University of Nevada Reno

Transcription

1 University of Nevada Reno Emergency Operations Plan Revised January 2012

2 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1: University of Nevada Reno Immediate Actions 3.1 UNR IMMEDIATE ACTIONS Immediate action refers to the intervention that must take place immediately in order to respond to an emergency and lead to recovery operations. Immediate actions usually occur directly after the impact phase of an emergency, but can occur at any point during an emergency as the situation changes. This stage of emergency response is most crucial as rapid response and decision making can minimize potential impacts from the emergency. This section contains the checklists, alert lists, and immediate action guidelines to aid the UNR initial response team with making a preliminary assessment of the emergency, identifying needs for provision of basic facilities and resources, and activating the Emergency Operations Center if necessary. January 2012 Page 3.1-1

3 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1.1: University of Nevada Reno Immediate Action Checklist IMMEDIATE ACTION CHECKLIST If this is an actual emergency, make sure the following actions are or have been taken: Make sure you (and those around you) are safe Based on available information, assess the severity of the situation. Ensure appropriate immediate response efforts are in progress by contacting Campus Police or Public Safety Communications (9-1-1) Emergency numbers during business hours: Facilities Management: After Hours Radiological Safety Officer Centrex Operator Ext. 0 HAZMAT Police Duty Phone Emergency numbers after business hours: Police/Fire When calling, clearly provide: The type of emergency and if there are victims The specific location of the emergency to include building name and number Your name, location, and phone number Note: Don t hang up! Let the person you are talking to end the conversation; other information may be needed Identify, locate, and brief those in charge. The following members of the Crisis Action Team will meet at the President s Office or confer by telephone to manage/coordinate the initial University of Nevada, Reno response and to make a determination on activation of the University of Nevada, Reno Emergency Operations Center (EOC): PRIMARY GROUP University President Executive Vice President and Provost Vice President, Administration and Finance Vice President, Student Services Director, University Police Services Assistant Vice President, Facilities Management Director, Environmental Health and Safety Director, Media Relations Emergency Management Coordinator January 2012 Page

4 Part 3.1.1: University of Nevada Reno Immediate Action Checklist SECONDARY GROUP Vice President, Research Vice President, Information Technology Interim Vice President, Development and Alumni Special Assistant to the President for Diversity Director, Intercollegiate Athletics Director, Governmental Relations Director for Economic Development and Outreach ASUN President GSA President Mobilize the Crisis Action Team, who will meet or confer by telephone to: Make a determination to meet at the President s Office Manage and coordinate the initial University of Nevada, Reno response Activate the University of Nevada, Reno Emergency Operations Center (EOC) EOC Activation Criteria EOC Activation Level This decision must be based on the emergency event or situation. The primary UNR EOC is located at the UNR Police Services, Student Services Building. The alternate UNR EOC is located at the Lawlor Events Center, 15th Avenue and North Virginia. Key factors that normally trigger EOC activation include: Emergency response resources beyond the University s capabilities are required An emergency of a long duration Major policy decisions must or may be required Local or state of emergency will be declared Activation of the EOC will be advantageous to the successful management of the emergency It is important to activate the EOC at an appropriate level to manage the emergency and to stay ahead of the situation. The following information is provided to serve as a quick guide on when EOC activation would be valuable. Minor Emergency Level 1 Stand By: No EOC Activation Required Minor incident or hazardous materials/waste spill which can be abated by first responding personnel from the agency/department having jurisdiction. The University EOC is not activated. Moderate Emergency - Level 2 Local Emergency Response Activation Should Be Considered If the incident escalates or is about to escalate to the point, due to the number of the University departments or agencies involved or personnel and resources are required, where the coordination of the incident cannot be efficiently accomplished at the scene or at another location Page January 2012

5 Part 3.1.1: University of Nevada Reno Immediate Action Checklist If any of the persons authorized to activate the University s EOC determines that coordination of the response/recovery would be enhanced by multi-department or multiagency coordination in the University EOC If the level of requests for outside resources is significant and coordination of these requests is better facilitated at one central point Regional Emergency - Level 3 Regional Emergency Response Activation Required If incidents are of such magnitude that coordination of the response(s) at the scene or another location is not possible (e.g., regional flooding, major earthquake or fire, HAZMAT incident requiring extensive decontamination or presenting evacuation/rescue problems, or other mass casualty incident) When the response or resources of the University are overwhelmed or are expected to be overwhelmed If the situation warrants and if authorized to activate the EOC, review Activation Levels to determine activation level - begin EOC activation. Officials authorized to order the University EOC activation: The University of Nevada, Reno President, or his/her designee must authorize activation of the Emergency Operations Plan (EOP). Upon activation of the EOP, the Director of Police Services, or in his/her absence the highest ranking member of the University Police Department, will commence activation of the Emergency Operations Center. Notify the City of Reno or Washoe County that University of Nevada, Reno is contemplating activation or has activated the University of Nevada, Reno EOC. Commence the University of Nevada, Reno EOC activation procedures. Utilize EOC Activation Procedures, EOC Activation Checklist and the appropriate EOC Diagram for set-up requirements. Commence EOC activation procedures. Utilize the EOC Activation Procedures, EOC Activation Checklist and the appropriate EOC Diagram for set-up requirements. Review and utilize Section Checklists to commence follow-up response efforts. Management Section Operations Section Planning Section Logistics Section Finance Section Follow the directions of the Director of Public Safety and/or the Field Incident Commander (Fire Department Battalion Chief etc.). Identify and report to the next higher authority your jurisdiction s: Immediate capabilities January 2012 Page

