SECRETARY S DEPARTMENT REPORT TO BOARD OF DIRECTORS 22 FEBRUARY 2016

Transcription

1 SECRETARY S DEPARTMENT REPORT TO BOARD OF DIRECTORS 22 FEBRUARY 2016 GENERAL COMMENTS 6 MTH TRIAL MEMBERS: Summary of program since inception (6/2010) to July 2016 (last renewal period): Applications Processed (ignores ABC3 Online) Non-Renewals % Still a member % 18 MTH MEMBERS: Summary of program since inception (9/2014) to July 2016 (last renewal period): Applications Processed 117 Non Renewals 48 41% Still a member 69 59% MEMBER S WEBSITE: Work is now progressing at a speedier rate on the Member area of the website some of the stumbling blocks with reluctant webmasters have now been overcome, and it is hoped that all committee websites will be reformatted within the next few months. A purge of old data is currently taking place so that members are only directed to the current information. PUBLIC WEBSITE: Work has begun with R+M to map the public area of our website in an effort to make it more dynamic and exciting and not expect the general public to understand the structure of our organization. 1

2 SECRETARY S DEPARTMENT REPORT TO BOARD OF DIRECTORS 22 FEBRUARY 2016 COMMITTEE REPORTS COMMUNICATIONS COMMITTEE R/C Kathleen G. Lambert, AP Stf/C Cheryl Jarrell AP: Stf/C Barbara M. Pearson, AP The Distinctive Communicator Awards for 2016 for both websites and publications have been posted on the Communications Committee website. Award Certificates will be distributed to District Commanders at the Annual Meeting. o Websites 330 websites in 31 districts 237 of these received the Distinctive Communicator Award (72%) 229 of these comply with the Brand Standards Manual (69%) 52 have created new websites using the Standard Squadron Site (SSS) or the Standard District Site (SDS) (16%) We currently have 18 website advisers The good news is that more squadrons/districts are building websites using the SSS and SDS developed by the IT Committee. o Publications 232 newsletters in 30 districts of which 211 were eligible for the DCA (91%) 200 of those eligible received the DCA for 2016 (95%) 149 of those eligible comply with the Brand Standards Manual (71%) A total of 1314 newsletter issues were reviewed by 19 publication advisers As the websites continue to grow, the newsletters continue to decline in numbers. HERITAGE AND PROTOCOL COMMITTEE R/C Kenneth T. Perigo, SN Stf/C Howard Sklar, AP: Stf/C Kent Simpson, AP In Pittsburgh, the Governing Board approved the name change of Rocky River S&PS to North Coast Ohio S&PS, D/7. They submitted a proposal for a revised burgee reflecting the new geographical area the squadron covers. The Flag and Etiquette Committee, via electronic vote, approved the revised burgee design. As of 2017, the squadron will celebrate their 50th Anniversary and the new burgee has the 50th Anniversary Gold Border. In addition, Stf/C Howard Sklar, AP has approved the 75th Anniversary Border for Balboa S&PS, D/28 and the 50th Anniversary Border for Northern Virginia S&PS, D/5. Questions have been answered about proper display of flags and suitable uniform protocol. Comments on 24 hour clock and BOC identification are coming in and will be discussed during our committee meeting in Orlando. The Historian Committee continues to wait for OpsMan to complete their review of the revised Secretary s Manual. Kent Simpson is resigning at the end of his term due to personal reasons. A replacement has already been found. Questions continue to be answered in the process of filing, recovering and amending Historian s Report on line. 2

