Chinook's Edge School Division No. 73. Chinook s Edge School Division No. 73 Occupational Health & Safety Manual

Transcription

1 Chinook's Edge School Division No. 73 Chinook s Edge School Division No. 73 Occupational Health & Safety Manual February 2014

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3 Monthly Safety Requirements 9.1 Monthly Safety Requirements Quick Reference Month Due Requirement By Whom Reference September October November December January February 1. School Fire Drill (using a different initiating device each time) 2. Inspection of Fire extinguishers, exit lights and emergency lights 1. School Fire Drill (using a different initiating device each time) 2. Orientation and Training 3. Inspection of Fire extinguishers, exit lights and emergency lights 1. School Fire Drill (using a different initiating device each time) 2. Accident Investigation 3. Inspection of Fire extinguishers, exit lights and emergency lights 1. School Fire Alarm Verification (using a different initiating device each time) 2. Inspection of Fire extinguishers, exit lights and emergency lights 3. OHS Policy, Roles & Responsibilities 1. School Fire Alarm Verification (using a different initiating device each time) 2. Inspection of Fire extinguishers, exit lights and emergency lights 3. Workplace Hazard Assessment 1. School Fire Alarm Verification (using a different initiating device each time) 2. Inspection of Fire extinguishers, exit lights and emergency lights 3. Hazard Control Principal (Enter details into forms in Fire Safety Plan) Head Custodian Principal (Enter details into forms in Fire Safety Plan) Principal with Staff Head Custodian Principal (Enter details into forms in Fire Safety Plan) Principal with Staff Head Custodian Head Custodian Head Custodian Principal with Staff Head Custodian Head Custodian Principal with Staff Head Custodian Head Custodian Principal with Staff Alberta Fire Code CESD Fire Safety Plan Alberta Fire Code Safety Manual Section 9 CESD Fire Safety Plan, Alberta Fire Code Safety Manual Section 5 CESD Fire Safety Plan Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 1 Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 2 Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 2 February 2014, Version 5 Page 3

4 March April May June July August 1. School Fire Alarm Verification (using a different initiating device each time) 2. Inspection of Fire Extinguishers, exit lights and emergency lights 3. First Aid & Emergency Preparedness 1. School Fire Drill (using a different initiating device each time) 2. Inspection of Fire Extinguishers, exit lights and emergency lights 3. OH&S Standards 1. School Fire Drill (using a different initiating device each time) 2. Inspection of Fire Extinguishers, exit lights and emergency lights 3. Workplace Inspections 4. Tornado drill 5. Chemistry lab inventory to be submitted to Safety Manager 1. School Fire Drill (using a different initiating device each time) 2. Inspection of Fire Extinguishers, exit lights and emergency lights 1. School Fire Alarm Verification (using a different initiating device each time) 2. Inspection of Fire Extinguishers, exit lights and emergency lights 1. School Fire Alarm Verification (using a different initiating device each time) 2. Inspection of Fire Extinguishers, exit lights and emergency lights 3. Submit School Safety Plan to Safety Manager by September 15 Head Custodian Head Custodian Principal with Staff Principal and Staff Head Custodian Principal with Staff Principal and Staff Head Custodian Principal, Shop teacher, Principal Chemistry teacher Principal and Staff Head Custodian Head Custodian Head Custodian Head Custodian Head Custodian Principal Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 7 Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 4 Alberta Fire Code CESD Fire Safety Plan Safety Manual Science binder, and Shop Safety Manual Alberta Fire Code CESD Fire Safety Plan Alberta Fire Code CESD Fire Safety Plan Alberta Fire Code CESD Fire Safety Plan February 2014, Version 5 Page 4

5 Table of Contents Executive Summary Monthly Safety Requirements Monthly Safety Requirements Quick Reference... 3 Section One - Policy ADMINISTRATIVE PROCEDURE ASSIGNMENT OF SAFETY RESPONSIBILITIES WITHIN CHINOOK S EDGE SCHOOL DIVISION NO ACCOUNTABILITY OCCUPATIONAL HEALTH AND SAFETY COMMITTEE (OH&S) Chinook s Edge School Division No. 73 OH&S Committee may include: SUPERVISION - NEW EMPLOYEES RECORD KEEPING INFORMATION POSTING PROGRAM MONITORING Section Two Hazard Control and Identification PRINCIPLES OF HAZARD CONTROL Hazard Control Strategies HAZARD REPORTING IDENTIFICATION OF EXISTING OR POTENTIAL HAZARDS RANKING CANDIDATE JOBS PERFORMING A WORKPLACE HAZARD ASSESSMENT Step 1 Select the job to be analysed Step 2 List the types of work and work related activities/tasks Step 3 Identify existing or potential hazards sources/types Step 4 - Assess risk and prioritize hazards Step 5 - Identify and implement hazard controls Step 6 - Review/communicate with affected staff Step 7 - Schedule next revision or update to assessment WORKPLACE HAZARD ASSESSMENT FORM SAFETY CONCERNS The Hazard Identification System Concern and Complaint Process Employee Rights February 2014, Version 5 Page 5

6 2.6.4 Duty to Refuse Work Occupational Health and Safety Concern Form Section Three Workplace Inspections BUILDING INSPECTION CHECKLIST BUILDING INSPECTION CHECKLIST FORM BUILDING INSPECTION FOLLOW-UP Section Four CESD Occupational Health and Safety (OHS) Standards OHS STANDARD OHS STANDARD OHS STANDARD OHS STANDARD OHS STANDARD OHS STANDARD OCCUPATIONAL HEALTH AND SAFETY (OHS) STANDARD OHS STANDARD OHS STANDARD Section Five Accident and Incident Investigation ACCIDENT AND INCIDENT INVESTIGATION ACCIDENT INVESTIGATION FORM ACCIDENT INVESTIGATION AND REMEDIAL ACTION OBJECTIVES AND GUIDELINES More effective accident control through good investigation and remedial action by applying these objectives Guidelines Section Six Training WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHMIS) WHMIS Responsibilities WHMIS Suppliers WHMIS Supervisors WHMIS Staff WHMIS Material Safety Data Sheets (MSDS) Section Seven Emergency Procedures EMERGENCY ADMINISTRATION CENTRES CRISIS PROCEDURES February 2014, Version 5 Page 6

7 7.3 FIRE SAFETY PROCEDURE Fire Safety Plan Instructions to Occupants Administrative Responsibilities Fire Control Fire Extinguishment Control or Confine Fire Drills Record of Fire Drills Alternate Measures Monthly Inspections Building Diagrams and Evacuation Plans Approval of the Fire Safety Plan Monthly Fire Alarm System Check Monthly Fire Drill Report ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ARMED INTRUDER AND/OR SCHOOL INTRUDER THREAT ASSESSMENT ASSAULT ON SCHOOL PROPERTY EARTHQUAKES, TORNADOS, VIOLENT WINDS ENVIRONMENTAL HAZARDS TOXIC SPILLS Shelter in-place SCHOOL BUS ACCIDENT Section Eight Creative Playgrounds PLAYGROUND INSPECTIONS Section Nine Monthly Safety Requirements MONTHLY SAFETY REQUIREMENTS QUICK REFERENCE September Fire Drill/Inspection October - Orientation and Training November Accident/Incident Investigation December OHS Policy, Roles and Responsibilities January Workplace Hazard Assessment February Hazard Control March First Aid and Emergency Preparedness April OHS Standards May Workplace Inspections June Fire Drill/Inspection July Fire Inspection August Fire Inspection PROGRESS LOG ADDITIONAL RESOURCES February 2014, Version 5 Page 7

8 Appendix A - Forms New Teacher School Orientation Checklist New Support Staff School Orientation Checklist NOTICE OF NON-COMPLIANCE WCB Worker s Report Occupational Health & Safety Concern Form CRITICAL INCIDENT REPORT FIRST AID TRAINING AND SUPPLIES FIRST AID CHECKLIST Safety Inspection Checklist IA Shop Areas... 3 MONTHLY FIRE ALARM SYSTEM TEST AND INSPECTION RECORD... 1 WORK STOPPAGE AND /OR REFUSAL OF UNSAFE WORK... 5 Investigation Report... 5 WORKING ALONE COMPLIANCE CHECKLIST... 7 General Health and Safety Inspection Checklist... 1 HEALTH AND SAFETY INSPECTION REPORT... 2 Monthly Requirements Progress Log... 3 February 2014, Version 5 Page 8

9 Appendix A Forms Teacher School Orientation Support Staff School Orientation Notice of Non-Compliance WCB Worker s Report Student Accident Report Occupational Health & Safety Concern Form Critical Incident Report First-Aid Training and Supplies First-Aid Checklist Hazard Assessment Template Safety Inspection Checklist Monthly Fire Alarm System Test and Inspection Record School Bus Accident Procedures Report Work Stoppage and/or Refusal of Unsafe Work Investigation Report Working Alone Compliance Checklist General Health and Safety Checklist Health and Safety Inspection Report Monthly Requirements Progress Log February 2014, Version 5 Page 9

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11 Executive Summary The health and safety of Chinook s Edge School Division No. 73 staff, students, volunteers and contractors is of utmost importance. This Occupational Health and Safety Program is designed to support staff, students, volunteers and contractors in their efforts to maintain their current state of health and well-being. To adequately address the issue, Chinook s Edge will adhere to the School Act, Alberta s Occupational Health and Safety Legislation, all other relevant safety legislation and Chinook s Edge Administrative Procedures including 4-19, Occupational Health and Safety. This manual provides staff, students, volunteers and contractors with a significant resource. Relevant procedures, forms and information are contained within this manual. Education, prevention and training are emphasized within the manual. The end is that workers shall live to enjoy the fruits of their labour; that parents shall have the comfort of children in their old age; that spouses shall not be untimely bereaved; that children shall have parents; and that disabled persons who were once strong shall no longer be a by-product of employment. ~Anonymous February 2014, Version 5 Page 11

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13 Section One - Policy 1.1 ADMINISTRATIVE PROCEDURE Safety and Occupational Health Background Chinook s Edge School Division No. 73 will conduct all of its business, regardless of location, in a manner which protects the health and safety, of all our employees, contractors, visitors, volunteers, students, and neighbours. Guidelines 1. Set clear & concise goals: 1.1 Towards the reduction and elimination of injuries and occupational illnesses 1.2 To comply with all applicable laws, act and regulations 1.3 To react to all safety and health concerns of our employee s, contractors, visitors, volunteers, and students 1.4 To proactively manage our health and safety policies 2. Pursue our goals with commitment: 2.1 Chinook s Edge School Division No. 73 shall demonstrate commitment to, and accountability for, safety and occupational health. 2.2 All employees and contractors will recognize that safety is a condition of employment. 2.3 All employees and contractors are accountable for the safety of themselves and all others in their presence. 2.4 All visitors shall cooperate fully with school staff to protect the health and safety of themselves and all others in their presence. 3. Provide the means to achieve our goals: 3.1 Develop and adhere to all internal procedures and standards 3.2 Assess and manage all potential risks in our operations 3.3 Verify all employees and contractors are adequately trained to perform their jobs safely 3.4 Promote off the job safety to extend and reinforce safety and health consciousness 4. Evaluate our safety performance and learn from it: 4.1 By encouraging open communication at all levels about incidents, accidents, best practices and lessons learned 4.2 By thoroughly investigating all accidents and incidents to determine root causes and applying these facts to the improvement of our health and safety program. 4.3 By systematically auditing behaviours, work processes, management systems and equipment, and promptly correcting all deficiencies February 2014, Version 5 Page 13

14 Procedures 4.4 By employing effective performance measures and communicating the results 1. All members of the Chinook s Edge School Division No. 73 are accountable for health, safety and environmental management within their areas of jurisdiction. 2. The Health and Safety Committee will establish proactive risk reduction practices and policies. 3. The Health and Safety Committee and Policy Committee will develop and implement Chinook s Edge School Division No. 73 safety policies and procedures. 4. The Safety Manager will resolve health, safety and environmental related incidents and concerns promptly. 5. All employees, contractors, visitors, volunteers, and students will comply with all federal, provincial, and municipal legislation while working to establish exemplary practices. 6. Chinook s Edge School Division No. 73 will provide safety training, personal protective equipment (PPE), and safety devices. 7. Chinook s Edge School Division No. 73 will establish an Occupational Health & Safety Committee. 8. Chinook s Edge School Division No. 73 will provide a safe workplace through inspections, hazard assessments and controls, and regular follow-up on the recommendations generated by them. 9. Chinook s Edge School Division No. 73 will maintain a healthy, safe and environmentally friendly school division as mandated by appropriate legislation. 10. Chinook s Edge School Division No. 73 will utilize a Safety Manager to assist in the development of safety policies and procedures, updating and maintaining the Safety Program and all associated files and advising all staff on safety related issues. Definitions 1. Legislative Requirements: Federal and Provincial Acts, Regulations, Codes, Standards, Guidelines and orders, and Municipal by-laws and orders pertaining to health, safety and the environment. 2. The Occupational Health Committee: is a committee operating pursuant to Section 31 and part 13 of the Alberta Occupational Health and Safety Act and Code respectively. Signed by: Legal References: Kurt Sacher Alberta Occupational Health and Safety Act, Section 32 and Superintendent of Schools Alberta Safety Council Partnership Audit (October 1999) February 2014, Version 5 Page 14

15 1.2 ASSIGNMENT OF SAFETY RESPONSIBILITIES WITHIN CHINOOK S EDGE SCHOOL DIVISION NO. 73 The Occupational Health and Safety Program within Chinook s Edge School Division No. 73 is designed to prevent personnel injury and loss or damage to property. This can be achieved by planning all work based on avoiding or eliminating hazards and by using safe working procedures. Individuals will accept responsibility for their personal safety. eliminate or control hazards in their work areas. Supervisory personnel will The assignment of responsibilities is to be adhered to by all personnel as listed. Superintendent The Superintendent has full responsibility for safety in CESD. The Superintendent will: Delegate authority for safety related issues to other administrators; Review safety audits to ensure that CESD complies with provincial legislation, and Act as a role model to others in CESD. Associate Superintendents The Associate Superintendents have responsibility for the safety in the areas under their supervision. Associate Superintendents will: Delegate the authority for safety related issues, to key administrators under their supervision; Support the Safety Manager in the development of safety programs and policies; and, Act as a role model to others in CESD. Directors Directors have the responsibility for safety pertinent to the staff, students, volunteers, visitors, contractors and facilities under their supervision. Directors will: Ensure that staff members and others including volunteers under their supervision are familiar with safe work practices; Ensure that staff members and others including volunteers are informed of any hazards in their work area; Ensure that staff members and others including volunteers are provided with training, and supervision is given so that staff have the knowledge and experience to perform their work safely; Ensure that staff members and others including volunteers complete and process all documentation associated with the CESD Safety Program in a timely manner. (i.e., inspections, accident investigations, OH&S Toolkit items, etc.); and, Act as a role model to others in CESD. Principals, Vice Principals, Coordinators and Supervisors Principals, Vice Principals, Coordinators and Supervisors are responsible for safety of the staff under their direct supervision. Principals, Vice Principals, Coordinators and Supervisors will: Train staff members and others including volunteers under their supervision, in the safe use of equipment Train staff members and others including volunteers in safe work practices February 2014, Version 5 Page 15

