Master Document List

Transcription

1 Master List Type of : Forms Last Date: August 5, 2014 Date of 1 Non-conformance Status Log 1 March 20, Customer Request for Information 1 June 13, Loader Scale Test Report 1 July 15, Docket 1 January 27, Work Order 2 August Rental Contract 2 June 1, Non-conformance Report 1 July 13, Scale Test Report 1 June 7, *9 Purchase Order 2 June 21, Master List 1 May 30, Routine Service Call 12 Sales and Marketing Associate Job 13 Truck Scale Service 1 May May 6, April 10, Approved by: JTH Page 1 of 9

2 Type of : Forms Last Date: December Date of 14 Hopper Scale Service 1 April 10, Repair Form 1 April 25, Railroad Scale Service 1 April 10, Skills Matrix 1 August 10, Quality Records List 1 October 16, Invoice 2 April 24, Quickbooks 20 Risk Review Form 1 October 21, New Employee Orientation 3 December Removed March 22, Vehicle Service Tracking Form 1 January 29, Removed March 22, Removed March 22, Corrective Action Report 1 February 18, Preventative Action Report 1 February 11, Approved by: JTH Page 2 of 9

3 Type of : Forms Last Date: March Date of 28 Internal Audit Report 1 May 31, Bench Scale Service 1 April 10, Floor Scale Service 1 April 10, CAR Status Log 1 March 31, PAR Status Log 1 March 21, Internal Audit Planning Form 1 March Parts Order Request Form 1 February Assistant Manager of Operations 2 December 15, Internal Audit 1 April 4, Installation Plan 1 March 6, Administration Process Audit 9 January 19, Fall Protection Plan 2 July 11, Service and Inspection Audit 41 Sales and Rental Audit 11 February 4, February 5, Fork Lift Operator Form 1 June 18, Approved by: JTH Page 3 of 9

4 Type of : Forms Last Date: November Date of 43 Scale Repair In Shop 1 November M.C. Sticker Inventory 1 January 26, Quotation Worksheet 2 June 10, Removed July Emergency Contact Form 2 October 18, Customer Account Specialist 1 November 27, Quality Manager Job 52 Accounting Associate/Administrative Assistant 2 June 8, May Administrative Assistant 2 February 14, President Job 1 November 6, General Manager Job 56 Purchasing Manager Job 57 Sales Manager Job 1 June 8, June 8, June 8, Approved by: JTH Page 4 of 9

5 Type of : Forms Last Date: November 27, 2014 Date of 58 Service Manager Job 2 March 7, Auditor Job 1 December 14, nician Job 61 Supplementary Service Call Memo 3 June 7, June 1, Cross Reference Table 1 January 30, Maintenance Form 1 August 1, Routine Safety & Risk Review 1 January 30, Docket-Routine Maintenance 1 September 3, Manager of Operations Job 3 November 25, Project Tracking Sheet 1 November 25, Accident Reporting Form 2 July 23, Scale Test Report - Rentals 1 April 24, Warranty Request Form 2 April 24, Vehicle Repair Request Form 1 February 23, NH3 Scale Inspection 1 April 10, Safety Questionnaire 1 May 27, Approved by: JTH Page 5 of 9

6 Type of : Forms Last Date: August Date of *74 Recognized Weigh Scale Service nician 1 April 26, Maintenance Request Form 1 August 6, Log Sheet 1 August Contract 2 August 27, *78 Inspection Markings Template 1 September 10, Quality Objectives 1 October 4, *80 Verification Indicators Template 1 November 30, Employee Warning Report 1 December 6, *82 Device Inspection Certificate 1 April 24, *83 Seals Template 1 December 6, *84 Notice of Non-Compliance Form 85 Scale Inspection Request Record 1 September 10, April 24, Removed March 22, Scale Test Report Verification 1 April 24, Office Inspection s 1 August 10, Rental Equipment History 1 May 9, Approved by: JTH Page 6 of 9

