Meeting Agenda. I. Call to Order: A. Attendance. Approval of Meeting Minutes: (Attachment) A. October 22, 2014 B. May 28, 2014 II.

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1 Workforce Investment Board Local Workforce Investment Area 5 Executive Committee Wednesday, January 28, 2015, 8:00 A.M. Fox River Room / Yellow House Kane County Government Center 719 S. Batavia Avenue / Geneva, IL Meeting Agenda I. Call to Order: A. Attendance II. III. IV. Approval of Meeting Minutes: (Attachment) A. October 22, 2014 B. May 28, 2014 rogram Updates: A. WIA Financial Reports (Attachments) 1. WIA 14 Budget-Expenditure Summary Report 2. Accelerated Training for Illinois Manufacturing (ATIM) Grant Expenditure Report 3. Trade Adjustment Assistance (TAA) Grant Expenditure Report 4. Rapid Response Grant Expenditure Report New Business: A. roposed Meeting Schedule Discussion B. Action Item: Authorize the solicitation of DeKalb County WIA Adult, Dislocated Worker and Business Service provider(s) through the release of a Request for roposals (Attachment) C. Action Item: Authorize Workforce Innovation and Opportunity Act (WIOA) planning and implementation activities, including a plan/budget modification, participation in WIOA training opportunities, and the contracting necessary to undertake WIOA transition activities (Attachment) D. Action Item: Authorize an increase to the funding limit for supportive services to enable residents of homeless shelters to attend job training for rogram Year 2014 (Attachment) E. Action Item: Consideration of New Training rovider rograms (Attachment) V. Informational Items: A. Kane and Kendall County Incumbent Worker Training Collaborative B. Suburban Collar Counties Job Driven Information Technology roject VI. VII. Executive Session (if needed) Adjournment 1

2 Workforce Investment Board Local Workforce Investment Area 5 Executive Committee Meeting Minutes October 22, 2014 MEMBERS: /A GUESTS: KATIE BATA (CHAIR) AUL BOREK (FINANCE & ECONOMIC DEVELOMENT) DICK HAWKS (VICE CHAIR) RICH HEALY (SECRETARY) CHRISTOHER MEHOCHKO (REORGANIZATION TASK FORCE) BETTE SCHOENHOLTZ (ROGRAM & OLICY CHAIR) CEO: CHRIS LAUZEN STAFF: SCOTT BERGER MARIA GONZALEZ GINGER KNA RENEE RENKEN (VIA HONE) A A A NONE RESENT I. Call to order Chair Bata called the meeting to order at 8:07 A.M. A quorum was not achieved. II. Approval of Minutes A. May 28, 2014 Due to a lack of quorum, minutes could not be approved. III. rogram Updates A. WIA Financial Reports Maria Gonzalez reported on the financial reports. 1. WIA 14 Budget-Expenditure Summary Report The WIA 13 is Grant 78% expended as of 8/31/14. Grant must be fully expended by 6/30/2015. The 80% obligation requirement has been satisfied for all funding streams and the 40% direct training requirement has been satisfied for adult and dislocated worker funding streams as of June 30, Maria explained the negative numbers are due to accruals and will dissipate. The WIA 14 grant is zero expended at this time. Unobligated dollars are still being spent from The grant must be fully expended by 6/30/ Accelerated Training for Illinois Manufacturing (ATIM) Grant Expenditure Report New participants still coming through; 47 participants served to date; all are employed except for 6. The grant ends May 15, 2015 so projecting grant will be spent. 3. Trade Adjustment Assistance (TAA) Grant Expenditure Report This grant ended on 9/30/14 but the budget increased due to a quarterly allotment from the State. We have until November of 2014 to provide a final report to the state. 2

3 IV. 4. Rapid Response Grant Expenditure Report This grant was originally slated to conclude on December 31, 2014 but has been extended until 3/31/2015. Renee asked aul Borek and Rich Healy for assistance is connecting with employers. New Business: A. Action Item: Authorize contract modifications for existing rogram Year 2014 Youth roviders and new rogram Year 2014 Youth contract with First Institute Training and Management, Inc. Renee Renken explained that currently, all seven youth provider contracts will expire on March, 31, In order to maintain a continuity of service across the three-county region through the end of rogram Year 2014 (June 30, 2015), the WIB authorized staff to obtain budget and service plan proposals from the providers for the extension of services through June 30, All seven providers responded with proposals for contract expansions, another provider responded to a request for new youth services. Renee provided an overview of the proposals individually for the committee. The total amounts being recommended by staff to the board are: Business & Career Services, Inc. - $200,244 Elgin Community College - $213,074 Grundy/Kendall ROE - $154,694 Kendall Co. Special Ed Coop - $85,361 Kishwaukee College - $269,460 Quad County Urban League - $317,938 Waubonsee Community College - $217,330 First Institute Training & Management, Inc. - $186,279 The committee took no action due to a lack of quorum. B. Action Item: Consideration of New Training rovider rograms Ginger Knapp explained the following new programs were submitted for approval from Elgin Community College: Clinical Laboratory Technology Medical Transcription Editor Medical Administrative Assistant And Northern Illinois University submitted: The SHRM Learning System for SHRM-C & SHRM-SC IFMA s Essential of Facility Management & Facility Management rofessional (FM ) Certification rogram ackage. Staff recommends the new training programs be approved as presented. No action was taken due to lack of quorum. V. Informational Items: A. DCEO Monitoring Final Acceptance Scott reported a final acceptance letter was received from the DCEO. All items noted in the monitoring letter were responded to and all deficiencies were corrected. B. DOL Monitoring Update The DOL monitored the State of Illinois and 3 Local Workforce Areas including LWIA 5 and issued a DOL Comprehensive Review letter. A response was required from LWIA 5 to the State of Illinois DCEO and Scott provided a copy of the response to the committee. Some of the issues in the letter dealt with how the State of Illinois implemented the WIA. The WIOA is 8 months away from implementation. The DCEO will address the board at the November 12, 2014 meeting. C. DeKalb RF for Y 2015 Adult & Dislocated Worker Services Renee explained the DeKalb contracts with FITM and Kishwaukee College will conclude on 6/30/15. It was a three year cycle. The contracts will need to go out for bid. Staff would like to meet with stakeholders to discuss the content of the proposed bid. Renee asked for aul Borek s assistance. aul will provide a list of stakeholders which will aid in the planning of the meeting. D. Board Membership Roster (under the Workforce Innovation & Opportunity Act ) - Scott Berger reviewed the make-up of the WIB s membership and explained some of the new criteria regarding board membership in WIOA. 3