16 Correct any unsafe acts and whenever possible any unsafe conditions o Ensure injured staff members and others including volunteers receive prompt first aid Conduct safety meetings for staff members and others including volunteers under their supervision Report and investigate accidents, both personal injury and property damage Conduct inspections on work areas for compliance with safe work practices and to identify potential hazards Act as a role model to others in CESD Staff and Students, Each individual staff member shall accept responsibility for their personal safety. Each individual staff member will: Follow prescribed safety guidelines Report to a supervisor, any safety hazards as they appear Refuse to do any work or operate any equipment that they believe will cause a danger to themselves or others in the area Follow safety rules and regulations Report to a supervisor any and all accidents, personal and/or property, and any change in health status if it may be due to a job related activity Ask for assistance or further explanation when needed Act as a role model to others in CESD Alberta s Occupational Health and Safety Act, Section 2, describes the obligations of all workers: each individual staff member shall, while engaged in an occupation o take reasonable care to protect the health and safety of themselves and of other staff members present while the staff member is working o co-operate with the staff member s employer for the purpose of protecting the health and safety of - the staff member, - other staff members engaged in the work of the employer, and - other staff members not engaged in the work of that employer but present at the worksite at which that work is being carried out. (Occupational Health and Safety Act, Section 2) Non Staff Responsibilities, This includes Volunteers, Contractors and Visitors. Every non-staff member on CESD property will: Follow CESD safety guidelines, Report any safety hazards they see, Follow safety rules and regulations, Report to School Administration any and all accidents, personal or property. Ask for assistance if required. Act in a manner that will be an example to students. February 2014, Version 5 Page 16

17 1.3 ACCOUNTABILITY Staff of CESD are encouraged and expected to accept responsibility for their personal safety and the safety of others. This responsibility is reflected in CESD values. In the rare instance when an employee deliberately or repeatedly disregards those responsibilities and values, disciplinary action may take place to correct the issue at hand. 1.4 OCCUPATIONAL HEALTH AND SAFETY COMMITTEE (OH&S) The Occupational Health and Safety Committee are representatives working together to identify and solve health and safety problems within CESD. Committee members consider the impact of health and safety issues within the Division and work to formulate and recommend solutions to management on corrective measures. No staff member can hold the Committee responsible for unsafe or unhealthy situations. The Committee is responsible for recommending how health and safety problems might be solved, not for carrying out the necessary remedial actions. The purpose of the OH&S Committee is to bring members together to be proactive and to ensure the health and safety of individuals and staff in CESD. Schools and facilities are encouraged to form their own OH&S Committee. This could comprise an Administrator, Administrative Assistant, Custodian, EA, and/or teachers. Contact the Safety Manager if you are interested in forming a Committee and he will assist you with the set-up. Alternately, monthly staff meetings with updates on health and safety may be considered Chinook s Edge School Division No. 73 OH&S Committee may include: Associate Superintendent Director of Facility Services Director of Transportation People Services representative Safety Manager Four (4) School Principals On an ADHOC basis, any other representatives required 1.5 SUPERVISION - NEW EMPLOYEES New employees have a greater risk for accidents than the more experienced staff member. Supervisors must provide new employees with appropriate training and ongoing supervision appropriate to their position. This training and supervision must be documented. This is accomplished by completing a General Orientation Checklist (see appendix A) for new employees to the facility and ensuring this form is available on their personnel file. New employees will be observed and assistance will be provided for a specific period of time by the supervisor or a competent worker. A competent worker is defined as competent in relation to a worker who is adequately qualified, suitably trained, and with sufficient experience to safely perform work without supervision or with only a minimal degree of supervision. The degree of February 2014, Version 5 Page 17

18 supervision will depend on the new employee s experience and previous training as well as the hazards related to his/her job. Online safety training will be assigned periodically. Where an employee works from another location or is working alone, special arrangements for his/her supervision must be made. These arrangements could include periodic monitoring, prearranged phone calls (e.g. cell phone), a buddy system and/or visits by the supervisor. Employees should have written work procedures to follow, including how to summon assistance in an emergency. They must also have reviewed the appropriate hazard assessment for their position. If a staff member deliberately or repeatedly disregards his/her health and safety duties and responsibilities, or endangers or injures another staff member, disciplinary action may be taken. 1.6 RECORD KEEPING The retention of health and safety related records is essential to satisfy legislative requirements and allow us to see trends. Good documentation will demonstrate that all elements of the safety program are being implemented. Periodic review allows the evaluation of progress being made and the degree to which the program is effective and areas requiring additional attention. Safety records will include: Elements of the health and safety program Joint workplace health and safety committee terms of reference, membership, minutes and related documentation Periodic hazard assessments of buildings and other permanent workplaces, projects, critical tasks and preventative measures taken Written safe work practices and procedures Maintenance of vehicles, personal protective equipment, hand tools, power tools, lifting equipment, and other items which require routine or preventative maintenance and for any items which have been repaired Employee site orientation and training, including job skills, WHMIS, first aid certification and expiry date, and hazard or inspection specific training Workplace inspections Incident investigations, recommendations and follow-up actions Disciplinary or commendation actions First aid records Emergency response plans including updated contacts and phone numbers Records of health and safety program activities A summary of incidents and injuries Records will be reviewed by the Safety Manager and brought forward to the OH&S Committee prior to the annual safety audit performed in January. February 2014, Version 5 Page 18

19 1.7 INFORMATION POSTING The Safety Manager, schools and facilities will use a combination of safety notice boards, , online training courses, online safety manual and written notices to inform staff of safety information pertinent to their occupational health and safety. All schools and facilities must ensure the following are posted: CESD Administrative Safety Procedure 4-19 Any safety notices including any compliance order or decision from Alberta Immigration and Employment The most recent OH&S Committee minutes If there is a school OH&S Committee, the Committee names and contact information Names of all first aid qualified staff members in the school or facility All schools must post, in every classroom, the following: An evacuation plan showing two (2) different evacuation routes from every classroom A teacher emergency procedure sheet or crisis procedure flip chart The following must be made available for examination at each school: A record of all fire drills and fire alarm verifications and all other drills A record of compliance to monthly safety requirements A record of emergency equipment checks The annual completed inspection forms completed by administration, chemistry teachers and CTS shop teachers The Occupational Health and Safety Act, Regulation and Code The following is to be submitted to the Safety Manager prior to 15 September yearly: The School Emergency Preparedness Plan A full chemical inventory 1.8 PROGRAM MONITORING The OH&S Program will be reviewed annually by the Safety Manager and recommendations forwarded to the OH&S Committee for discussion and review. February 2014, Version 5 Page 19

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21 Section Two Hazard Control and Identification Protecting workers from occupational hazards requires that every hazard be recognized, assessed and controlled. Controlled means eliminating the hazard or reducing it to a level that does not cause health effects. 2.1 PRINCIPLES OF HAZARD CONTROL In general, the preferred point of control is at the source. Ideally, the hazard can be eliminated or a less hazardous process or material can be substituted. If that is not possible, isolation of the hazard at the source is the next best solution. A variety of engineering controls are available for that purpose. Where control at the source is not feasible, control along the path is the next best solution. Control along the path includes ventilation, as well as a variety of enclosures and barriers. Failing elimination, substitution or isolation, as described above, the focus should move to the use of administrative controls and Personal Protective Equipment (PPE). These controls are considered less desirable because they do not remove the hazard itself. Moreover, if the PPE fails, there is no source of backup protection. Nonetheless, there are many situations where there is no feasible alternative. In some cases, PPE is used only for especially hazardous and temporary situations. In other cases PPE is a backup in case other controls fail. Protective footwear is a good example. Ideally, good housekeeping and safe work practices should eliminate any possibility of falling objects or contact between equipment and workers feet, for example. When PPE is considered, it is essential that the correct equipment be selected. This requires a detailed assessment of the hazard, as well as knowledge of the characteristics of individual workers. Recommendations for particular protective devices must be based on the principle of protecting one worker against one hazard in the most effective way possible. The best source of information about the capabilities of a protective device is the manufacturer. Information is printed on the packaging and instruction manuals, and data sheets are usually available. OH&S Committee members should contact the supplier for additional information if any of the instructions or specifications are unclear. Sales representatives for equipment suppliers are usually well informed about the equipment they handle Hazard Control Strategies The following are common hazard control strategies, in order of effectiveness: Eliminate the hazard Substitute the hazard with less hazardous or non-hazardous options Minimize the risk due to the hazard o Reduce the exposure o Engineering controls o Administrative controls o Personal protective equipment (PPE) and clothing o Have an emergency plan in place February 2014, Version 5 Page 21

22 Eliminate the Hazard This is the most effective measure because the risk is eliminated. Examples of options in this category are: Choose a different process Modify an existing process by changing the energy type Modify or change equipment or tools Lock out energy sources Substitute the Hazard Substitute the hazard with less or non-hazardous options. This measure is very effective, especially for hazardous substances, and its application in the safety field is practicable. Examples include: Replace solvents by water solutions Substitute less harmful cleaning chemicals Use latex paint instead of acrylic Use an extension reach tool rather than climbing on a ladder Use a non-sparking hammer in a flammable atmosphere in lieu of a steel hammer Minimize the Risk Due to the Hazard If the hazard cannot be eliminated or substituted, efforts should be made to minimize the risk to the employee due to the injurious contact with the hazard. This is achieved by either using one, or a combination of the following methods of control: Engineering controls: o Build enclosures to contain the hazard o Group noisy machinery in a room o Use wet methods to suppress dust o Capture contaminants at their source with ventilation o Ensure sufficient general ventilation o Have adjustable workstations and quality chairs Administrative controls: o Implement a job rotation schedule o Reduce the time or frequency of exposure to a hazardous substance o Evaluate the employee s physical, mental and emotional capacity before a job placement o Ensure that the employee can perform work without endangering his/her own health and safety, or that of others o Institute medical controls and examinations o Develop safe work procedures o Train the employee to perform the task safely o Provide health and safety education o Employ good housekeeping including workplace cleanliness and proper waste handling o Routinely assess employee exposure to air borne contaminants February 2014, Version 5 Page 22

23 Personal protective equipment and clothing (PPE): o Use foot protection when carrying heavy objects o Protect fingers and hands with appropriate gloves to prevent cuts o Use fall protection when working at heights o Select and use hearing protection PPE should only be relied upon when the above interventions are impractical, and it can be demonstrated that the risk to employee health cannot be eliminated or maintained below acceptable standards. All of these control measures are in order of effectiveness and must be selected as such. Only when it is deemed impractical can we look at the next level of control. Often controls for a particular hazard involve all of the different levels of control. 2.2 HAZARD REPORTING The reporting of hazards in the workplace should be encouraged. Risks to employee health or safety can sometimes be elusive. If everyone is always on the lookout for hazards in his/her respective workspace, the employee can make his/her workplace a much safer and healthier place to work, teach and learn. Traditionally, reporting hazards have been classified as the act of making a complaint. The word complaint has a connotation of an expression of pain, dissatisfaction or resentment: a cause or reason for complaining or grievance. This indicates a reactive approach to OH&S. This program is aimed at identifying hazards before they become a reason for a complaint. Although we still may have reasons for complaints, we will try to focus on reporting concerns for hazards so interventions can be applied. A step by step process for reporting concerns for hazards is important so everyone has expectations on how these matters will be handled, by whom, and how long the process should take. This will provide everyone with a guide to follow and to which they can refer. Step 1. An employee has a concern for a potential hazard a) The first source of information will be this program: i. The employee should bring the matter to the attention of his/her immediate Supervisor or Administrator. ii. If no action is taken by the Supervisor or Administrator, a Safety Concern Form (see appendix A) is to be completed by the employee and a copy of the form is to be forwarded to the distribution list as indicated on the Safety Concern Form (see appendix A). Step 2. The Supervisor must consider the concern, and attempt to determine the validity of the concern. a) If the concern is deemed valid, the Supervisor or Administrator must implement any corrective actions identified if he/she has the authority and means to do so. If he/she does not have the means, nor the authority to rectify February 2014, Version 5 Page 23

24 the situation, he/she must refer the Safety Concern Form to the next department as indicated on the form for action. b) If the concern is not deemed valid, the Supervisor or Administrator must put this decision in writing to the concerned employee, explaining the reasons. c) The Supervisor or Administrator must respond to the employee within 48 hours of receiving the Safety Concern Form. d) The Supervisor or Administrator may request that the concerned employee put in writing an explanation of the hazard for added clarity. Step 3. If the employee accepts the response and it is implemented, no further action is required. Step 4. If the employee does not agree with the response, or any time line has expired, he/she may refer the concern to the Safety Manager. a) The Safety Manager must consider the concern, and attempt to determine the validity of the concern. A special meeting of the Occupational Health and Safety Committee may be called but is not required. i. The first source of information will be the Safety Manager. If the concern is supported by this program, then the Safety Manager must make a written communication of his findings and recommended corrective actions to the employee s Supervisor or Administrator; or If there is no clear distinction between the concern and the program, the Safety Manager should then call upon the Supervisor or Administrator for assistance with investigating the concern. ii. If the concern is deemed valid, the Safety Manager must put in writing, to the employee s Supervisor or Administrator, the findings and recommended corrective actions. iii. If the concern is not deemed valid, the Safety Manager must put this decision in writing to the concerned employee, explaining the reasons. iv. If the Safety Manager deems it necessary to bring the matter to the attention of the Occupational Health and Safety Committee, the Safety Manager has five (5) days following the meeting to respond to the concerned employee. b) If a time line has expired, or the Safety Manager does not agree with the Occupational Health and Safety Committee or the Supervisor or Administrator, the Safety Manager then has the authority to refer the concern to an Occupational Health and Safety Officer at Alberta Employment and Immigration. i. The concern should be put in writing outlining all the previous steps, and the outcomes from each step to assist the officer. The employee may ask at any time where the concern is in terms of process. All possible attempts must be made to keep the concerned employee informed of what stage the concern is at. The employee may, if the concern has stalled beyond a specified time line, refer February 2014, Version 5 Page 24

