CITY OF LOS ANGELES INTER-DEPARTJ\1ENTAL CORRESPONDENCE

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1 FORM GEN. 16 (Rev. 6-8) CITY OF LOS ANGELES INTER-DEPARTJ\1ENTAL CORRESPONDENCE DATE: April29, 21 (Revised from April 22, 21) TO: FROM: RE: Honorable Members of the Budget and Finance Committ~e c/o Lauraine Braithwaite, Legislative Assistant "' City Clerk, City Hall, Room 395- Mail Stop #16 Olga Garay, General Manager Department of Cultural Affairs 21 North Figueroa Street, Suite 14tl - DEPARTMENT OF CULTURAL AFFAIRS PROPOSED BUDGET FY21-11 (REVISED) SUMMARY: DCA is requesting changes to the Mayor's proposed budget in three areas, totaling 415,: 1. Restoration of 415, in the DCA Special Appropriations category to restore funding for grants to community arts organizations and artists. Attachment 1 is a listing of 3 5 community organizations that would be entirely de-funded and 236 other organizations that would experience reductions of7%-15% oftheir FY proposed grants funding ifthe 415, is not restored (Attachment 1). 2. Program changes that do not result in additional appropriation requests are proposed herein and specified in Attachment 2. These include support to a number of arts centers and theaters the Department has been instructed to partner out and a contract to the Los Angeles County Art Museum (LACMA) to provide conservation services to the Watts Towers and reductions to other line items in order to accommodate those two. Additionally, Attachment 2 lists a number of current DCA programs for which no change is being sought. 3. Administrative items, which DCA would work with the CAO to resolve before reporting back to this Committee include a DCA projected deficit of 34,326 for regular full-time staff that will be left on the payroll after ERIPs and layoffs are accounted for. Further, a 365, line item (Attachment 4) is included in the budget under "Others". This item needs clarification before DCA can comment on it. DCA also seeks to fill an Accountant position as described below. The Department of Cultural Affairs (DCA) appreciates the opportunity to provide comments regarding DCA's proposed budget for FY 21-11, and in accordance with the Committee Chair' s instructions, DCA respectfully submits the following comments. 1. Restoration of415, requested: The proposed budget reduces DCA's Special I appropriations by 445,. 415, ofthese reductions would be appropriated to the General City Purposes Fund for El Grito (75,), the

2 Budget and Finance Committee Report Page 2 of3 Pan African Film Festival (45,), and the Latino Film Festival (45,) as well as to finance Channel36 through the Telecommunications Development Account (25,). The proposed 415, reduction represents 15% of the Department' s general grant fund of 2.76 M. While DCA understands the importance ofel Grito, the Pan African and Latin Film Festivals, and appreciates the desire to commit funding toward these activities, these actions will result in a disproportionate reduction and negative impact in grant funding to arts organizations throughout the City. Pursuant to DCA' s grants policies and professional peer review panel process, 271 organizations are scheduled to receive grant funding from the Special I appropriations for FY Ifthe Special I appropriation is reduced by 415, as proposed, it would result in the elimination of funding to 35 organizations and a reduction between 7-15% to the remaining 236 art organizations. (Please see Attachment 1 of organizations affected under the proposed scenario.) Furthermore, the Special I appropriation is funded by Transient Occupancy Tax (TOT) monies deposited into the Arts and Cultural Facilities and Services Trust Fund, which restricts the use of said funds to arts and cultural activities. Channel 36 would receive 25, of monies under the proposed budget. However, a nexus between the services that would be provided by Channel 36 with this funding, or its intended use by Channel 36 and the allowable expenditures from the Trust Fund has not been established. DCA requests that 415, in Special I appropriations be restored. 2. Program changes proposed that do not result in additional appropriations. Attachment 2 details a number of proposed programmatic changes. DCA proposes an increase of 16, to provide support to eight new partner organizations contracted to administer and program arts centers and theaters, while retaining the 9, currently used towards this same purpose with six already partnered arts centers. Instead ofthe cunent subsidy of15, per site per annum, we propose 14, per 14 sites for a net total gain of16,. This would provide much needed stabilization and ramp up strut up efforts to our partner operators that would increase their chances for success. Similarly, we have added a 15, line item for the LACMA/Watts Towers Conservation Program, but have decreased other program line items by an equal amount within the Special Appropriations section. This is a much needed strategy since the person in charge of the Watts Towers has taken the ERIP and the position is eliminated. LACMA is contributing curatorial and conservation services pro bono and the 15, is for materials and other needed operating expenses. Additionally, DCA proposes to reduce two accounts that are not in its Special Appropriations: Printing and Binding- Account 212 and its As Needed Salaries- Account 17 by 3, each, for a total of 6, to make the described programmatic changes described without any net budgetary increases.

