Rafael City of San Rafael th Street/Cijos Street City of San Rafael City of San Rafael th Street/Lincoln Avenue City of San Rafael City of San Rafael th Street/ Tamalpais Avenue City of San Rafael City of San Rafael th Street/Hetherton Street City of San Rafael City of San Rafael th Street/Irwin Street City of San Rafael City of San Rafael th Street/Grand Avenue City of San Rafael City of San Rafael rd Street/Shaver Street City of San Rafael City of San Rafael rd Street/E Street City of San Rafael City of San Rafael rd Street/D Street City of San Rafael City of San Rafael rd Street/C Street City of San Rafael City of San Rafael rd Street/B Street City of San Rafael City of San Rafael rd Street/A Street City of San Rafael City of San Rafael rd Street/Lindaro Street City of San Rafael City of San Rafael rd Street/Lincoln Avenue City of San Rafael City of San Rafael rd Street/ Tamalpais Avenue City of San Rafael City of San Rafael rd Street/Hetherton Street City of San Rafael City of San Rafael rd Street/Irwin Street City of San Rafael City of San Rafael rd Street/Grand Avenue City of San Rafael City of San Rafael rd Street/Union Street City of San Rafael City of San Rafael nd Street/G Street City of San Rafael City of San Rafael nd Street/Shaver Street City of San Rafael City of San Rafael nd Street/E Street City of San Rafael City of San Rafael nd Street/D Street City of San Rafael City of San Rafael nd Street/C Street City of San Rafael City of San Rafael nd Street/B Street City of San Rafael City of San Rafael nd Street/A Street City of San Rafael City of San Rafael nd Street/Lindaro Street City of San Rafael City of San Rafael nd Street/Lincoln Avenue City of San Rafael City of San Rafael nd Street/ Tamalpais Avenue City of San Rafael City of San Rafael nd Street/Hetherton Street City of San Rafael City of San Rafael nd Street/Irwin Street City of San Rafael City of San Rafael nd Street/Grand Avenue City of San Rafael City of San Rafael Note: Non PASS funded intersections (#14-15, and #42)

11 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 6 The goal of this project is to develop traffic signal timing plans for weekday a.m., midday, and p.m. peak periods, and two weekend peak periods to reduce traffic congestion. This is expected to result in the reduction of traffic delays, emission of harmful greenhouse gases, reduce automobile travel time along the study corridors, and improve traffic safety. The study corridors connect with Lincoln Avenue and Grand Avenue that serve as reliever routes to the US 101 freeway. Additionally, 2 nd Street and 3 rd Street are considered arterials of regional significance as they provide access to the US 101 freeway in the adjacent City of San Anselmo, City of Ross, and City of Fairfax in Marin County. The study intersections in downtown Rafael were last retimed in May 2012 under PASS. The project will study pedestrian crossing time and develop adequate timing parameters for pedestrians and bicycle crossing in accordance with the 2014 CA MUTCD requirements. According to City staff, the corridors carry significant traffic during the weekends. Therefore, the project will develop timing plans for up to two weekend peak periods for each corridor to improve traffic flow along the study corridors. The peak periods for the traffic signal coordination will be determined by using the average daily traffic (ADT) count data. The project is a standard PASS project involving comprehensive data collection and description of existing conditions, analysis of traffic signal coordination, and traffic safety needs leading to recommendations for signal operations and draft timing sheets. A Final Project Report, which would consist of a summary of all deliverables, and benefit cost evaluation to estimate the degree of public benefit derived from investing in the PASS project will be submitted to the City and MTC. The final timing sheets and Synchro model will be submitted after fine tuning and implementation. Final deliverables will be in both hard copy format and electronic format. Upon completion of the project, DKS will submit a compact diskette (CD) containing all of the project files. According to data provided by City of San Rafael staff, all of the 55 traffic signals are operated and maintained by the City. The 55 City Traffic signals operate with various Econolite controllers including ASC/2, ASC/2S, ASC/3, COBALT, and CBD6000 models with Econolite firmware. All City traffic signals are interconnected to the City s traffic management center (TMC) via either copper hardwire, Fiber Optic cables, or radio except four intersections that are currently off line. The four intersections are: 4 th Street/Grand Avenue 3 rd Street/Union Street 2 nd Street/Grand Avenue 3 rd Street/Grand Avenue 1 Note: 1 Non PASS funded intersection The City traffic signals are currently managed with the Centracs and Aries software at the traffic management center (TMC).