3 SECRETARY S DEPARTMENT REPORT TO BOARD OF DIRECTORS 22 FEBRUARY 2016 MEMBERSHIP SERVICES COMMITTEE R/C Connie Beckman, SN Stf/C Kristi Anderson, P; Stf/C Ann Peltier, JN; D/C Tere Colon, Premise for 2016: This year was spent learning much, setting up the committee and about 70% of the objectives were met. Accomplishments/Conclusion to Date: 1. Approximately 339 squadrons sent in their OD2s and all districts sent in their OD1s. We have started notifying squadrons and districts that we need them. 2. One of the main things learned is that much time is spent tracing people with unknown addresses or invalid addresses. Part of this is because life members move to Florida and remain in their original squadrons, lose touch and disappear. The solution is to encourage each squadron to find members who have Unknown Addresses as soon as possible. If nothing is found a post card should be sent to the Unknown Address and the result is that the US Post Office will send the new address. 3. After sending a post card to the 50 year pin recipients, the following was discovered. a. Members were thrilled that someone cared and gave them a personal touch. This is something that needs to be sent to the squadrons via the MSRs. The time is minimal and the results are great. b. A plaque that has to be sent from HQ to the district and then from the district/squadron to individual. A pin should recognize people who have paid dues for 25 years. Many of these people who are on the 50 year membership list (not 50 merit marks) are life members and haven t pay dues for 25 years. A pin and thank you letter in my opinion would be more than enough recognition. The bylaws should be changed to accomplish this for the 25 and 50 year memberships. It should save money for both USPS National and the Squadron/Districts. c. It is obvious that we need to establish the MSR (Membership Services Representatives) in each district. We have a start but it needs to be emphasized to all the DCs. 4. Lots of work to be done next year now that we know what needs doing. Goals for 2017: 1. Have MSRs in at least 15 districts. 2. Have a website created 3. Develop a simple way of tracking help desk queries. 4. Work with Squadron Development to revamp the Doing It Right Award to include one of the criteria is to have an MSR in each district. 5. Output four newsletters containing how to information April, Sept, Nov and Jan. 6. Continue to track Unknown Addresses and identify our deceased members. 7. Help HQ in any way the committee can. OPERATIONS MANUAL COMMITTEE R/C Micky McNelis, P Stf/C Anna Morris, JN All updates have been completed at this time. The committee is working on ideas for simplification but feel that simplifying the organization will result in a simplified OM. 3

4 SECRETARY S DEPARTMENT REPORT TO BOARD OF DIRECTORS 22 FEBRUARY 2016 INFORMATION TECHNOLOGY COMMITTEE R/C Donald Osmond, JN Stf/C Carl Filios, SN ebooks Still a work in progress SC Servers Up and running Joomla Upgrade Pending VM snapshot from NC and restore on SC SSS Needs security change will be discussed at Wed meeting in Orlando SSS Needs search capability will be discussed at Wed meeting in Orlando ITCom continues to support the member in many areas with a new group handling DB2000 queries which has proved very beneficial. SHIP S STORE COMMITTEE R/C Bill Gillette, AP Stf/C Linda R. Mangelsdorf, JN, Stf/C Claire MacDonald, SN To 11/30/16 To 1/31/17 Sales from 12/ Cost of Sales % % Gross Profit % % Checkout and credit card processing continued to improve in Pittsburgh now that the team members know what they are doing. The room size in Orlando will allow us to test dedicated checkout area and cordoned lines to ensure a smoother throughflow of people. INTERNET SQUADRON Statistics as of 15 February 2017 (Since 2009 inception) Internet Squadron Members Sign Up ABC Average Sign Ups per day Average ABC3 per day Non Renewed... 79% Current Members... 21% Internet squadron... 10% Local Squadron... 11% From 1 January 2016, ABC3 Online members are not being provided with a 6 month trial membership. This means that in future, the number of joining members will be reduced but they will be actual dues paying members. 4