4 VI. VII. E. Nomination/Election of Officers Scott reported the Officer s Nominating Committee met on October 20 th and will be presenting the current list of officers for nomination at the next board meeting. aul suggested with the dissolution of the RVWIB 501 (c) 3 the officer title of Treasurer be changed as Kane County handles the financial aspects of the grant. Executive Session Not Needed Adjournment The meeting adjourned at 9:25 A.M. 4

5 Workforce Investment Board Local Workforce Investment Area 5 Executive Committee Meeting Minutes May 28, 2014 Members: /A Guests: Katie Bata (Chair) Brian McDonnell aul Borek (Finance & Economic Development) Dick Hawks (Vice Chair) Rich Healy (Secretary) A Christopher Mehochko (Reorganization Task Force) Bette Schoenholtz (rogram & olicy Chair) A CEO: Chris Lauzen Staff: Scott Berger Maria Gonzalez Ginger Knapp Renee Thompson I. Call to order Vice Chair Dick Hawks called the meeting to order at 10:05 A.M. A quorum was achieved when Katie Bata arrived at 10:45 A.M. Informational items were presented in the interim. II. Approval of Minutes A. December 4, Borek motioned to approve and Mehochko seconded the motion. The motion passed. III. New Business: A. Action Item: Acceptance of the rogram Year 2014 formula allocation for WIA Title 1 Adult, Dislocated Worker and Youth activities in the amount of $5,777,074 from the IL Department of Commerce and Economic Opportunity (DCEO) and approval of the annual service plan modification and grant budget. Scott Berger provided an overview of the funding which included an additional document describing a five year summary of WIA Funding Allocations. The funding has ranged from 4.9 to 6.1 million. This year s funding amount is 6% higher than the five year average. The funding is applied for via submission of an annual plan and budget. Renee Thompson explained the plan narrative updates include: Implementation of the LWA 5 consortium staffing model Creation of a Business Services Team The rebranding and reorganization of KCDEE DeKalb County Adult and Dislocated Worker service procurement through the RF process for rogram Year 2015 Kane County office consolidation and creation of a single employment driven worknet one-stop center Maria Gonzales and Renee Thompson reviewed the proposed budget. 5

6 An investment of $29,800 is budgeted for the LWA 5 WIB which includes conference fees and travel, board insurance, membership in the Metro Workforce Board and tax preparation. $737,079 will be invested for rogram Management. $3,246,119 will be invested for Kane County client services which include staff salary and fringe, operational costs and contracts. The results for adult and dislocated worker clients will include: 21,000 job seekers receiving universal services; 645 program enrollments; 74 clients receiving supportive services; Issuing 347 ITA s; 6 clients receiving OJT; 1 incumbent worker project: and 300 clients entering employment. The results for youth funding includes: 280 program enrollments; 95 training investments; 92 paid work experience; 60 youth attaining a GED or high school diploma; and 178 youth entering employment or education. The investment for Kendall County client services is $727,510 which includes staff salary and fringe, operational costs and contracts. The results for adults and dislocated workers will include: 600 job seekers receiving universal services: 95 program enrollments; 7 clients receiving supportive services; Issuing 30 ITAs; 2 clients receiving OJT services; One incumbent worker project; and 43 clients entering employment. The results for youth funding includes: 89 program enrollments; 7 youth receiving paid work experience; 20 youth receiving their GED or HS Diploma; and 26 youth entering employment or education. The amount invested for DeKalb County is $1,051,616. This amount includes the operational costs and contracts with Kishwaukee College and First Institute Training and Management for services. The results for adult and dislocated worker clients include: roviding universal services for 4,800 job seekers; 375 program enrollments with 17 clients receiving supportive services; 96 ITAs being issued; 2 clients receiving OJT services; One incumbent worker project; and 175 clients entering employment. The results for youth funding will include: 60 program enrollments; 45 training investments; 13 youth clients receiving their GED or high school diploma; and 36 youth entering employment or education. 6