12 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 7 SCOPE OF SERVICES The Scope of Services for the project will be conducted in accordance with the Standard Scope of Work, Schedule and Budget for the PASS Consultants and based on discussions with the Agencies involved in the project. The PASS Standard Scope of Work is attached hereto as Attachment A-1, and the Project Budget is attached to this scope, as Attachment B. The following outlines additions, clarifications, and/or deletions only to the Standard Scope of Work. Task 1.0: Project Start Up The Kickoff meeting was held on July 24, No changes or clarifications are needed. Deliverables: 1. Task 1A: Draft Scope of Work, Schedule and Budget 2. Task 1B: Final Scope of Work, Schedule and Budget Task 2.0: Analysis of Existing Conditions DKS will obtain an aerial photo and scalable map of the study corridors from Google maps. The City of San Rafael has provided a schematic of the traffic signal system, Synchro files and the timing sheets for the study intersections. DKS will review the accuracy of the Synchro files (i.e. link lengths, lane configuration, storage lengths, signal timing parameters etc.) and will update the models as needed. Data Collection Turning movement counts, including vehicular, pedestrian, and bicycle counts will be collected for the project intersections listed under the Project Understanding section of this report. The City has provided recent turning movement counts for five intersections and average daily traffic counts for all the study corridors. The turning movement counts provided are during weekday AM and PM peak period counts and were conducted in May The average daily traffic counts were conducted for a period of three to seven days in 15 minute intervals in the months of March, April, and May of DKS will supplement the turning movement counts by conducting weekday AM and PM counts for the remaining 50 intersections, Midday counts for all 55 study intersections, and weekend AM and PM peak period turning movement counts for all 55 study intersections. The peak periods for collecting the turning movement counts will be determined by analyzing the profile of the daily traffic counts. The turning movement counts will be collected on weekdays, Tuesdays through Thursdays and on Saturdays and Sundays during weekends. The City of San Rafael Staff provided collision data in pdf format for all study intersections. Travel Time and Delay Studies The travel time and delay studies will be conducted for the following roadway segments: 1. 2 nd Street from 4th Street to Union Street 2. 3 rd Street from 2 nd Street/G Street to Union Street (City funded) 3. 4 th Street from 2nd Street to Grand Avenue 4. 5 th Street from E Street to Irwin Street

13 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 8 5. Mission Avenue from Lincoln Avenue to Irwin Street Traffic Signal Timing Software Trafficware s Synchro version 9 software will be used to conduct the signal timing analysis. DKS will compile and analyze all data collected and prepare an existing conditions report or technical memorandum that summarizes the results of the analysis. DKS will submit a draft existing conditions report for City review. Upon receipt of the comments, DKS will submit a final version of the report including a response to comments memorandum. Deliverables 1. Task 2A: Draft Existing Conditions Report 2. Task 2B: Final Existing Conditions Report Task 3.0: Development of Timing Plans Recommendations DKS will provide a brief memorandum prior to the draft recommendations report discussing the proposed cycle lengths and groupings of signals into subsystems. A meeting will be scheduled to review the draft recommendations as included in the Scope of Work. No transit priority is included as part of this Scope of Services. Consistent with the 2014 California Manual of Uniform Traffic Control Devices (CA MUTCD), a walking speed of 3.5 feet per second (ft. /sec) will be used to determine pedestrian clearance time (Flash Don t Walk) for City traffic signals. DKS will work with the City staff to review the actuated settings used and make recommendations for improving these settings where necessary. Additionally, per the 2014 CA MUTCD, DKS will update the minimum green timing for traffic signals to accommodate bicyclists at all approaches. DKS will submit a draft recommendations report for City review. After receiving and addressing City staff comments on the draft timing plans recommendations, a final timing plans recommendations will be submitted for implementation. A response to comments memorandum will also be submitted along with the final report. Deliverables 1. Task 3A: Draft Recommendations Report 2. Task 3B: Revised Recommendations Report Task 4.0: Implementation and Evaluation An After travel time survey will be conducted after the field fine tuning to evaluate the implemented and fine tuned timing plans. Subsequently, DKS will conduct Benefit Cost Analysis based on the results of the Before and After travel time surveys. DKS will assist City staff to implement the traffic signal timings at the City of San Rafael s Traffic Management Center. DKS will also work with DC Electric, the City s current on-call contractor to implement timing plans at four intersections that are currently off line. DKS will submit the final timing sheets after implementation and fine tuning, and a final report for the weekday and

14 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 9 weekend peak periods signal timing effort. The reports will contain signal timing evaluation, and benefit and cost analysis results. The deliverables will include the implementation and fine tuning of the timing plans, a draft project report that summarizes all elements of the project, and a final project report with all project deliverables including the Synchro models and a response to the draft comments memo. Deliverables 1. Task 4: Preliminary Implementation and Fine tuning of Timing Plans 2. Task 4A: Draft Project Report with Benefit cost Analysis 3. Task 4B: Final Project Report with Benefit cost Analysis

15 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 10 ATTACHMENT A-1 Standard Scope of Work The services to be performed by Consultant shall consist of services requested by the MTC Project Manager or a designated representative. At the beginning of each annual project cycle, all selected Consultant shall meet with the MTC Project Manager to discuss various aspects of the PASS, such as program guidelines, logistics, services, invoices, communication preferences, etc. Caltrans staff will also participate in this meeting to discuss their signal timing preferences, if applicable. The electronic files of all project deliverables shall be clearly named and dated. The project administration guidelines applicable to the particular Cycle of PASS projects shall be reviewed and discussed at this meeting. The standard scope of work, schedule and budget for a typical PASS project includes, but is not limited to, the following: 1. Project Kick-off 1.1. Consultant shall coordinate a kick-off meeting with the project sponsors, and MTC Project Manager or designated representative. This meeting will help to understand the roles and responsibilities of each stakeholder; establish communication channels; discuss the deliverable review preferences for each stakeholder; discuss in detail the scope of work, schedule, and budget; understand the needs and requirements of all stakeholders; gather available data and information; and obtain a thorough understanding of the goals of the project Consultant shall have the opportunity to discuss with the project sponsors and other stakeholders their preferences for signal timing, cycle length preferences, status of corridor equipment, anticipated construction activities, any helpful do s and don ts, and other project related information Consultant shall prepare the Deliverable 1A: Draft Scope of Work, Schedule and Budget report for review by the project sponsors and the MTC Project Manager. This report shall include all the details discussed in the kick-off meeting. Consultant shall address all of the comments received and submit a revised report to the MTC Project Manager for final approval. The approved version will be considered the Deliverable 1B: Final Scope of Work, Schedule, and Budget (SSB) for the project Consultant shall revise the SSB if any significant changes are required or requested in the approved version during any stage of the project. The revised version shall include the nature and details on all of the changes with a revised date and title. Consultant may also be asked to perform any additional services described in detail in Task 5: Additional Services at any stage of the project. Deliverable 1A: Deliverable 1B: Draft Scope of Work, Schedule, and Budget Final Scope of Work, Schedule, and Budget (SSB)

