2016 Bidders Conference for Requests for Proposals (RFPs)

Transcription

1 2016 Bidders Conference for Requests for Proposals (RFPs)

2 Information about AB 109 in Contra Costa County Information and Outreach about AB 109 Community Programs and Service Delivery RFP Process: solicitation to award RFP Content: Common Elements, specific Services Questions & Answers 2

3 Donté Blue, County Reentry Coordinator

4 THRU AB 109, IN OCT THE STATE TRANSFERRED RESPONSIBILITY FOR INCARCERATION RELATED TO SPECIFIC LOW-LEVEL CRIMES AND PAROLE REVOCATIONS TO COUNTY JAIL New/Expanded Role for County Probation Department Community Corrections Partnership (CCP) developed local response 4

5 Non-violent, Non-serious, Non-sex Felonies Post Release Community Supervision (PRCS) supervision by Probation after the completion of a state prison sentence PC 1170(h) Mandatory Supervision now generally punishable by a County Jail sentence and possible supervision by Probation upon release State Parole Violations Sentenced to County Jail no longer eligible for return to state prison 5

6 As of Feb. 1, 2016, the AB 109 unit actively supervised 1,414 clients. Approx. 41% reside in East County, approx. 28% reside in West County, approx. 20% reside in Central County, & approx. 11% reside elsewhere. In East County, 83% of clients reside in Antioch, Pittsburg and Bay Point. In West County, 73% reside in the cities of Richmond and San Pablo. In Central County, 60% reside in Concord and Martinez. 6

7 AB 109 funding for Contra Costa for FY : $25,484,570 Included in the AB 109 Recommended Budget is $4,680,000 for Community Programs (CAB Generated) Employment Support and Placement Services $2,000,000 Operation of Reentry Success Center & Central/East Network $1,285,000 Short and Long-Term Housing Access $1,030,000 Peer Mentoring and Family Reunification Services $200,000 Civil Legal Services $150,000 Ongoing Reentry Resource Guide Support $15,000 7

8 Probation Referrals to Forensic Services, Reentry Success Center, Central-East Reentry Network, or Service Providers Behavioral Health Division Services Benefits Specialist- Screening and application support for government benefits including SSI/SSDI, Medi-Cal, CalFresh, and General Assistance Homeless Services Shelter- Richmond/Concord Case management- Permanent Housing, Income/Benefits Connection to existing housing programs for special populations Forensic Mental Health Services Screening for MH issues Outpatient Mental Health Treatment Medication Management Transition to long-term mental health and wellness team as appropriate Alcohol & Other Drugs Services Substance abuse screening and placement in residential and outpatient treatment Transition to sober living housing as appropriate Community-Based Service Providers Reentry Success Center Potential for co-located services and case management support Guided referrals to housing, employment, and other services Partners lead on-site workshops, trainings, and office hours Transitional and Permanent Housing Renter barrier removal & tenant education Master leasing for subtenants with poor credit Rental subsidies and paid move in costs Links to existing housing programs Employment and Training Services Case management for job readiness, placement and retention Transitional employment On-the job training subsidies Sector training and placement Employer outreach and education Mentoring and Family Reunification Development of positive social networks Promote engagement in prosocial activities Support navigation of service landscape Central-East Reentry Network Entry through various regional No Wrong Door sites Guided referral to housing, employment, and other services Funding of additional support services (i.e. document retrieval) Trauma-informed Training and Services Service providers and county agency partners will participate in training and on-going program enhancement to build upon trauma-informed practices of Behavioral Health Division and further develop implementation of trauma-informed models. 8

9 REENTRY SUCCESS CENTER Public-private partnership bringing reentry-related resources into one accessible hub Receives referrals from Probation; performs assessments and makes on-site appointments with appropriate AB109 Partners Hosts Partners' workshops and "office hours" to meet with and recruit Members Hosts Member support groups and mentor events Hosts cross-agency trainings (e.g. housing rights, mental health first-aid, employer incentives) and professional development opportunities for Partners 9