7 Maria said the investment dollars were arrived at by accounting for 80% of the dollars with a 20% carry-over for Y 15, reviewing how Y 13 dollars were spent and projecting those numbers proportionately into Y 14 and allocating 40% of the funding to be spent on training. Chairman Lauzen stated it was important to ensure equity of allocation among the three counties and asked how the investments were calculated from that perspective. Scott Berger explained the state does not differentiate between the three counties that it was up to Kane County to decide. He explained they have the flexibility to move dollars from one county to another as needed as the plan is only a projection. Chairman Lauzen asked if training dollars are the major factor. Renee explained training is a major factor but differences between the three counties are factored in also such as population served and job training types. The budget can also be adjusted to accommodate economic changes such as a large employer closing its doors. Dick Hawks motioned to recommend to the Full Board the acceptance of the Y 2014 formula allocation for WIA Title 1 Adult, Dislocated Worker and Youth activities in the amount of $5,777,074 from the DCEO and to approve the annual service plan modification and grant budget. aul Borek seconded the motion. The motion passed by roll call vote. B. Action Item: Authorize one-year contract extensions for the DeKalb County Adult and Dislocated Worker Service roviders (First Institute Training and Management and Kishwaukee College). Renee explained at the last board meeting authorization was given to begin the negotiation process with Kishwaukee College and First Institute to extend their contracts. The results are: The proposed budget would total $590, for First Institute which is an increase of $61, Deliverables would include: roviding 375 participants with intensive job search assistance; 96 participants with ITAs; 17 participants with support services; and lacing 175 participants into self-sufficient employment. Kishwaukee College s proposed budget is $76,362 which is an increase of $1, The deliverables include: roviding universal services to 4,800 job seekers in the Career Resource Center; Facilitating job club sessions for 300 job seekers; Monthly resume workshops for 150 job seekers; Computer literacy workshops for 120 job seekers; and Job readiness workshops for 160 job seekers. Dick Hawks motioned to recommend to the full board to authorize a one-year contract extension for the DeKalb County Adult and Dislocated Workers Service roviders - First Institute Training and Management in the amount of $590, and Kishwaukee College in the amount of $76,362. aul Borek seconded. The motion passed by roll call vote. C. Action Item: Approve New Training rogram Applications and Re-Certifications. Ginger Knapp reported Waubonsee Community College and Northern Illinois University have applied to have nine new programs submitted for approval. The programs have been reviewed by staff and meet the established criterion. The Waubonsee Community College programs seeking certification are: Advanced Manufacturing Technology Associate Degree in Applied Science Automation Technology Associate Degree in Applied Science Automation Technology Certificate rogram CNC Operator Certificate rogram CNC rogrammer Certificate rogram Machine Operator Certificate rogram Manual Machinist Certificate rogram Northern Illinois University submitted: 7

8 Graduate Certificate in ublic Health Graduate Certificate in Geographical Information Analysis Additionally each year all approved training providers must have their programs recertified. Three universities servicing the local area (Aurora University, Judson University and Northern Illinois University) are due for their annual program recertification along with J Reneé Career Facilitation, Inc. Ginger referred the members to the listing of all the programs being presented for recertification in the board packet and recommended the approval of the new training programs seeking certification and those seeking re-certification as presented. Chris Mehochko motioned to approve the new training program applications and re-certifications. aul Borek seconded. The motion passed. IV. rogram Updates: A. WIA Financial Reports 1. WIA 13 Budget-Expenditure Summary Report Maria Gonzales reported that as of April 30, % of the budget had been spent and they are on target to meet the 80% spending requirement. 2. Accelerated Training for Illinois Manufacturing (ATIM) Grant Expenditure Report the training dollars are being spent and 35% of the budget has been expended. 3. Trade Adjustment Assistance (TAA) Grant Expenditure Report The budget has increased by $12,000 due to the quarterly allotment by the state and the grant is 75% expended. 4. Rapid Response Grant Expenditure Report No report given in addition to the document provided in the packet. B. WIA Third Quarter rogram erformance Renee provided the committee a performance report through the third quarter ending 3/31/14 for the adult, dislocated worker and youth funding streams. Renee reported that as of March 31, 2014 all benchmarks had been met or exceeded. Renee also reviewed the ATIM grant. Thirty five participants were enrolled, 50% have completed training and are earning a credential and six are already employed. The application process has been re-opened so six more candidates could be served. V. Informational Items: A. Consortium Updates Scott Berger announced a meeting had been held with IDES and Elgin Community College regarding becoming consortium partners. Both ECC and IDES could serve in a supporting role within the staffing consortium. Agency staff could participate in quarterly dialogue meetings and provide input and expertise related to their area of specialty. Additional partners could be added at a later time. B. Jewish Vocational Services Departure Renee announced JVS was leaving the Elgin area. A search is underway to replace their services. C. The Committee members fielded various questions and discussed the upcoming meeting schedule. VI. Executive Session - Not needed. VII. Adjournment Katie Bata adjourned the meeting at 11:00 A.M. 8