7 Type of : Forms Last Date: April 10, 2013 Date of 90 Inventory 1 February 8, Bulkweigher Inspection Report 4 April 10, Tool Inventory 3 July 25, Drug & Alcohol Testing Acknowledgement 1 December 28, Working Alone Schedule 1 December 28, Fire Drill Record 1 March 5, Lockout Permit 1 December 30, Personal Protective Equipment Verification 1 February 11, Shop Safety Inspection Form 2 December 30, H2S/4 Head Monitor Bump Test Form 101 Work Refusal Investigation Form 1 December 30, December 30, Hazard / Near Miss Form 2 March 18, Test Weight Inventory 1 March 22, Vehicle Readiness & Inventory 105 Supplier Evaluation & Reevaluation Scoreboard 3 March 21, March 16, Approved by: JTH Page 7 of 9

8 Type of : External s Last Date: February Date of Measurement Canada Information S-A-01:2014 NSAI Standards Quality management systemsrequirements S-A-01- G:2014 Schedule A Measurement Canada Field Inspection Manual for Non Automatic Weighing Devices Weights & Measures Act Regulations & Specifications, Related Bulletins ( Mass, General) Ministerial Specifications, Notices of Approval Criteria for the Accreditation of Organizations to Perform Inspections Pursuant to the Electricity and Gas Inspections Act and the Weights Measures Act Accreditation Standard Guide, Accreditation Bulletins Weights and Measures Inspection Certificate Completion Manual Measurement Canada Schedule A 2 Custpro / Measurement Canada s Website November 14, Accreditation Drive August Measurement Canada s Website August Measurement Canada s Website February 2015 Version 4, 8 2 Custpro / Measurement Canada s Website 5 February Original in MC filing Cabinet, Copy posted to Custpro Approved by: JTH Page 7 of 9

9 Type of : Work Instructions Last Date: August 1, 2014 WI 1 Training Levels for Weigh Scale Service nicians 5 June 15, WI 2 Identification and Storage 2 July 23, Receiving Area WI 3A Crane Operation - Cargomaster 2 September 22, WI 3B Crane Operation Hiab 2 September 14, WI 3C WI removed January 2014 WI 3D Crane Operation - FLiner 2 October 8, WI 3E Crane Operation Unit #7 2 January 10, WI 4 Calculation for Strain 1 March *WI 5 Use of Test Weights 2 February 6, WI 6 Delivery of Goods 1 October 16, WI 7 Van Maintenance 1 April 25, WI 8 Service Rates 2 August WI 9 Installation of Scales 1 August 2, WI 10 Scale Test Trucks Rules & Regulations 3 April 25, WI 11 Acetylene Cutting Torch 3 March 11, *WI 12 Action Plan for Scales Affected by Acceleration due to Gravity 1 March 5, WI 13 Biasing a Scale 1 September WI 14 SV & Docket Process 2 November 27, Approved by: JTH Page 8of 9

10 Type of : Work Instructions Last Date: August 1, 2014 WI 15 WI 16 Mettler-Toledo Service Instruction Emergency Preparedness Plan 1 October 10, July 26, Approved by: JTH Page 8of 9

11 Type of :Quality Procedures & Quality System Manual Last Date: August 27, 2014 Date of Quality System Manual 7 August P Control of s 2 October 21, P Control of External s 2 December 3, P4.2.4 Control of Records 2 May 9, P5.4.2 Planning 2 January 27, P5.6 Management Review 2 January 27, P6.2 Training 2 January 27, P6.3 Infrastructure 1 February 4, P6.4-1 Safety Procedure 4 September 24, P7.2 Sales 10 July P7.4.1 Evaluation of Suppliers 1 July 15, P7.4.2 Purchasing Information 4 March 13, P P Verification of Purchased Product Verification of Purchased Product Used Scales 3 July 23, July 15, *P Service of Scales Process 7 October 13, P Installation of Scales 3 August 11, Approved by: JTH Page 8of 9