25 his/her concern to an Occupational Health and Safety Officer at Alberta Employment and Immigration. If the employee feels the concern is serious enough, he/she can invoke their right to refuse the work at any time in the process. 2.3 IDENTIFICATION OF EXISTING OR POTENTIAL HAZARDS The identification of hazards at a workplace, although one of the most complex and time consuming parts of this program, is one of the most important. A Workplace Hazard Assessment is the systematic examination of a job intended to identify potential hazards, assess the level of risk and evaluate practical measures to control the risk. A workplace hazard assessment is not a workplace inspection or an audit procedure. An inspection is the systematic examination of workplace conditions and practices to determine their conformity with company procedures and compliance with prescribed health and safety regulations. An audit process is a systematic examination of the safety management system to determine if work activities and related results comply with planned prevention policies and established programs. As well, an audit evaluates whether the program is effective in achieving the goals and objectives set out in the Administrative Procedure However both can identify areas where hazard assessments might be useful. A workplace hazard assessment is proactive, although it may be used in response to a rising rate of injuries and illnesses. Hazards should be recognized and preventive measures implemented at the planning and organizing stages of the work. It should be emphasized that the focus of the hazard assessment is to examine the job and not the person who is doing the job. When you identify each job, document it and rank the jobs in order of priority. The jobs with the highest potential to cause an injury or illness are to be addressed first. Look at every situation and ask: What harm could this cause to an employee? How is the employee protected from harm? Can the hazard be removed? Can the employee s exposure be reduced or eliminated to the hazard? Supervisors, Administrators and employee s must be involved during this evaluation as they often have answers to these questions. Information from this section forms an essential part of employee training. A list of hazards identified in this also forms the basis of an inspection checklist to be used during the workplace inspection. A workplace hazard assessment is how hazards found in our workplaces are identified. It is a proven method of systematically identifying the risks. February 2014, Version 5 Page 25

26 2.4 RANKING CANDIDATE JOBS Ideally a workplace hazard assessment should be performed for all jobs including instructional and non-instructional positions. However, there are practical constraints on time and resources, therefore every individual job does not require that a hazard assessment be conducted. Only one hazard assessment will be performed for all positions of similar functions or nature. To evaluate the job, look at three (3) factors: 1. Frequency of exposure to the hazard How often is this task performed? 2. Probability of an accident occurring How dangerous is this task? What is the likelihood the hazard will result in an accident causing harm? 3. Consequences if the job is not controlled How severe could the loss be? 4. Risk Classification What are the priorities for analysing the job? Scale Job Hazard Ranking Assessment Scale Description Frequency ranking (A) 1 Less than once a month 2 At least once a month 3 At least once a week 4 One or more times a day Probability ranking (B) 1 Not likely 2 Remote not likely but possible once every 5-20 years 3 Occasional likely to happen once every 1-5 years 4 Probable expected to happen often once per year Potential ranking (C) 1 Negligible no injury, first aid, limited property damage 2 Marginal first aid, minor injury/illness no time loss 3 Critical lost time injury, temporary disability 4 Catastrophic serious injury/illness; permanent disability, death, extensive property damage Risk Classification 1-18 Low Risk minimal controls Medium Risk take scheduled action to minimize High Risk Critical Task ; take immediate action to eliminate hazard or reduce the degree of risk February 2014, Version 5 Page 26

27 Job Hazard Ranking = A x B x C Those jobs with the highest ranking must get analysed first Example of application of job ranking priority scale Job A has a frequency (A) ranking of 2 and the probability (B) ranking is 3 and the potential ranking is 2 therefore, the risk classification = 2 x 3 x 2 = 12 - medium 2.5 PERFORMING A WORKPLACE HAZARD ASSESSMENT There are seven (7) steps to performing a workplace hazard assessment: 1. Select the job to be analysed 2. List the types of work and work related activities/tasks 3. Identify existing or potential hazard sources/types 4. Assess risk and prioritize hazards 5. Identify and implement hazard controls 6. Review/communicate with affected staff 7. Schedule next revision or update to assessment Step 1 Select the job to be analysed The following are important factors to be considered when selecting a job for hazard assessments. Each hazard assessment may require revision when changes occur in equipment, raw materials, processes or environment: Accident, injury and illness statistics, jobs where accidents occur frequently or when they result in disabling injuries or illnesses Absenteeism, jobs where employees take frequent sick leaves or other leaves of absence Signs and symptoms of harmful exposures, the hazard the job poses and a danger of harmful exposure Potential for severe injuries or illnesses, the consequences of an accident, hazardous conditions, or exposure to a harmful substance are potentially severe Modified jobs, new hazards may be associated with changes in job procedures/processes Infrequently performed jobs, employees may be at greater risk when undertaking nonroutine jobs Jobs with frequent work interruptions due to technical difficulties Jobs with excessive waste generation and production losses Jobs where employees are required to work alone in isolated workplaces Step 2 List the types of work and work related activities/tasks A task or activity is a segment of an overall job. Completion of each operational task in proper sequence leads to completion of the job. It is important to keep the tasks in their correct sequence. Any task which is placed out of sequence may cause potential hazards to be missed or introduce hazards which would not otherwise exist. February 2014, Version 5 Page 27

28 When conducting a hazard assessment each task or activity is recorded in its proper sequence. Notes should be made of what is to be done rather than how it is done. Each item is started with an action verb. This part of the analysis is usually prepared by the Safety Manager in conjunction with an employee actively working on the job or the employee s immediate supervisor. Ensure that all basic task/activities are noted. Example: Workplace Hazard Assessment Department School Workstation Administration Description of the task Lift box of files Completed by Supervisor and Admin Support Date: January 12, 2012 Sequence of Tasks/Activities Existing/Potential Hazards Corrective Actions Determine place for files Lift box Carry box to destination Unload box File/store files (shelves/cabinets) Step 3 Identify existing or potential hazards sources/types Use accident experience, near-miss information, observation of the employee and equipment, as well as discussion with the employees doing the job: List the things that could go wrong Assess the work environment Determine what hazardous materials are being used Identify concerns with heat or cold Identify lighting, ergonomic or noise considerations Determine if the seasons or conditions affect the way work is to be done Example: Workplace Hazard Assessment Department School Workstation Administration Description of the task Lift box of files Completed by Supervisor and Admin Support Date: January 12, 2012 Sequence of Tasks/Activities Existing/Potential Hazards Corrective Actions Determine place for files Moving boxes Other boxes may fall February 2014, Version 5 Page 28

29 Lift box Lifting box may cause strain Carry box to destination Carrying box may cause strain Employee may slip or trip Unload box Reaching out with load may cause back strain File/store files (shelves/cabinets) Employee may stumble in unorganized environment Step 4 - Assess risk and prioritize hazards Assessing hazards means taking a careful look at what could harm workers at the worksite. The purpose of hazard assessment is to prevent work related injury or illness to workers. In its simplest form, hazard assessment answers the question of what if? Prioritize hazards by determining: Severity potential consequences of exposure to the hazard Probability likelihood of an incident occurring Frequency number of times the worker is exposed to the hazard The higher the rating the greater the hazard and the highest hazards are addressed first Step 5 - Identify and implement hazard controls The fifth step in a workplace hazard assessment is determining ways to eliminate or mitigate the hazards identified. There are two approaches for doing this: Hazard control strategies (summary of recommended hazard control procedures/measures), and Provide proper tools/materials for safe work procedures The objective of both approaches is the same - the prevention of injuries, illnesses and other losses. Example: Workplace Hazard Assessment Department School Workstation Administration Description of the task Lift box of files Completed by Supervisor and Admin Support Date: January 12, 2009 Sequence of Tasks/Activities Existing/Potential Hazards Corrective Actions Determine place for files Moving boxes Other boxes may fall Ensure proper lifting provide guidelines on proper lifting/carrying Plan delivery and storage Use a dolly provide guidelines on proper use February 2014, Version 5 Page 29

30 of equipment Lift box Lifting box may cause strain Carry box to destination Carrying box may cause strain Employee may slip or trip Unload box Reaching out with load may cause back strain File/store files (shelves/cabinets) Employee may stumble in an unorganized environment Ensure proper lifting provide guidelines on proper lifting/carrying Use a dolly - provide guidelines on proper use of equipment Use proper carrying technique provide guidelines on proper lifting/carrying Use a dolly - provide guidelines on proper use of equipment Inspect route to destination Ensure proper liftingprovide guidelines on proper lifting/carrying Organize storage area Step 6 - Review/communicate with affected staff Once the preventive measures are selected, the results must be communicated to employees who are, or will be, performing that job. The results of a workplace hazard assessment are best presented by developing a work procedure in a narrative-style format. If a written work procedure already exists, it should be revised to include health and safety items identified by the workplace hazard assessment process Step 7 - Schedule next revision or update to assessment It is essential to establish a follow-up and review process for monitoring the effectiveness of the preventive measures implemented following the workplace hazard assessment. This should be completed no more than 30 days after the control measures have been implemented. Items to identify during the follow up should include: Ensure new hazards have not been created Seek feedback from employees performing the job Ensure employees are following the procedures and practices required by the workplace hazard assessment Assess the need for a revised workplace hazard assessment Implement continuous improvements Annual review is useful to ensure components of the workplace hazard assessment remain current and functional and that employees are following the procedures and practices as recommended by the hazard assessment. A need for a repeat workplace hazard assessment may arise when: February 2014, Version 5 Page 30

31 A new job is created An existing job is changed Equipment or process is changed 2.6 WORKPLACE HAZARD ASSESSMENT FORM See CESD website, Services, Health and Safety for hazard assesssments. 2.7 SAFETY CONCERNS The Hazard Identification System Section 19.6 (3)(e) and (f) of the Occupational Health and Safety Act states that: The program shall include: (e) A hazard identification system that includes: Evaluation of the workplace to identify potential hazards Procedures and schedules for regular inspection Procedures for ensuring the reporting of hazards and the accountability of persons responsible for the correction of hazards Identification of the circumstances where hazards must be reported by the employer to the committee or representative, if any, and the procedures for doing so (f) A system for workplace occupational health and safety monitoring, prompt follow up and control of identified hazards. A careful examination of work practices provides information that is essential for building an effective health and safety program. Using the Hazard Identification System, identify high risk tasks, break down each task into steps, identify potential hazards in each step and suggest ways to control or eliminate the hazard. For this process to be effective, it is critical that the people doing the work contribute what they know. The first step is to identify potential hazards. To do this, use the following steps: 1. List All Tasks Identify and list each part of the work to be completed. If some of the work will be contracted out, the contractors can be responsible for their work analysis, but you are responsible to ensure that the hazard analysis is completed for their work. 2. Identify Critical Tasks Critical tasks are the high risk tasks. It is not always practical to break down every job. Identify which tasks have a high risk by using your experience, accident history and estimated potential for serious consequences if something goes wrong. Ask the people who do the job for their input. 3. Break the Critical Tasks into Steps Break the job into its parts in the correct sequence. Do this by watching the job as it is being done. Consult with the person doing the job. Review each step. This can contribute to better productivity as well as improve health and safety. February 2014, Version 5 Page 31

32 Are they all necessary? Can they be simplified? Can they be combined? Can they be substituted? 4. Identify Potential Hazards in Each Step Use accident experience, near-miss information, observation of the worker and equipment, as well as discussion with the workers doing the job. List the things that could go wrong. Assess the work environment. What hazardous materials are being used? Do the seasons or conditions affect the way work is to be done? 5. Find Ways to Control or Eliminate the Hazards in Each Step List what must be done to make the task safer and more efficient. Is there a way to substitute or eliminate the task? Can it be altered to reduce or remove the risk? The Hazard Identification System or job hazard analysis identifies high risk tasks, breaks down each task into steps as above. This process should result in a record of hazards. The next step is to use the job hazard analysis as a basis for all procedures, training, orientation and monitoring requirements. RESPONSIBILITIES AND FUNCTIONS Occupational Health and Safety Manager General responsibility to ensure the hazard identification system is implemented Delegate responsibility/authority to trained and competent personnel Review effectiveness on an annual basis Identify training needs and provide training opportunities OH&S Representative Ensure hazard assessment checklists are completed and are provided to the Occupational Health and Safety Program and the Occupational Health and Safety Committee Control hazards by administrative engineering, safe work practice/procedures and PPE solutions Review work sites periodically and assess for the effectiveness Non-management employees Cooperate in hazard assessments OH&S Committee Review hazard assessment checklists Cooperate in hazard assessments Advise on improvements to hazard assessment system OH&S Program Assist persons carrying out hazard assessments on request February 2014, Version 5 Page 32

33 Review and maintain hazard assessment checklists for all work sites Report on the hazard assessment system s effectiveness annually to the facility Coordinator, Director or Administrator Site Administrators Ensure hazard assessment checklists are completed and provided for the Occupational Health and Safety Program and to the Occupational Health and Safety Committee Control hazards by administrative engineering, safe work practices and procedures and PPE solutions Review work sites periodically and assess for effectiveness Concern and Complaint Process The employee must address the issue verbally or in writing to his/her immediate supervisor. The supervisor must investigate the concern/complaint and respond to the employee. If the employee believes that the response is unsatisfactory, he/she shall forward the concern/complaint in writing to the Occupational Health and Safety Manager or departmental representative. The Occupational Health and Safety Manager and the Occupational Health and Safety Committee, if necessary, will investigate and respond in writing to the employee and employer with their recommendations. The employer will review the recommendation and will respond in writing to the employee and the Occupational Health and Safety Manager and/or Committee. If the employee is still not satisfied with the response, he/she has the right to appeal to the Committee Employee Rights The Occupational Health and Safety Act gives employees four basic rights: 1. The right to a safe school/workplace - This is a fundamental foundation of the Occupational Health and Safety Act 2. The right to know - To be informed about actual and potential hazards in the school/workplace and how these hazards are controlled 3. The right to participate - Participation or representation in school/workplace health and safety activities through the Occupational Health and Safety Committee or as an employee health and safety representative 4. The right and duty to refuse - To refuse unsafe work; the employee must follow a prescribed protocol For more information on the Occupational Health and Safety Act please refer to the link: Duty to Refuse Work Any worker has the right and the responsibility to refuse work if he/she believes the work is dangerous. If a person believes a task or situation is dangerous he/she should: February 2014, Version 5 Page 33

34 Report the concern to the supervisor immediately. Go to a safe place but stay at the workplace, as you may be assigned to do other work. The supervisor should investigate the work refusal promptly in the presence of the worker. If the supervisor agrees with the worker, the problem must be fixed before any more work can be carried out. If the supervisor disagrees with the worker, yet the worker still feels unsafe, the worker should: o Report the concern to the Health and Safety Manager or representative. o The supervisor may ask another worker to do the job only if he/she informs the other person of the reasons for your refusal. o The Health and Safety Manager or representative will investigate the situation. If they agree with the refusal they will recommend that the problem be fixed. If they disagree, the person will be advised to return to work. If, only after following the steps above, the worker still feels unsafe, he/she may continue to refuse to do the work and call an Occupational Health and Safety Officer at Alberta Employment and Immigration. Providing the steps have been followed, a representative/officer will investigate the concern as soon as possible and make a recommendation either to correct the situation or advise the worker to return to work. A worker s right to refuse is protected under the law from discriminatory action to the point where he/she is advised to return to work by the officer Occupational Health and Safety Concern Form See Appendix A for Occupational Health and Safety Concern form February 2014, Version 5 Page 34