6 Part 3.1.1: University of Nevada Reno Immediate Action Checklist Damage/injuries/fatalities Long-term capabilities Critical staffing needs Critical resource needs Keep an accurate and detailed record of: Actions and time log of activities Expenditures Equipment Personnel Overtime Contracted Services Supplies and Materials Calls and Points of Contact Develop briefing presentation to give members of the EOC. The briefing presentation must cover: Situation overview Emergency response actions underway Time period of 1st Operational Period (time this response staff will be in EOC) List of Objectives and Priorities for the 1st Operational Period - Action Plan Worksheet Page January 2012

7 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1.2: University of Nevada Reno After Hours Communication UNR AFTER HOURS COMMUNICATION If you need assistance in contacting any agency or person listed in this plan, please contact the UNR Police at 911 (Emergency) or COPS (2677) (Non-Emergency). Please note if you have a responsibility within this plan, you are responsible for maintaining communications with UNR Police. January 2012 Page

8 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1.3: Pre-Mobilization of the UNR Crisis Action Team PRE-MOBILIZATION OF THE UNR CRISIS ACTION TEAM The Crisis Action Team will confer by telephone or meet (at a location determined by the Emergency Management Coordinator) to make recommendations to the University President or EOC Director on immediate actions and possible EOC activation. The Crisis Action Team members can include: University President Executive Vice President and Provost Vice President, Administration and Finance Vice President, Student Services Director, University Police Services Assistant Vice President, Facilities Management Director, Environmental Health and Safety Director, Media Relations Emergency Management Coordinator January 2012 Page

9 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1.4: University of Nevada Reno EOC Activation Criteria UNR EOC ACTIVATION CRITERIA The decision to activate the UNR EOC must be based on the emergency event or situation. The primary UNR EOC is located at UNR Police Services, Student Services Building on the main UNR campus in Reno. The alternate EOC is located at Lawlor Events Center, 15th Avenue and North Virginia Ave, Reno. A third EOC may be established at the Washoe County EOC depending upon the event and logistical requirements. To activate the Washoe County EOC contact the Washoe County Emergency Management Office or the County Sheriffs Department. The following information is provided to serve as a quick guide on when EOC activation would be valuable: Resources beyond the University s capabilities are required An emergency of a long duration Major policy decisions will or may be required Local or state emergency will be declared Activation of the EOC will be advantageous to the successful management of the emergency January 2012 Page

10 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1.5: University of Nevada Reno EOC Activation Levels UNR EOC ACTIVATION LEVELS The magnitude of the emergency will dictate the University response level. Response levels are used to describe the type of event, extent of coordination or assistance needed, and degree of participation from University departments. Response levels are closely tied to the emergency proclamations issued by the EOC Director. The following information is provided to serve as a quick guide regarding the appropriate level when EOC activation would be appropriate. When emergencies occur that exhaust or are expected to exhaust the response or management capability of the responding University departments, the heads of those departments will notify the University President and the EOC Director. The University President or EOC Director will, either directly or through the Crisis Action Team, implement the response and recovery phase of the Plan and, if appropriate, activate the Emergency Operations Center or other specified command center. Emergency Response operations will be directed by the EOC Director or his/her designated alternate. The head of each University department with emergency response responsibilities will report to or send an alternate with decisionmaking authority to the EOC to direct agency response operations from it. Minor Emergency Level 1 Stand By - No EOC Activation Required A minor incident or hazardous materials/waste spill which can be abated by first responding personnel from the agency/department having jurisdiction and/or the members of the Crisis Action Team. The University of Nevada and Emergency Operation Center is not normally activated. This level is used in advance of a pending or possible emergency situation within University jurisdiction or in support of pending emergencies in the City of Reno and/or Washoe County The purpose of this level is to achieve a higher level of emergency preparedness or readiness. No formal emergency declaration is needed to initiate this level of response. The EOC Director may initiate a Level 1 response at any time Moderate Emergency - Level 2 Local Emergency Response - Activation Should Be Considered If the incident escalates or is about to escalate to the point (due to the number of University departments or agencies involved, or personnel, and resources are required) where the coordination of the incident is not efficiently accomplished at the scene or at another January 2012 Page