9 WIA 13 Budget-Expenditure Summary Report repared by Kane County Grant Year-Number: Report eriod: 07/01/2013 through 12/31/2014 Budget Expenditures through 12/31/14 Balance % of budget spent 1000 SALARY AND FRINGE BENEFITS $ 322, $ 345, $ (23,018.28) 107% 1010 OTHER ADMIN 211, , , % TOTAL ADMIN: $ 533, $ 382, $ 150, YOUTH-I/S SALARY AND FRINGE BENEFITS $ 87, $ 58, $ 29, % 2010 YOUTH-I/S OTHER ROGRAM CO 421, , (29,144.06) 107% TOTAL YOUTH-IN SCHOOL: $ 508, $ 508, $ YOUTH-O/S SALARY AND FRINGE BENEFITS $ 85, $ 88, $ (3,489.05) 104% 2110 YOUTH-O/S OTHER ROGRAM CO 1,022, ,018, , % TOTAL YOUTH-OUT OF SCHOOL: $ 1,107, $ 1,107, $ ADULT - SALARY AND FRINGE BENEFITS $ 583, $ 289, $ 293, % 3010 ADULT - OTHER ROGRAM COST 246, , (53,988.25) 122% 3020 ADULT - DIRECT TRAINING 592, , (5,605.25) 101% TOTAL ADULT: $ 1,421, $ 1,187, $ 233, DISLOCATED WRK - SALARY/FRINGE BENEFITS $ 742, $ 619, $ 122, % 4010 DISLOCATED WRK - OTHER RO 250, , , % 4020 DISLOCATED WRK - DIRECT TRAINING 755, , (21,426.06) 103% 4030 DISLOCATED WRK - INCUMBENT 13, , % TOTAL DW: $ 1,761, $ 1,627, $ 133, GRAND TOTAL: $ 5,332, $ 4,814, $ 517, FINANCIAL BENCHMARKS Grant 90% expended as of 12/31/2014. Grant must be fully expended by 6/30/2015. The 80% obligation requirement has been satisfied for all funding streams and the 40% direct training requirement has been satisfied for adult and dislocated worker funding streams as of June 30, ROJECTED SENDING LAN Remaining Funds Funding Stream $ 150, Admin Funds will be spent on salary and operating expenses $ 233, Adult Funds will be spent on training, salary and operating expenses $ 133, Dislocated Worker Funds will be spent on training, salary and operating expenses $ 517,

10 WIA 13 Expenditure Detail Report Grant Year-Number: Report eriod: 07/01/2013 through 12/31/2014 GRS Category Account Number Account Description Fund Department WIA 13 Expenditures through December 2014 Accruals through December 2014 Total Expenditures Sub-Department Administration Salary and Fringe Salaries and Wages 244, , Subtotals: Salary and Fringe Fringe 94, , Salary and Fringe $ 345, Other Admin Software Licensing Cost 3, , Other Admin $ 37, Other Admin rofessional Services 6, , $ 382, TRUE Salary and Fringe Temporary Help 5, , Other Admin Building Space Rental 1, , Other Admin Liability Insurance 1, , Other Admin Unemployment Claims Other Admin Legal rinting Other Admin Conferences and Meetings Other Admin Employee Training Other Admin Employee Mileage Expense 11, , Other Admin General Association Dues 1, , Other Admin Office Supplies 1, , Other Admin ostage Other Admin Books and Subscriptions 8, , Other Admin Equipment<$ Other Admin Telephone Other Admin Admin Other.00 1, , Administration Expense Totals $381, $1, $382, Sub-Department Youth In School Salary and Fringe Salaries and Wages 43, , Subtotals: Salary and Fringe Fringe 15, , Salary and Fringe $ 58, Other rogram Cost rofessional Services Other rogram Cost $ 450, Other rogram Cost Repairs & Maint - Buildings $ 508, TRUE Other rogram Cost Building Space Rental 3, , Other rogram Cost Legal rinting Other rogram Cost Conferences and Meetings Other rogram Cost General Association Dues Other rogram Cost Miscellaneous Contractual Exp 393, , , Other rogram Cost Office Supplies Other rogram Cost ostage Other rogram Cost Books and Subscriptions Other rogram Cost Equipment<$ Other rogram Cost Telephone (.57).00 (.57) Other rogram Cost Internet Youth In School Expense Totals $455, $52, $508, Sub-Department Youth Out School Salary and Fringe Salaries and Wages 66, , Subtotals: Salary and Fringe Fringe 22, , Salary and Fringe $ 88, Other rogram Cost rofessional Services Other rogram Cost $ 1,018, Other rogram Cost Repairs & Maint - Buildings $ 1,107, TRUE Other rogram Cost Building Space Rental 6, , Other rogram Cost Legal rinting Other rogram Cost Conferences and Meetings Other rogram Cost General Association Dues Other rogram Cost Miscellaneous Contractual Exp 698, , , Other rogram Cost Youth ITA 131, , Other rogram Cost Office Supplies Other rogram Cost ostage Other rogram Cost Books and Subscriptions 2, , Other rogram Cost Equipment<$ Other rogram Cost Telephone (.08).00 (.08) Other rogram Cost Internet Other rogram Cost Other Youth Out School Expense Totals $929, $178, $1,107, Sub-Department Adult Salary and Fringe Salaries and Wages 206, , Subtotals: Salary and Fringe Fringe 83, , Salary and Fringe $ 289, Other rogram Cost Software Licensing Cost 2, , Direct Training $ 598, Other rogram Cost rofessional Services 1, , Other rogram Cost $ 300, Other rogram Cost Janitorial Services 4, , $ 1,187, TRUE Other rogram Cost Repairs & Maint - Buildings Other rogram Cost Building Space Rental 42, , Other rogram Cost Legal rinting Other rogram Cost General Association Dues Other rogram Cost Miscellaneous Contractual Exp 179, , , Other rogram Cost Office Supplies 4, , Other rogram Cost ostage Other rogram Cost Books and Subscriptions 5, , Other rogram Cost Equipment <$ Other rogram Cost Utilities - Natural Gas age 2 of 6