16 MTC/City of San Rafael PASS FY Joint Funding Agreement Page Analysis of Existing Conditions Consultant shall collect and analyze all the data necessary to thoroughly understand existing traffic conditions in the project corridors. This stage of the project includes data collection and analysis, thorough field observations, input from signal maintenance staff, contractors, vendors, etc. regarding any pertinent issues in the project corridors. The purpose of this task is to help the project sponsors and other stakeholders understand the current traffic conditions in the project corridors, such as traffic patterns, volumes, peak hours, bottlenecks, collision history, hot spots, etc Data Collection and field reviews Consultant shall collect all the data as listed in Deliverable 1B: Final Scope of Work, Schedule and Budget (SSB) Consultant shall collect existing timing sheets, coordination plans, traffic signal as-built drawings, aerial photos and maps, corridor and intersection collision data for three years, Synchro and other computer models and data, if available, from the project sponsors and other stakeholders Consultant shall conduct peak period turning movement counts at all study intersections, including pedestrian and bicycle counts, and seven-day 24-hour machine counts (ADT Counts) with vehicle classifications at strategic locations to determine periods of coordination. All counts shall be taken during times and days that are representative of the times and days for which coordination plans shall be developed. No counts shall be taken during the weeks with holidays or school breaks, or on the days where the typical traffic patterns are impacted by construction activity, major incidents, adverse weather conditions, etc Consultant shall collect turning movement counts along with bicycle and pedestrian counts, using video data collection technologies. MTC prefers this method, as the videos help to review any data collection errors, if needed. Consultant shall provide access to the raw counts, videos, formatted data, via an FTP site or other web-portals approved by all of the stakeholders. Other data collection methods shall be considered based on the preference of the project sponsor or if video data collection is not feasible. Consultant shall take all the steps possible to provide the data to the project sponsors in any or all formats, such as PDF, MS Excel and/or Synchro computer models Consultant or their authorized subcontractors costs for collecting the turning movement counts, with bicycle and pedestrian counts at all project intersections, is included in the project budget per intersection. The ADT or the seven-day 24-hour machine counts are included in the project costs, at the rate of one ADT count for every four project signals. Any additional counts have to be approved by MTC, and billed at a negotiated rate Consultant shall provide the MTC Project Manager electronic files of all turning movement counts, bicycle and pedestrian counts, ADT counts, collision data, all developed Synchro models, controller and cabinet photos, and any other project related data when requested or at the end of the project, whichever is earliest.

17 MTC/City of San Rafael PASS FY Joint Funding Agreement Page Consultant shall conduct thorough field reviews at all study intersections and street segments to verify lane geometry, speed limits, storage lengths, signal phasing, distances between intersections, and crosswalk lengths, even if the information is available through other sources, such as aerial photos and speed surveys. Consultant shall conduct extensive field reviews at key intersections to measure queue lengths and saturation flows for heavy movements with input from project sponsors Consultant shall conduct the before travel time data, including the number of stops, during times and days that are representative of the times and days for which coordination plans shall be developed. Consultant shall conduct as many runs as possible within the coordination period, but at least a minimum of four runs shall be conducted for each direction for each peak period. Consultant shall conduct these studies using the floating car method or any method approved by the project sponsors Consultant shall verify signal coordination and transit priority capabilities of existing equipment and communications infrastructure. Consultant shall take digital photos of the controller cabinet and the contents of the controller cabinet, at all project locations, unless waived by the project sponsors or MTC Analysis of Existing Conditions Consultant shall analyze the data obtained from Task 2.1 as follows: Consultant shall review initial and actuated settings for each study intersection to identify opportunities to minimize delay during non-coordination periods and enhance pedestrian and bicyclist safety. The analysis shall include, but not be limited to, review of minimum and maximum green settings; yellow and red times; pedestrian timing; and gap, extension, and reduction settings Consultant shall analyze the intersection and corridor-wide collision data for at least three years of available data. This data shall be summarized and evaluated to identify any signal timing practices that may help reduce similar potential incidents in the future Consultant shall analyze the typical traffic patterns during the peak periods for which coordination plans shall be developed. Consultant shall note factors that generally affect signal progression including, but not limited to: intersections with high pedestrian or bicyclist volumes; over-saturated intersections; uneven lane distribution; high volumes of trucks and buses; and presence and location of bus stops Consultant shall develop models for each peak period project corridors and calibrate the model based on travel time and delay studies, and field observations of queue lengths and saturation flows for heavy movements at key intersections. Consultant shall use the modeling software as per directions from the project sponsors Consultant shall summarize the results of the existing conditions analyses in Deliverable 2A: Draft Existing Conditions Report for review by the project sponsors and MTC Project Manager. At a minimum, the report shall include the following: project