12 Type of : Quality Procedures & Quality System Manual Last Date: March 22, 2013 Date of *P *P7.5.3 *P7.6 Government Certification of Scales Inspection Identifiers Procedure Control of Measuring & Monitoring Devices 3 April September 24, March 22, P8.2.1 Customer Satisfaction 2 September 22, P8.2.2 Internal Audit 3 February 1, P8.3 Control of Non-Conforming Product 3 September 24, P8.4 Analysis of Data 1 September 24, P8.5 Corrective / Preventative Action 2 February 3, Approved by: JTH Page9 of 9

13 Q Quality Records List Date: May 9, 2014 Quality Record Non-Conformance Status Log Pre-Quote: Customer Request for Information Loader Scale Test Report 3 Docket 4 Work Order 5 Rental Contract Non-Conformance Report Scale Test Report 8 Purchase Order Master List Routing Service Call Sale and Marketing Associate Job Truck Scale Service Hopper Scale Service Form # Origin Storage Retention Limit 1 Quality Manager G:/ISO9001/NCR CAR PAR 2 Sales Dept.. Administrative Assistant Being phased out by electronic Sales Orders from Quickbooks Lifetime of Device 6 Sales Dept. 7 Any Employee G:/ISO9001/NCR CAR PAR 9 Purchasing Manager QuickBooks 10 Quality Manager Accreditation Drive One Proceeding 11 G:/ISO9001/NCR CAR PAR 12 Remove Employee File Repair Form 15 Any Employee Railroad Scale Inspection 16 Skill Matrix 17 Human Resource Manager Quality Records List 18 Quality Manager Invoice Suppliers File /or Customer s X File Individual Employee File N:ISO9001/Forms/Quality Records List past term of employment Until Revised 19 Admin. Assistant Quickbooks Risk Review Form 20 Safety Coordinator New Employee Orientation Vehicle Service Tracking Form 21 Human Resource Manager 23 Service Manager Data Analysis Binder Quality Manager s Office Employee File Vehicle Service Tracking Form File past term of employ Term of the vehicle Quality Records List F18 Rev Approved by: JTH Page 1 of 5

14 Q Quality Records List Date: May 12, 2014 Quality Record Form # Origin Storage Retention Limit Corrective Action Report 26 Dept. Manager Preventative Action Report 27 Dept. Manager Internal Audit Report Bench Scale Service Floor Scale Service G Drive/ISO 9001/NCR CAR PAR G Drive/ISO 9001/NCR CAR PAR 28 Auditor G Drive/ISO 9001/Audits CAR Status Log 31 Quality Manager PAR Status Log 32 Quality Manager Internal Audit Planning Form G Drive/ISO 9001/NCR CAR PAR G Drive/ISO 9001/NCR CAR PAR 33 Auditor G Drive/ISO 9001/Audits Parts Order Request Form 34 All Employees Vendor File/Customer X File Assistant Manager of Operations Internal Audit Installation Plan Administrative Process Audit Fall Protection Plan 39 Service and Inspection Audit Sales and Rentals Audit Forklift Operator Form Scale Repair In Shop 35 Removed Employee File Vendor file 6 Years/Customer File No Limit Term of Employment 36 Auditor G Drive/ISO 9001/Audits 37 Service Manager Life of Device 38 Auditor G Drive/ISO 9001/Audits Service or Operations Manager /nical Specialist 40 Auditor G Drive/ISO 9001/Audits 41 Auditor G Drive/ISO 9001/Audits 42 Forklift Operator Forklift Operator Form File 43 MC Sticker Inventory 44 Assistant Service Manager Service Manager/Recognized Weigh Scale Measurement Canada Filing Cabinet 45 Removed Employee File Term of Employ Quality Records List F18 Rev Approved by: JTH Page 2 of 5