5 SECRETARY S DEPARTMENT REPORT TO BOARD OF DIRECTORS 22 FEBRUARY

6 SECRETARY S DEPARTMENT REPORT TO BOARD OF DIRECTORS 22 FEBRUARY

7 4 4 0 Agate Pass Sail & Power Squadron Akron Sail & Power Squadron Alamitos Sail & Power Squadron Albemarle Sail & Power Squadron Amoskeag Power Squadron Anchor Bay Power Squadron Ann Arbor Power Squadron Anna Maria Island Power Squadron Annapolis Sail & Power Squadron Arecibo Power Squadron Arrowhead Sail & Power Squadron Atlanta Sail & Power Squadron Austin Power Squadron Balboa Sail & Power Squadron Bald Eagle Power Squadron Banana River Sail & Power Squadron Barnegat Bay Sail & Power Squadron Baton Rouge Sail & Power Squadron Bayside Power Squadron Beaufort Sail & Power Squadron Beaverton Sail & Power Squadron Bellevue Sail & Power Squadron Bellingham Sail & Power Squadron Berea Sail & Power Squadron Berkshire Sail & Power Squadron Beverly-Marblehead Sail & Power Squadron Birmingham Power Squadron Bluegrass Power Squadron Boca Ciega Sail & Power Squadron Boulder Valley Sail & Power Squadron Bremerton Sail & Power Squadron Broad Sound Power Squadron Buzzards Bay Sail & Power Squadron Cambridge Sail & Power Squadron Cape Cod Sail & Power Squadron Cape Coral Power Squadron Cape Fear Sail & Power Squadron Cape Lookout Sail & Power Squadron Carolina Sail & Power Squadron Central Florida Sail & Power Squadron Page 1

8 Central Wisconsin Sail & Power Squadron Chain-O-Lakes Sail & Power Squadron Champlain Power Squadron Charles River Sail & Power Squadron Charleston Sail & Power Squadron Charlotte Power Squadron Chattanooga Sail & Power Squadron Chicago Sail & Power Squadron Cincinnati Sail & Power Squadron City Island Sail & Power Squadron Clearwater Sail & Power Squadron Cocoa Beach Sail & Power Squadron Columbus Sail & Power Squadron Coos Bay Power Squadron Coral Ridge Sail & Power Squadron Crystal River Power Squadron Dallas Sail & Power Squadron Darien Sail & Power Squadron Dayton Sail & Power Squadron Daytona Beach Sail & Power Squadron Dearborn Sail & Power Squadron Deception Pass Sail & Power Squadron Delaware River Sail & Power Squadron Delhigh Power Squadron Des Moines Power Squadron Detroit Power Squadron Diablo Sail & Power Squadron Duluth Sail & Power Squadron Dundalk Sail & Power Squadron DuPage Sail & Power Squadron Durham Sail & Power Squadron Erie Power Squadron Evansville Bend Sail & Power Squadron Everett Sail & Power Squadron Fayetteville Sail & Power Squadron Findlay Sail & Power Squadron Flint Sail & Power Squadron Fort Macon Sail & Power Squadron Four Rivers Sail & Power Squadron Fox Valley Power Squadron Friday Harbor Power Squadron Page 2

9 Ft. Lauderdale Power Squadron Ft. Myers Power Squadron Ft. Walton Sail & Power Squadron Gainesville Sail & Power Squadron Galveston Bay Sail & Power Squadron Golden Corner Lakes Sail & Power Squadron Golden Isles Sail & Power Squadron Goldsboro Sail & Power Squadron Grand Lake Sail & Power Squadron Grand Rapids Sail & Power Squadron Grand Traverse Bay Sail & Power Squadron Great Blue Hill Sail & Power Squadron Great South Bay Power Squadron Green Bay Sail & Power Squadron Greensboro Power Squadron Greenwich Sail & Power Squadron Grosse Pointe Power Squadron Harris Chain Sail & Power Squadron Hartford Power Squadron Hawaii Sail & Power Squadron Hempstead Bay Power Squadron Hiawatha Valley Sail & Power Squadron Hilton Head Sail & Power Squadron Homestead Power Squadron Honolulu Power Squadron Hoosier Sail & Power Squadron Houston Sail & Power Squadron Huntsville Sail & Power Squadron Illinois Valley Power Squadron Jacksonville Sail & Power Squadron Jones Beach Power Squadron Kalamazoo Sail & Power Squadron Kansas City Power Squadron Kennebec River Sail & Power Squadron Kent Narrows Sail & Power Squadron Key West Sail & Power Squadron Knoxville Power Squadron Lackawanna Sail & Power Squadron Lake Candlewood Power Squadron Lake Charles Sail & Power Squadron Lake Hartwell Sail & Power Squadron Page 3