18 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 13 description; project map showing the intersections and services; analysis from the counts; field verification results of the controllers and their communication capabilities; factors that are expected to affect progression; and model calibration results Consultant shall meet with the project sponsors to discuss the results of the existing conditions analyses and field observations. Consultant shall revise the report after addressing the comments received from the project sponsors. Consultant shall submit a Response to Comments Report addressing all the comments/concerns received from all stakeholders, while submitting the Deliverable 2B: Final Existing Conditions Report for approval. Deliverable 2A: Deliverable 2B: Draft Existing Conditions Report Final Existing Conditions Report, including the Response to Comments Report 3. Development of Recommendations This stage of the project involves the following tasks and deliverables: 3.1. Consultant shall develop the optimal time-of-day coordination plans after analyzing the signal grouping; phasing and phase sequence, including conditional service; cycle lengths, splits, offsets; collision diagrams/data and other available data. The Consultant shall meet with the project sponsors or submit an interim deliverable to discuss and agree on the preliminary signal grouping and cycle lengths Consultant shall develop recommendations of optimal initial and actuated settings; time-of-day coordination plans and hours of coordinated operation; and transit signal priority plans and hours of operation, if applicable Consultant shall summarize recommendations in the Deliverable 3A: Draft Recommendations Report. The report shall also include a comparison of existing and proposed timings, the justifications for the recommended changes, and a description of the expected improvements Consultant shall follow the applicable state and federal standards in making these recommendations. Any exceptions need to be discussed in detail with the project sponsors and the MTC Project Manager Consultant shall meet with the project sponsors to discuss the proposed recommendations, justifications and anticipated improvements. Consultant shall revise the report after addressing the comments received from the project sponsors. Consultant shall submit a Response to Comments Report addressing all the comments/concerns received from all stakeholders, while submitting the Deliverable 3B: Revised Recommendations Report for approval. Deliverable 3A: Draft Recommendations Report

19 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 14 Deliverable 3B: Revised Recommendations Report, including the Response to Comments Report 4. Implementation and Evaluation This is the final stage of the project requiring the coordination of all project sponsors and MTC. The various tasks involved in this stage include, but are not limited to, the following: 4.1. Consultant shall prepare the appropriate timing sheets in the format requested by the project sponsors for review and approval. Consultant shall revise the timing sheets based on comments received from the project sponsors Consultant, with the help of project sponsors, shall implement the new timing plans remotely or in the field. Consultant shall use all the resources required to complete this task effectively, and any short-comings may impact the Consultant performance during the review process. Consultant shall employ enough staff resources to monitor the traffic for the entire duration the new plans are implemented for the first time. This requirement shall be followed any time changes are made to the timing plans during the fine-tuning process. Consultant shall have qualified staff available to immediately address any issues or agency concerns that may result from the implementation of the new timing plans Consultant, with the help of project sponsors, shall fine-tune the new timing plans to the satisfaction of the project sponsors. Consultant shall fine-tune timings in the field and record all changes. Fine-tuning shall be conducted during times and days that are representative of the times and days for which coordination plans were developed. This requires additional field visits to verify and assess any changes made during the fine-tuning process Consultant shall conduct the after travel time and delay studies, including the number of stops, during the new coordination periods. Consultant shall conduct as many runs as possible within the coordination period, but at least a minimum of four runs shall be conducted for each direction for each peak period. Consultant shall conduct these studies using the floating car method or any method approved by the project sponsors Consultant shall calculate measures of effectiveness using the results from the before and after studies. These measures generally include the travel-time savings, emissions savings, speed increases, reduction in the number of stops, cost savings from reduced emissions and benefit-cost analysis results. The methodology used for these calculations shall be provided or approved by the MTC Project Manager Consultant shall submit a Deliverable 4A: Draft Project Report, which shall include the following for each PASS project: overview, goals and objectives, corridors and services, project map, results from the data collection and analyses, the preliminary recommendations, new timings implementation, fine-tuning results, comparison of the old and new timings, etc. The report will also include any unique issues that were resolved and any qualitative benefits achieved with the project. The qualitative benefits will generally include the benefits to pedestrians, benefits to bicyclists, effects on transit, traffic safety, etc.

20 MTC/City of San Rafael PASS FY Joint Funding Agreement Page Consultant shall revise the report after addressing the comments received from the project sponsors and the MTC Project Manager. Consultant shall submit a Response to Comments Report addressing all the comments/concerns received from all stakeholders, while submitting the Deliverable 4B: Final Project Report for approval Consultant shall assist MTC in producing Fact Sheets for each project by providing the required maps, tables, data or text as requested by the MTC Project Manager. Task 4: Deliverable 4A: Deliverable 4B: Preliminary Implementation and Fine-tuning Draft Project Report with Benefit-Cost Analysis, including the computer models Final Project Report with Benefit-Cost Analysis, including the computer models and Response to Comments Report 5. Additional Services In addition to the basic signal coordination plans, the Consultant may also be asked to provide additional services related to the PASS projects. These services shall be requested by the project sponsor in their application and shall be included in the SSB, contingent upon approval by MTC Project Manager. Consultant shall include a detailed description of the scope of the additional service, a staffing plan, and level of effort, additional budget, and payment schedule in the SSB. If the scope of work and budget for these services cannot be reasonably negotiated, MTC, at its sole discretion, can withdraw the project assignment from the Consultant and assign a different Consultant to the project. Additional services may be requested at any stage of the project, as needed, and shall be included in a revised SSB, if approved by the MTC Project Manager Consultant may be asked to develop additional timing plans, such as incident management flush plans, transit signal priority plans, traffic responsive timing plans, weekend timing plans, school peak timing plans, etc. Such services may include additional meetings, additional data collection, field visits, technical analyses, studies, fine-tuning, conditional diagrams, etc Consultants, with the help of the transit agency, may be asked to review the existing capabilities or conditions of the transit signal priority of buses serving the project corridors. The PASS will also provide help in establishing communication between the signals and buses as this step is crucial to implementing new transit signal priority plans Consultant may be asked to work on some pilot tasks/projects to help with the expansion of PASS projects and services. These pilot tasks/projects will help MTC understand the level of effort, budget, and potential benefits to mobility and air quality that could help expand future cycles of the Program. The pilot tasks/projects may include, but not be limited to: development of advanced signal timing plans; Systems Engineering analyses; and ITS Engineering and Design.