3 Budget and Finance Committee Report Page 3 of3 3. Administrative Items. The Mayor's proposed budget would reduce DCA's regular staffing by 43%, i.e., 13 layoffs, 9 ERIPs and 7 vacancies (29 full-time employees out of the current 68 and two substitute authority positions). In that this is such a large staffing reduction, DCA has prioritized three items needing attention: First, DCA is projecting a deficit in its Salaries General account of 34,326. This amount is based on employing 41 full time staff (including one Accountant II to be hired) and requests that this matter be reviewed by the CAO to confirm our findings. The employment of one Art Center Director (ACD I) also needs to be resolved as it appears that an ACD position was deleted that was associated with the partnering ofthe Watts Arts Complex. DCA's position is that since the Watts Arts Complex will now not be partnered out, the position should be restored. If this position is not restored, position seniority considerations will most likely result in the lay off of an employee at the Sun Valley Youth Art Center. Second, that DCA be allowed to lay off a Maintenance and Construction (M&C) Helper instead of a Performing Arts Program Coordinator (P APC). The P APC position is needed in the Grants Administration unit, which has lost two of four staff members to ERIP, to administer over 27 community contracts, DCA's core program. Further, the proposed partnership with LACMA for conservation of the Watts Towers obviates the need for the M&C Helper position. Third, that DCA's Traveling Expense schedule (Attachment 3) be approved. DCA's GM has been charged with securing outside public and private funding to mitigate the impact of various reductions to its City support. To date, this has resulted in nearly 1,, from public and private sources. It is imperative that, in order to continue its successful fundraising efforts and to carry out grant funded and required travel, the GM be enabled to travel to various meetings and conferences throughout the year. We are seeking approval for the function so as to streamline travel approval processes, but no additional dollars are being sought. Further, a 365, line item (Attachment 4, Schedule 24) is included in the budget under "Others". This item needs clarification before DCA can comment on it. The CAO briefly reported that the amount in question is "to continue operations at the Centers for the upcoming 24 months or until such time that a partner takes over operations". DCA needs clarity the source and use of funds. C: Honorable Tom LaBonge, Councilmember Fomih District Ben Ceja, Deputy Mayor Miriam Long, Deputy Mayor Miguel Santana, City Administrative Officer Matthew Rudnick, Mayor's Office Encls. Four (4) attachments

4 Department of Cultural A'" -s FY1-11 Grant Program Allocation Options (excerpts frr..,llowing pages with notes) ATTACHMENT 1 Contract Amounts possible based on

5 Depar 1t of Cu ltural Affairs FY1-11 Grant Program Alloca ")ptions Contract Amounts based Literature Theatre Theatre

6 =I I Depar' 'lt of Cultural Affairs FY1-11 Grant Program Allocat' ')ptions Contract Amounts based SeiVice

7 Depart ' '1t of Cu ltural Affairs FY1-11 Grant Program Allocat' 'Jptions Contract Amounts based Service Music Theatre Media Multi-disci Theatre Media

8 Depar' 'lt of Cultural Affairs FY1-11 Grant Program Allocat" 'Jptions - Updated 4/21/1 - Contract Contract AmOWit blll8d Amounts based on Peer Pinel on Mayor's Service Contractor Name lllvlaw Budget Category Notes 152 L A Freewaves 8,2 7, Media 153 LA Contemporary Dance ;4,1 3,6 Dance 154 La Danserie i3t2 2 BOO Dance 155 LA Stage Alliance 18.~ ~ 16,BOO Arts Mgmt 156 LA Theatre Works _l22 19,BOO Multi-disciplinary 157 Latina Dance Project 3,QOO 2,7 Multi-disciplinary Lat1n-Amencan Cinemateca of Los 15B Angeles 4, Media 159 Latino Theater Company ~, 26,BOO Theatre Lawl uvi, Dzidzogbe 16 (Beatrice) 1 1, AIR LAXART 6 4,9 Visual/Design 162 Live Arts Group 4,2 3 1 Media Los Angeles Art 163 Association 6 4 BOO Visual/Design Los Angeles Chamber 164 Ballet 7, 5 BOO Dance Los Angeles Chamber 165 Orchestra, The 14 12,BOO Music Los Angeles Chamber 166 Singers, Inc Music Los Angeles Choreographers & 167 Dancers 4,2 i 3,1 Dance Los Angeles 16B Contemporary Exhibitions 72 I 6, Visual/Design Los Angeles t-orum tor Architecture & Urban 169 Design, The Visual/Design 17 Los Angeles Jazz Society 87 7,5 Music Los Angeles Jewish 171 Symphony 67 5,5 Music Los Angeles Master 172 Chorale Association 5 ooo 48,8 Music Los Angeles Municipal Art 173 Gallery Associates 6,!; Community Adv. Los Angeles Opera 174 Company 45 43,BOO Music Los Angeles Philharmonic 175 Association ~.ooo 38,8 Music Los Angeles Poverty 176 Department.9.2_ I B,OOO Theatre Los Angeles Women's I' 177 Theatre Festival S6i2 5, Theatre Lula Washington 178 Contemporary Dance.11>5 9,3 Dance Lummis Day Community 179 Foundation 52 4, Festivals/Parades 18 Machine Project 82 7, Multi-disciplinary 181 Main Street Canoga Park 72 6, Festivals/Parades 182 Min, Yang Soon 1. 1, COLA 183 Monday Evening Concerts Music 1B4 Monsivais, Elizabeth 1 1, AIR 8 Museum Associates 1B5 flacma) 41 39,BOO Visual/Design 1B6 Museum of Neon Art Visual/Design