11 GRS Category Account Number WIA 13 Expenditure Detail Report Grant Year-Number: Report eriod: 07/01/2013 through 12/31/2014 Account Description Expenditures through December 2014 Accruals through December 2014 Total Expenditures Other rogram Cost Utilities - Electric 3, , Other rogram Cost Telephone Other rogram Cost Internet 4, , Direct Training DT ITA 554, , , Direct Training DT OJT (On the Job Training) 16, , Other rogram Cost NT Supportive Services 1, , Direct Training SS Transportation Assistance 20, , Direct Training SS Child Care Direct Training SS Other Supportive Services Other rogram Cost Adult Other Adult Expense Totals $1,134, $53, $1,187, Sub-Department Dislocated Worker Salary and Fringe Salaries and Wages 460, , Subtotals: Salary and Fringe Fringe 158, , Salary and Fringe $ 619, Other rogram Cost Software Licensing Cost 2, , Direct Training $ 776, Other rogram Cost rofessional Services 2, , Other rogram Cost $ 231, Other rogram Cost Janitorial Services 2, , $ 1,627, TRUE Other rogram Cost Repairs & Maint - Buildings Other rogram Cost Building Space Rental 65, , Other rogram Cost Legal rinting Other rogram Cost Conferences and Meetings Other rogram Cost General Association Dues Other rogram Cost Miscellaneous Contractual Exp 109, , , Other rogram Cost Office Supplies 4, , Other rogram Cost ostage Other rogram Cost Books and Subscriptions 5, , Other rogram Cost Equipment < $ Other rogram Cost Utilities - Natural Gas Other rogram Cost Utilities-Electric 1, , Other rogram Cost Telephone 1, , Other rogram Cost Internet 5, , Direct Training DT ITA 752, , , Direct Training DT OJT (On the Job Training) 6, , Direct Training SS Transportation Assistance 8, , Direct Training SS Other Supportive Services Other rogram Cost DW Other.00 7, , Dislocated Worker Expense Totals $1,593, $34, $1,627, Fund Department WIA 13 Totals $4,495, $319, $4,814, age 3 of 6

12 WIA 14 Budget-Expenditure Summary Report repared by Kane County Grant Year-Number: Report eriod: 07/01/2014 through 12/31/2014 Budget Expenditures through 12/31/14 Balance % of budget spent 1000 SALARY AND FRINGE BENEFITS $ 506, $ 41, $ 464, % 1010 OTHER ADMIN 71, , % TOTAL ADMIN: $ 577, $ 41, $ 535, YOUTH-I/S SALARY AND FRINGE BENEFITS $ 19, $ - $ 19, % 2010 YOUTH-I/S OTHER ROGRAM CO 232, , , % TOTAL YOUTH-IN SCHOOL: $ 252, $ 18, $ 233, YOUTH-O/S SALARY AND FRINGE BENEFITS $ 23, $ 29, $ (6,342.17) 127% 2110 YOUTH-O/S OTHER ROGRAM CO 1,502, , ,305, % TOTAL YOUTH-OUT OF SCHOOL: $ 1,525, $ 226, $ 1,298, ADULT - SALARY AND FRINGE BENEFITS $ 430, $ - $ 430, % 3010 ADULT - OTHER ROGRAM COST 486, , , % 3020 ADULT - DIRECT TRAINING 636, , , % TOTAL ADULT: $ 1,553, $ 311, $ 1,242, DISLOCATED WRK - SALARY/FRINGE BENEFITS $ 603, $ - $ 603, % 4010 DISLOCATED WRK - OTHER RO 375, , , % 4020 DISLOCATED WRK - DIRECT TRAINING 843, , , % 4030 DISLOCATED WRK - INCUMBENT 45, , % TOTAL DW: $ 1,867, $ 357, $ 1,510, GRAND TOTAL: $ 5,777, $ 956, $ 4,820, FINANCIAL BENCHMARKS Grant 17% expended as of 12/31/2014. Grant must be fully expended by 6/30/2016. FUNDING STREAM BUDGET TOTAL FUNDS OBLIGATED through 6/30/15 (ROJECTED) TOTAL OBLIGATION % at 6/30/15 (ROJECTED) TOTAL DIRECT TRAINING % as of December 2014 Administration Youth $ 1,777,863 $ 1,683,860 89% Adult $ 1,553,894 $ 1,278,567 82% 58% Dislocated Worker $ 1,867,611 $ 1,487,209 80% 54% Totals $ 5,199,368 $ 4,449,636 The 80% obligation requirement will be satisfied for all funding streams and the 40% direct training requirement will be satisfied for adult and dislocated worker funding streams as of June 30, These are the two benchmarks that are required to be met within the first year of the 2 year WIA grant. 12

