Dear Franklin Regional School District Volunteer: As per the Pennsylvania Child Protective Services Law, all volunteers need to submit valid (dated

Transcription

1 Dear Franklin Regional School District Volunteer: As per the Pennsylvania Child Protective Services Law, all volunteers need to submit valid (dated within 60 months) clearances. The volunteer is responsible to purchase and submit clearances via the volunteer application prior to the expiration date (60 months). Failure to do so will result in you not being able to volunteer, in any capacity, at any school or activity. This is a statewide mandate which affects all school districts and businesses working within a district. We recommend you apply several weeks/months in advance of obtaining new clearances. Please see the attached Frequently Asked Question s (FAQ) for more information and to determine which clearances you need. 1. Volunteer Application: Please check all schools you are interested in volunteers in. 2. Child Abuse Clearance Cost: Free for volunteers Phone: or Online: Instant report online by going to Mail (may take several weeks to receive): Print the form by going to and mail it to the address on the form. 3. PA State Criminal History (PATCH) Clearance (No cost) Cost: Free for volunteers Phone: Online: Instant report online by going to Mail (may take several weeks to receive): Print the form by going to and mail it to the address on the form. 4. FBI Fingerprint Criminal Background Clearance OR Volunteer Residency Affidavit - FBI Clearance: You must obtain this if you will be responsible for the child s welfare, having direct volunteer contact with children, be unaccompanied with students or chaperone a field trip. See attached FAQ s for step-by-step registration instructions. You will receive an from the agendcy with a one-time useage link to print your clearance results. Cost: $22.60 Phone: Online: To register and schedule an appointment go to volunteer registration Service Code 1KG6Y3. Then take your registration form to the fingerprinting location you selected during registration. - Volunteer Residency Affidavit: This can be submitted as an alternative to submitting the FBI Clearance if you meet the following two criteria: You will always be volunteering directly under the supervision and direction of a school administrator, a teacher or other member of the school staff. You have never been convicted of a disqualifying crime in Pennsylvania, or the corresponding offenses under the laws of any other jurisdiction and that they have lived in the state of PA for 10 years or more. Print the Volunteer Residency Affidavit form by going to arances/volunteer%20residency%20affidavit%20-% pdf 5. Turberculosis (TB) Test: When required by the PA Department of Health, a TB test dated within 12 months must be provided. To access the Franklin Regional School District 916 Volunteer Policy please go to Please contact your School Secretary or frvolunteer@franklinregional.k12.pa.us with questions. Sincerely, Marlena K. Lang, Director of Human Resources

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7 DISCLOSURE STATEMENT APPLICATION FOR VOLUNTEERS Required by the Child Protective Service Law 23 Pa. C.S. Section (Relating to volunteers having contact with children) I swear/affirm that I am seeking a volunteer position and AM NOT required to obtain a clearance through the Federal Bureau of Investigation, as: the position I am applying for is unpaid; and I have been a resident of Pennsylvania during the entirety of the previous ten-year period. I swear/affirm that I have not been named as a perpetrator of a founded report of child abuse within the past five (5) years as defined by the Child Protective Services Law. I swear/affirm that I have not been convicted of any of the following crimes under Title 18 of the Pennsylvania consolidated statues or of offenses similar in nature to those crimes under the laws or former laws of the United States or one of its territories or possessions, another state, the District of Columbia, the Commonwealth of Puerto Rico or a foreign nation, or under a former law of this Commonwealth. Chapter 25 (relating to criminal homicide) Section 2702 (relating to aggravated assault) Section 2709 (relating to stalking) Section 2901 (relating to kidnapping) Section 2902 (relating to unlawful restraint) Section 3121 (relating to rape) Section (relating to statutory sexual assault) Section 3123 (relating to involuntary deviate sexual intercourse) Section (relating to sexual assault) Section 3125 (relating to aggravated indecent assault) Section 3126 (relating to indecent assault) Section 3127 (relating to indecent exposure) Section 4302 (relating to incest) Section 4303 (relating to concealing death of child) Section 4304 (relating to endangering welfare of children) Section 4305 (relating to dealing in infant children) Section 5902(b) (relating to prostitution and related offenses) Section 5903(c) (d) (relating to obscene and other sexual material and performances) Section 6301 (relating to corruption of minors) Section 6312 (relating to sexual abuse of children), or an equivalent crime under Federal law or the law of another state. I have not been convicted of a felony offense under Act (relating to the controlled substance, drug device and cosmetic act) committed within the past five years. I understand that I shall not be approved for service if I am named as a perpetrator of a founded report of child abuse within the past five (5) years or have been convicted of any of the crimes listed above or of offenses similar in nature to those crimes under the laws or former laws of the United States or one of its territories or possessions, another state, the District of Columbia, the Commonwealth of Puerto Rico or a foreign nation, or under a former law of this Commonwealth. I understand that if I am arrested for or convicted of an offense that would constitute grounds for denying participation in a program, activity or service under the Child Protective Services Law as listed above, or am named as perpetrator in a founded or indicated report, I must provide the administrator or designee with