35 Section Three Workplace Inspections 3.1 BUILDING INSPECTION CHECKLIST The Safety Manager is responsible for conducting annual inspections and follow-ups, for the purpose of identifying conditions and/or practices that are potential safety hazards. A completed Building Inspection Checklist for each facility will be kept on file for three (3) years. The school and Maintenance Department will be notified of any hazards found, and the checklist must be signed-off by the Safety Manager. The School Administrator, chemistry teachers, and shop teachers are responsible for conducting annual inspections and follow-ups every May, for the purpose of identifying conditions and/or practices that are potential safety hazards. Once completed, the Building Inspection Checklist and Follow-up form will be kept on file at the school and a copy forwarded to the Safety Manager for three (3) years. The Maintenance Department will be notified of any hazards found, and a work order will be submitted to the Maintenance Department by the School Administrator to correct any hazard. Guidelines: 1) The Site Administrator or Supervisor will conduct an annual inspection of the workplace. They may participate in the inspection, or delegate the responsibility to another staff member. 2) The inspection team must consist of at least two persons, and preferably three. If the site Administrator is not part of the team, a team leader must be appointed. 3) A copy of the inspection checklist is located in Appendix A. This checklist can be modified to reflect the school or facility. 4) The CESD Safety Manager is available to answer questions and assist you with the inspection by training staff or escorting staff during the inspection. 5) Site Administrators, chemistry and shop teachers shall: a. Conduct a complete workplace inspection annually in the Fall of each year. b. Consider all staff for the inspection team, but limit the team to no more than four (4) persons. c. Ensure the inspection checklist and report has the date, location and team members listed. d. Complete the Health and Safety Inspection Report, and fill out Part 2 of the inspection report. e. Note that all NI (need improvement) and NA (not acceptable) items are included on the inspection report. February 2014, Version 5 Page 35

36 f. Ensure that the inspection report has: the hazard rating, action required, person responsible, target date for completing the correction, and the status of the outstanding item. g. Ensure that all unsafe conditions or practices which cannot be immediately corrected, have been noted on the Health and Safety Inspection Report and communicated to all staff. h. Continue to monitor the inspection report until all items have been corrected. i. Report the completion of the inspection process to your Liaison Superintendent and the Safety Manager. 3.2 BUILDING INSPECTION CHECKLIST FORM See Appendix A for Building Inspection Checklist form 3.3 BUILDING INSPECTION FOLLOW-UP See Appendix A for Building Inspection Follow-Up form February 2014, Version 5 Page 36

37 Section Four CESD Occupational Health and Safety (OHS) Standards 4.1 OHS STANDARD - 01 Reporting Workplace Hazards or Unsafe Conditions All employees have a legal duty to report workplace hazards and unsafe conditions to their Administrator. The Occupational Health and Safety Act, Section 2(2) requires that every worker take reasonable care to protect the health and safety of themselves and other workers present. They must also co-operate with the employer for the purpose of protecting the health and safety of themselves and others. Site Administrators are expected to follow-up and take appropriate corrective action when they are notified of hazards or unsafe conditions. Hazard and Unsafe Condition Reporting Guidelines: 1. Wherever possible, site Administrators shall first consider strategies to eliminate hazards or unsafe conditions. The hazard or unsafe condition must be handled immediately, and if possible, dealt with onsite. 2. Whenever the hazard or unsafe condition cannot be resolved onsite, the site Administrator for that site shall direct the complaint to the appropriate person immediately. Generally the complaint will route from the local site to maintenance, or the Safety Manager for attention. 3. The OH&S Concern form shall be used for reporting all hazards or unsafe conditions. On completion of corrective action the form shall be returned to the originating site and the original complainant informed of the action taken. 4. Site Administrators shall: a. Deal with the complaint immediately. If it is necessary to pass the complaint to another site for resolution, it must be sent by the fastest means possible and a phone call to explain the situation. b. A written hazard assessment may be required to identify the existing hazards arising from the conditions and circumstances of the employee s complaint. The employee(s) affected by the hazard or unsafe condition shall participate in the hazard assessment. c. Ensure that the hazard assessment is communicated to employees affected by the assessment. d. Take reasonable and practicable steps to eliminate and/or control the hazards identified by the hazard assessment. Employees affected by the hazard should participate in the elimination or control of identified hazards. e. If the steps necessary to eliminate and/or control the hazards cannot be immediately put in place, then administrative action must be taken to ensure that all workers are aware of the hazard or unsafe condition. f. Educate and train employees regarding the reporting of workplace hazards or unsafe conditions. February 2014, Version 5 Page 37

38 4.2 OHS STANDARD 02 Reporting Work Related Injury & Illness Employees have a legal duty to report work related injury or illness to their Administrator. The Occupational Health and Safety Code, Section 182 requires that every worker report every work related injury or acute illness to their employer. Prompt reporting ensures complete and accurate information and allows the injury or illness to be assessed and treated as necessary. Such information is also useful in injury surveillance in case of future complications with the injury. Similarly, recurrent injuries reported by several workers may suggest the need to change some aspect of the worksite or the tasks performed by the workers. Site Administrators are expected to investigate and take appropriate corrective action when they are notified of work-related injury or acute illness. Work Related Injury and Illness Reporting Guidelines: 1. Employees who are injured or succumb to an acute illness shall complete the Employee s Injury & First-Aid Report (Appendix A), or the WCB Worker s Report (Appendix A); when completed the report shall be forwarded to the Site Administrator. 2. Site Administrators shall forward the original copy of the report to the Safety Manager ( ), who will review it, or report it to WCB, and place the original form on the employee s file. 3. Site Administrators may: a. Educate and train employees regarding the reporting of workplace hazards or unsafe conditions. b. In the event of: A death An injury or accident that results in a hospital stay greater than 2 days An explosion A fire or flood that causes serious injury, or has the potential to cause serious injury must be reported to Workplace Health and Safety at The Safety Manager must be informed immediately after the call to Workplace Health and Safety. 4. Safety Manager will: a. Immediately investigate the injury or illness, getting a full description of the circumstances and listing all corrective actions required to eliminate or reduce the chance of recurrence. b. Forward the original investigation report to the Liaison Superintendent. c. The investigation shall follow the guidelines of Appendix No. 5. Definitions: Work-related injury any injury that occurs at work and requires professional medical treatment. (i.e. cuts, strain, and sprains) Work-related illness any abnormal conditions or disorders caused by exposure to environmental factors associated with employment. It includes acute and chronic illnesses or diseases that may be caused by inhalation, absorption, ingestion, or direct contact. (Accident Prevention Manual, 12 th Ed., P. 265) February 2014, Version 5 Page 38

39 4.3 OHS STANDARD 03 Stoppage of Unsafe Work Chinook's Edge School Division No. 73 is responsible for ensuring the health and safety of every worker present at their worksite (Occupational Health and Safety Act, Section 2(1)). Every worker must take reasonable care to protect the health and safety of themselves and other workers present where they are working. Workers must also cooperate with CESD for the purpose of protecting the health and safety of all workers present at the worksite (Occupational Health and Safety Act, Section 2(2)). Site Administrators are expected to stop any unsafe work they note, and take appropriate corrective action to make the work safe. Stoppage of Unsafe Work Guidelines: 1. Wherever a Site Administrator notes or is notified of a worker performing unsafe work, or working unsafely they shall immediately stop the work. 2. Once the unsafe work has stopped, the situation must be investigated and action taken to eliminate the danger. 3. If the worker does not agree with the recommended corrective actions, the Safety Manager shall be immediately notified. 4. A Hazard Assessment may be required to completely assess the unsafe condition and identify appropriate controls to eliminate the unsafe condition. 5. When a Hazard Assessment is required Site Administrators shall: a. Prepare a written Hazard Assessment to identify the existing hazards arising from the unsafe conditions and the circumstances of the unsafe conditions. The employee(s) affected by the hazards or unsafe conditions shall participate in the hazard assessment. b. The hazard assessment must be communicated to employees affected by the assessment. c. Take all reasonable and practicable steps to eliminate and/or control the hazards identified by the Hazard Assessment. Employees affected by the hazard should participate in the elimination or control of identified hazards. d. If the steps necessary to eliminate and/or control the hazards cannot be immediately put in place, action must be taken to ensure that all workers are aware of the hazards or unsafe conditions, and work must not be recommenced until the hazards or unsafe conditions have been rectified. 6. Workers must take reasonable care to protect themselves and those around them. Every worker has the right and responsibility to refuse unsafe work. Whenever this happens this procedure shall also be used to investigate and correct the situation. February 2014, Version 5 Page 39

40 4.4 OHS STANDARD 04 Right to Refuse Unsafe Work There may be work situations you encounter involving safety and health risks that are not normal for the job. Hazardous and dangerous situations should immediately be reported to the Site Administrator in order to prevent an injury or illness. In most cases, the situation can be resolved immediately by eliminating the hazard. If the situation is not rectified, you have a legal responsibility to refuse the work. Site Administrators must respect the worker s right to be safe and take any steps necessary to achieve that goal. Worker Guidelines: 1. Whenever you encounter a health or safety danger which is not normal for your job, or for which you have not been trained, you must immediately stop that job, or refuse to start it (this type of danger is called an imminent danger). 2. Report as soon as possible to your Administrator, or any other person in authority at the worksite, telling them of your refusal and giving your reasons for refusing the work. 3. Complete the work stoppage investigation report with your Administrator. 4. If you and your Administrator cannot agree on the corrective action required to make the job safe, the co-chair of the facility services Health and Safety Committee and the Safety Manager must be asked to help for the purpose of resolving the health or safety concern which prompted the refusal of work. 5. If you are still not satisfied that the danger has been eliminated, you have the right to contact Workplace Health and Safety at A Workplace Health and Safety Officer will investigate and give both you and your Administrator a copy of the report. Site Administrator Guidelines: 1) On being notified of a work refusal the Site Administrator shall: a. Investigate and take action to eliminate the imminent danger b. Ensure that no worker is assigned to use or operate the tool, appliance or equipment, or to perform the work for which a worker has made a notification of a refusal of unsafe work, and the reason for that refusal, unless the worker to be so assigned is not exposed to the imminent danger, or the imminent danger has been eliminated c. Prepare a Work Stoppage Investigation Report including the reason for the work stoppage, findings of the investigation, and corrective action taken d. Give the worker who gave notification of the work stoppage, and the Safety Manager, a copy of the Work Stoppage Investigation Report 2) No person shall dismiss or take any other disciplinary action against a worker by reason of a worker acting in compliance with this safety standard. February 2014, Version 5 Page 40

41 4.5 OHS STANDARD 07 Workplace Hazard Assessment Employers have a legal duty to conduct workplace hazard assessments for all positions within their area of responsibility. The Occupational Health and Safety Code, Part 2 requires that every Site Administrator must assess their worksite and identify existing or potential hazards. A report must be prepared, reporting the results of the hazard assessment and the methods used to control or eliminate the hazards. Hazard Assessment Guidelines: 1. Whenever possible, a worker must be involved in the identification, assessment, and control of the hazards in their work area. 2. The Site Administrator must ensure that workers affected by the hazards identified in the Hazard Assessment Report are informed of the hazards and the methods used to control or eliminate the hazards. 3. A written Hazard Assessment may be required to identify the existing hazards arising from the conditions and circumstances of the employee s complaint. The employee(s) affected by the hazard or unsafe condition shall participate in the hazard assessment. a. Ensure that the Hazard Assessment is communicated to all employees affected by the assessment. b. Take reasonable and practicable steps to eliminate and/or control the hazards identified by the hazard assessment. Employees affected by the hazard should participate in the elimination or control of identified hazards. c. If the steps necessary to eliminate and /or control the hazards cannot be immediately put in place, then administrative action must be taken to ensure that all workers are aware of the hazard or unsafe condition d. Educate and train employees regarding the reporting of workplace hazards or unsafe conditions. February 2014, Version 5 Page 41

42 4.6 OHS STANDARD 08 Workplace Inspections Parents, staff, students and the general public are impressed when they see that a school is concerned with a safe environment on a daily basis. CESD must ensure that everybody is safe in our workplace. The inspection process is one proactive approach used by CESD to ensure our facilities are safe. Site Administrators are expected to perform a complete inspection of their facility once per year, in May. They must also follow up and take appropriate corrective action when they notice hazards, unsafe conditions, or unsafe acts. Guidelines: 1. The Site Administrator shall ensure that an annual inspection happens in their workplace. They may participate in the inspection, or delegate the responsibility to another staff member. 2. The inspection team must consist of at least two persons, and preferably three. If the Site Administrator is not part of the team, a team leader must be appointed. 3. See Appendix A for the Inspection Checklist. This checklist can be modified to reflect the school or facility. 4. The CESD Safety Manager is available to answer questions and assist you, but is not part of the inspection team. 5. Site Administrators shall: a. Conduct a complete workplace inspection annually, in May of each year. b. Consider all staff for the inspection team, but limit the team to no more than four persons. c. Ensure the Inspection Checklist and Report has the date, location and team members listed. d. Complete the Health and Safety Inspection Report (Appendix A), and fill out part 2 of the Inspection Report. e. Note that all NI (need improvement) and NA (not acceptable) items are included on the Inspection Report. f. Ensure that the Inspection Report has: the hazard rating, action required, person responsible, target date for completing the correction, and the status of the outstanding item. g. Ensure that all unsafe conditions or practices which have been noted on the Health and Safety Inspection Report, which cannot be immediately corrected, are communicated to staff. h. Continue to monitor the Inspection Report until all items have been corrected. i. Report the completion of the inspection process to your Liaison Superintendent and the Safety Manager. February 2014, Version 5 Page 42