13 WIA 14 Expenditure Detail Report Grant Year-Number: Report eriod: 07/01/2014 through 12/31/2014 GRS Category Account Number Account Description Fund Department WIA 14 Expenditures through December 2014 Accruals through December 2014 Total Expenditures Sub-Department Administration Salary and Fringe Salaries and Wages 26, , Subtotals: Salary and Fringe Fringe 14, , Salary and Fringe $ 41, Other Admin Software Licensing Cost Other Admin $ - Other Admin rofessional Services $ 41, TRUE Salary and Fringe Temporary Help Other Admin Building Space Rental Other Admin Equipment Rental Other Admin Liability Insurance Other Admin Unemployment Claims Other Admin General Advertising Other Admin Legal rinting Other Admin Conferences and Meetings Other Admin Employee Mileage Expense Other Admin General Association Dues Other Admin Office Supplies Other Admin ostage Other Admin Books and Subscriptions Other Admin Equipment<$ Other Admin Telephone Other Admin Internet Other Admin Admin Other Administration Expense Totals $41, $0.00 $41, Sub-Department Youth In School Salary and Fringe Salaries and Wages Subtotals: Salary and Fringe Fringe Salary and Fringe $ - Other rogram Cost Repairs & Maint - Buildings Other rogram Cost $ 18, Other rogram Cost Building Space Rental $ 18, TRUE Other rogram Cost Equipment Rental Other rogram Cost Unemployment Claims Other rogram Cost General Association Dues Other rogram Cost Miscellaneous Contractual Exp Other rogram Cost Office Supplies.00 18, , Other rogram Cost Youth ITA Other rogram Cost ostage Other rogram Cost Grant Supplies Other rogram Cost Telephone Other rogram Cost Internet Other rogram Cost Other Youth In School Expense Totals $0.00 $18, $18, Sub-Department Youth Out School Subtotals: Salary and Fringe Salaries and Wages 22, , Salary and Fringe $ 29, Salary and Fringe Fringe 7, , Other rogram Cost $ 197, Other rogram Cost Repairs & Maint - Buildings $ 226, TRUE Other rogram Cost Building Space Rental Other rogram Cost Equipment Rental Other rogram Cost Unemployment Claims Other rogram Cost General Association Dues Other rogram Cost Miscellaneous Contractual Exp , , Other rogram Cost Youth ITA Other rogram Cost Office Supplies Other rogram Cost ostage Other rogram Cost Books and Subscriptions Other rogram Cost Grant Supplies Other rogram Cost Telephone Other rogram Cost Internet Other rogram Cost Other Youth Out School Expense Totals $29, $197, $226, Sub-Department Adult Salary and Fringe Salaries and Wages 1, , Subtotals: Salary and Fringe Fringe Salary and Fringe $ 1, Other rogram Cost Software Licensing Cost Direct Training $ 270, Other rogram Cost Janitorial Services Other rogram Cost $ 39, Other rogram Cost Repairs & Maint - Buildings $ 311, TRUE Other rogram Cost Building Space Rental 9, , Other rogram Cost Equipment Rental Other rogram Cost Unemployment Claims Other rogram Cost Conference and meetings Other rogram Cost General Association Dues Other rogram Cost Miscellaneous Contractual Exp 25, , age 5 of 6

14 GRS Category Account Number WIA 14 Expenditure Detail Report Grant Year-Number: Report eriod: 07/01/2014 through 12/31/2014 Account Description Expenditures through December 2014 Accruals through December 2014 Total Expenditures Other rogram Cost Office Supplies Other rogram Cost ostage Other rogram Cost Books and Subscriptions Other rogram Cost Equipment <$ Other rogram Cost Equipment>$ Other rogram Cost Utilities - Natural Gas Other rogram Cost Utilities - Electric Other rogram Cost Telephone Other rogram Cost Internet 1, , Direct Training DT ITA 219, , , Direct Training DT OJT (On the Job Training) 1, , Direct Training SS Transportation Assistance 18, , Direct Training SS Child Care Direct Training SS Other Supportive 3, , Other rogram Cost Adult Other Adult Expense Totals $283, $28, $311, Sub-Department Dislocated Worker Salary and Fringe Salaries and Wages Subtotals: Salary and Fringe Fringe Salary and Fringe $ - Other rogram Cost Software Licensing Cost Direct Training $ 352, Other rogram Cost Janitorial Services Other rogram Cost $ 4, Other rogram Cost Repairs & Maint - Buildings $ 357, TRUE Other rogram Cost Building Space Rental Other rogram Cost Legal rinting Other rogram Cost General Association Dues Other rogram Cost Miscellaneous Contractual Exp 4, , Other rogram Cost Office Supplies Other rogram Cost ostage Other rogram Cost Books and Subscriptions Other rogram Cost Equipment < $ Other rogram Cost Equipment>$ Other rogram Cost Utilities - Natural Gas Other rogram Cost Utilities-Electric Other rogram Cost Telephone Other rogram Cost Internet Direct Training DT ITA 276, , , Direct Training DT OJT (On the Job Training) 6, , , Direct Training SS Transportation Assistance 21, , Direct Training SS Child Care Direct Training SS Other Supportive Servic 2, , Other rogram Cost DW Other Dislocated Worker Expense Totals $312, $45, $357, Fund Department WIA 14 Totals $667, $288, $956, age 6 of 6