10 Central-East Reentry Network The Network has 5 major components: Network Reentry Team Network Service Providers Network Housing Mentor/Navigators No Wrong Door Sites The Network collaborates with departments, agencies, faith-based, and volunteers to provide comprehensive wrap-around services. 10

11 Arrest and Adjudication includes opportunities for pre-trial reform, diversion programs and other alternatives to incarceration Incarceration in county jail or state prison facilities that includes effective rehabilitation, education and vocational programs Pre-release education and vocational programs coupled with development of an individualized release plan that connects individuals with housing, income supports, and other services Release/Reentry period where the individual is accessing substance abuse treatment, employment, housing, health and other services in the community that lead to stability Reintegration within the community and ongoing pursuit of a path towards a healthy and productive life 11

12 Use validated risk assessment tools to target supervision to high-to-moderate risk probationers Target geographic areas with highest concentration of reentering individuals Incorporate cognitive behavioral treatment into program models Implement case management and needs assessments for appropriate delivery of drug treatment, job training and placement, educational services, and family reunification support Provide for independent evaluations of the County s reentry programs to determine effectiveness 12

13 1. Service History: A documented history of similar or equivalent service delivery to high risk criminal justice populations, including successful completion of contract deliverables and participation in outcome evaluation. 2. Justice System Collaboration: A history of prior successful collaboration with Probation, corrections, local law enforcement or other justice system stakeholders. Knowledge of and participation in jail to community delivery models is preferred, including demonstrated history of working effectively within a correctional setting and maintaining staff with jail clearances. 13

14 3. Evidence-Based Practices (EBP): Demonstrated knowledge of and commitment to implement evidence-based practices related to successful engagement and recidivism reduction with individuals at moderate to high-risk to re-offend. 4. Risk-Needs-Responsivity (RNR): Demonstrated understanding of criminogenic needs and the recidivism reduction strategies that rely on effectively responding to these needs. An effective response often requires proper intervention dosage and duration levels. 14

15 5. Staff Training: Bidder s staff must be qualified and adequately trained to provide services and able to maintain confidential offender record information (CORI). Staff must commit to full participation in trainings provided through the County, including trauma-informed practices among other topics. County has the discretion to approve or disapprove the qualifications/training level of bidder s staff working with Probation clients. 6. Cultural Competency: Demonstrated understanding and capacity to deliver gender responsive services, in appropriate languages, at appropriate educational and literacy levels, that are within the context of an individual s cultural identity. To do this requires a demonstrated awareness, respect, and dynamic appreciation of the beliefs, practices, traditions, religions, personal history, and criminal histories of individuals whom reside in the diverse local communities of Contra Costa. 15

16 7. Interagency Collaboration: Demonstrated interest and intent to collaborate with local county and non-profit service providers to obtain multidisciplinary service delivery. A documented history of successful collaboration including shared case management and blended funding preferred. Staff must attend regular coordination meetings and collaborate with AB 109 partner agencies. 8. Data Collection and Reporting: Demonstrated capacity and commitment to electronically collecting and reporting all required data including service delivery statistics (number served, units of service, dosage by client), and program-related impact and outcome measures. Commitment to program changes and improvements based upon outcome data, including willingness to reconfigure services to enhance effective coordination through the AB109 service provider network. 16

17 9. Matching Resources: Current or potential sources of matching resources to supplement direct funding including leveraged funding or services, and volunteer hours. Since the available funding is not adequate to meet the anticipated level of need, qualified organizations that demonstrate the capacity to access additional resources may be prioritized. 10. Licensing/Certification Requirements: Successful bidders must have and maintain all appropriate licenses, permits, and certifications as required by the laws of the United States, State of California, Contra Costa County, and all other appropriate governmental agencies. 11. Trauma-Informed Principles and Practices: Demonstrated knowledge of and commitment to implement trauma-informed principles and practices in service delivery to ensure a focus on personal safety to help clients develop effective coping skills, build health relationships that foster growth, and develop strong, positive interpersonal support networks. 17

