GCIC Overview GCIC OVERVIEW REV 8/16

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1 GCIC Overview IEASHA REDDITT TRAINING SPECIALIST

2 Plans & Program Development Training Ieasha Redditt Anita Williams Kimberly Tarver Unassigned Unassigned Josh Baker Patrisha Wilson LaTonya DeBruce- Manager

3 What do WE do? Provide agency and TAC Support Conduct agency visits Offer guidance on policies and procedures Deliver training on all GCIC programs

4 Trainings We Offer Terminal Agency Coordinator (TAC) and Refresher Sex Offender Registry/SORT Uniform Crime Reporting Computerized Criminal History (CCH) System Security Awareness Training

5 GCIC Record Restriction GCIC Trainings GCIC Investigative Tool PortalXL Training Fingerprinting Procedures How to Read RAP Sheets

6 Additional GCIC Trainings Protection Order Training GCIC Overview and Services Pre-Assessment and Post-Audit Assistance Specialized In-Service Training Georgia CJIS Training Symposium

7 Requesting a training class GCIC Class Training Request link is located on the GCIC website under the training portion of the customer support tab Input requested information including prospective class dates Have a minimum of 15 attendees for a class Please remember to check the LMS and GCIC website for currently scheduled classes

8 GCIC Website Check for updates at least once a week!

9 GCIC Website GCIC Programs Information Learning Management System Link CJIS Publications & Forms Training & Audit Schedule Announcements Contact List & Links

10 GBI Website

11 GBI Website Sex Offender Registry (State and National) Unsolved Cases Criminal History Background Checks Georgia Felon Search Crime Statistics Georgia Applicant Processing Services (GAPS) Georgia Emergency Alert Information

12 WHOSE JOB IS IT ANYWAY?

13 GCIC Responsibilities Operate the CJIS network on a continuous basis Provide procedures, standards and training (to include training materials, guidelines and instructions) necessary for the uniform operation of the network Establish complete control over the network and restrict its use to criminal justice and other authorized agencies (E-911, Public Defenders, mental health etc.) Restrict the use of criminal justice information obtained through network for purposes authorized by law

14 Agency Head Responsibilities Chief Executives (sheriffs, police chiefs, prosecutors, judges, probate, state, clerks etc.) are responsible for their agency s compliance with laws, policies and operational procedures regulating the access to the CJIS network. The agency Chief Executive must ensure

15 Agency Head Responsibilities A TAC is appointed and certified within 90 days of appointment Replacement TACs are appointed immediately and certified within 90 days Notify the Director of GCIC in writing of all primary TAC appointments

16 Agency Head Responsibilities Make sure all the agreements their agency needs are current and signed The user agreement is required for all law enforcement agencies

17 User Agreements Between user agency and GCIC Update the agreement for all agency head changes Each agency is responsible for updating and forwarding to GCIC For compliance - Current (February 2013) agreement must be available for auditor s review

18 Agency Head Responsibilities All agency employees (civilian and sworn) sign current Awareness Statement All agency employees adhere to all GCIC/NCIC policies Written policies and procedures based on the GCIC Council Rules are established to comply with CJIS Network operation policies

19 Agency Head Responsibilities All agency employees who utilize the Georgia CJIS Network are appropriately trained and training documentation is maintained by the agency A Local Agency Security Officer (LASO) is appointed to serve as the agency point of contact (POC) for computer security responsibilities

20 Reasons for a Terminal Agency Coordinator In 1985, the NCIC Advisory Policy Board issued a policy requiring each agency using NCIC services to appoint a Terminal Agency Coordinator (TAC). Then in 1986, The Rules of the GCIC Council were amended to require each agency operating a terminal on Georgia s CJIS Network to appoint a TAC.

21 Terminal Agency Coordinator You have been selected by your Agency Head to play a vital role in the administration of criminal justice. As a TAC, you have several responsibilities...

22 TAC As a Terminal Agency Coordinator, you will be responsible for assisting your agency and Agency Head in complying with GCIC and NCIC/Nlets: Policies Rules Regulations

23 TAC Responsibilities Complete TAC Training and Refresher courses Notify GCIC of agency changes Maintain CJIS related materials Administer training programs for CJIS Network operations Ensure timely and accurate record entry

24 TAC Responsibilities (Cont.) Ensure proper handling of Hit Confirmations Ensure Detainer processes are being followed Ensure timely, accurate and complete Validation procedures Implement CJIS policies and procedures CJIS Network audit preparation Other responsibilities designated by GCIC Council Rules and CJIS Security Policy

25 Local Agency Security Officer (LASO)

26 What is a LASO? Identify who is using approved hardware, software and firmware, and ensure no unauthorized individuals or processes have access to CJIS system Identify and document how the equipment is connected to the state system

27 LASO Responsibilities Ensure the approved and appropriate security measures are in place and working (firewalls, etc.) Support policy compliance and ensure the CJIS System Agency (CSA) Information Security Officer (ISO) is promptly informed of security incidents Ensure that IT personnel security screening procedures are being followed as stated in CJIS Security Policy

28 ACCESS TO GCIC SYSTEMS Why so many user IDs and passwords? Access to criminal history record information is restricted and confidential. All GCIC programs are housed and protected behind a SSL/VPN. First, you must gain access to the SSL/VPN then the programs within.

29 The SSL/VPN Think of the SSL/VPN as a bank vault and GCIC programs as the drawers inside. Even if you get in the vault, you still need to get into the drawers! CCH UCR POR The SSL/VPN User ID and Password allows access to GCIC systems through the firewall (the vault). Once inside you still need a separate User ID and Password TO ACCESS each program (the drawers)

30 Georgia Technology Authority (GTA) The Vault!

31 GETS (SSL/VPN) Monthly user fee charged by GTA Requested through Issued by GTA TACs must maintain a list of all SSL/VPN User IDs Password must be changed every 42 days

32 SSL/VPN Order Form

33 We re in! A SEPARATE USER ID/PASSWORD REQUIRED FOR PROTECTED PROGRAMS USER ID REQUEST FORMS FOUND ON THE GCIC WEBSITE

34 Connectivity Assistance or

35 GCIC Information Security Officer Contact Information James Brown PHONE FAX james.brown@gbi.ga.gov

36 WHAT DO I HAVE TO DO FIRST?

37 Training Successful completion of the Terminal Agency Coordinator Certification Training Course. Attend TAC Refresher Training every five (5) years

38 NOTIFY GCIC OF CHANGES

39 Changes New Agency Head New Primary TACs Updated Agreements

40 GCIC Deputy Director Mrs. Terri Fisher

41 GCIC Mailing Address Georgia Crime Information Center Post Office Box Decatur, Georgia

42 CJIS MATERIALS

43 GCIC CJIS Related Materials GCIC Policy Manual and Operations Manual GCIC Council Rules GCIC Operation Bulletins GCIC Updates, Revisions, Broadcast Messages, and Special Notices to TACs

44 NCIC CJIS Related Materials NCIC Operating Manual NCIC Code Manual CJIS Security Policy Technical Operational Updates

45 Additional Reference Materials GCIC Other reference guides for various applicable programs (i.e. UCR, CCH, CBT, POR) Your agency customer support representative GBI Website Georgia Open Records Handbook Georgia Peace Officer Standards and Training Council (POST) Law Enforcement Handbook

46 Any Questions?