11 Part 3.1.5: University of Nevada Reno EOC Activation Levels location Any of the persons authorized to activate the EOC determines that coordination of the response/recovery would be enhanced by multi-department or multi-agency coordination in the EOC When the level of requests for varied resources from the University are received from the adjacent cities, the University or the state to respond outside the University and coordination of these requests are better facilitated at one central point Regional Emergency - Level 3 Regional Emergency Response Activation Required A major local or regional disaster wherein resources in or near the impacted area are overwhelmed and extensive state and/or federal resources are required. A declaration of emergency should be considered and is usually issued. The overall response and early recovery activities will be managed from the University EOC. Off-duty personnel will be recalled as required. The Crisis Action Team will be activated. National Emergency - Level 4 State of National Emergency Response Activation Required This is the highest level of response and is for severe emergency situations which will or may exhaust or exceed all available University, City and Regional resources. The President may declare a Level 4 response after consultation with the EOC Director and ratification by the University Board. The response phase (required under Levels 2, 3, and 4 will be conducted as an extraordinary, emergency-only operation. The phase will be initiated by, at the direction of, or under the delegated authority of the EOC Director or the President of the University. Page January 2012

12 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1.6: University of Nevada Reno EOC Activation Procedures and Checklist UNR EOC ACTIVATION PROCEDURES If the situation warrants and if authorized to activate the EOC, review Activation Levels section to determine activation level - begin EOC activation. Officials authorized to order the UNR EOC activation (in order): UNR President Vice President of Student Life University Police Chief If you are not authorized to activate the EOC and you believe that it should be activated, contact one of the officials listed above. Notify Washoe County and adjacent city(s)/districts/agencies that UNR is contemplating activation of the EOC. Make sure emergency responders have been notified, if needed (e.g. law enforcement, fire/rescue, emergency medical services, etc.) Commence EOC activation procedures. Utilize the EOC Activation Checklist and the appropriate EOC diagram for set-up requirements. Obtain and utilize section checklists to commence follow-up on response efforts. Follow the directions of the EOC Director or Incident Commander. Identify, review, and follow your department/agency s Emergency Operations Plan (EOP) or Standard Operating Procedure (SOP). Identify and report your department/agency s Immediate Capabilities Damage Long Term Capabilities Staffing Needs Resources Coordinate your actions with those in charge. Keep an accurate and detailed record of: Actions and Time Log of Activities Expenditures January 2012 Page

13 Part 3.1.6: University of Nevada Reno EOC Activation Procedures and Checklist Equipment Personnel Overtime Contracted Services Supplies and Materials UNR EOC ACTIVATION CHECKLIST Action Determine whether to activate in consultation with the EOC Director and members of the Crisis Action Team Determine staffing level and assign responsibility to call in EOC staff. Set up EOC according to Sketches Primary EOC Diagram or Alternate EOC Diagram Assigned Responsibility Emergency Management Coordinator (Chief of University Police) Emergency Management Coordinator (Chief of University Police) Police Watch Commander First Arrivals Connect telephones/pcs/faxs Those present Request briefing from Operations and/or Planning Section Situation Status Unit Leader Inform the City of Reno, Washoe County, and other supporting agencies that EOC is operational and provide phone numbers Mount appropriate charts and maps, and assign responsibility for data collection and display Have appropriate supplies available for each Section Ensure EOC checklists are passed out to Section Chiefs Inspect emergency power generator and fuel stocks and ensure that generator is checked regularly Senior person Operations Section Chief Planning Section Chief Each Unit Leader Logistics Purchasing/Supply Unit Leader Emergency Management Coordinator (Chief of University Police) Director, Facilities Management Page January 2012

14 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1.7: University of Nevada Reno EOC Deactivation Checklist EOC DEACTIVATION CHECKLIST Action Determine when to deactivate EOC and which sections will be closed down first. Return phones, microwave sets, radios, and other equipment to storage. Send any malfunctioning equipment for repairs. Inform county and other EOCs and cooperating agencies that the UNR EOC is shutting down. After capturing data, clean and store status boards. Inform host department and others when room will be clear. Assigned Responsibility EOC Director Section Chiefs Emergency Management Coordinator Emergency Management Coordinator All Sections and Units EOC Director Emergency Management Coordinator Inventory supplies and reorder. All Sections and Units Documentation Unit Conduct debrief on improving EOC EOC Director operation and assign responsibility for Emergency Management Coordinator corrective actions. Emergency Management Team Prepare After-Action Report for Section Chiefs, University President, and Board of Trustees. All Sections and Units EOC Director Emergency Management Team Emergency Management Coordinator January 2012 Page