18 Lara DeLaney, CAO s office

19 RFP Employment Support and Placement Services $2,000,000 = $600k (WC), $600k (CC), $800k (EC) RFP Short and Long-Term Housing Access $1,180,000 = $309k (WC), $309k (CC), $412k (EC), $150k (Central-East) RFP Peer Mentoring & Family Reunification Services $200,000 = $110k (Mentoring), $90k (Family Reunif.) RFQ Civil Legal Services $150,000 19

20 CAO tasked with Developing a comprehensive RFP/Q process for Community Programs funding and System Planning/Data Evaluation Report funding recommendations to Public Protection Committee, CCP; Board of Supervisors awards contracts. Take necessary actions to implement funding recommendations = Contracts. 20

21 3 separate RFPs issued (RFQ issued for $150k of Civil Legal Services) One-year Contracts with Two 1-year Renewal Options Agencies may submit responses to multiple RFPs; responses reviewed on a service-byservice basis Funding allocated to Employment and Housing services in each sub-region based on location of currently supervised AB 109 clients (West 30%, Central 30%, East 40%) 21

22 Encourage collaborative & coordinated responses Encourage targeted responses to specific subregions may submit a proposal to deliver services in one region of the County or in more than one region, depending on experience and expertise capacity to provide services in the cities where the majority of AB 109 clients reside Emphasis on EBP, Cultural Competency, traumainformed Care, and Risk-Needs-Responsivity Principles 22

23 AB 109 RFP/RFQs Timeline Event RFPs Issued March 1, 2016 BidSync, distribution, Website Bidders Conference #1: East County Mar. 7 9:00 to 11:00 Pittsburg City Council Chambers Bidders Conference #2: Central County Mar. 8 10:00 to noon ZA Room, Martinez Bidders Conference #3: West County Mar. 9 2:30 to 4:30 Richmond Council Chambers Written Questions Due from bidders Mar. 14 Addendum Issued Mar. 16 Responses Due April 1, 2016 One month from issuance Evaluation Period April 4-8, 2016 Vendor Interviews April 11-15, 2016 Results Letter Issued April 15, 2016 Appeal Period April Public Protection Reviews Results April 25, 2016 CCP Reviews Results May 6, 2016 Board Award Date May 10, months, 1 week from issuance Contract Start Date July 1, 2016 Date 23

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25 Only those proposals from attendees of the Bidders Conference will be forwarded for review CAO staff will review each proposal's adherence to RFP specifications, including: Attachment A Proposal Cover Statement Proposal Narrative Agency Information (including required attachments) Budget Other fiscal information (including required attachments) Minimum Organizational Requirements All proposals deemed responsive will be referred to the RFP Review Panel Review Panel will evaluate and score all proposals utilizing the evaluation criteria in rating sheet 25

26 Review Panels Composition 3 Review Panels On all 3 panels: 1. Assistant Chief Probation Officer 2. Staff of CAO 3. Reentry Coordinator 4. Community Advisory Board Member 5. Formerly Incarcerated person 6. Professional in the area of Employment, Housing, and Mentoring/Family Reunif. Impartiality statement 26

27 Utilized by all Review Panels Individual evaluators read the proposals prior to evaluation work sessions After proposals scored individually (using the Rating Sheet), the Review Panel develops consensus scores for each Response, for each item. A facilitator guides the work sessions. top highest scoring vendors may be selected for interviews consensus rating sheet and comments are official 27

28 Public Protection Committee reviews Panel results on April 25, 2016 Community Corrections Partnership receives Review Panel results May 6 Public Protection Committee makes funding recommendations to Board of Supervisors at their May 10, 2016 meeting CAO develops contracts to start July 1, 2016 (1 Year Contract, 2 renewal options) 28

29 I. For each proposal submitted, bidder must submit one original proposal and eight (8) complete copies, under sealed cover, by mail or hand-delivery to the CAO to be received no later than 5:00 p.m. on Friday, April 1, Submission must be marked with the Agency's name and RFP number. Any proposal received after the deadline will be rejected. Postmarks and faxed submissions are not acceptable. 2. A copy of a recent audit (within 12 months) or audited financial statement must be attached to the original copy of the proposal. (If a bidder is submitting proposals for multiple RFPs offered through the AB 109 program, only one copy is required.) If no audit, see Attachment A for optional submittals. 29