43 4.7 OCCUPATIONAL HEALTH AND SAFETY (OHS) STANDARD 09 Working Alone Part 28 of the Alberta Occupational Health and Safety Code establishes requirements for employers and employees to follow if employees work alone. Working alone means to work alone at a worksite, in circumstances where assistance is not readily available (e.g. visible or audible contact with person(s) capable of providing assistance) in the event of an injury, illness, or emergency. A worksite also includes a vehicle used by an employee as part of his/her job. Working Alone Protocol: 1. Wherever possible, Site Administrators shall first consider strategies to eliminate situations where employees work alone. If employees do not work alone then the requirements of the Code do not apply. 2. Employees should never work alone, conducting work tasks that present a high risk of injury. Examples of high risk tasks may include working: At heights above 10 feet With students having a known pattern of violent behaviour In confined spaces (such as crawl spaces) With high voltage electrical systems With equipment that poses a high risk for serious injury (e.g. chain saws, table saws etc. ) In extreme weather conditions 3. If employees work alone, Principals and Site Administrators shall: a. Identify all employees that work alone b. Ensure a written Hazard Assessment is conducted to identify existing or potential hazards arising from the conditions and circumstances of the employee s work. The employee(s) affected by the hazard shall participate in the hazard assessment. c. Ensure that the Hazard Assessment is communicated to all employees affected by the assessment and that further hazard assessments are conducted at intervals of time appropriate to the conditions and circumstances of the work. d. Take reasonable and practicable steps to eliminate and/or control the hazards identified by the Hazard Assessment. Employees affected by the hazard should participate in the elimination or control of identified hazards. e. Establish an effective communication system between the employee and person(s) capable of responding to their needs in the event of injury, illness or emergency. This may include mechanical or electronic communications systems and/or a check in procedure at intervals appropriate to the nature of the hazard. f. Educate or train employees regarding working alone requirements, and the safe work procedures or practices in place to protect them from hazards identified during the assessment. February 2014, Version 5 Page 43

44 4.8 OHS STANDARD 10 Visitors, Volunteers, Contract, and Temporary Workers Visitors, volunteers, contract, and temporary workers that perform work at CESD sites, meet the definition of workers under the Occupational Health and Safety Act. Anyone that conducts work at a worksite, including volunteers, is subject to the same regulatory requirements of the Alberta Occupational Health and Safety Act, Regulation, and Code that apply to District employees. Site Administrators shall ensure: Division and site specific health and safety requirements are communicated to visitors, tenants, volunteers, temporary or contract workers, and students that occupy the worksite. Only persons authorized by the Site Administrator may serve as volunteers, visitors, or contract workers. The potential or inherent risks associated with the planned activity, and applicable worksite hazards, are explained to the prospective volunteer, visitor, or contract worker. The appropriate orientation, training, and supervision are provided for volunteers, visitors, and contract workers, prior to commencement of their planned activity or service work (refer to the General Health and Safety Orientation Checklist or the Contractor Health and Safety Orientation Checklist, Appendix A). OH&S Personnel Support Services are consulted prior to the start of work about volunteer, visitor, or contract worker activities that may involve unusual health and safety risks. Work-related injuries and illness are reported on the First-Aid Record (Appendix A) as outlined in OHS Standard 02- Reporting Work-Related Injuries and Illness. Prime Contractor Requirements: If there are two or more contractors at a worksite (e.g. a painting contractor is hired during a renovation or construction project), the Site Administrator is responsible for ensuring that a prime contractor for health and safety is designated in writing. The prime contractor is responsible for establishing and maintaining an effective health and safety system while the work is being conducted. If no prime contractor is designated then the owner of the worksite (e.g. the Site Administrator on behalf of the District) becomes the prime contractor. Site Administrators shall first consult with the Facilities Services Department and/or Purchasing and Contract Services regarding the requirements for a prime contractor, prior to engaging the services of a contractor. Site Administrators may choose to assume the role of prime contractor but can only do so if they have sufficient resources and qualifications to meet the prime contractor responsibilities required under the Occupational Health and Safety Act. February 2014, Version 5 Page 44

45 4.9 OHS STANDARD 11 Shop Related Safety and Maintenance Directives The Occupational Health and Safety Act, Section 2(2) requires that every worker take reasonable care to protect the health and safety of themselves and other workers present. They must also cooperate with the employer for the purpose of protecting the health and safety of themselves and others. The CESD Occupational Health and Safety Committee has developed the following directives: Noise guidelines: 1. Educate and train staff and students regarding: a. The use and care of hearing protection b. The effects of noise on hearing c. The responsibility to wear the hearing protection provided d. The requirement for everyone in the shop to wear hearing protection whenever a stationary tool is running e. The requirement for those using portable tools to use hearing protection, along with everybody within a 2 meter radius of that portable tool 2. Post Hearing Protection Must Be Worn signs at every entrance to the shop area. 3. Replace hearing protection as required, to ensure that shop staff and students have a well maintained set of hearing protection available. This will be a school-related expense. 4. Enforce this directive to ensure universal compliance of all staff and students in the shop area(s). 5. The Safety Manager will conduct noise assessments of each shop every two years. Additional Shop Guidelines: 1. Emptying of dust collection systems and sumps are a Safety Department responsibility along with the disposal of used oil, stains, or other finishing supplies. Safety Manager must be informed when any of these situations require action. 2. The Administrator is to review these guidelines with shop teachers February 2014, Version 5 Page 45

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47 Section Five Accident and Incident Investigation 5.1 ACCIDENT AND INCIDENT INVESTIGATION The purpose of an accident investigation is to determine the root cause of the accident and make the necessary changes to prevent it from happening again. There is a great benefit in conducting near-miss investigations. The International Association for the Prevention of Accidents quotes research indicating that there are 189 non-injury incidents (near-misses) for every time-loss accident. The near-misses indicate the risk for an accident. The following is a set of procedures to follow in conducting an accident/incident investigation: Ensure that there is no further potential for harm; for example, from chemical release or falling material Depending on the seriousness of the incident, inform the Site Administrator and the Division Safety Manager and the Workers Compensation Board (WCB), where required. It is necessary to report the accident to the WCB when the accident is serious enough to: see a medical professional for treatment. In the case of a critical workplace injury that is reported by phone, employers must also file the Employer s Report of Accident Form with WCB. The accident site is not to be disturbed until the investigation is complete. Ensure that first aid is provided, if required Secure the scene with barrier tape, if necessary, and lock out any machinery involved Obtain the names of witnesses, and interview them as soon as possible Review work procedures, inspect machinery, and check maintenance records Write a report and try to identify the chain of events that led to the accident Look for the root cause of the accident and make recommendations Ensure that the recommendations are implemented Follow up with the employee Contacts in the event of an incident or accident: The Safety Manager of Chinook s Edge School Division No. 73 should be contacted immediately to carry out the investigation of the incident or accident ( or ). o A completed WCB form must be forwarded to the Safety Manager o WCB forms can be found on the Division website under the Health and Safety Department Forms tab o See Appendix A for Employee and Employer WCB forms 5.2 ACCIDENT INVESTIGATION FORM See Appendix A for Accident Investigation form 5.3 ACCIDENT INVESTIGATION AND REMEDIAL ACTION OBJECTIVES AND GUIDELINES February 2014, Version 5 Page 47

48 5.3.1 More effective accident control through good investigation and remedial action by applying these objectives To determine all contributing causal factors To determine the fundamental or basic reason for the existence of each contributing factor To eliminate or control each contributing cause To eliminate or control the reason for the existence of each contributing cause Guidelines In case of injury, make sure the worker is properly cared for before anything else is done When practical, have the scene kept as undisturbed as possible Investigate as promptly as possible Whenever possible, go to the scene of the accident to conduct an initial investigation As applicable, have someone take photographs, provide drawings, or take measurements Interview all witnesses, one at a time and separately Reassure each witness of the investigation s purpose Obtain witness statements Be empathetic when conducting interviews; don t fix blame or find fault Be objective, do not have a fixed opinion in advance When the witness finishes his/her initial explanation, ask questions to fill gaps Avoid questions that lead the witness Summarize your understanding with the witness after the interview Express sincere appreciation to anyone who helped in the investigation Record data accurately Select appropriate actions: Institute a formal training program Give personal instruction Institute a job instruction program Temporarily or permanently reassign person(s) Institute a job analysis program Order a job observation on the specific job(s) Institute a new, or improve the existing inspection program Institute a pre-use check of equipment Establish training for new or transferred employees Repair or replace equipment Improve the design of equipment Establish design requirements for new equipment Establish design standards Improve identification or color code for safety Install or improve safeguards Eliminate unnecessary material in areas Institute a program of order or improve clean-up February 2014, Version 5 Page 48

49 Institute the mandatory use of protective equipment, or improve existing coverage or design Use safer materials Establish purchasing standard(s) and/or control(s) Institute an incident recall program Create a safety incentive program The following guidelines will reduce: Injuries and damage Rejects and rework Defects and delays Mistakes and waste Adequate time spent today on proper investigation and effective remedial action is a cost reduction effort. 5.4 When to report and Who Reports All Accident and incidents where a worker seeks professional medical assistance (Doctor, Dentist, Physiotherapy, etc.) must be reported to WCB and the Safety Manager. This Reporting is done online at The Safety Manager and People Services Associate Superintendent are the only persons authorized to speak to WCB. Any call from WCB must be referred to one of them. Accidents where professional medical assistance is not obtained, an injury report must also be completed online and submitted. February 2014, Version 5 Page 49

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51 Section Six Training The most effective components of an OH&S program are training and supervision. Health and safety training produces improved work performance and reduces human misery and expenditures that result from accidents and occupational illnesses. It is the obligation of the employing authority to provide training programs that are appropriate for the safety hazards particular to the work conducted at the workplace. CESD provides an online training tool and an employee orientation through the use of the Public School Works Safety Program and is specific to each occupation within the Division. Employees are registered and annual training plans are established and set up by the Safety Manager. Training tools and additional information provided include: Safe work practices and procedures Use of safety equipment Maintenance of equipment Emergency procedures Ergonomics Workplace Hazardous Materials Information System (WHMIS) Plans and Policy Government Regulations General information For further information refer to the link Access to Alberta s Occupational Health and Safety legislation and WCB legislation can be found on the CESD Staff website. 6.1 WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHMIS) WHMIS is a comprehensive plan for providing information on the safe use of hazardous materials. Information is provided by means of product labels, Material Safety Data Sheets (MSDS) and staff training programs. The main components of WHMIS are hazard identification and product classification, labelling, MSDS, and employee training and education. WHMIS was created in response to the employee s right to know about safety and health hazards associated with the materials or chemicals they use at work. Exposure to hazardous materials can cause or contribute to many serious health effects, such as effects on the nervous system, kidney or lung damage, sterility, cancer, burns, and rashes. Some hazardous materials are safety hazards and can cause fires or explosions. WHMIS was created to help stop the injuries, illnesses, deaths, medical costs, and fires caused by hazardous materials. February 2014, Version 5 Page 51

52 WHMIS was developed by a tripartite steering committee with representatives from Government, industry, and labour, to ensure that the best interests of everyone are considered. WHMIS became law through a series of federal, provincial and territorial legislation, which became effective October 31, It is enforced by the Occupational Health and Safety Division of the Human Resources Department of Alberta, and Alberta Environment. The majority of the information requirements (and exemptions) of WHMIS legislation are incorporated into the Hazardous Products Act and the Hazardous Materials Information Review Act. This is national legislation. Regulations made under these Acts include: Controlled Products Regulations Ingredient Disclosure List Hazardous Materials Information Review Act Appeal Board Procedures Regulations Hazardous Materials Information Review Regulations WHMIS Responsibilities Suppliers, Supervisors and employees all have specified responsibilities in the Hazardous Products Act WHMIS Suppliers Canadian suppliers are those who sell or import products. When this product is considered a controlled product according to the WHMIS legislation, a supplier must label the product or container; and, they must provide an MSDS to their customers. The purpose of the label is to clearly identify the contents of the hazardous material, and the MSDS is to explain what those hazards are WHMIS Supervisors Part 29 of Alberta s Occupational Health and Safety Code, 2009 calls for Administrators to establish education and training programs for staff exposed to hazardous products in the workplace. Administrators must also ensure that products are properly labelled, properly stored, and that an MSDS is current, present for every hazardous product present, and that the MSDS is readily available to staff at all times WHMIS Staff Employees working directly with chemicals and/or cleaning supplies, are required to participate in the training programs and use this information to help them work safely with hazardous materials. This training must take place every three years, or if staff change workplaces. They must replace or notify their Administrator when labels are missing or illegible, and MSDS sheets are missing or out of date WHMIS Material Safety Data Sheets (MSDS) The MSDS is a document disclosing information on all hazardous products, and includes information of potential health hazards, effects of exposure, and how to work safely with the hazardous product. This document contains information to assist in hazard assessments on the February 2014, Version 5 Page 52

53 use, storage, handling, disposal, and emergency procedures related to that material. The MSDS contains much more information than the workplace or supplier label and is prepared by the supplier or manufacturer. When an MSDS is required to be updated, some of the sources include: Public School Works MSDS NOW ( WE Greer website ( Scholar Chemistry ( The product MSDS can usually be found by looking on the product label and calling the number, or internet searching the company s website for MSDS. In Canada, every product that is controlled by WHMIS, excluding exemptions, must have a current (less than 3 years old) available MSDS that is specific to each individual product or material. Consumer products brought into the workplace are also required to have an MSDS available. These products could include products such as WD40, oven cleaner, Javex bleach, and laundry soap. February 2014, Version 5 Page 53

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55 Section Seven Emergency Procedures 7.1 EMERGENCY ADMINISTRATION CENTRES The Emergency Administration Centre is generally located in the site administration office where the Site Response Team (to be determined by each situation) will convene once a crisis has been identified and declared. In the event the administration office is unavailable during an emergency, an alternate location will be determined at the time of the emergency. The School Response Team is responsible to have the necessary equipment and supplies available at this site, to enable them to coordinate and respond appropriately to the crisis. The Emergency Response Centre should contain the following communication equipment: Control of the school PA system linkup with each computer in the school Telephone Cell phone Radio (batteries) Fax and photocopier Megaphones (in the event of power outage or evacuation) The following supplies should be arranged in a storage container (in each Emergency Administration Centre) for quick access: Student and staff rosters with emergency contact numbers Emergency first-aid kit Flashlights (batteries) Camera disposable The Safety Manual with quick reference to Section 7 Emergency Procedures Emergency response flip chart School map, including gas shut off locations Master keys Note: The site may be used as a reception centre in the case of an emergency or disaster, to receive those displaced or evacuated from their municipality, or students and staff from another site. When notified that the site is to be used as a reception centre, the Administrator will: Contact the Liaison Superintendent who will coordinate any media relations strategies that are required, and determine any other communication requirements. Convene the Site Response Team. Ensure that a site liaison person is available to the Municipal Disaster/Social Services team during initial setup, and for the duration of the time the site is used as a reception centre. Inform the Superintendent when evacuees have left the site. February 2014, Version 5 Page 55

56 7.2 CRISIS PROCEDURES The following procedures should be followed by staff and are to be posted in every classroom, office area, and staff room in a visible area and on a bright coloured sheet of paper. CRISIS PROCEDURES Fire Alarm Line up quickly and quietly Take class list(s) and keys Leave lights on and close doors Exit building and meet at designated meeting area Take attendance of students Send runner to administration Do not enter the building until the all clear is given by administration Secure Your Classrooms Close and lock the classroom door Close window blinds Move to the interior wall, away from windows or any other line of sight Keep students quiet in the smallest group possible Take attendance Notify the office if anyone is missing Remain quiet and stay in the classroom until notified by the police/principal Evacuate Building Keep away from windows and building This may be announced using the fire alarm procedures or announcement, or silent drill Remember to take class, or staff list(s) with you if this is your role Meet at the designated meeting area Wait for communication from the Principal or crisis team leader before returning to the building Tornadoes/Earthquakes Remain in the building and leave the classroom door open Disconnect or turn off appliances Stay away from windows, outside walls, suspended light fixtures and electrical wires Get beneath furniture/desks, or lie face down and cover head Take attendance February 2014, Version 5 Page 56