15 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.1.8: University of Nevada Reno Alert Lists ALERT LISTS The UNR EOC alert lists are maintained in the Washoe County Regional EOP System, which is located at Access to this website is by permission only and can be granted by the Emergency Management Coordinator/EOC Director and designated support staff. For most emergency situations, the Emergency Management Coordinator or Chief of the University Police are responsible for notifying the UNR EOC Director of situations which may require activation of the Emergency Response Team or EOC. If EOC activation is required, the Emergency Management Coordinator will notify the Emergency Management Team to report to the EOC. The Emergency Management Coordinator will coordinate notification of the Section Chiefs who will notify their respective staff members to report to the EOC. In the event of an incident where telephones are not working, all designated Section Chiefs and their support staff should report to the EOC after seeing to the safety of their families. Section Chiefs are required to maintain up-to-date alert lists containing all needed telephone numbers and addresses of EOC support staff. January 2012 Page

16 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.2: University of Nevada Reno Executive Summary 3.2 EXECUTIVE SUMMARY The University of Nevada, Reno Emergency Operations Plan (EOP) addresses the entire spectrum of contingencies, ranging from relatively minor incidents to large scale disasters such as an earthquake. Some emergencies will be preceded by a buildup or warning period. The buildup or warning period can provide sufficient time to warn the University staff and student body and implement mitigation measures designed to reduce loss of life, property damage, and effects on the environment. Other emergencies occur with little or no advance warning, thus requiring immediate activation of the emergency operations plan and efficient and coordinated mobilization and deployment of resources. All staff and faculty of University of Nevada, Reno must be prepared to promptly and effectively respond to any foreseeable emergency, taking all appropriate immediate response actions to including requesting and providing mutual aid. The University of Nevada, Reno EOP does not address normal day-to-day emergencies or the well-established and routine procedures used in coping with such emergencies. Instead, the operational concepts reflected in the University of Nevada, Reno EOP focus on potential large-scale disasters which can generate unique situations requiring unusual emergency responses. This University of Nevada, Reno EOP is a preparedness document - designed to be read, understood, and exercised prior to an emergency. The University of Nevada, Reno EOP is designed to be consistent with the National Incident Management System (NIMS) / Incident Command System (ICS) and Federal Plan requirements: Supports the National Incident Management System / Incident Command System utilized by field responders Provides Emergency Operations Center (EOC) staff with procedures, documentation, and user-friendly Checklists to effectively manage and coordinate emergency response Provides detailed information in supplemental requirements such as Public Information and Damage Assessment This EOC Online Guide, as part of the University of Nevada, Reno Emergency Operations Plan, is an on-going effort and responsibility of the Emergency Management Coordinator. Due to the dynamic nature of emergency planning, the Emergency Operations Plan must constantly evolve to keep pace with the changes in the county. The University Emergency Operations Plan and the EOC Online Guide will be reviewed on an annual basis. Recommendations for changes and improvements should be submitted to the Emergency Management January 2012 Page 3.2-1

17 Part 3.2: University of Nevada Reno Executive Summary Coordinator Assumptions The University of Nevada, Reno is primarily responsible for emergency actions and will commit all available resources to save lives, minimize injury to persons, and minimize damage to University property. The University of Nevada, Reno will utilize the National Incident Management System (NIMS) Incident Command System (ICS) in the Emergency Operations Center and field response operations. The University of Nevada, Reno Police Chief, serving as the Director of Emergency Services, will manage and coordinate the University s disaster response in conformance with City, County, State, and Federal guidelines. The resources of the University may be made available to City of Reno, Washoe County, special districts, local agencies, and citizens to cope with disasters affecting the community. Mutual aid assistance will be requested when disaster relief requirements exceed the University s ability to respond Emergency Management Goals Activation of the EOC The EOP provides recommended response actions guided by the University of Nevada, Reno priorities to: Protect Life Safety Secure and protect critical University infrastructure and facilities Rapidly resume teaching programs In accordance with the Nevada Revised Statutes Chapter 414 (NRS 414) the University of Nevada, Reno is authorized to mitigate against, prepare for, respond to, and recover from emergencies/ disasters in order to save lives and protect health, safety and property. The Emergency Operations Plan identifies situations in which the University of Nevada, Reno EOC may or should be activated. This authority is established by both state statutes and the University of Nevada, Reno's emergency response policy which provides legal empowering authority of the President, Police Chief and Deputy Police Chief for EOC activation and emergency response. Automatic EOC activation should normally occur when: The governor has proclaimed a State of Emergency in an area including the University. The safety and/or security of students, faculty, or staff of the University is in peril Page January 2012

18 Part 3.2: University of Nevada Reno Executive Summary Significant University facilities are in peril Washoe County and/or the City of Reno activates their EOC and requests significant mutual aid resource support (such as establishing an Care and Shelter Facility) from the University of Nevada, Reno Use of Public Employees The following policies apply to emergency response operations: The University of Nevada, Reno President, Director, Police Services or Police Services Commander upon declaring an emergency, may assign any University employee Disaster Service Worker responsibilities in order to respond to an emergency situation. The University may use whatever resources are at hand during a declared emergency. Key response departments are encouraged to recruit and train permanent volunteers to supplement and support emergency functions. However, the use of untrained convergent volunteers is not recommended due to liability issues. University law enforcement will be maintained in evacuated areas when feasible. Appropriate precautions will be taken to protect personnel from potential hazards. Only duly sworn personnel with appropriate training will be used for purely law enforcement activities. Shifts, patrols, and damage assessment procedures may be adjusted as needed to meet the demands of the situation - planning flexibility is paramount. January 2012 Page 3.2-3