30 8. Any questions regarding this RFP should be ed to on or before 5:00 p.m. on Mar. 14. Please include RFP # in the subject line. 9. The CAO may amend this RFP, if needed, to make changes or corrections to specifications or provide additional data. Amendments will be posted at and ed to all those attending. The CAO may extend the RFP submission date, if necessary. 30

31 14. Only bidders submitting a proposal may appeal the RFP process. Appeals must be submitted in writing and should be addressed to Lara DeLaney no later than 5:00 PM on Friday, April 22, Notification of a final decision on the appeal shall be made in writing to the bidder. When submitting, an appellant must clearly state the action appealed, the harm to the appellant, and the action sought. 15. Successful bidders will be expected to promptly enter contract negotiation with the CAO and begin service delivery within 2 months of contract award. 31

32 Common and Specific Elements 32

33 RFP Timeline Project Description Service Delivery Model Target Population Funding Purpose, Services, Outcomes Minimum Organizational Requirements Contract Monitoring and Evaluation RFP Requirements & Instructions 33

34 Proposal Preparation Instructions Proposal Cover Statement (Form #1) Program Narrative Agency Overview Proposal (Design, Methodology & Goals, Evaluation & Outcomes, Collaboration and Coordination, Community Resources), Use of EBP and RNR principles Program Implementation (timeline & staff) and Oversight Cultural Competency: Linguistic, community ties, gender specific Bidder s Experience Program Budget Information Fiscal Management Systems Line-Item Budget and Narrative Budget 34

35 Proposal Review and Selection Rating Sheet: REVIEW CAREFULLY Required Attachments & Checklist County Contract Requirements and Contract General Conditions 35

36 Forms Proposal Cover Statement 2. Current Board of Directors 3. Bidder s Statement of Qualifications 4. Contracts and Grants 36

37 Employment Support Services Barrier removal Workforce assessment Job readiness training Job search assistance Employer Engagement Vocational Training Subsidized Transitional/Supported Employment 37

38 Specific services may include: Assessment of job related skills and interests Employment preparation, job placement, retention and advancement services ESL & GED Services, Education & Traning Assistance with job applications and job search Soft skills training Job referrals building willingness of employers to hire target population Helping individuals overcome barriers related to conviction histories On-the-Job training or subsidized employment Transitional Employment Case management including assistance connected to housing, substance abuse programs and health services 38

39 Services may include: The provision of short-term emergency shelter; The provision of intermediate-term fully or partially subsidized housing; Master leasing to provide sub-leases; SLE housing; (Central-East Network) Supportive Housing; (Central-East Network) Identifying local housing resources and gaps Case managers to navigate access to existing, low-income and subsidized housing; Identifying landlords; Coordinating shared housing among multiple tenants; Assistance with rental agreements and application forms; Credit counseling and credit repair services; Education and advice on the rights/responsibilities of tenancy; Assistance with security and utility deposits. 39

40 Mentoring services may include: Pre-release relationship building; One-to-One mentoring support; Peer mentoring groups; reentry aftercare sessions/drop-in support; Transportation of clients and families to appointments and meetings; Service advocacy to address barriers to successful reentry; Services to support development of healthy, safe relationships with intimate partners and family members; Social events and service projects to build relationships and increase positive engagement with the community. 40

41 Family Reunification services may include: 1. Strengthening social support systems 2. Enhancing communication skills. 3. tools to equip family members and other supporters with an ability overcome the challenges of everyday life events. 4. Providing parenting and childhood developmental education. 5. facilitating a process to repair harm done to pro-social relationships. 41

42 Developing an intuitive web and app based Reentry Resource Guide Developing System Planning/Data Evaluation RFQ AB 109 Services & Programs webpage on County Administrator s Office page:

43 Be sure to specify the number of clients you intend to serve with your proposed program Letters of support that demonstrate partnerships and the support of community leaders are encouraged Make sure your agency can comply with the County insurance requirements The Probation website includes a CCP page with links to past agendas, handouts and meeting minutes. unity-corrections-partnership-ccp 43

44 Donté Blue (925) Lara DeLaney (925) ; 44