10 Lake Murray Power Squadron Lake Norman Sail & Power Squadron Lake Pontchartrain Sail Power Squadron Lakeland Sail & Power Squadron Lakes Region Sail & Power Squadron Land of Lincoln Power Squadron Lansing Sail & Power Squadron Las Vegas Sail & Power Squadron Lima Power Squadron Lockport Sail & Power Squadron Long Bay Power Squadron Louisville Sail & Power Squadron Lower Rio Grande Valley Sail & Power Squadron Madison Sail & Power Squadron Main Line Sail & Power Squadron Manatee Sail & Power Squadron Manchester Power Squadron Mansfield Power Squadron Memphis Sail & Power Squadron Meriden Power Squadron Miami Sail & Power Squadron Michigan City Power Squadron Mid Illini Power Squadron Mid Ohio Valley Sail & Power Squadron Middletown Power Squadron Mid-Hudson Power Squadron Mid-Potomac Sail & Power Squadron Miles River Sail & Power Squadron Milford Power Squadron Milwaukee Sail & Power Squadron Minnetonka Power Squadron Minute Man Sail & Power Squadron Mobile Sail & Power Squadron Mohawk Hudson Sail & Power Squadron Montgomery Power Squadron Moriches Bay Power Squadron Mosquito Lake Power Squadron Mount Clemens Power Squadron Muscogee Sail & Power Squadron Music City Power Squadron Muskegon Power Squadron Page 4

11 N New Jersey Sail & Power Squadron Nansemond River Power Squadron Naples Sail & Power Squadron Neptune Sail & Power Squadron New Britain Power Squadron New Castle Power Squadron New Haven Power Squadron New London Power Squadron New Orleans Power Squadron New River Sail & Power Squadron New York Sail & Power Squadron Newport Sail & Power Squadron Nobscot Sail & Power Squadron North Coast Ohio Sail & Power Squadron North Olympic Sail & Power Squadron North River Sail & Power Squadron North Strand Sail & Power Squadron Northern Neck Sail & Power Squadron Northern Virginia Sail & Power Squadron Norwalk Power Squadron Norwich Power Squadron Oak Ridge Power Squadron Ocean City Power Squadron Oklahoma City Sail & Power Squadron Old Colony Power Squadron Oyster Bay Power Squadron Palm Beach Sail & Power Squadron Pamlico Sail & Power Squadron Patchogue Bay Power Squadron Patuxent River Sail & Power Squadron Peace River Sail & Power Squadron Peconic Bay Power Squadron Penfield Power Squadron Penobscot Bay Sail & Power Squadron Pensacola Sail & Power Squadron Peralta Sail & Power Squadron Perdido Bay Power Squadron Phoenix Sail & Power Squadron Pittsburgh Power Squadron Point Wilson Sail & Power Squadron Pompano Beach Power Squadron Page 5