57 7.3 FIRE SAFETY PROCEDURE The Fire Safety Plan was developed to ensure the safety of all students and staff in the event of a fire. All schools within CESD must comply with the Alberta Fire Code (1997), Section A copy of the Fire Safety Plan placed in a red folder is to be kept in the Principal s Office in each school, and the general office area of all other facilities within CESD. Fire drill procedures and an escape diagram with two exit routes shown, are to be posted in every classroom. A copy of the building layout is also to be inserted in the Fire Safety Plan where indicated. A sample of what is required on this building layout is attached to the plan. A copy of this building layout with the emergency equipment locations noted, shall be submitted to the Safety Manager prior to November 30 th for approval and submission to the local emergency response organizations. The frequency of fire drills for schools, as specified by the Alberta Fire Code, is three times in the fall, and three times in the spring school terms. In addition to the requirement for fire drills, all fire alarms must be tested monthly and recorded on the Monthly Fire Alarm System Test Record, located in the Fire Safety Plan or Appendix A. Site Administrators are responsible for fire drills and the testing of fire alarm systems. Six fire drills and annual verification tests count toward the twelve tests per year. Five additional tests are to be conducted when the student population is not in the school. The Monthly Fire Alarm System Test Record located in the Fire Safety Plan or Appendix A, must be duplicated. When the yearly fire alarm tests are completed and logged, the completed test record form is to be kept in the red folder with the Fire Safety Plan Fire Safety Plan These procedures are posted to assist staff and students at the time of a fire. The Site Administrator must ensure that the procedures listed below are customized to fit the site and its facilities. This should be posted in all classrooms and offices and located with the fire evacuation diagrams. February 2014, Version 5 Page 57

58 IN CASE OF FIRE IF YOU DISCOVER A FIRE LEAVE THE FIRE AREA IMMEDIATELY CLOSE ALL DOORS AFTER ENSURING NOBODY IS LEFT IN THE AREA CALL OUT: FIRE, FIRE, FIRE CONTINUE CALLING UNTIL YOU HEAR THE ALARM, OR PULL THE FIRE ALARM ASSIST IN THE EVACUATION OF THE BUILDING LEAVE THE BUILDING VIA THE NEAREST EXIT ASSEMBLE STUDENTS AND STAFF IN A PREVIOUSLY DETERMINED PLACE, WELL AWAY FROM THE FIRE IF YOU HEAR THE FIRE ALARM THE CLASS MONITOR WILL LEAD THE STUDENTS OUT OF THE BUILDING LEAVE THE BUILDING VIA THE NEAREST FIRE EXIT AT ONCE TEACHERS WILL EXIT LAST, ENSURING THAT NO STUDENTS ARE LEFT IN THE BUILDING, AND CLOSING ALL DOORS BEHIND THEM ALL STAFF ARE TO TAKE THEIR KEYS WITH THEM IF YOU ENCOUNTER HEAVY SMOKE IT MAY BE SAFE TO STAY IN YOUR AREA; CLOSE THE DOOR AND PLACE A WET TOWEL AT THE BASE OF THE DOOR CROUCH LOW TO THE FLOOR IF SMOKE ENTERS THE ROOM MOVE TO THE MOST PROTECTED ROOM; OPEN A WINDOW IF POSSIBLE, BUT CLOSE THE WINDOW IF SMOKE COMES INTO THE ROOM IF TRAPPED, CALL 911 AND WAIT FOR RESCUE REMAIN CALM DO NOT PANIC OR JUMP IF YOU ENCOUNTER SMOKE IN THE STAIRWAY USE AN ALTERNATE EXIT February 2014, Version 5 Page 58

59 REMAIN CALM Instructions to Occupants These instructions are intended to be given to building occupants once they are customized by the facility to fit the facility. These instructions may be given during training sessions or posted in classrooms, staffrooms, and offices. IN THE EVENT OF FIRE, TEACHERS WILL: Appoint a class monitor to lead the students out of the building Take key(s) and the class register Exit last, making sure no students remain Close all doors Proceed to the designated exit If the designated exit presents a danger, proceed to the secondary exit on the evacuation plan Assemble students at the previously determined gathering area, well away from the fire, ensuring that fire lanes are kept clear; use an alternate facility if required Take attendance and notify office personnel of results, ensuring at least one teacher is with the students at all times Do not re-enter the building until fire services has declared it safe to do so IF YOU ARE IN A ROOM AND THE FIRE ALARM IS HEARD Before opening the door, feel the door knob with the back of your hand for heat If the knob is not hot, brace yourself against the door and open it slightly If you feel air pressure or a hot draft, close the door quickly If there is no fire or smoke in the hallway, exit the room, closing the door behind you Leave the building by the nearest safe exit If you encounter smoke in the hallway or stairwell, consider taking another exit if available, or return to your classroom IF YOU CANNOT LEAVE YOUR AREA OR HAVE RETURNED BECAUSE OF FIRE OR HEAVY SMOKE, REMAIN IN YOUR ROOM Close the door Ensure that the door is unlocked for possible entry by firefighters If you have a phone available call 911 and inform the operator of your location; signal out the window if possible Seal all cracks where smoke can enter using wet towels, sheets, or anything else available; a roll of wide masking tape or duct tape is useful February 2014, Version 5 Page 59

60 IN THE EVENT OF A FIRE, OFFICE STAFF WILL: On hearing the cry fire, fire, fire, or the sounding of the fire alarm, call 911 to ensure they have received the alarm Evacuate the building; take a pad of paper or a notebook to the designated area clear of the fire route Do not re-enter the building until the all clear is given by the Fire Department IN THE EVENT OF A FIRE THE CUSTODIAL STAFF WILL: Investigate the cause of the alarm Notify the office Assist in the evacuation of the facility Confirm that all staff and students are evacuated, and report same to the Principal Provide technical assistance to the Fire Department as required Do not re-enter the building until the all clear is given by the Fire Department IN THE EVENT OF A FIRE, ADMINISTRATORS WILL: Ensure the fire alarm has been activated Designate one person to meet the fire department with a master key for the facility Take attendance reports from the teachers, noting those students who were at school, but are now missing Notify the fire department of any missing students, staff, or other conditions in the building See that the fire alarm is not silenced until the Fire Department has responded and the cause of the alarm has been investigated Re-enter the building only after the Fire Department allows you to do so The Clinical Team Leader, in consultation with school personnel, will determine the nature and extent of the crisis counselling required and will access the necessary resources Debrief the School Response Team Meet with staff as soon as possible to debrief and develop plans for follow up Complete Critical Incident Report Notify the Safety Manager to conduct an investigation Administrative Responsibilities The Alberta Fire Code (1997), made pursuant to Section 61 of the Safety Codes Act, is a provincial regulation. The Code requires Unless otherwise specified, the owner shall be responsible for carrying out the provisions of this code. (Section (1)). The Code defines owner as any leasee, a person in charge, a person who has care and control and a person who holds himself out as having powers and authority of ownership or who for the time being exercises the powers and authority of ownership. February 2014, Version 5 Page 60

61 Every site shall prepare a Fire Safety Plan to ensure the site s compliance with the provisions of the Fire Code. This document is to be used as a resource for developing an individual Fire Safety Plan. There are numerous responsibilities related to fire safety. Ensure that the following measures are incorporated in your Fire Safety Plan: a) The emergency procedures to be used in case of fire, including Sounding the fire alarm Notifying the Fire Department Instructing occupants on procedures to be followed when the fire alarm sounds Evacuating occupants, including provisions for persons requiring assistance Confining, controlling, and extinguishing the fire b) The appointment and organization of designated supervisory staff to carry out the fire safety duties c) The training of supervisory staff and other staff, in their responsibilities for fire safety d) Documents, including diagrams, showing the type, location, and operation of the building fire emergency systems e) The holding of fire drills f) The control of fire hazards in the building g) The inspection and maintenance of building facilities provided for the safety of staff and students The Fire Safety Plan shall be reviewed at intervals not greater than 12 months to ensure that it takes account of changes in the use and other characteristics of the building. Every site shall conduct fire drills 6 times a year. During the months when a fire drill is not conducted, the alarm shall be tested by the Administrator. The Monthly Fire Alarm System Test Record (Appendix A) shall be completed. These records shall be retained for a minimum of two years Fire Control If staff is not trained in the use of fire extinguishers, they should concentrate on evacuation of the building and not the extinguishment of the fire, regardless of the size of the fire Fire Extinguishment Control or Confine In the event of a small fire, staff comfortable in the use of fire extinguishers shall attempt to extinguish the fire. In the event that staff is not comfortable in the use of fire extinguishers, or smoke presents a hazard to the operator, then the fire door to the area should be closed to confine and contain the fire. Ensure the Fire Department has been informed and proceed to your gathering area Fire Drills The purpose of a fire drill is to ensure that the occupants and staff are totally familiar with emergency evacuation procedures, resulting in orderly evacuation with efficient use of exit facilities, as required by the Alberta Fire Code. Fire drills in schools shall be conducted at least 3 times in each of the fall and spring school terms. Other CESD facilities must hold fire drills at least annually. Prior to initiating the fire drill, ensure that the alarm company (Nexus February 2014, Version 5 Page 61

62 ) is notified. The Principal or designate will be responsible for initiating the fire drill. On completion of the drill, the alarm company must be notified that the drill has concluded Record of Fire Drills On completion of the fire drills, the result must be recorded on the Monthly Fire Alarm System Test Record (Appendix A), Fire Drill Report (Appendix A), and on the site operations monthend report. The alarm test record and fire drill report are kept onsite for at least two years from the date of the drill Alternate Measures Each site must include in their Fire Plan, actions to take in case of fire alarm malfunction and/or the fire route being blocked Monthly Inspections When the Fire Prevention Officers do their inspections they will check to ensure that the required checks, inspections, and/or tests be made on equipment and systems within the site. The documentation for these checks, inspections, and/or tests and any corrective measures taken, must be retained onsite for a period of two years after they are made. The Administrator is responsible for testing the fire alarm monthly, except for July and August. The six fire drills may be considered alarm tests. The Head Custodian is responsible for the monthly inspection of the fire extinguishers, exit lights, and emergency lights. These inspections include: Fire extinguishers Check that the pressure gauge is in the green, the pin is in and seal intact, and there is no white residue coming out of the hose. Exit lights Ensure that the exit light is properly illuminated at all times. Replace bulbs as necessary. Emergency lighting Isolate the power to the emergency lighting units by unplugging or turning off the breaker to ensure the emergency lights work. Check the alignment of the emergency lighting heads to ensure they are aimed properly. While the power is isolated to the emergency lighting units, check all exit signs to ensure the emergency bulb is functional. If you experience any problems, document them on the appropriate form (Appendix A). Those problems that cannot be rectified onsite should be referred to the Facility Services Department as a priority repair Building Diagrams and Evacuation Plans Evacuation Plans Evacuation plans are typical diagrams that provide instruction to occupants and visitors to your site, highlighting two exit routes and exits. They should also include an orientation tool You Are Here as well as direction arrows leading to exits. As required by CESD these evacuation diagrams are to be posted in each classroom. Additionally, these diagrams should also be near the public access to the gym. Once the evacuation diagram is posted, teachers are to familiarize their students with the fire exits and evacuation procedures. Fire alarm panels, fire alarm pull February 2014, Version 5 Page 62

63 stations, fire extinguishers, designated exits; main electrical panel, and gas shut-off are to be indicated on this plan Approval of the Fire Safety Plan Once the site completes a Fire Safety Plan that includes building diagrams showing evacuation routes, a copy is to be forwarded to the Safety Manager. The Safety Manager will review the Fire Safety Plan and forward it to the appropriate Fire Prevention Officer for approval. This plan is to be reviewed annually Monthly Fire Alarm System Check See Appendix A for the Monthly Fire Alarm System Check form Monthly Fire Drill Report See Appendix A for the Monthly Fire Drill Report for February 2014, Version 5 Page 63

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65 7.4 ADMINISTRATIVE PROCEDURE 1-21 Bomb Threats Background The Division believes that all bomb threats are to be taken seriously and that, when they occur, immediate and quick action to ensure the safety of all personnel in the building is of paramount importance. Guidelines 1. All schools are to develop an emergency plan that follows the intent of this procedure and is suited to local circumstances. The staff is to be reminded of the plan's operation at the beginning of each school year. 2. School personnel must have the telephone company confirm that all telephone lines are traceable in the event that a bomb threat is called in. Procedure: 1. Person receiving the telephone call, letter, parcel or other means of bomb threat: a) Use the Bomb Threat Telephone Procedures (appended to this procedure) to record as many details of the telephone call as possible. b) Attempt to get someone s attention and have them call 911 without alerting the caller. If no one is available, initiate a telephone call trace (*57) then call 911. c) Keep the caller on the telephone as long as possible and attempt to record everything said, especially the exact wording of the threat. d) Note all background noises you hear that may identify the source of the call. e) Note any identifying characteristics of the caller such as sex, accent, voice level and speed, pronunciation, and manners (emotional, calm or vulgar). f) Attempt to ascertain what time the bomb will explode, where it is, and why it was placed. Ask the caller s name and how familiar they are with the facility. g) Tell the caller that the building is occupied and the detonation of a bomb could result in the death or serious injury of many innocent people. h) Immediately upon hanging up the telephone put a trace on the call by pressing *57. Do not let anyone use the telephone before you initiate the trace. i) Inform your Incident Commander of the phone call, and turn over any notes and the completed Bomb Threat Telephone Procedure. Be prepared for a de-briefing by the Incident Commander and/or the police. (The Incident commander will usually be the school Principal or Senior Administrator in other facilities). j) If the threat is received in tangible form, all the materials, including envelopes and containers, must be saved; contact with these materials must be minimized. Excessive handling might destroy finger prints or other evidence that may be on the items. February 2014, Version 5 Page 65