19 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.3: University of Nevada Reno EOC SOPs 3.3 EOC STANDARD OPERATING PROCEDURES Plan and EOC Maintenance This section contains the following Standard Operating Procedures (SOPs) for the UNR Emergency Operations Center (EOC): o Plan and EOC Maintenance o EOC Location o Stand-Down Procedures o Emergency Management Planning o Activation of the EOC o Emergency Warning The planning activities will be conducted as one of the normal, day-to-day operations of the University of Nevada, Reno. Plan maintenance, updates and revisions will be borne by the Emergency Management Coordinator. During the planning phase, the Crisis Action Team will have the primary responsibility for coordinating and monitoring the emergency planning activities of all EOC Sections. The Emergency Management Coordinator will be responsible for requesting and coordinating any needed outside assistance. Planning assistance will be provided, as needed, by the City of Reno, Washoe County Emergency Management, the Nevada Division of Emergency Management, and/or Region IX of the Federal Emergency Management Agency (FEMA). The Police Chief and/or the Deputy Chief is responsible for the operational readiness and maintenance of the primary University of Nevada, Reno EOC. They will also coordinate readiness and maintenance of alternate EOCs facilities EOC Location Upon implementation of any Response Level of the Plan, the primary Emergency Operations Center (EOC) is located at UNR Police Services, Student Services Building on the main UNR campus in Reno. Access to the EOC is controlled to ensure maximum effectiveness of the EOC. To enter the EOC, report to the Security Check-Point inside the main entrance. You will be asked to identify yourself and show identification. All response and recovery operations will be directed from the EOC. The Crisis Action Team will have designated personnel from the necessary agencies notified and they will report to the EOC. The University has established the Lawlor Events Center, 15th Avenue and North Virginia Ave, Reno as the alternate EOC should conditions warrant the utilization of an alternative site. January 2012 Page 3.3-1

20 Part 3.3: University of Nevada Reno EOC SOPs A third EOC may be established at the Washoe County Regional EOC depending upon the event and logistical requirements. To activate the Washoe County Regional EOC, contact the Washoe County Emergency Management Office or the County Sheriffs Department Stand Down Procedures The University President, Policy Advisory Group or EOC Director shall determine when it is appropriate to cease the emergency response under this plan. At the conclusion of a Level 2, 3, or 4 Emergency Response all Section Chiefs will make sure all appropriate forms have been completed and turned in to the Demobilization and Documentation Sections. All Financial expenditures forms must have been forwarded to the Finance Section for approval and issuance of a purchase order number before forwarding it to the documentation unit. Section Chiefs will be responsible for closing down their work area and ensuring all paper work is completed and forwarded to the appropriate Section or Unit. Section Chiefs will also assure that they replenish all supplies that have been exhausted including forms and ready for future use. The Recovery Unit is responsible for coordination with federal and state officials and any necessary University departments to determine damage and recovery efforts. These efforts shall continue until all funds are recovered and audits completed Emergency Management Planning The Crisis Action Team should meet as often as its members find necessary, but no less frequently than semiannually. Unscheduled meetings may be called as needed. The members of the Crisis Action Team can include: University President Executive Vice President and Provost Vice President, Administration and Finance Vice President, Student Services Director, University Police Services Assistant Vice President, Facilities Management Director, Environmental Health and Safety Director, Media Relations Emergency Management Coordinator An emergency management training exercise will be conducted at least once every year in order to test the effectiveness of the response and recovery phase of the Plan. Training at the Section level may be conducted once every three months. This training may consist of a hands-on emergency simulation, a tabletop exercise, or simply a meeting to ensure individuals in the Section understand and comprehend their role in the plan. Page January 2012