9 Depar 1t of Cu ltural Affairs FY1-11 Grant Program Allocar lptions Name Contreet Contract Amount bl8d Amounts based on Peer Panel on Mayor's Service.I Historian to collect and document stories

10 Depar' 1t of Cu ltural Affairs FY1-11 Grant Program Allocaf ")ptions Updated 4/21/1 contract Contract Amount band Amounts based on Peer Panel on Mayor's Service Contractor Name llevlew Budget Cateaorv Notes Society for the Activation of Social Space Through 228 Art & Sound 4.7 I 3 5 Music Son of Semele Ensemble, 229 Inc. 5,7 4 5 Theatre South Bay Chamber 23 Music Society, Inc. 4,7 3 5 Music Southern California Asian 231 American Studies Central Soutnern Calltornia 9,2. 8 Media Center for Non-Profit 232 Management 111 8,8 Arts Mgmt Southern California 233 Institute of Architecture _21 19 BOO Visual/Design Southern California Public 234 Radio (KPCC) 16 14,8 Media Southwest Chamber 235 Music Society 7, Music 236 Street Poets, Inc. *5.7 I I 4,5 Multi-disciplinary 237 Sugiyama, Emiko 1 ' 1, AIR 4 Symphonic Jazz 238 Orchestra, The 5 I 3,8 Music 239 Ta'Yer I 3,7 ' I 3,4 Multi-disciplinary 24 TeAda Productions 6.2 5, Multi-disciplinary Thai Community Arts and 241 Cultural Center 3,SOO 3,1 Traditional/Folk The 18th Street Arts 242 Complex _' 3,899 55,176 Community Adv. Theatre Movement 243 Bazaar, Inc Theatre 244 Theatre of Hearts, Inc , Multi-disciplinary 245 Theatre of Hope 6 too 5 Festivals/Parades 246 Theatre of NOTE Mil DO 3 1 Theatre 247 Theatre West 6;1 4,8 Theatre Tia Chucha's Centro 248 Cultural, Inc. 6,2 5 Multi-disciplinary Tia Chucha's Centro 249 Cultural, Inc , Festivals/Parades 25 Tinling, Don "1,QitQ 1, AIR 13 Unusual Suspects 251 Theatre Co. S1fU.OO 1 5, Theatre 252 Valley Cultural Center.JS.7Q 5 6 Festivals/Parades 253 Veca, Mark Dean SlOJJOO 1, COLA Venice Arts: In 254 Neighborhoods 7;2. II 6 1 Media Venice Chamber of 255 Commerce Viver Brasil Dance ti.lm 5,6 Festivals/Parades 256 Company 45 3,4 Dance 257 Vox Femina Los Angeles -~~~a 5 1 Music 258 We Tell Stories, Inc. 11 6,6 Festivals/Parades 259 We Tell Stories, Inc Theatre 26 West Coast Ensemble 5,7 4,6 Theatre 261 West Hollywood Chorale ~S;roo 4,6 Music 262 Wilkinson, Joselyn 1, _1, AIR 11 Will Geer Theatricum 263 Botanicum Theatre 264 Will's Players 5 5 4,4 Theatre