15 Kane County Department of Employment and Education WIA Workforce Innovation Fund (ATIM) grant 08/01/13-06/30/15 Expenses through December 2014 Description Travel Support Services Training Other Costs Total August September October November , December , , , January , , February , , March , , April , , May , , June , , July , , August , , September , , October-14-1, , , November , , December , , January February March April May June GRANT YEAR TOTAL , , , , T T T T T Accrual through December 31, , , Obligations through December 31, , , Subtotal actuals, accruals, and obligations , , , , Approved Budget Amount: 1, , , , Available amount: $ $ (1,334.46) $ 68, $ (355.00) $ 66, Budget to Actual Variance: 85% 248% 80% 111% 81% 15

16 Kane County Department of Employment and Education Trade Adjustment Assistance/DCEO grant 10/01/14-09/30/15 Expenses through December 2014 Description ayment rocessing Training Total October-14 - November , December , , January-15 - February-15 - March-15 - April-15 - May-15 - June-15 - July-15 - August-15 - September-15 - GRANT YEAR TOTAL , , T T T Accruals through December 31, Subtotal actuals and accruals , , Approved Budget Amount: 3, , , Available amount: $ 2, $ 46, $ 48, Budget to Actual Variance: 21% 4% 5% 16

17 Kane County Department of Employment and Education WIA Workforce Innovative rojects (RR) grant Year 1-06/01/13-03/31/15 Expenses through December 2014 Description Salary & Fringe Contractual Training rogram Overhead Total June-13 - July-13 - August-13 - September-13 - October-13 - November-13 - December-13 - January-14 - February March-14 1, , , April-14 2, , May-14 1, , June-14 1, , July-14 1, , August-14 12, , , September-14 1, , , , October-14 1, , , November-14 1, , December-14 2, , , , January-15 - February-15 - March-15 - GRANT YEAR TOTAL 28, , , , T T T T T Accruals through December 30, , , Obligations through December 30, Subtotal actuals and accruals 28, , , , Approved Budget Amount: 49, , , , , Available amount: $ 20, $ 10, $ 241, $ 12, $ 285, Budget to Actual Variance: 58% 79% 16% 0% 29% 17

18 Workforce Investment Board Executive Committee ACTION ITEM DETAIL New Business B. Action Item: Authorize the solicitation of DeKalb County WIA Adult, Dislocated Worker and Business Service provider (s) through the release of a Request for roposals. Background: Historically, both job seeker and employer services at the DeKalb worknet Center have been provided by contractors whose services have been procured competitively every three years. With the current three-year cycle concluding in June of 2015, it is time to issue a new Request for roposals (RF) for services beginning July 1, The DeKalb County WIB members have consulted area stakeholders and reviewed the draft RF document to ensure it includes the scope of services needed in DeKalb County. roposed Action: Kane County will issue the RF through its urchasing Department in the spring of 2015 and the RF will describe the desired services, guidelines for proposals, and the contractor selection process. rospective vendors will be asked to detail the direct services they will provide to DeKalb County job seekers (adults and dislocated workers) and businesses based on a three-tiered model: 1. Universal Access offered through a walk-in Community Resource Center (CRC) that provides free computer access and job search assistance through dedicated staff. 2. Intensive One-on-One Assistance provided by employment counselors that develop an individualized employment plan for each client along with direct job search assistance and/or occupational training. 3. Business Services delivered through partnerships with local businesses offering no-cost job posting and candidate recruitment events, along with providing employers access to a skilled talent pool and workforce training. Bidders will be permitted to submit proposals that address any or all of the service components outlined above. Those not proposing to cover all components, however, will be asked to explain how they would manage the referral and transition of customers from one service component to the next. Cooperative management and willingness to integrate resources across all services tiers must be demonstrated regardless of tier selection for bidding. Additionally, all bidders will be expected to cover four (4) additional components in their proposals, including: 1. Marketing and Community Service Delivery bidders are to provide a marketing and communications plan for each service tier they propose to cover. 2. rogram Reporting and Accountability bidders must demonstrate the use of an internal quality control system to monitor progress toward achieving goals along with the quality of program operations and participant activities. 3. Data Management compliance systems and internal controls are to be described. 4. Fiscal Standards are to be described to ensure compliance with federal, state and local policy. Staff Recommendation: Authorize the release of the above-described RF. 18