21 Part 3.3: University of Nevada Reno EOC SOPs Following any exercise (or real disaster), the Crisis Action Team will review the effectiveness of the Plan and make suggested changes to the Emergency Management Coordinator as necessary or desirable EOC Activation The direction and control of individual responding City departments will be conducted by the Section Chiefs at the EOC in accordance with standard University policies and procedures. On-scene execution of directions issued out of the EOC will be done in accordance with established Incident Command System procedures used by all UNR emergency response personnel. Upon activation, the EOC Director, Public Information Officer, Emergency Management Coordinator, and Section Chiefs should always report to the designated EOC. Additional personnel will be directed to report to the EOC based upon the specific hazard plan, incident, and responsibilities Emergency Warning Radio, television and cable TV broadcasters have agreed to participate in the Emergency Alert System, or EAS to alert the public regarding a crisis situation in Western Nevada and some eastern California Counties. Authorities and procedures for activating the EAS are established by the Federal Communications Commission (FCC) and described in a plan written by the Western Nevada/Eastern California Emergency Communications Committee (WNECC). An example of a emergency alert message is below: Sample Emergency Alert Message The University of Nevada, Reno is experiencing (a Hazardous)/ (an Emergency) situation. o o o o o Describe the situation: What occurred: When it occurred: Where it occurred: The affected area is bounded on the (enter street names, North, South, East, West, part of campus) Students, staff, and visitors of the area are requested to (stay in their classrooms, public buildings) (prepare to evacuate) and stay tuned to this station for further information. All University departments are actively dealing with the situation at this time. The status of the (name the situation) is expected to (increase) (decrease) (for) (in) the next (enter number of hours/days) hours/days. January 2012 Page 3.3-3

22 Part 3.3: University of Nevada Reno EOC SOPs Emergency Text Alerts The University of Nevada, Reno is developing and evolving an emergency text alert system, utilizing modern technologies, including cell phone texting, Twitter, instant messaging, social networking, and other similar communication portals. Concerted effort to engage all student, faculty, and staff to participate in connecting to the Emergency Alert System is supported by the University. As technology capabilities advance, the University shall implement emergency alert functionality to maximize these assets. Page January 2012

23 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.3: University of Nevada Reno EOC SOPs 3.3 EOC STANDARD OPERATING PROCEDURES Plan and EOC Maintenance This section contains the following Standard Operating Procedures (SOPs) for the UNR Emergency Operations Center (EOC): o Plan and EOC Maintenance o EOC Location o Stand-Down Procedures o Emergency Management Planning o Activation of the EOC o Emergency Warning The planning activities will be conducted as one of the normal, day-to-day operations of the University of Nevada, Reno. Plan maintenance, updates and revisions will be borne by the Emergency Management Coordinator. During the planning phase, the Crisis Action Team will have the primary responsibility for coordinating and monitoring the emergency planning activities of all EOC Sections. The Emergency Management Coordinator will be responsible for requesting and coordinating any needed outside assistance. Planning assistance will be provided, as needed, by the City of Reno, Washoe County Emergency Management, the Nevada Division of Emergency Management, and/or Region IX of the Federal Emergency Management Agency (FEMA). The Police Chief and/or the Deputy Chief is responsible for the operational readiness and maintenance of the primary University of Nevada, Reno EOC. They will also coordinate readiness and maintenance of alternate EOCs facilities EOC Location Upon implementation of any Response Level of the Plan, the primary Emergency Operations Center (EOC) is located at UNR Police Services, Student Services Building on the main UNR campus in Reno. Access to the EOC is controlled to ensure maximum effectiveness of the EOC. To enter the EOC, report to the Security Check-Point inside the main entrance. You will be asked to identify yourself and show identification. All response and recovery operations will be directed from the EOC. The Crisis Action Team will have designated personnel from the necessary agencies notified and they will report to the EOC. The University has established the Lawlor Events Center, 15th Avenue and North Virginia Ave, Reno as the alternate EOC should conditions warrant the utilization of an alternative site. January 2012 Page 3.3-1

24 Part 3.3: University of Nevada Reno EOC SOPs A third EOC may be established at the Washoe County Regional EOC depending upon the event and logistical requirements. To activate the Washoe County Regional EOC, contact the Washoe County Emergency Management Office or the County Sheriffs Department Stand Down Procedures The University President, Policy Advisory Group or EOC Director shall determine when it is appropriate to cease the emergency response under this plan. At the conclusion of a Level 2, 3, or 4 Emergency Response all Section Chiefs will make sure all appropriate forms have been completed and turned in to the Demobilization and Documentation Sections. All Financial expenditures forms must have been forwarded to the Finance Section for approval and issuance of a purchase order number before forwarding it to the documentation unit. Section Chiefs will be responsible for closing down their work area and ensuring all paper work is completed and forwarded to the appropriate Section or Unit. Section Chiefs will also assure that they replenish all supplies that have been exhausted including forms and ready for future use. The Recovery Unit is responsible for coordination with federal and state officials and any necessary University departments to determine damage and recovery efforts. These efforts shall continue until all funds are recovered and audits completed Emergency Management Planning The Crisis Action Team should meet as often as its members find necessary, but no less frequently than semiannually. Unscheduled meetings may be called as needed. The members of the Crisis Action Team can include: University President Executive Vice President and Provost Vice President, Administration and Finance Vice President, Student Services Director, University Police Services Assistant Vice President, Facilities Management Director, Environmental Health and Safety Director, Media Relations Emergency Management Coordinator An emergency management training exercise will be conducted at least once every year in order to test the effectiveness of the response and recovery phase of the Plan. Training at the Section level may be conducted once every three months. This training may consist of a hands-on emergency simulation, a tabletop exercise, or simply a meeting to ensure individuals in the Section understand and comprehend their role in the plan. Page January 2012

