for a how to apply grant

Transcription

1 for a how to apply s e l a W t Spor grant

2 So you re interested in making a difference to your community - that s great news! Here at Sport Wales we want to create thriving, sustainable sporting communities where the participant is at the heart of our decisions and actions for growing sports participation. We want to see a Wales where a plethora of opportunities are on offer in a variety of settings for children, young people and adults. A Sport Wales grant can help you improve sport in your community and help us deliver the very best for Welsh sport. This How to Guide will provide you with everything you need to ensure that the application process runs as smoothly as possible. The guide will cover: 1. Types of grant available 2. Who and what is eligible for Sport Wales funding? 3. Hints and tips on filling out the application form 4. What to do next But, if at the end of the guide, you still have unanswered questions then we are here to help so just give us a call on and we will be more than happy to help. Types of grants available We currently have two grants available - Development Grant and. - offers grants of up to 1,500 in any 12 month period for activities that encourage more people to become more active, more often and/or raises the standards of existing activities. Development Grant - A grant of between 1,501-25,000 is available to cover everything from establishing a new team, developing new training facilities or purchasing much needed equipment. A full list of everything which is eligible for funding can be found in the following pages.

3 Who and what is eligible for Sport Wales funding? To help you decide which grant you need to apply for, we have put together this handy table which summarises everything you need to know. Once again, however, we constantly strive to make the application process as easy as possible, so if there is anything which is not covered let us know on Maximum grant Payment profile Applicant contribution towards the project Development Grants 25,000 although larger grants may be awarded in exceptional circumstances. Normally an initial 50% upfront payment, with the final payment upon receipt of final claim form and associated paperwork/invoices, however, at the discretion of Senior Officers the initial payment could be up to 80% of the agreed grant. We will normally require voluntary clubs and associations, as well as National Governing Bodies (NGBs), to contribute a minimum 20% of the project costs. Local Authorities, other public sector bodies and commercial organisations normally need to contribute a minimum of 50%. 1, % payment upfront. Applicants can apply for up to 100% of the project costs. Purpose of grant Who can apply? Primarily, we fund outcome-based projects that develop sport in the community. Our vision for sport in Wales is to unite a proud sporting nation, where every child is hooked on sport for life and Wales is a nation of champions. Funds are available to kick start new projects or to raise the standard of current activities. However, in certain circumstances projects that safeguard existing activities or numbers can also be considered for grant funding. Any group that holds a bank account in their organisation s name. You ll probably be one of the following: Sports Club or Association Sport s Governing Body Local Authority Youth Club Community Group Voluntary Association Workplace At the discretion of Senior Officers, grant applications from sole traders or individuals could also be considered. Sport Wales recommends that you are affiliated to your National Governing Body of Sport. In the interests of safety, organisations that take part in certain sports must be affiliated to the recognised governing body. Who cannot apply? Organisations whose proposed project has already started. Primary/Secondary schools arranging activities for their pupils. continued...

4 Development Grants What costs/project types can be covered? What additional costs may be covered? What costs cannot be covered? We will normally consider items like these, with the project cost determining which grant programme is applied to: Purchase of new or additional sports equipment. Coach education. Establishing new teams or increasing participation of existing teams. Initial venue hire, coaching costs or instructor fees (maximum 20 sessions). Reasonable marketing costs. Multi Use Games Areas. Pitch Drainage. Floodlighting. Develop training areas. Purchase of land or rights in land to develop activity areas. Planning Permission. For building works, certain professional fees will also be eligible for support, e.g. architect fees. Capital projects, such as building works to create new facilities or refurbishment works to an existing facility. Maintenance, repair or replacement of current equipment or facilities, however, consideration will be given to replace equipment that maintains existing activities or numbers, at the discretion of Sport Wales. Changing rooms aren t generally supported, however, a project that offers exceptional value and/or outcomes could be considered, at the discretion of Sport Wales. Maintenance equipment isn t generally supported, however, consideration may be given to a single or multi-sport area/regional proposal where a cluster arrangement can be agreed in conjunction with the appropriate governing bodies. Purchase of personal items of equipment. Social areas, kitchens or toilets. Projects outside Wales. Physical activities such as gardening, DIY, environmental improvements, performance dance or circus skills. Projects that are considered to be part of an organisation s normal day-to-day running costs. Catering and hospitality. Medals, certificates or trophies. Domestic or foreign tours. One off events with no links to ongoing activities. Memberships, affiliations or registration fees. Monitoring All projects to complete Project Completion Report (PCR) form. All projects with a grant award of over 10k to be monitored. All projects under 10k subject to a 10% random sample and/or hand-selected for monitoring by officers. Grant Conditions/ Restrictions Your project will not be eligible for funding if previous awards have not been closed by Sport Wales due to outstanding documentation (Final Claim form & PCR form). Your project will not be eligible for funding if previous awards have not been closed by Sport Wales due to outstanding documentation (CC10 form). continued...

5 Supporting Documentation Development Grants Three itemised quotations for items of equipment, where the individual value of an item exceeds 250. For building works, 1 Quantity Surveyor s estimates of costs or 3 quotations are required. Copies of bank statements from the last 3 months for ALL accounts held (n/a for statutory organisations or National Governing Bodies). None. Further Information If you have any questions or would like further information about our award schemes, please contact your nearest regional office: National / South East: South West & Mid Wales: North: Hints and Tips Now that you know whether you are eligible for a Sport Wales grant, it s time to fill out the application form. Here are a just a few hints and tips which we hope make the process easier for you and will certainly make the process easier for us. The application form can be downloaded at Display your information in bullet points it s easier for us to read. Keep it simple Include figures where possible to show how your grant is going to make a difference. If you have 25 participants currently and thanks to our grant you will be able to double or triple this, please tell us. When filling out the form think What would you want to see included in the form if you were giving out the grant? What would you regard as making a difference? Be specific on why you need equipment. We need another 20 hockey sticks is not enough information. Why do you need another 20 hockey sticks? Why not find out a bit more about our Community Sport priorities by checking out our Community Sport Strategy and Vision for sport in Wales. They can both be found at keypublications Complete the whole form For grant applications there is also a handy Top ten Tips document which can be found on the web page. And we cannot reiterate it enough, if in doubt, ask! We are here to help on so if you are unsure of anything, give us a call. What to do next Once the form is complete, you need to submit it to the relevant organisation. If you are applying for a Development Grant, please send the signed and completed original application form to: Corporate Support, Sport Wales, Sophia Gardens, Cardiff, CF11 9SW or alternatively electronic applications to grantfunding@sportwales.org.uk If you are applying for a grant, the scheme is managed by a local authority grants officer in each of the 22 local authorities in Wales. You need to send your application to them and there contact details can be found on the Local Authority contacts document on the page of the Sport Wales website We will be in touch with you as soon as possible to progress your application further.