15 Q Quality Records List Date: May 12, 2014 Quality Record Form # Origin Storage Retention Limit Quotation Worksheet 46 Sale Dept. Customer Liaison Marketing Manager Job Information nology Job Quality Manager Job Accounting Associate Receptionist President Job General Manager Job Purchasing Manager Job Sale Manager Job Service Manager Job Auditor Job Weigh Scale Job Supplementary Service Call Memo or Inactive Quote Filed by Month in Storage Room &/or Sales Manager s Office 47 Removed Employee File Term of Employ 48 Removed 50 Removed 51 Employee File 52 Employee File 53 Employee File 54 Employee File 55 Employee File 56 Employee File 57 Employee File 58 Employee File 59 Employee File 60 Employee File 61 Cross Reference Table 62 Quality Manager Maintenance Form 63 Routine Safety 64 Docket Routine Maintenance Manager of Operations Job Project Tracking Sheet 65 Administrative Assistant Accreditation Drive/ISO9001/Forms/Master Doc List Maintenance Binder, Maintenance Docket Binding Case 66 General Manager Employee File Removed Quality Records List F18 Rev Approved by: JTH Page 3 of 5

16 Q Quality Records List Date: May 12, 2014 Quality Record Form # Origin Storage Retention Limit Accident Report 68 Any Employee Scale Test Report- Rentals 69 Warranty Request Form Vehicle Repair Request Form NH3 Scale Service 72 Safety Questionnaire Recognized Weigh Scale Service nician Job Maintenance Request Form Log Sheet Contract Inspection Markings Template Quality Objective Template Verification Indicators Template Safety Drive/Safety Occurrences/Accident Occurences 70 Any Employee Vendor File 71 Any Employee G/Vehicle Repairs & Maintenance/Vehicle Repair Notifications Until repair is complete 73 Customer 74 Service Manager Employee File Term of Employ 75 Any Employee 76 Quality Manager Specific Item File 77 Any Employee 78 Recognized Weigh Scale Service Gov t Inspected Device Lifetime of Device at time of Inspection 79 President Quality System Manual 80 Notice of Non-Compliance 84 Scale Inspection Request Record Weight Standard Records List Scale Test Report- Verification Office Inspection 85 Recognized Weigh Scale Service Recognized Weigh Scale Service Recognized Weigh Scale Service On a device that meets Legal for Trade Requirements Until it is broken 86 Removed 87 Rental Equipment History Receptionist Assistant Manager of Operations Safety Drive/Office Inspection Rental Equipment Binder Life &/or Sale of Device Quality Records List F18 Rev Approved by: JTH Page 4 of 5

17 Q Qualtiy Records List Date: May 12, 2014 Quality Record Form # Origin Storage Retention Limit Item Inventory 90 Bulkweigher Worksheet 91 Bulkweigher Inspection Report 92 Tool Inventory 93 Drug & Alcohol Testing Acknowledgement Working Alone Schedule 95 Shop Safety Inspection Form H2S/4 Head Monitor bump Test Form Work Refusal Investigation Form Hazard / Near Miss Form Test Weight Inventory Vehicle Readiness Inventory Supplier Evaluation & Re-evaluation Scorecard Calibration Certificates for Test Standards from Weights & Measures Minutes of Management Review Meetings Recognized Weigh Scale Service Recognized Weigh Scale Service nician Inventory Binder (SM s Office) &/or nician Inventory File in Front Office Customer File Customer File nician Inventory Binder (SM s Office) &/or nician Inventory File in Front Office 12 Months 12 Months 94 Employee Employee s Confidential File Term of Employ Employee/Customer Liaison &/or Designation Employee Data Analysis Binder 1 Year 99 Designated Employee Data Analysis Binder 100 Manager of Operations Not used currently 101 All Staff Safety Drive 102 All Staff 103 Operations Manager 104 Safety/Safety Occurences/Accident Occurences/Near Miss G/Customer Programs/Calibration Certificates for Test Weights G/Vehicle Repairs & Maintenance/Daily Driver s Inspections 105 Sales Manager G Drive/Vendor Information Government of Canada Quality Manager G/Customer Programs/Calibration Certificates for Test Weights G Drive/ISO 9001/ Management Minutes 3 Cycles of Calibration or until the standard is withdrawn from service Accounting Program Designated Staff Server, and Off Site Backup Packing Slip Vendor Vendor s File with the bill Minutes of Staff Meetings Admin Asst / Designate Quality Records List F18 Rev Approved by: JTH Page 5 of 5