25 Part 3.3: University of Nevada Reno EOC SOPs Following any exercise (or real disaster), the Crisis Action Team will review the effectiveness of the Plan and make suggested changes to the Emergency Management Coordinator as necessary or desirable EOC Activation The direction and control of individual responding City departments will be conducted by the Section Chiefs at the EOC in accordance with standard University policies and procedures. On-scene execution of directions issued out of the EOC will be done in accordance with established Incident Command System procedures used by all UNR emergency response personnel. Upon activation, the EOC Director, Public Information Officer, Emergency Management Coordinator, and Section Chiefs should always report to the designated EOC. Additional personnel will be directed to report to the EOC based upon the specific hazard plan, incident, and responsibilities Emergency Warning Radio, television and cable TV broadcasters have agreed to participate in the Emergency Alert System, or EAS to alert the public regarding a crisis situation in Western Nevada and some eastern California Counties. Authorities and procedures for activating the EAS are established by the Federal Communications Commission (FCC) and described in a plan written by the Western Nevada/Eastern California Emergency Communications Committee (WNECC). An example of a emergency alert message is below: Sample Emergency Alert Message The University of Nevada, Reno is experiencing (a Hazardous)/ (an Emergency) situation. o o o o o Describe the situation: What occurred: When it occurred: Where it occurred: The affected area is bounded on the (enter street names, North, South, East, West, part of campus) Students, staff, and visitors of the area are requested to (stay in their classrooms, public buildings) (prepare to evacuate) and stay tuned to this station for further information. All University departments are actively dealing with the situation at this time. The status of the (name the situation) is expected to (increase) (decrease) (for) (in) the next (enter number of hours/days) hours/days. January 2012 Page 3.3-3

26 Part 3.3: University of Nevada Reno EOC SOPs Emergency Text Alerts The University of Nevada, Reno is developing and evolving an emergency text alert system, utilizing modern technologies, including cell phone texting, Twitter, instant messaging, social networking, and other similar communication portals. Concerted effort to engage all student, faculty, and staff to participate in connecting to the Emergency Alert System is supported by the University. As technology capabilities advance, the University shall implement emergency alert functionality to maximize these assets. Page January 2012

27 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.4: University of Nevada Reno References and Authorities 3.4 UNR REFERENCES AND AUTHORITIES Statutory & Regulatory Authority Sources The University of Nevada, Reno and surrounding regional partner jurisdictions are governed under a variety of statutes and regulatory standards in the event of an emergency. Certain normal practices are suspended or modified during emergency settings to facilitate rapid decision-making. The following authorities provide for emergency management: City of Reno Municipal Code 8.35 Emergency Management D=28&statename=Nevada Washoe County Emergency Management Code pter065.pdf Nevada Revised Statutes: Chapter 239C Homeland Security Chapter 241 Open Meetings: Emergency Exceptions Chapter 266: Emergency Elections, Ordinances & Resolutions Chapter 414: Emergency Management Federal (Condensed list, as amended) Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law ) Federal Civil Defense Act of 1950 (Public Law 920) Disaster Relief Act of 1970 (Public Law ) Disaster Relief Act of 1974 (Public Law ) Code of Federal Regulations, Title 24 Disaster Mitigation Act of 2000 DHS Homeland Security Presidential Directives PPD-8, HSPD-7, 20 & 21 January 2012 Page 3.4-1

28 WASHOE REGIONAL EMERGENCY OPERATIONS PLAN Volume 3: Local Emergency Operations Part 3.5: University of Nevada Reno Emergency Declarations 3.5 EMERGENCY DECLARATIONS When an emergency or disaster is so severe that effective response is beyond the capability of the UNR resources alone and regional, state or federal assistance is needed to supplement University response and recovery efforts, UNR will need to declare a State of Emergency within the University in order to be eligible for assistance Overview When there is a condition of extreme peril to the safety of persons and property, and the condition will overtax the capabilities of University resources, a person authorized by the University must proclaim an emergency. The type of emergency/disaster, date of occurrence, and area affected must be identified. A copy of the state of emergency proclamation will be provided to the Nevada Division of Emergency Management. The state of emergency proclamation will facilitate the assistance from regional partners and potentially state and federal resources. The proclamation provides certain immunities to University personnel for emergency actions taken. When a disaster or critical incident may potentially overwhelm the University resources, it may be prudent to declare a state of emergency, and then terminate the proclamation if management of the incident remains within the capability of existing resources Sample Resolutions Sample resolutions declaring a disaster or emergency and requesting a State Disaster Declaration follows this list of procedures. Emergency Declaration to support response and recovery efforts. This request must be made by notifying the Governor and the Nevada Division of Emergency Management. The Nevada Division of Emergency Management shall be notified by the Crisis Action Team Emergency Management Coordinator. Immediately upon notification of the declared State of Emergency, the Director of the Nevada Division of Emergency Management will coordinate with the Crisis Action Team to arrange for a joint damage assessment of the affected area. The joint damage assessment will be presented to the Governor with appropriate recommendations for the nature of state support that is needed. January 2012 Page 3.5-1