12 Ponce Power Squadron Port Clinton Power Squadron Port Huron Sail & Power Squadron Port St. Lucie Power Squadron Port Washington Sail & Power Squadron Portsmouth Sail & Power Squadron Potomac River Power Squadron Poverty Bay Sail & Power Squadron Racine Sail & Power Squadron Raleigh Sail & Power Squadron Raritan Bay Power Squadron Red Jacket Power Squadron Richmond Sail & Power Squadron Rochester Power Squadron Rockford Power Squadron Rockville Sail & Power Squadron Rocky Mount Power Squadron Sabine Sail & Power Squadron Sable Point Sail & Power Squadron Sacandaga Power Squadron Sacramento Power Squadron Saginaw Bay Power Squadron Salisbury Power Squadron San Antonio Sail & Power Squadron San Carlos Bay Sail & Power Squadron San Diego Sail & Power Squadron San Joaquin Delta Power Squadron San Luis Rey Power Squadron Sandusky Power Squadron Sanibel Captiva Sail & Power Squadron Santa Barbara Sail & Power Squadron Santa Clara Power Squadron Sarasota Power Squadron Saugatuck River Sail & Power Squadron Savannah River Sail & Power Squadron Seattle Sail & Power Squadron Sebastian Inlet Sail & Power Squadron Sewanhaka Sail & Power Squadron Shallotte River Sail & Power Squadron Shreveport Sail & Power Squadron Skagit Bay Sail & Power Squadron Page 6

13 Skokie Valley Sail & Power Squadron Smith Mtn Lake Sail & Power Squadron Smithtown Bay Power Squadron South Bend Sail & Power Squadron South Shore Power Squadron Southport Sail & Power Squadron Springfield Power Squadron St. Lawrence Power Squadron St. Louis Sail & Power Squadron St. Lucie River Power Squadron St. Paul Sail & Power Squadron St. Petersburg Sail & Power Squadron Stamford Sail & Power Squadron Stark County Power Squadron Staten Island Sail & Power Squadron Storm King Sail & Power Squadron Susquehannock Sail & Power Squadron Susquenango Sail & Power Squadron Swiftwater Sail & Power Squadron Syracuse Sail & Power Squadron Tacoma Power Squadron Tampa Power Squadron Tar River Power Squadron Taunton River Sail & Power Squadron The Valley Sail & Power Squadron Thurmond Lake Sail & Power Squadron Tip of the Mitt Power Squadron Titusville Sail & Power Squadron Toledo Power Squadron Tres Rios Power Squadron Tybee Light Sail & Power Squadron Unattached Power Squadron USPS University Power Squadron Venice Sail & Power Squadron Ventura Power Squadron Vermilion Power Squadron Vero Beach Power Squadron Virginia Beach Sail & Power Squadron Vulcan Power Squadron Watchung Sail & Power Squadron Waterbury Power Squadron Page 7

14 Waterloo Sail & Power Squadron Waukegan Sail & Power Squadron Wawenock Sail & Power Squadron Westchester Sail & Power Squadron Westerly Power Squadron Winston Salem Sail & Power Squadron Wyandotte Power Squadron York Sail & Power Squadron Grand Total Page 8

15 MON18Feb14 SQNAME (SEP JULY 2016) TOTAL JOINED NON RENEWAL STILL MEMBER Beaufort Sail & Power Squadron Central Wisconsin Sail & Power Squadron Darien Sail & Power Squadron Fox Valley Power Squadron Ft. Myers Power Squadron Golden Corner Lakes Sail & Power Squadron Hiawatha Valley Sail & Power Squadron Hilton Head Sail & Power Squadron Las Vegas Sail & Power Squadron Louisville Sail & Power Squadron Michigan City Power Squadron Mid Illini Power Squadron Mid-Hudson Power Squadron Milwaukee Sail & Power Squadron New Castle Power Squadron New Orleans Power Squadron North Olympic Sail & Power Squadron North Strand Sail & Power Squadron Old Colony Power Squadron Oyster Bay Power Squadron Poverty Bay Sail & Power Squadron Rochester Power Squadron Rockford Power Squadron Sacandaga Power Squadron Sarasota Power Squadron Sebastian Inlet Sail & Power Squadron Shallotte River Sail & Power Squadron St. Petersburg Sail & Power Squadron Thurmond Lake Sail & Power Squadron Tybee Light Sail & Power Squadron Vermilion Power Squadron Wyandotte Power Squadron Grand Total Page 1