21 MTC/City of San Rafael PASS FY Joint Funding Agreement Page Consultant may be asked to perform these additional services for any projects retimed in the last two years under the PASS. These tasks may also include updating coversheets, reformatting timing plans, evaluating the effects of new timing plans, etc Consultant may be asked to subcontract an electrical contractor or other firms with required licenses and expertise to install GPS clocks or other communications equipment for certain projects. Consultant may be asked to coordinate the installation of these equipment including assisting the local agencies in securing any permits required for the project Consultant may be asked to prepare presentation materials and/or make formal presentations on the PASS project to various policy boards and commissions Consultant may be asked to assist in organizing seminars on various topics that contribute to improved mobility and emissions reductions. The typical tasks include developing seminar outlines, securing speakers, preparing presentation materials, etc. 6. Reduced Services Consultant may be requested to not perform some of the services listed above for certain projects. If reduced services are requested by the project sponsor or the MTC Project Manager, Consultant shall clearly document all relevant details in the SSB. The fee for reduced services shall be a percentage of the base fee per intersection, or a negotiated amount, which is commensurate with the proportion of services reduced. If these cannot be reasonably negotiated, MTC, at its sole discretion, can withdraw the project assignment from the Consultant and assign a different Consultant to the project. ATTACHMENT B PROJECT BUDGET The following table provides the estimated project budget, including the match to be provided by SAN RAFAEL: Task # Deliverable MTC Portion San Rafael Amount Portion Due 1A Draft Scope of Work, Schedule and $7,853 $1,762 $9,615 Budget 1B Final Scope of Work, Schedule and $7,853 $1,762 $9,615 Budget 2A Draft Existing Conditions Report $47,119 $10,571 $57,690 2B Final Existing Conditions Report $15,706 $3,524 $19,230 3A Draft Recommendations Report $23,560 $5,285 $28,845 3B Revised Recommendations Report $15,706 $3,524 $19,230 4 Preliminary Implementation and Finetuning $23,560 $5,285 $28,845

22 MTC/City of San Rafael PASS FY Joint Funding Agreement Page 17 4A 4B Draft Project Report with Benefit cost Analysis $7,853 $1,762 $9,615 Final Project Report with Benefit cost $7,853 $1,762 $9,615 Analysis GPS Cost $4,200 $4,200 $8,400 Total $161,265 $39,435 $192,300

23 Final Deliverable 1B Scope, Schedule and Budget (SSB) Metropolitan Transportation Commission Program for Arterial System Synchronization (PASS) FY 17/18 Prepared for City of San Rafael Prepared By 1970 Broadway, Suite 740 Oakland, CA (510) October 9, 2017

24 Shaping a Smarter Transportation Experience Table of Contents PROJECT UNDERSTANDING... 1 SCOPE OF SERVICES... 4 TASK 1.0: PROJECT START UP... 4 Deliverables:... 4 TASK 2.0: ANALYSIS OF EXISTING CONDITIONS... 4 Data Collection... 4 Deliverables... 5 TASK 3.0: DEVELOPMENT OF TIMING PLANS RECOMMENDATIONS... 5 Deliverables... 5 TASK 4.0: IMPLEMENTATION AND EVALUATION... 6 Deliverables... 6 TASK 5.0: ADDITIONAL SERVICES... 6 SCHEDULE... 7 BUDGET... 8 ESTIMATED LEVEL OF EFFORT List of Tables Table 1: Study Corridors... 1 Table 2: Study Intersections... 1 Table 3: Project Schedule... 7 Table 4: PASS Budget... 8 Table 5: Location for GPS Clocks... 9 Table 6: PASS Budget by Task... 9 Table 7: Scope of Services Attachment A MTC PASS Program Scope of Work Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget i October 9, 2017