8 written notice not later than 72 hours after the arrest, conviction or notification that I have been listed as a perpetrator in the Statewide database. I understand that if the person responsible for employment decisions or the administrator of a program, activity or service has a reasonable belief that I was arrested or convicted for an offense that would constitute grounds for denying participation in a program, activity or service under the Child Protective Services Law, or was named as perpetrator in a founded or indicated report, or I have provided notice as required under this section, the person responsible for employment decisions or administrator of a program, activity or service shall immediately require me to submit current clearances obtained through the Department of Human Services, the Pennsylvania State Police, and the Federal Bureau of Investigation, as appropriate. The cost of clearances shall be borne by the employing entity or program, activity or service. I understand that if I willfully fail to disclose information required above, I commit a misdemeanor of the third degree and shall be subject to discipline up to and including denial of a volunteer position. I understand that the person responsible for employment decisions or the administrator of a program, activity or service is required to maintain a copy of my clearances. I hereby swear/affirm that the information as set forth above is true and correct. I understand that false swearing is a misdemeanor pursuant to Section 4903 of the Crimes Code. Date Printed Name Signature

9 Child Protective Services Law Update Frequently Asked Questions Question 1 Answer 1 Question 2 Answer 2 If I have applied for my clearances but have not received all of them back, and my expiration date has passed. What happens? School Employees/Contractors: Contact Human Resources (HR) immediately. Depending on the amount of time that has transpired you may be placed on an unpaid suspension until you submit your clearances to HR. Volunteers: You must submit current clearances prior to volunteering. How do I apply for the required clearances? Below you will find the necessary web links and instructions for the clearances: 1. Child Abuse Clearance Cost - $8.00 Employees; Free for volunteers Phone: or Online: Instant report online with a credit card by going to OR Mail: Click the following link to print the form and mail it to the address provided on the form with an $8.00 money order payable (employees only, free for volunteers) to the Department of Public Welfare. This will take several weeks to process and receive the clearance in the mail PA State Criminal History (PATCH) Clearance Cost $22.00 Employees; Free for volunteers Phone: Online: Instant report online with a credit card by going to 3. FBI Fingerprint Criminal Background Clearance Cost $22.60 Phone Online: To register and schedule an appointment go to and enter one of the Service Codes listed below. Then take your registration form to the fingerprinting location you selected during registration. 1KG6XN 1KG6Y3 Service Code PA PDE School District Employee Service Code PA PDE Volunteer See the attachment at the end of these FAQ s for step-by-step instructions Question 3 Answer 3 Question 4 Answer 4 Who pays for the clearances? It is the responsibility of the employee/volunteer/contractor to pay for their clearances. Volunteers are eligible for a free child abuse clearance and PA State Criminal History Clearance. Who needs to apply for clearances? Anyone working as an employee for the district, individuals performing work for the district as a contractor or individuals acting as a volunteer for the district. As a general rule of thumb this includes anyone who may have direct access to district students and facilities and are representing the district. (Examples: Field Trip Chaperone, Activity Advisor, Recess or Library Aides, Assisting in classroom celebrations, School Assemblies/Concerts, Collecting tickets at sporting events, working in concession stands, participating in career day, Substitutes, Coaches, School Board Members, Professional and Support Staff, Tutors, Bus Drivers, Cafeteria Workers, PTO volunteers, Homebound Instructors and Club Advisors.)