66 2. Incident Commander The Incident Commander is responsible for organizing all aspects of the bomb threat plan and will be the sole authority for making decisions regarding searches, evacuations, etc. This will normally be the school Principal or Senior Administrator of other facilities, but an alternate must also be designated in case the primary Incident Commander is absent at the time of the bomb threat. When notified of a bomb threat the Incident Commander will: a) Establish a Command Centre. This will become the central dispatching and receiving area for information. Ensure that no unnecessary people are in the Command Centre creating confusion. Equipment such as adequate telephone lines, desks, pens, stationary, building plans should be readily available in the Command Centre. The Command Centre could be the school office but an alternate location is preferable. b) Confirm notification of the police; notify the School Response Team and Superintendent regarding the incident. c) Appoint a staff member to keep detailed notes of the incident along with times. Example: 09:42 Police called 09:45 staff briefed and search commenced 09:47 Police arrive 09:48 Police briefed by Incident Commander 09:51 Evacuation started d) Collect all notes and other evidence from the person receiving the bomb threat, as soon as they ve completed the call or received the package. Remember to limit the amount you handle this information to preserve vital evidence. e) Brief the Police when they arrive, and give them all evidence that has been collected, in additional to school or facility floor plans, and the building master key and locker code. Make the Command Centre facilities available to the Police when they arrive. f) Initiate the school evacuation on the recommendation of the RCMP. Ensure the evacuation routes are clear before starting the evacuation. Inform all staff and students to take any personal items with them when they evacuate. g) Have staff do a search of evacuation routes only, Police will conduct further searches. When staff searches, ensure they are advised not to touch or move any suspicious items and to inform the Incident Commander. h) Initiate the Communication Plan. i) When the all clear is given by the Police, ONLY the Incident Commander is authorized to allow staff and students to re-enter the school or facility. j) On completion of the event, debrief the school response team and Superintendent. k) Prepare a Critical Incident Report (see Appendix A) and plan a follow-up. February 2014, Version 5 Page 66

67 3. Search and Evacuation The search must be as speedy and thorough as possible. Keep track of the searched area at the Command Centre. Before an evacuation is carried out, a thorough search of the evacuation routes and safe areas must be conducted to ensure that no suspect objects have been placed there. Safe areas are those locations to which staff and students will be moved to await the allclear. They must be located a minimum of 100 metres from the facility, and where it is estimated that injury from post-blast debris would be minimal. All people leaving the school or facility should be instructed to take their small personal items with them. This reduces the number of unknown items (e.g., purses, briefcases, lunch bags, backpacks) which search teams have to check. This requirement could be overridden if the location of the device and detonation time is known. Under no circumstances should a student be part of a search. 4. Post-Incident Actions At the conclusion of a bomb threat, an assessment of the original analysis of the threat should be made, as well as an assessment of how effectively and promptly the threat was countered. In order to assist Police in identifying bomb threat trends, a report should include such pertinent information as: o Who or what was the target of the threat? o What was the nature of the threat? o Were demands made? o What type of person was making the bomb threat? o Where was the threat received? Debrief the School Response Team Prepare and send out a letter explaining the situation to parents Prepare a Critical Incident Report (see Appendix A) and plan a follow-up February 2014, Version 5 Page 67

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71 7.5 ADMINISTRATIVE PROCEDURE 1-22 Lock Down Procedures Background The Division believes that the safety of students and staff is the most important aspect of learning in Chinook s Edge School Division No. 73. Therefore establishing an efficient method of performing lock down procedures in each building of Chinook s Edge School Division No. 73 is essential. Note There is a high probability of fear or traumatic reaction among students in response to the potential circumstances surrounding these procedures. It is advisable therefore, that parents, students, and staff be consulted and briefed prior to any drills (see sample letter). However, all staff working in the building must be familiar with and trained in these procedures. Procedure: Administration Office 1. When threat is reported, the Principal or Designate, initiates a lockdown. There will be a general announcement made: a) Continuous bell = go away, there is a threat inside the building b) 3 rings of the bell = come in immediately 2. Call 911 for Emergency Services and inform the Superintendent of the situation as soon as possible. 3. Monitor the intercom and to obtain information about the incident. 4. Compile a list of missing students, location of students, etc. 5. Have a blueprint or floor plan of the facility available for the Police when they arrive. Other Adults without Direct Student Supervisory Duties 1. Proceed immediately to the nearest designated safe area. For All Staff in Classrooms 1. Check the hallway for any students and bring them into your room. If the announcement states that the intruder is near your classroom, do not check the hallway. 2. Ensure your classroom door and windows are locked. 3. Have all students sit on the floor away from the door and window if possible. 4. Check your attendance against the attendance list. Add any students to your list that may be in your classroom. 5. Refer to the posted teacher checklist in your classroom 6. attendance to the administration office when possible. 7. Do not use the classroom telephone, EXCEPT to report severely injured students or staff AND/OR intruder information. 8. Stay in the locked classroom until the all clear or stand down signal is given. February 2014, Version 5 Page 71

72 In event that the Police have entered the school to search for the perpetrator(s), staff and students will remain in their classrooms until they can be safely evacuated by the Police. Under no circumstances unlock your door until the all clear has sounded, or the Police have adequately identified themselves. For Staff Not in Classrooms 1. Go to the closest, most secure location and lock the door. 2. If there are students in the area, take them with you into the room. 3. Make a list of the names of the student(s) with you. 4. Do not use the classroom telephone, EXCEPT to report severely injured students or staff AND/OR intruder information. 5. Stay in the locked classroom until the all clear or stand down signal is given. In the event that the Police have entered the school to search for the perpetrator(s), staff and students will remain in their classrooms until they can be safely evacuated by the Police. Under no circumstances unlock your door until the all clear has sounded, or the Police have adequately identified themselves. For Students Not in Classrooms 1. Once the lockdown has been initiated, once the classroom doors are locked they will not be unlocked under any circumstances until the all clear has sounded. 2. When the threat is internal, proceed to the nearest exit in your vicinity and leave the school. Report to the emergency responders when they arrive. 3. If you see an intruder, go the other way to the next open doorway. 4. If no exit is in your vicinity, proceed to the nearest washroom. Enter a stall and lock it, position your feet so they are not visible under the stall partitions. Remain quiet. 5. Stay in this location until the all clear is sounded or Police evacuate you. 6. Report to the office. For Classes Outside of the Building A. Internal Threat 1. Ring the outside bell continuously to alert of the danger inside. 2. Go to the designated alternate site. 3. Have all students in the area accompany you to the designated alternate site. 4. Make a list of the names of every student with you. 5. Ensure that students remain at the designated alternate site with you until the all clear is sounded, or until you are advised otherwise. B. External Threat 1. Ring the bell 3 times or use some other means to alert that danger exists within the community area, and that all staff and students are to proceed into the school immediately. 2. Once inside, secure all perimeter doors. February 2014, Version 5 Page 72

73 3. Take attendance. NO ONE HAS ACCESS OR EGRESS! 4. Remain in external lockdown until advised to stand-down by the Police. Once the Lockdown Order is Lifted by the Proper Authority 1. Make a general announcement, i.e. all clear, classrooms may be unlocked. 2. Inform parents when and how children may be picked up. 3. Relay dismissal instructions to every classroom by the most rapid and efficient means. 4. Review the dismissal procedure already provided to parents to ensure that it is followed. This procedure should provide guidance to parents who have made special arrangements for care in the event the parents are not home. 5. If circumstances permit, when a student is released to an individual other than a parent, obtain a signed statement from that person including the child s name, pick-up time, pick-up person s name, final destination, and phone number at final destination. 6. The school Principal may request assistance from Administration and/or emergency responders to disperse students to minimize hazards and reduce congestion. 7. The school Principal must arrange for peer counselling. 8. Complete a Critical Incident Report (see Appendix). February 2014, Version 5 Page 73

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75 7.6 INTRUDER/TRESPASSER An intruder (trespasser) is a person who is not authorized to be on school property but enters school board property regardless. In order to maintain good order and discipline on school property it may sometimes be necessary to have unauthorized persons leave the school property. 1. When an intruder is encountered on School property: Politely greet the intruder and identify yourself o Always consider asking another staff member to accompany you before approaching the intruder Inform the intruder that all visitors must register at the main office o Ask the intruder the purpose of his/her visit; if possible, attempt to identify the individual and/or their vehicle If the intruder s purpose is not legitimate, inform him/her that they are trespassing and ask him/her to leave the property; accompany him/her to the nearest exit Notify the Site Administrator and the Police if necessary 2. If an intruder refuses to leave: Notify the Site Administrator and Police if the intruder refuses to leave; give a full description of the intruder to the Police, including the vehicle license number; use a cell phone if available, if not, ask for the school s walkie-talkie so that you may be in constant communication with the Site Administrator Back away from the intruder if he/she indicates a potential for violence; allow an avenue of escape; try to maintain visual contact with the intruder o Be aware of the intruder s actions at this time (where he/she is located in the school or facility, whether he/she is carrying a weapon or package, etc.) and convey that information to the Principal or Site Administrator o Maintaining visual contact and knowing the location of the intruder is less disruptive than conducting a building search later 3. If the situation escalates Should the situation escalate quickly, the Site Administrator may decide at any time to initiate a lockdown of the school or facility. 4. Legal ramifications The Site Administrator should be prepared to report to the RCMP when required. NOTE: To assist staff members who interact with a stranger at school, use the I CAN rule. Intercept Contact Ask - Notify References: The School Act 2000, Section 20 Alberta s Trespass to Premises Act February 2014, Version 5 Page 75

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77 7.7 ARMED INTRUDER AND/OR SCHOOL INTRUDER Pre-amble: An intruder with a firearm, whether using it or not, is treated as a clear threat to site safety, and a potential hostage situation. If an armed or threatening intruder enters CESD property, it is very important that faculty, staff and/or students take immediate action to protect themselves and those around them. Site personnel should focus on the safety of the students and staff, and leave any negotiations to the emergency responders. 1. If you see an armed intruder and you are in an office or classroom: Remain in the office or classroom and immediately lock yourself in Contact the main office and notify them of the situation; never ring the fire alarm, as this will expose everyone to the danger Try to remain calm so that you can give an accurate description of the person or persons; note the type of dress, weight, height, gender, and any other distinctive characteristics or physical items they are carrying; Report the type of weapon (if known) and direction of travel Close and lock all windows and close all window coverings Turn off all lights and all audio equipment Remain as quiet and calm as possible Remain in the locked classroom until the Police arrive to escort you out 2. If you are caught in an open or exposed area and cannot reach a secure area, you must decide what action to take: You can hide, but make sure it is a well-hidden space or you may be found as the intruder moves through the building looking for victims If you think you can safely make it out of the area, do so; if you decide to run, do not run in a straight line; keep any objects you can between you and the hostile person(s) while in the building; once outside, don t run in a straight line; use trees, vehicles or any other objects to block you from view as you run; when you are well clear of the immediate area of danger, summon help any way you can and warn others from entering the danger area If the person(s) is causing death or serious physical injury to others and you are unable to run or hide, you may choose to play dead if other victims are around you The last option you have if caught in an open area may be to fight back; this is extremely dangerous and not recommended, but depending on your situation, this could be your last and only option If you are caught by the intruder and are not going to fight back, obey all their commands and never look the intruder in the eye Once the Police arrive, obey all their commands; this may involve being hand-cuffed or made to put your hands in the air, or to lay flat on your stomach; this is done for safety reasons and once circumstances are evaluated by the Police, they will give you further directions to follow 3. Site Administrator: February 2014, Version 5 Page 77

78 Upon hearing of an armed intruder, immediately initiate a lockdown Call 911 and give as much detail as possible about the situation Inform the Superintendent Monitor the intercom and to obtain information about the incident Compile a list of missing students, location of students, etc. Have a blueprint or floor plan of the facility available for the Police when they arrive 4. Do not: Evacuate the site; when the Police have arrived they will cordon off the area involved and evacuate all persons Attempt to remove firearm(s) from the intruder(s) Attempt to negotiate with the intruders Lift the lockdown order until the Police have cleared the area and authorized the lifting of the lockdown procedure 5. Rural Schools: A significant delay may occur before the Police arrive Even if the intruder(s) is known, never expose yourself to him/her/them; if you must talk to them, use the PA system or talk through a door, but never stand directly in front of the door; if a walkie-talkie is available, attempt to put one into the hallway for the intruder to use If a walkie-talkie is provided to the intruder(s), provide the Police with the other hand unit when they arrive Under no circumstances expose yourself to the intruder 6. Release students only after police approval. Teachers should remain with students until they are released Use the attendance file to verify information when releasing students Use the pre-arranged evacuation site if necessary, to release the students to their parents 7. Notify the Communications Officer immediately; she will coordinate any media relations strategies that are required and determine any other communication requirements (such as key messages, letters home, information on the website, etc.) 9. Debrief the School Response Team; meet with staff as soon as possible to debrief and develop plans for follow-up 10. Complete the Critical Incident Report (Appendix A) 11. Arrange counselling for any staff or students that may require it February 2014, Version 5 Page 78

79 7.8 ABDUCTION OR LOST STUDENT Staff Actions: 1. If witnessed: Notify the Site Administrator with a description of the suspect Move other students present, away from the area of abduction The Principal should call 911 to inform the Police of the abduction, and to provide a description of the suspect and the student Confirm that the missing student was at school, and if any other students are missing 2. If not witnessed: Confirm that the student was present during school hours and is now missing Notify the Site Administrator and give a description of the student(s) and the circumstances of the situation Search the building and grounds Question the student s friends to see if they know anything about the missing student Site Administrator Actions: 1. When notified of a missing student, call 911 with a description of the student and the circumstances around the disappearance; also include a description of the suspect if known, and applicable 2. Initiate a thorough search of the site and grounds 3. Contact the parents of the student involved, and establish a communication plan with them 4. Notify the Superintendent of Schools 5. Contact your site Liaison Superintendent immediately, who will coordinate any media relations strategies that are required and determine any other communication requirements (such as key messages, letters home, information on the website, etc.); the site Liaison Superintendent will also make arrangements for crisis counselling when necessary 6. Meet with staff, if possible, and advise them about sharing information with students 7. Convene the School Response Team (determined by each incident) to assist with the situation 8. Determine if a second search of the school and grounds will be required February 2014, Version 5 Page 79

80 9. Consult with Police; provide them with a school picture of the student and a full description of what the student was wearing and carrying 10. In cases of child abduction, obtain witness statements and a description of the suspect 11. Prepare classmates to be supportive when the student returns, and provide counselling as required 12. When the missing student is located, contact all appropriate parties as needed 13. Complete the Critical Incident Report (Appendix A) February 2014, Version 5 Page 80