25 Shaping a Smarter Transportation Experience PROJECT UNDERSTANDING The City of San Rafael and Caltrans received a Program for Arterial System Synchronization (PASS) grant from the Metropolitan Transportation Commission (MTC) to conduct a signal timing study in downtown San Rafael for a total of 39 traffic signals along 2 nd /3 rd Street, 4 th Street, 5 th Avenue and Mission Avenue. Because of the proximity of the traffic signals, the City of San Rafael under a separate contract outside of the PASS project seeks to retime fifteen (15) additional intersections along 3 rd Street (12 intersections) and 2 nd Street (1 intersection), and 4 th Street (2 intersections). The corridor limits are listed in Table 1. The study intersections are listed in Table 2. Table 1: Study Corridors # Corridor Corridor Limits 1 # of PASS Signals Total # of Signals 1 2 nd Street Grand Avenue to 4 th Street rd Street Union Street to Shaver Street th Street Grand Avenue to 2 nd Street th Avenue Irwin Street to E. Street Mission Avenue Irwin Street to Lincoln Avenue 4 4 Total Number of Traffic Signals Note: 1 The traffic signals within the Corridor Limits will be broken in groups for the signal coordination as necessary to operate the corridors effectively for specific peak periods. Table 2: Study Intersections # System ID Intersection Signal Ownership Signal O&M 1 20 Mission Avenue/Lincoln Avenue City of San Rafael City of San Rafael 2 21 Mission Avenue/Tamalpais Avenue City of San Rafael City of San Rafael 3 22 Mission Avenue/Hetherton Street City of San Rafael City of San Rafael 4 23 Mission Avenue/Irwin Street City of San Rafael City of San Rafael th Street/E Street City of San Rafael City of San Rafael th Street/C Street City of San Rafael City of San Rafael th Street/B Street City of San Rafael City of San Rafael th Street/A Street City of San Rafael City of San Rafael th Street/Court Street City of San Rafael City of San Rafael th Street/Lincoln Avenue City of San Rafael City of San Rafael th Street/ Tamalpais Avenue City of San Rafael City of San Rafael th Street/Hetherton Street City of San Rafael City of San Rafael th Street/Irwin Street City of San Rafael City of San Rafael th Street/2 nd Street City of San Rafael City of San Rafael th Street/H Street City of San Rafael City of San Rafael th Street/E Street City of San Rafael City of San Rafael th Street/D Street City of San Rafael City of San Rafael th Street/C Street City of San Rafael City of San Rafael Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 1 October 9, 2017

26 Shaping a Smarter Transportation Experience th Street/B Street City of San Rafael City of San Rafael th Street/A Street City of San Rafael City of San Rafael th Street/Court Street City of San Rafael City of San Rafael th Street/Lootens Place City of San Rafael City of San Rafael th Street/Cijos Street City of San Rafael City of San Rafael th Street/Lincoln Avenue City of San Rafael City of San Rafael th Street/ Tamalpais Avenue City of San Rafael City of San Rafael th Street/Hetherton Street City of San Rafael City of San Rafael th Street/Irwin Street City of San Rafael City of San Rafael th Street/Grand Avenue City of San Rafael City of San Rafael rd Street/Shaver Street City of San Rafael City of San Rafael rd Street/E Street City of San Rafael City of San Rafael rd Street/D Street City of San Rafael City of San Rafael rd Street/C Street City of San Rafael City of San Rafael rd Street/B Street City of San Rafael City of San Rafael rd Street/A Street City of San Rafael City of San Rafael rd Street/Lindaro Street City of San Rafael City of San Rafael rd Street/Lincoln Avenue City of San Rafael City of San Rafael rd Street/ Tamalpais Avenue City of San Rafael City of San Rafael rd Street/Hetherton Street City of San Rafael City of San Rafael rd Street/Irwin Street City of San Rafael City of San Rafael rd Street/Grand Avenue City of San Rafael City of San Rafael rd Street/Union Street City of San Rafael City of San Rafael nd Street/G Street City of San Rafael City of San Rafael nd Street/Shaver Street City of San Rafael City of San Rafael nd Street/E Street City of San Rafael City of San Rafael nd Street/D Street City of San Rafael City of San Rafael nd Street/C Street City of San Rafael City of San Rafael nd Street/B Street City of San Rafael City of San Rafael nd Street/A Street City of San Rafael City of San Rafael nd Street/Lindaro Street City of San Rafael City of San Rafael nd Street/Lincoln Avenue City of San Rafael City of San Rafael nd Street/ Tamalpais Avenue City of San Rafael City of San Rafael nd Street/Hetherton Street City of San Rafael City of San Rafael nd Street/Irwin Street City of San Rafael City of San Rafael nd Street/Grand Avenue City of San Rafael City of San Rafael Note: Non PASS funded intersections #14 #15, #29 #40, and #42 The goal of this project is to develop traffic signal timing plans for weekday a.m., midday, and p.m. peak periods, and two weekend peak periods to reduce traffic congestion. This is expected Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 2 October 9, 2017

27 Shaping a Smarter Transportation Experience to result in the reduction of traffic delays, emission of harmful greenhouse gases, reduce automobile travel time along the study corridors, and improve traffic safety. The study corridors connect with Lincoln Avenue and Grand Avenue that serve as reliever routes to the US 101 freeway. Additionally, 2 nd Street and 3 rd Street are considered arterials of regional significance as they provide access to the US 101 freeway in the adjacent City of San Anselmo, City of Ross, and City of Fairfax in Marin County. The study intersections in downtown Rafael were last retimed in May 2012 under PASS. The project will study pedestrian crossing time and develop adequate timing parameters for pedestrians and bicycle crossing in accordance with the 2014 CA MUTCD requirements. According to City staff the corridors carry significant traffic during the weekends. Therefore, the project will develop timing plans for up to two weekend peak periods for each corridor to improve traffic flow along the study corridors. The peak periods for the traffic signal coordination will be determined by using the average daily traffic (ADT) count data. The project is a standard PASS project involving comprehensive data collection and description of existing conditions, analysis of traffic signal coordination and traffic safety needs leading to recommendations for signal operations and draft timing sheets. A Final Project Report, which would consist of a summary of all deliverables, and benefit cost evaluation to estimate the degree of public benefit derived from investing in the PASS project will be submitted to the City and MTC. The final timing sheets and Synchro model will be submitted after fine tuning and implementation. Final deliverables will be in both hard copy format and electronic format. Upon completion of the project, DKS will submit a compact diskette (CD) containing all of the project files. According to data provided by City of San Rafael staff, all the 55 traffic signals are operated and maintained by the City. The 54 City Traffic signals operate with various Econolite controllers including ASC/2, ASC/2S, ASC/3, COBALT, and CBD6000 models with Econolite firmware. All City traffic signals are interconnected to the City s traffic management center (TMC) via either copper hardwire, Fiber Optic cables, or radio except four intersections that are currently off line. The four intersections are 1. 4 th Street/Grand Avenue 2. 3 rd Street/Union Street 3. 2 nd Street/Grand Avenue 4. 3 rd Street/Grand Avenue 1 Note: 1 Non PASS funded intersection The City traffic signals are currently managed with the Centracs and Aries software at the traffic management center (TMC). Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 3 October 9, 2017