11 Updated 4/21/1 Depar' 1t of Cultural Affairs FY1-11 Grant Program Allocat" '1ptions contract Contract Amount bamci Amounts based on Peer Panel on Mayor's Service Contractor Name Ravlaw Budget Category Notes 265 Women in Film 11~ 9 8 Media World Stage Performance 266 Gallery, The 3,5 3,2 Multi-disciplinary World Stage Performance 267 Gallery, The.7,2 6,1 Festivals/Parades 268 Yiddishkavt Multi-disciplinary Young Musieians 269 Foundation 23 QOO 21,8 Music Young Storytellers 27 Foundation, The.5,. 3,9 Multi-disciplinary 271 Zellen,Jody Community Adv. SUBTOTAL...,.,., Aft'll 2,347,42 Difference from dept. ideal -415, - Number of contracts =271

12 ~ULTURAL AFFAIRS DEPARTMEN SPECIAL AP PROPRIATIONS Attachment 2 Cultural Affairs Department Special Appropriations A B c ~--:- -=-.;:;:;~~~~ Mayo~s Proposed - P.CA SJJggested. ) :y: j-.11.bud!jjii:. Ch!!n9es:tq_fheo Mavor's FY1.'-11::,; D Special I - Community Contractors for Services Recommended & Named by Peer Panelists (Cultural Grants) Community Contracts for Services Festivals Community Advancement Youth Arts Grants Total Special II - Community Contractors yet to be Determined by Peer Panelists Cultural Exchange International 1,754,813 2,762,42 1,335, Special Ill - DCA Programs ,956 13,956 3, 196, 27, 6, 13,956 56,164 25, 3, (1,.) (23,4.) (72,.) 16,. (3,.) (7,.) (3,.) (9,36.) (6,491.) (3,737.) (14,336.) (2,.) 15, 431,491 1,84, TOTAL.... 3,521,434 3,996, , ~ 6, 415, 15,. 3,. 3,. Increase over draft bluebook l ess expense reduction Net Increase 1-11 special 415,

13 Attachment 3 CAO 18 Cu ltural Affairs DEPARTMENT CODE 3 SUPPORTING SCHEDULE TRAVELI NG EXP ENSE General Administration and Support FUNCTION DA35 CODE SUBFUNCTION LAST FISCAL CURRENT FISCAL YEAR DESCRIPTION OF ITEM AND NEED REQUEST TOTAL 1645 n/a air eco n/a air eco n/a air eco n/a air eco air eco n/a air eco

14 SCHEDULE 24 SPECIAL PURPOSE FUND SCHEDULES Attachment 4 ARTS AND CULTURAL FACILITIES AND SERVICES TRUST FUND Section of the Los Angeles Administrative Code establishes the Arts and Cultural Facilities and Services Trust Fund. The Fund shall receive an amount equal to one percent of the total cost of all construction, improvement or remodeling work for each public works capital improvement project undertaken by the City in compliance with the City's Public Works Improvement Arts Program. Also, an amount from the City's General Fund equivalent to the amount which would be derived from a Transient Occupancy Tax imposed at the rate of up to one percent shall be placed in the Fund. Expenditures fro m the Fund shall be exclusively for: (1) acquisition or placement of publicly accessible works of art: (2) acquisition or construction of arts and cu ltura l facilities: (3) the providing of arts and cultural services: (4) restoration or preservation of existing works of art: (5) the City's costs of administering the Public Works Improvement Arts Program ; and, (6) support to programs and operations of the Cultural Affairs Department. Actual ,818,124 2,818,124 19,274 11,993, 12,641 64,893 Estimated ,24,271 2,24,271 61, 1,15, 16, 27, 73, REVENUE Cash Balance, July Less: Prior Year's Unexpended Appropriations Balance Available, July % Charge City Capital Improvement Projects General Fu nd City Grant Match Interest Miscellaneous (Includes Prop K Maintenance) Budget ,391,271 71, ,27 4, 9,438, 2, 87, 15,627,932 12,576,271 Tota l Revenue ,266,27 EXPENDITURES 9,54,551 4, 843,65 135, 196,916 2,631,544 8,851, 58, 15, 1,676, APPROPRIATIONS Cultura l Affairs General Services Capital Improvement Expenditure Program General City Purposes Un appropriated Balance Special Purpose Fund Appropriations: Telecommunications Development Account (Schedule 2) Miscellaneous (Includes Prop K Maintenance) Others Reimbursement of General Fund Costs ,221, , 178,8 25, 87, 365, 1,999,1 13,387, '185, T ota I Appropriations _. 1'-'-, 2=-:6 c6'-",=27'--- 2,24,271 1,391,271 Ending Balance, June _~