29 Part 3.5: University of Nevada Reno Emergency Declarations If the Governor finds that the emergency situation is severe enough to exceed the effective response and recovery capabilities of local resources, a State of Emergency will be declared and the State of Nevada Emergency Plan will be activated in support of local efforts. The Director of the Nevada Division of Emergency Management, acting on the Governor's behalf, will coordinate state support efforts with the Crisis Action Team. If the emergency is severe enough to exceed the effective response and recovery capabilities of both local and state resources, the Governor may request a Presidential Disaster Declaration to gain additional federal support. Page January 2012

30 Part 3.5: UNR Emergency Declarations EXHIBIT 1 SUPPLEMENTARY JUSTIFICATION: STATE DAMAGE ASSESSMENT REQUEST FOR AN EMERGENCY DECLARATION IMPACTS General Describe conditions within the area affected by the incident. Describe the population of the affected area (urban or rural, lower, middle, or upper income level), average family income or per capita income in the affected area, and the concentration of damages. Describe the way affected manufacturing and servicing businesses fit into the general economy of the area and significant changes resulting from the damages caused by the incident. Also, furnish any additional information, such as insurance, on the impact of this incident to the general economy of the area. Individuals Provide a statement describing the general and significant impacts to individuals, families, and businesses caused by the incident and which are considered beyond local and state capabilities to cope without federal assistance. Discuss factors and circumstances, which would give an insight into the requirements for supplementary federal assistance. (To be provided only when individual assistance is requested, or when specifically requested by the Regional Director) State and Local Governments Provide a statement describing the general and significant impacts of damage caused by the incident and which are considered beyond state and local capabilities to cope without federal assistance. Discuss factors, which would give an insight into the requirements of the affected area for supplementary federal assistance. This would show impacts on families or communities isolated as a result of the incident, interruptions of essential services and actual or potential problems to public health and safety. (To be provided only when public assistance is requested, or when specifically requested by the Regional Director) AVAILABLE RESOURCES AND CAPABILITIES State Indicate if and when a state emergency has been declared and whether the state emergency plan has been implemented. Indicate the specific assistance provided, such as number of personnel and equipment, state departments involved, and days of utilization, for which no federal reimbursement will be claimed. Local Provide breakdown by affected county and by other potential applicants, tabulating the specific resources or capabilities which have been or will be committed to coping with the specific emergency conditions for which supplementary federal assistance will not be required (i.e., numbers of personnel and equipment, local departments involved and days of utilization). SUPPLEMENTAL FEDERAL ASSISTANCE REQUIRED Public Law Provide appropriate additional details to clarify or explain the type and extent of Federal January 2012 Page 3.5-3

31 Part 3.5: University of Nevada Reno Emergency Declarations assistance requested specifically by the governor in his request. Other Federal Assistance By supplementary notes, provide appropriate information to describe only the nature and extent of other supplemental federal assistance requested or required. Indicate how and why a presidential declaration is needed to make such assistance available. EXHIBIT 2 UNIVERSITY OF NEVADA, RENO PROCLAMATION OF EXISTENCE OF A LOCAL STATE OF EMERGENCY WHEREAS, the Nevada Revised Statutes, Chapter 414 empowers the Office of the President, University of Nevada, Reno to proclaim the existence of a local state of emergency when said University is affected by a public calamity; and WHEREAS, Said University has been requested by the Crisis Action Team of the University to proclaim the existence of a local state of emergency therein; and WHEREAS, Said University does hereby find: That conditions of extreme peril to the safety of persons and property have arisen within said University, caused by (rain-storms, flooding, mud slides, erosion, wind, fire, etc.) in the areas of, commencing on or about on the day of 20. That the aforesaid conditions of extreme peril warrant and necessitate the proclamation of the existence of a local state of emergency; NOW, THEREFORE, IT IS HEREBY PROCLAIMED, That a local state of emergency now exists throughout said University; and IT IS FURTHER PROCLAIMED AND ORDERED, That during the existence of said local state of emergency, the powers, functions, and duties of the President s Office and the Crisis Action Team of the University shall be those prescribed by State Law under said emergency declaration. IT IS FURTHER PROCLAIMED AND ORDERED, That said local state of emergency shall be deemed to continue to exist until its termination is proclaimed by the Office of the President, University of Nevada, Reno. IT IS FURTHER ORDERED, That a copy of this declaration is forwarded to the Nevada Director of the Division of Emergency Management. DATED: ATTEST: President, University of Nevada, Reno Page January 2012