28 Shaping a Smarter Transportation Experience SCOPE OF SERVICES The Scope of Services for the project will be conducted in accordance with the Standard Scope of Work, Schedule and Budget for the PASS Consultants and based on discussions with the Agencies involved in the project. The PASS Standard Scope of Work, Schedule, and Budget document is attached to this scope, schedule and budget. The following outlines additions, clarifications, and/or deletions only to the Standard Scope of Work. Task 1.0: Project Start Up The Kickoff meeting was held on July 24, No changes or clarifications are needed. Deliverables: Task 1A: Draft Scope of Work, Schedule and Budget Task 1B: Final Scope of Work, Schedule and Budget Task 2.0: Analysis of Existing Conditions DKS will obtain an aerial photo and scalable map of the study corridors from Google maps. The City of San Rafael has provided a schematic of the traffic signal system, Synchro files and the timing sheets for the study intersections. DKS will review the accuracy of the Synchro files (i.e. link lengths, lane configuration, storage lengths, signal timing parameters etc.) and will update the models as needed. Data Collection Turning movement counts, including vehicular, pedestrian, and bicycle counts will be collected for the project intersections listed under the Project Understanding section of this report. The City has provided recent turning movement counts for five intersections and average daily traffic counts for all the study corridors. The turning movement counts provided are during weekday AM and PM peak period counts and were conducted in May The average daily traffic counts were conducted for a period of three to seven days in 15 minute intervals in the months of March, April, and May of DKS will supplement the turning movement counts by conducting weekday AM and PM counts for the remaining 50 intersections, Midday counts for all 55 study intersections, and weekend AM and PM peak period turning movement counts for all 55 study intersections. The peak periods for collecting the turning movement counts will be determined by analyzing the profile of the daily traffic counts. The turning movement counts will be collected on weekdays, Tuesdays through Thursdays and on Saturdays and Sundays during weekends. The City of San Rafael Staff provided collision data in pdf format for all study intersections. Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 4 October 9, 2017

29 Shaping a Smarter Transportation Experience Travel Time and Delay Studies The travel time and delay studies will be conducted for the following roadway segments: 1. 2 nd Street from 4 th Street to Union Street 2. 3 rd Street from 2 nd Street/G Street to Union Street(City funded) 3. 4 th Street from 2 nd Street to Grand Avenue 4. 5 th Street from E Street to Irwin Street 5. Mission Avenue from Lincoln Avenue to Irwin Street Traffic Signal Timing Software Trafficware s Synchro version 9 software will be used to conduct the signal timing analysis. Deliverables Task 2A: Draft Existing Conditions Report Task 2B: Final Existing Conditions Report DKS will compile and analyze all data collected and prepare an existing conditions report or technical memorandum that summarizes the results of the analysis. DKS will submit a draft existing conditions report for City review. Upon receipt of the comments, DKS will submit a final version of the report including a response to comments memorandum. Task 3.0: Development of Timing Plans Recommendations DKS will provide a brief memorandum prior to the draft recommendations report discussing the proposed cycle lengths and groupings of signals into subsystems. A meeting will be scheduled to review the draft recommendations as included in the Scope of Work. No transit priority is included as part of this Scope of Services. Consistent with the 2014 California Manual of Uniform Traffic Control Devices (CA MUTCD), a walking speed of 3.5 feet per second (ft. /sec) will be used to determine pedestrian clearance time (Flash Don t Walk) for City traffic signals. DKS will work with the City staff to review the actuated settings used and make recommendations for improving these settings where necessary. Additionally, per the 2014 CA MUTCD, DKS will update the minimum green timing for traffic signals to accommodate bicyclists at all approaches. Deliverables Task 3A: Draft Recommendations Report Task 3B: Revised Recommendations Report DKS will submit a draft recommendations report for City review. After receiving and addressing City staff comments on the draft timing plans recommendations, a final timing plans recommendations will be submitted for implementation. A response to comments memorandum will also be submitted along with the final report. Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 5 October 9, 2017

30 Shaping a Smarter Transportation Experience Task 4.0: Implementation and Evaluation An After travel time survey will be conducted after the field fine tuning to evaluate the implemented and fine tuned timing plans. Subsequently, DKS will conduct Benefit Cost Analysis based on the results of the Before and After travel time surveys. DKS will assist City staff to implement the traffic signal timings at the City of San Rafael s Traffic Management Center. DKS will also work with DC Electric, the City s current on call contractor to implement timing plans at four intersections that are currently off line. DKS will submit the final timing sheets after implementation and fine tuning, and a final report for the weekday and weekend peak periods signal timing effort. The reports will contain signal timing evaluation, and benefit and cost analysis results. Deliverables Task 4: Preliminary Implementation and Fine tuning of Timing Plans Task 4A: Draft Project Report with Benefit cost Analysis Task 4B: Final Project Report with Benefit cost Analysis The deliverables will include the implementation and fine tuning of the timing plans, a draft project report that summarizes all elements of the project, and a final project report with all project deliverables including the Synchro models and a response to the draft comments memo. Task 5.0: Additional Services 1. Develop three weekday and two weekend timing plans for 16 intersections along 3 rd Street. This additional service will be funded by the City of San Rafael. Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 6 October 9, 2017