19 Workforce Investment Board Executive Committee ACTION ITEM DETAIL New Business C. Action Item: Authorize Workforce Innovation and Opportunity Act (WIOA) planning and implementation activities, including a plan/budget modification, participation in WIOA training opportunities, and the contracting necessary to undertake WIOA transition activities. Background: The Workforce Innovation and Opportunity Act (WIOA) will replace the Workforce Investment Act (WIA) beginning in rogram Year 2015 which starts July 1, WIOA represents the first legislative reform of the public workforce system in more than 15 years, and is expected to impact the philosophy and models of delivering workforce services across the county. Given the significance of the anticipated changes, the Illinois Department of Commerce and Economic Opportunity (DCEO) has authorized local workforce areas to utilize a portion of their 2014 WIA grant to support WIOA planning activities, pending the submission of the necessary plan/budget modification. LWIA 5 may use $37,823 in Adult funds and $59,261 in Dislocated Worker funds for WIOA transition planning. roposed Action: In order to utilize the above-referenced funding for WIOA transition activities, it is necessary to submit a plan/budget modification to DCEO. This action item includes authorization to do so, and to utilize the funds to cover expenses associated with WIOA planning and implementation. At a minimum, these expenses are expected to include the cost of attending training opportunities connected with WIOA and the cost of a consultant to assist with WIOA transition activities. This is necessary given that the local area is expected to continue to provide workforce development services under WIA while preparing for implementation of WIOA. This proposed action includes authorizing the county to procure such services for roughly a six-month period. WIOA transition planning will focus on the following areas, which have been identified by DCEO as high-priority areas: Improving Customer Service Service Coordination with artner Agencies Employer Outreach and Coordination One-Stop rocess Mapping Staff Training/Cross Training In addition to restructuring existing systems and processes to comply with WIOA, partner agencies will be engaged during the transition period to organize a formal One-Stop system that complies with the Act and its implementing regulations and operational guidelines which will be released soon. Deliverables will include partnership and cost-share agreements, as well as policies, procedures and guidelines prescribed under WIOA. Staff Recommendation: The Executive Committee is encouraged to forward the proposed action outlined above to the Workforce Investment Board for consideration/authorization. 19

20 Workforce Investment Board Executive Committee ACTION ITEM DETAIL New Business D. Action Item: Authorize an increase to the funding limit for supportive services to enable residents of homeless shelters to attend job training for rogram Year Background: Supportive services are one of the allowable program mechanisms available to enable an individual s successful participation in job training. Support services are provided based on a defined need and when an individual is unable to obtain assistance from alternate resources or programs. Local policy provides a maximum of $1,200 annually to help participants cover expenses in the areas of childcare, transportation, emergency services (i.e. utility payments, rent assistance and car repair), and tools/uniforms necessary for their classroom training participation. In an effort to transition homeless residents of Hesed House in Aurora to self-sufficiency, Kane County is using WIA funds to support five (5) individuals pursuing careers in manufacturing through training programs offered at Jane Addams Resource Corporation (JARC). JARC s programs focus on skills training and industry job placement. Financial coaching and job readiness services are also provided to help ensure each participant s success. Kane County has determined that all five (5) participants require transportation support in order to participate and complete a 20-week Machine Operator program. The cost of transportation, however, exceeds the support service maximum as defined in policy. Since Kane County expects other local shelter residents to experience similar transportation challenges, we are requesting that the support service limit for such individuals be increased to $2,000 for the remainder of rogram Year This will provide flexibility in delivering additional support dollars to any WIA participant residing in a homeless shelter throughout the three-county area. It should be noted that the needs of each individual will be assessed on a case-by-case basis with support service funding provided based on cost reasonableness and availability. Staff Recommendation: Staff recommend the Executive Committee authorize an increase to the support service limit for individuals attending training and residing in local shelters based on need and cost reasonableness. 20

21 Workforce Investment Board Executive Committee ACTION ITEM DETAIL New Business E. Action Item: Consideration of New Training rogram Applications Background: All new training providers or program submissions must meet a set of criterion to be eligible to receive WIA funding. These include being accredited by a post-secondary body or industry-recognized standard along with an anticipated outcome of employment in a demand occupation through attainment of an occupational skills certificate, degree or industryrecognized certification/licensure. Below is a summary of the new programs seeking approval: New rograms Two (2) new programs were submitted for approval from two existing training providers; Waubonsee Community College and Deaul University. The programs were reviewed individually and met the established criterion (documentation attached). Deaul University: 1) Certificate in Grant Writing rogram. Waubonsee Community College: 1) AICS (Association for Operations Management) Certified Supply Chain rofessional Recommendation: Approve the new training programs seeking certification as presented. 21

22 New Training rogram / rovider Application from Deaul University Certificate Title: Certificate in Grant Writing Accreditation: The Higher Learning Commission of the North Central Association of College and Schools IBHE Compliant: Yes Delivery Method: Classroom / 30 Contact Hours Costs: Tuition & Fees: $1295 / Books: $60 / Total: $1355 Course Description: This course provides instruction in: Understanding philanthropy and the nonprofit culture; How to determine whether a project is fundable; Using on-line resources to identify funding prospects; Evaluating and drafting case statements and two Letters of Intent (LOI); Developing your critical skills via peer-review and individual conference; Drafting and revising a complete grant proposal. In-Demand Anticipated Occupational Outcome: Technical Writer Degree, Certificate or Licensure: Deaul University Certificate of Completion. New Training rogram Application from Waubonsee Community College: rogram Title: AICS Certified Supply Chain rofessional Delivery Method: Classroom / 33 Non-Credit Hours Costs: rogram: $1099 / Exam Fees: $850 / Books: $950 / Total: $ 2899 Course Description: Students learn to design and develop a supply chain strategy that aligns with corporate strategy; Understand how to manage supplier and customer relationships; Recognize how logistics, technology and data can enhance performance to achieve the seamless integration of all processes to meet customer s needs, reduce costs and increase profits. In-Demand Anticipated Occupational Outcome: Supply Chain Manager Degree, Certificate or Licensure: AICS Certified Supply Chain rofessional 22