10 Question 5 Answer 5 Question 6 Answer 6 How do I know if my clearances have expired? The date on the clearance must be within 60 months. Can I use my free volunteer clearances for employment? No, the free clearances cannot be turned in for employment. Volunteer Specific Frequently Asked Question s Question 7 If a parent or grandparent wants to attend a school play or breakfast hosted by the school district, do they need to have clearances? Answer 7 The attendee will not need clearances because they were invited by the school to either watch their child perform or socialize with their child as they eat. The attendee in this case is not volunteering. However, a District employee must remain with the guest at all times. Question 8 Answer 8 Do I need clearances to attend classroom celebrations/parties? If the attendee was invited by the school to socialize with their child during the event, the attendee in this case is not volunteering. However, a District employee must remain with the guest at all times. If an individual volunteers to assist with the coordination or running of such events, then the individual must complete the required paperwork and provide clearances. Question 9 Answer 9 If I strictly volunteer in the classroom and I am not chaperoning a field trip, do I need the FBI Clearance? Individuals volunteering in a supervised classroom can sign the Volunteer Residency Affidavit, if eligible OR they can submit the FBI clearance. Individuals volunteering in an unsupervised classroom or chaperoning a field trip must submit the FBI clearance. Question 10 What is a Volunteer Residency Affidavit and can I submit one? Answer 10 A Volunteer Residency Affidavit form can be submitted as an alternative to submitting the FBI Clearance if you meet the following two criteria: 1. You will always be volunteering directly under the supervision and direction of a school administrator, a teacher or other member of the school staff. 2. You have never been convicted of a disqualifying crime in Pennsylvania, or the corresponding offenses under the laws of any other jurisdiction and that they have lived in the state of PA for 10 years or more. Question 11 Answer 11 Question 12 Answer 12 Question 13 Answer 13 Question 14 If I am interested in volunteering and have not completed the clearance and application process, am I permitted a guest pass? No, although this was traditionally acceptable in the past, we are no longer able to accommodate this request. If you have applied for the clearances and have not received them back please contact HR. If a volunteer is scheduled to assist the coach during athletic practices, do they need clearances? Yes, the volunteer needs to provide clearances because they may be with students unsupervised. If a parent obtains clearances but can no longer continue to finish out the year because of family emergencies, do they need new clearances during the following year? If the clearances are within 60 months, they do not need to resubmit clearances. If the clearances expire during this timeframe, they will need to submit current clearances. If an employee or substitute of the district is interested in volunteering, are they required to submit clearances again?

11 Answer 14 Question 15 Answer 15 Question 16 Answer 16 Question 17 Answer 17 Question 18 Answer 18 Question 19 Answer 19 District employees must have current clearances for their district position which satisfies the requirements for Child Protective Services Law. They do not need to submit them again. Can an employee from another district volunteer without new clearances? If they are a volunteer they must submit current clearances dated within 60 months. What if my current employer requires clearances, but they are not the same as the Child Protective Services Law? PA Code mandates the clearances we are allowed to accept, please see question 2. Please note - active duty police officers do not need to obtain/submit clearances to volunteer. Do I need to submit the paperwork or clearances if I want to assist with PTO-sponsored events that are held outside of the school day (e.g. Fun Fest, basketball nights, ice cream socials, etc.)? Clearances are only required if it is a school sponsored event. However, in general it is good practice to provide clearances to the district. I am a volunteer and only help on committees, I do not go into classrooms; do I have to get clearances? Yes, as there is the possibility that a volunteer will be in direct contact with student. I am a coach that works during the baseball season only, do the same rules apply to me? If it is a PAID coaching position; please comply with the guidelines established for all district employees. If this is a VOLUNTEER coaching position, then the rules for volunteers apply to the assignment.

12 FBI FINGERPRINT CLEARANCE Effective November 28, 2017 the PDE has changed vendors for FBI fingerprint clearance processing from Cogent to IDEMIA. Cost is $22.60 Registration is required prior to having fingerprints taken. 1. Go to IDEMIA s website: 2. Enter Service Code PA PDE School District Employee: 1KG6XN PA PDE Volunteer: 1KG6Y3 3. Press Go Check to make sure it says Pennsylvania PDE School Districts or Pennsylvania PDE Volunteer. If it is incorrect click back to home. Registrations under the wrong code are not transferable. 4. Select Schedule or Manager Appointment 5. Enter Legal Name, Date of Birth, Method of Contact ( required). Click next.

13 6. Agency Identifiers: Create a Security Question and Answer (notate for future reference). Click next. 7. Enter Citizenship Information. Click next. 8. Enter answers to Personal Questions. Franklin Regional School District currently does not have authorization/coupon codes. Click next. 9. Enter Personal Information. Click next.

14 10. Enter Mailing Address. Click next. This is where your unofficial report will be mailed to. 12. Choose Document that you will bring with. Click next. 13.Location: Enter your zip code and click search to display locations near you. Click on the location and then next to select. 14. Schedule Appointment by selecting date and time. Click submit. 15. Click print status in upper right hand corner to print your registration form that you will take with you to your appointment. Payment is processed when prints are taken. Please read the registration form as it contains important information that you will need to know when you go get your fingerprints scanned. 16.Click done. You will receive a confirmation . Provide UE ID from your registration form to employer once fingerprints have been scanned.