NHS Scotland. Beardmore Event 2015
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1 NHS Scotland econtract Register Beardmore Event 2015 David Beattie NSS PC&F John Loughlin NSS PC&F Ewen Forsyth NHS Greater Glasgow & Clyde Tom Palmer NHS Ayrshire & Arran
2 Session Outline 1. Introductions 2. Aim of the Workshop 3. What is the NHS Scotland econtract Register? 4. Demonstration of Version A Health Board Perspective Preparing for the econtract Register 6. Project Status Release and Implementation 7. Try The System and Question the Presenters
3 1. Introductions David Beattie: PC&F Procurement Planning Manager John Loughlin: PC&F Technology Services Project Manager Ewen Forsyth: NHS Greater Glasgow & Clyde Commodity Manager Tom Palmer : NHS Ayrshire & Arran Procurement Support Officer
4 2. Aim of the Workshop Launch Version 3.0 of the NHS Scotland econtract Register Provide a demonstration of the tool Share views from a Health Board perspective on preparing to use the tool Provide Opportunity to try the system and raise questions
5 3. What is the NHS Scotland econtract Register? - Mar 15 DRIVERS Public Procurement Act Publish Regulated Contracts New PCA Process Jan NP Establish Contract Register Application Demand from HBs from demo Beardmore Apr 14 Stage 2 Project established to create Version 3.0 and roll out Software and guidance to all HBs Stage 1 Pilot with 9 HBs in SLWG to assess feasibility of HB use Aug 14 HDPG Decision to standardise approach PC&F to provide services to upload spikes and publish regulated contracts on behalf of HB s
6 3. What is the NHS Scotland econtract Register? National Procurement 5 Star Functionality HB CONTRACT REGISTER HB BENEFIT TRACKER LOCAL AND NATIONAL WORKPLANNER HB BUSINESS CONTINUITY HB RISK / FOI
7 3. What is the NHS Scotland econtract Register? Key Benefits Standard Contract Register solution across NHS Scotland Consolidates departmental lists of contracts to a single definitive Health Board List Upload Contract list from other sources and export lists to other sources Aggregation of Health Board Contracts data will allow a view of Usage of National Frameworks Help Health Boards prepare for Public Procurement Act requirements to publish Regulated Contracts Improve Health Board readiness for Procurement Capability Assessments Help Work Planning activities - Identify Contracts coming up for renewal and team/person responsible Holds Benefits Tracking Information
8 4. Demonstration of Version 3.0 Demonstration David Beattie
9 4. Version 3.0 National Procurement Three Types of Record Option Framework Record HB Use of Framework Record HB Local Contract Record Framework Reference HB ID Contract Ref Free Text Box Lot Number Case Filled in Filled In Blank Blank Created by NP or Consortium to reflect a National or Consortium Framework or Contract Filled In Filled In Filled In Optional Created by a HB to reflect a Use of a National Framework. This will result in a separate record per each lot used Blank Filled In Filled in Optional Created by a HB to reflect any Local Contracts they put in place.
10 4. Version 3.0 One Time Software Distribution of V NP Instance of NP Software NP Frameworks Records Supplier Data Update Service..(NSI ID, Contact Info) First Cut of NP Framework Data 4 Periodic Update of NP Framework Data PC&F Data Collation & Distribution Service Internet Publishing Service Excel Spreadsheet Excel Spreadsheet Mail Box Spikes Cavell Copy of NP Frameworks Records HB Instance of NP Software HB Contracts from NP Frameworks HB Local Contract Records 1.HB Creates records for NP Frameworks they use. 2. HB adds local contracts HB Contract Register 3 HB Instance of NP Software HB Contracts from NP Frameworks HB Local Contract Records HB Contract Register HB Instance of NP Software HB Contracts from NP Frameworks HB Local Contract Records HB Contract Register HB Instance of NP Software HB Contracts from NP Frameworks HB Local Contract Records HB Contract Register
11 National & Local Contract Data Maintenance Procurement Contract Register HB Flow 1 PPM Monthly NP Nationa al Data PPM Latest National Contract Update and Change File Estates IT CR Upload latest Version of Contracts from the National DB CR Maintain and refresh all local contracts CR CR Change record, change all contracts that the HB use QTR REPORT Fully updated local version of all HB used National Contracts. Send back to PCF CR NP Nationa al Data PPM National Contract Updated with 22 HB National Health Board contract versions and 22 local HB contract lists PPM SPIKES UPLOAD CR : Health Board Contract Registrar PPM: NP Procurement Planning Manager
12 5. A Health Board Perspective Ewen Forsyth / Tom Palmer Views on the new tool and benefits What has been done locally to prepare - Communications to internal stakeholders? - Governance procedures? - Contract Discovery?
13 6. Project Status John Loughlin Version 3.0 Software Release - 30 th Jan Implementation sessions with Health Boards - Feb Populate Live Data Feb / Mar
14 7. Try the System Questions? Try the system! Let us know what you think
15 NHS Scotland econtract Register Beardmore Event 2015 David Beattie NSS PC&F John Loughlin NSS PC&F Ewen Forsyth NHS Greater Glasgow & Clyde Tom Palmer NHS Ayrshire & Arran
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