31 Shaping a Smarter Transportation Experience SCHEDULE DKS shall provide the services in accordance with the following schedule: Table 3: Project Schedule Tasks and Deliverables Estimated Completion Date 1A Draft Scope of Work, Schedule and Budget (Deliverable #1A) Completed City/MTC Review Completed 1B Final Scope of Work, Schedule and Budget (Deliverable #1B) Completed Data Collection (part of Task 2) October 6, 2017 Field Review (part of Task 2) October 6, A Draft Existing Conditions Report (Deliverable #2A) October 27, 2017 City Review November 10, B Final Existing Conditions Report (Deliverable #2B) November 24, A Draft Recommendations Report (Deliverable #3B) December 22, 2017 City Review January 12, B Revised Recommendations Report (Deliverable #3B) February 2, 2018 Timing Sheets March 16, 2018 City Review March 30, Preliminary Implementation and Fine tuning (Deliverable #4) April 13, A Draft Project Report with Benefit cost Analysis (Deliverable #4A) May 2, 2018 MTC Review May 10, B Final Project Report with Benefit cost Analysis (Deliverable #4B) May 25, 2018 The schedule is based on the assumption that traffic data and review of deliverables will be conducted in a timely manner and in accordance with the above schedule. Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 7 October 9, 2017

32 Shaping a Smarter Transportation Experience BUDGET Timing plans will be developed for the weekday a.m., midday, and p.m. peak periods and weekend/off peak a.m. and p.m. peak periods for 54 project intersections, with all signals coordinated through an accurate time base. DKS will assist City staff with the implementation of the timing plans at the City of San Rafael Traffic Management Center and field implementations for three off line traffic signals. The synchronization of only 39 of the 54 project intersections will be funded under PASS. The remaining 15 intersections will be funded by the City of San Rafael with a different negotiated rate than listed below. Based on the PASS standard fees, the fee for timing traffic signals that are interconnected to a Traffic Management Center (TMC) or a central traffic signal system is $2,600 per intersection for three scenarios, $2,300 per intersection for two scenarios, and $2,000 for one scenario. The fee for timing traffic signals that are not interconnected to a TMC or a central traffic signal system is $2,800 per intersection for three scenarios, $2,500 per intersection for two scenarios, and $2,200 for one scenario. Table 4: PASS Budget Project Corridors (# of signals) # of Signals Local Caltrans Total Project Services and Plans Implementation (TMC or Field) Weekday AM/MD/PM Weekend AM/PM Total 2nd/3rd Street, 4th Street, 5th Avenue and Mission Avenue Weekday (AM/MD/PM) $2,600 Weekend (AM/PM) $2,300 Weekday (AM/MD/PM) $2,800 Weekend (AM/PM) $2,500 TMC $93,600 $82,800 $176,400 Field $8,400 $7,500 $15,900 Total $102,000 $90,300 $192,300 Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 8 October 9, 2017

33 Shaping a Smarter Transportation Experience Table 5: Location for GPS Clocks # System ID Intersection Type of Controller Firmware Signal O&M GPS Cost th Street/E Street ASC 2 Econolite ASC 2 City of San Rafael $ th Street/C Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/B Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/A Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/Court Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/E Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/D Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/C Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/B Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/A Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/Court Street CBD6000 Econolite ASC 2 City of San Rafael $ th Street/Lootens Place CBD6000 Econolite ASC 2 City of San Rafael $ th Street/Cijos Street CBD6000 Econolite ASC 2 City of San Rafael $ nd Street/A Street ASC 2 Econolite ASC 2 City of San Rafael $600 Total GPS Cost (to be funded by PASS) $8, rd Street/A Street ASC 2 Econolite ASC 2 City of San Rafael Note: Non PASS funded intersection Based on the budget in Table 4, the following payment amount will correspond to each deliverable: Table 6: PASS Budget by Task Task # Deliverable Payment Amount Due 1A Draft Scope of Work, Schedule and Budget 5% of Project Budget $9,615 1B Final Scope of Work, Schedule and Budget 5% of Project Budget $9,615 2A Draft Existing Conditions Report 30% of Project Budget $57,690 2B Final Existing Conditions Report 10% of Project Budget $19,230 3A Draft Recommendations Report 15% of Project Budget $28,845 3B Revised Recommendations Report 10% of Project Budget $19,230 4 Preliminary Implementation and Fine tuning 15% of Project Budget $28,845 4A Draft Project Report with Benefit cost Analysis 5% of Project Budget $9,615 4B Final Project Report with Benefit cost Analysis 5% of Project Budget $9,615 Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 9 October 9, 2017

34 Shaping a Smarter Transportation Experience Estimated Level of Effort Table 7: Scope of Services Hours Tasks Principalin Charge Manager Engineer I Engineer II Project Project Project Clerical Total 1A Draft Scope of Work, Schedule and Budget B Final Scope of Work, Schedule and Budget A Draft Existing Conditions Report B Final Existing Conditions Report A Draft Recommendations Report B Revised Recommendations Report Preliminary Implementation and Fine tuning A Draft Project Report with Benefit cost Analysis B Final Project Report with Benefit cost Analysis Total Hours ,030 Task 1B: PASS 2016/17 City of San Rafael Final Scope, Schedule and Budget 10 October 9, 2017