81 7.9 THREAT ASSESSMENT Protocol: Chinook s Edge School Division No. 73 is committed to creating and maintaining a school environment in which students, staff, parents, and others feel safe. To this end, a protocol is necessary for responding to student threats and/or high-risk behaviours. Definitions: High-risk behaviours include, but are not limited to, serious violence, possession of weapons, bomb threats, and threats to kill or injure others. Threats may be written, verbal, posted on the Internet, or made by gesture. They may be direct, indirect, conditional, or veiled. High-risk behaviours are those of students twelve years of age and older, who are believed to have contravened Section (1) of the Criminal Code of Canada, which states that students who in any manner, knowingly utter, convey, or cause any person to receive a threat to cause death or bodily harm has committed an offense. Immediate risk situations are those situations involving high-risk behaviours that require immediate Police intervention, such as when a student is making a threat and is in possession of a weapon. Worrisome behaviours are those that cause concern for members of the school system, which may indicate that a student is moving toward a greater risk of violent behaviour. This may include drawing pictures, writing stories, or making vague statements that do not constitute uttering threats as defined by law, yet are causing concern for some members of the school community, as a result of the violent content. Threat/Risk Assessment Team (TAT) is a team composed of the Threat Assessment or Risk Assessment Liaison from Division Office, the School Principal, and/or Vice-Principal(s), a member of the RCMP, Child and Family Services, Mental Health, Family School Wellness Workers, and in some cases the Classroom Teacher. A larger Threat Assessment Team may be used in very serious cases, and this team may be expanded to include physicians, psychologists or psychiatrists, or criminal profilers and/or parole officers. Regulations: 1. Reporting a) Any person within a school who may have knowledge of high-risk student behaviour, or who has reasonable grounds to believe that there is a potential for high-risk behaviour, shall immediately report the information to the school Principal and/or Vice-Principal(s). b) No action shall be taken against a person who makes a report, unless it is made maliciously or without reasonable grounds. c) In cases where a report is made maliciously, the person shall be dealt with according to Division policy, and the law, where applicable. February 2014, Version 5 Page 81

82 2. Fair Notice a) Prior to any threat assessment protocol being implemented, all students, staff, and parents shall be provided with information regarding this protocol, and Chinook s Edge School Division No. 73 Threat Assessment procedures, so that Fair Notice is given to indicate that threat behaviour will not be tolerated. b) The school Principal and the Threat Assessment Liaison shall take the lead to ensure that students, staff, and parents are aware of the protocol and that a consistent message is given regarding the use of the protocol. 3. Duty to Respond a) Schools shall respond to all high threat/risk related behaviours; all highrisk behaviours shall be taken seriously and assessed accordingly. 4. Immediate Risk Procedures a) These may be matters for immediate police intervention: The school Principal and/or Vice-Principal(s) shall first contact the Threat Assessment Liaison for Chinook s Edge School Division No. 73. If determined that the situation requires police intervention, the school Principal and/or Vice-Principal shall contact the police immediately and take steps to ensure the safety of all those in the school, by activating established procedures such as school evacuation or school security including lock down. 5. High-Risk Behaviours a) Upon receiving a report of high-risk behaviour, the Principal or Vice- Principal(s) shall initiate the protocol for the response of the Threat Assessment Team, in order to assess the high-risk behaviour. Prior to initiating a call for a Threat Assessment Team meeting, the school Principal will contact the Chinook s Edge School Division No. 73 Threat Assessment Liaison to consult and schedule a meeting time. b) In cases where it is believed a Criminal Code violation has occurred, the police officer assigned to the Threat Assessment Team has the first call as to whether or not charges will be laid. c) Whether the Police choose to lay charges or not, the Threat Assessment Team shall continue to conduct a risk assessment and determine follow-up recommendations. d) Although there is ongoing collaboration among Threat Assessment Team members, each team member has his/her own jurisdiction. e) The school Principal shall notify the parent(s) of the student making the threat, at the earliest opportunity, as well as the parent(s) of those students against whom the threat was made. Parent(s) become an integral part of the initial risk assessment process. February 2014, Version 5 Page 82

83 f) When information suggests that a student who has displayed high-risk behaviour poses a threat, other members of the larger Threat Assessment Team may become involved in the comprehensive assessment phase. g) In order to protect others and/or the threat maker, students may be suspended from school by the Principal during the assessment period. (A suspension may create the necessary context for the high-risk student who is already struggling with suicidal or homicidal ideation. When a suspension occurs, a key question beyond when to suspend is where to suspend. The isolation and disconnection felt by high-risk students during a suspension may be exacerbated if steps are not taken to keep the student connected to healthy supports). h) The TAT shall guide the process from initial assessment, to planning interventions to decrease risk, to plans for re-entry to school (where a suspension has occurred), or in some cases an alternate educational program. i) If circumstances warrant, and following the completion of necessary assessments, team members may work with the student and their parent(s) to develop a re-entry plan for school, that becomes a signed contract by all participants. 6. Duty to Victims and Others a) The school Principal and/or Vice-Principal(s) shall ensure that appropriate support is provided to those against whom threats have been made. b) The school Principal and/or Vice-Principal(s) shall notify all school staff, and parent(s), if necessary, within a reasonable time period, when the protocol has been activated as a result of high-risk behaviour. 7. Students Requiring Special Consideration a) When dealing with students under twelve years of age, students with special needs, or other exceptional students, accountability/maturation issues and cognitive abilities shall be taken into consideration. b) Since these students can still pose a risk, the Principal shall discuss the concern with the Chinook s Edge School Division No. 73 Liaison and determine the next steps. c) The school Principal shall determine Police involvement. (Some of these students may benefit from Police involvement as a way to provide a teaching moment for the child). d) A Risk Management Team for those under 12 years of age, or with less violent threats, may be convened in the same manner as a Threat Assessment Team. 8. Worrisome Behaviours a) All staff shall communicate worrisome behaviours to the school Principal and/or Vice-Principal(s) for consultation. February 2014, Version 5 Page 83

84 b) The school Principal or Vice-Principal(s) shall consult with other appropriate staff and the Chinook s Edge School Division No. 73 Liaison as to whether or not a risk assessment needs to be conducted. c) The Police may be consulted, but this may not be a formal complaint. 9. Threat or Risk Assessment Incident Report a) The school Principal and/or Vice-Principal(s) shall be responsible for completing a Threat or Risk Assessment Incident Report. This shall be documented at the school and forwarded to Division Office. Assessing Violence Potential: Protocol for Dealing with High-Risk Student Behaviours, 7 th Ed., Revised September 2008, is available on the Chinook s Edge School Division No. 73 website and forms a part of the entire Violence Threat/Risk Assessment package for Chinook s Edge School Division No. 73 and partners. February 2014, Version 5 Page 84

85 7.10 ASSAULT ON SCHOOL PROPERTY Assaults can range from the minor playground scuffles to aggravated and sexual assaults. Assaults are not limited to student on student; a significant number of school staff throughout Canada are assaulted every year. In the event of a hostile or potentially threatening event, the staff should take reasonable steps to calm and control the situation. Staff Action: Assess the seriousness of the situation. Notify the Site Administrator of the situation and location immediately. Take steps to ensure your own safety and the safety of any other staff or students in the area. Take control of the situation. Intervene only if there is no weapon observed or suspected, and the perpetrator has left the scene or calmed down. If an immediate threat is clearly evident, attempt to diffuse the situation; remain calm, talk in a soft, non-threatening manner; request the perpetrator to leave the area or campus, as appropriate; avoid all hostile actions or interactions, except to maintain the safety and welfare of students or staff. If an injury is observed, provide first aid or call Emergency Services 911. (Note: Follow CESD policies and procedures regarding the handling of bodily fluids); never leave the victim alone. If the victim is on the ground, do not attempt to move him/her; comfort the victim until EMS arrives. Immediately following the incident, document the event/incident and provide the statement to the Site Administrator. Site Administrator Action: Respond to the situation when informed. Assess the seriousness of the incident and determine if the RCMP need to be called. RCMP must be notified if: o A weapon is used; o The victim has physical injury causing substantial pain, or impairment of a physical condition; o Assault involving sexual contact with another person without consent; this includes touching of those areas covered by clothing. If the Police are called, note the circumstances and individuals involved, and any witnesses present. Identify assailants, victims, and witnesses. Isolate the assailants. In a serious incident separate the witnesses until the Police arrive. If an ambulance is required, call 911 and provide the exact location on the school grounds, and the nature of the emergency. Ensure that the victim is not moved if unconscious or immobile. Have someone meet EMS and direct them to the scene. A staff member or parent should accompany the victim to the hospital. As soon as possible after calling the ambulance, notify the parents of the victim and recommend that they meet their child at the hospital, if they are not present when the ambulance arrives at the school. February 2014, Version 5 Page 85

86 Notify the Superintendent s office in all cases where 911 has been called, serious personal injury has occurred, or where a CESD employee has been assaulted. Notify the Communications Officer immediately; he/she will coordinate any media relations strategies that are required and determine any other communication requirements (such as key messages, letters home, information on the website, etc.). Ensure that all staff members involved in the incident provide a written statement. Meet with staff and inform them of the situation and any follow-up action that is being taken. Answer all questions that staff ask about the situation. Determine if disciplinary action is necessary, and if so, to what degree. Develop a plan for the student s return to school. Focus on preventative measures; involve the parents, school counsellor, and Division personnel. Provide counselling as required. Complete a Critical Incident Report (Appendix A). February 2014, Version 5 Page 86

87 7.11 EARTHQUAKES, TORNADOS, VIOLENT WINDS The prime season for tornados is between May and September, with the peak season in June and July. Most tornadoes occur in the afternoon and early evening (3 7 pm). Tornado precursors are warm humid weather and thunderstorms, which are often accompanied by intense lightning, heavy rain and/or hail, and high winds. They can strike suddenly, alerting you with their loud roaring noise, and they move at rates of KPH. Schools are encouraged to practice tornado drills as soon as possible in the spring of each year. Site Administration Action: 1. Upon hearing a tornado watch or warning for your site: Listen and verify the general area to be affected. Listen to the local radio stations for additional information. Call Environment Canada (under Government of Canada, blue pages in your phone book) for additional information, if required. Determine if the site is in the affected area. If the site is in the affected area, prepare for a weather emergency by gathering your emergency material and designate lookouts for all sides of the building to verify the weather conditions. Warning: DO NOT ACTIVATE THE FIRE ALARM IN A WEATHER EMERGENCY (This may confuse the staff and cause some to go outside) 2. If the site is in the affected area and the Tornado is imminent: Make the announcement over the PA to activate severe weather procedures. Bring all students into the building from the school grounds and send them to their classrooms. If school buses are at the site, request that all drivers, students, and parents come into the school and direct them to a designated safe shelter area. Evacuate all portable classrooms into a designated shelter area at the site. Move all staff, visitors, and students to their designated shelter area. Notify the Superintendent of Schools and the Director of Transportation. Ensure that you have the site cell phone with you. If the site does not have a cell phone, carry your personal cell phone with you and ensure that Division Office has your cell phone number. 3. When the storm passes: Check all reports from staff for injuries and building damage. Evacuate the site if it is damaged and unsafe. If the site is damaged, call maintenance to cut off all gas and electric at the main disconnects. Warn students and staff not to wade in water due to the danger of live electrical wires. Contact the Superintendent of Schools with site conditions and safety updates. February 2014, Version 5 Page 87

88 4. If the school is not in the affected area: Proceed with the normal school schedule. Keep the radio tuned for further weather updates. School Classroom Action: 1. Upon hearing an emergency weather warning or PA announcement: Listen for the PA announcement to activate the severe weather procedures. Teachers will direct the students to their assigned safe shelter areas (usually hallways). Students are to leave all belongings behind, including books, bags, coats, etc. Students will move quickly, quietly, and orderly to their assigned areas. Students will await instructions. Teachers will take an attendance sheet or stationary to take attendance. Teachers will make sure the classroom door is closed after the last person has left the room; don t waste time opening windows to keep pressure from building up in the school. Teachers will instruct the students to line up and sit down against the inside wall of the hallway, and be prepared to assume the Tornado Protective Kneeling Position (see below). Teachers will keep students calm and quiet. February 2014, Version 5 Page 88

89 TORNADO PROTECTIVE KNEELING POSITION Kneel or crouch on your knees and elbows, with your head between your knees and your hands clasped over the back of your head. When the storm is imminent instruct the students to: Assume the protective kneeling position as illustrated above Remain in that position until otherwise instructed After the storm passes: Check all students for injuries Take attendance Report the status of your class to the Site Administrator Follow any further instructions from the Site Administrator Remember: All classroom visitors and parents must move with the class to the safe shelter area and must assume the protective kneeling position when instructed. Things to remember: 1. A safe shelter area could/should be: Internal hallways; if there are no interior hallways and a hallway must be used, avoid those that open to the southwest, south, or west - these are the usual direction of tornados. Internal classrooms without glass walls. A basement if quickly accessible and internally safe. An internal stairwell, if glass is not present. 2. A safe shelter area should not be: Classrooms / rooms with high ceilings such as auditoriums and gymnasiums. Classrooms with an outside wall and / or windows. Adjacent to entrance / exit doors with glass inserts. Adjacent to atriums, skylights, or glass walled classrooms. General information: The town or city may sound an alarm in your area when a severe weather condition is imminent. February 2014, Version 5 Page 89

90 Practice of these procedures will help reduce confusion and will keep people calm in the case of an actual emergency. These procedures should be reviewed and practiced annually before tornado season begins. NOTE: The radio and Environment Canada are available resources for information on current weather emergencies; however, the site is ultimately responsible for onsite verification of weather conditions and comparison to the weather information available, in order to put the Severe Weather Tornado procedures for the site into action. References: Environment Canada US National Weather Service NOAA, National Oceanic and Atmospheric Administration February 2014, Version 5 Page 90

91 7.12 ENVIRONMENTAL HAZARDS TOXIC SPILLS Verify information. Determine if evacuation is required, or remove students and staff from the immediate area. Call 911. Convene the School Response Team (determined at the time of incident). Provide first aid where necessary (trained personnel only). Inform the Superintendent of Schools. School Response Team members should work with disaster services personnel to: o make a decision regarding school evacuation o inform staff of the situation and procedures to follow If students or staff are taken to Hospital: o note the names of all students/staff transported o provide staff member for each hospital o notify parent(s)/guardian(s) or spouse about the incident and about anyone who has been hospitalized If the site has been evacuated, ask for media help in notifying parents as to when and where students may be picked up. Notify the Communications Officer immediately; she will coordinate any media relations strategies that are required and determine any other communication requirements (such as key messages, letters home, information on the website, etc.). The Clinical Team leader, in consultation with school personnel, will identify the need for crisis counselling services and will ensure that these are made available. Debrief the School Response Team. Complete a Critical Incident Report (see Appendix) Shelter in-place Shelter-in-Place is the practice of going or remaining safely indoors during an outdoor release of a hazardous substance. Shelter-in-Place has been demonstrated to be the most effective response during the first few hours of a substance release where the public would be at higher-risk outdoors. When you Shelter-in-Place, an indoor buffer protects you from higher (more toxic) concentrations that may exist outdoors. It is based on using a building that is not too drafty for typical Canadian winter weather conditions. The goal of Shelter-in-Place is to reduce the movement of air into and out of a building until either the hazard has passed or other appropriate emergency actions can be taken (such as evacuation). Shelter-in-Place is a viable public protection measure in circumstances when: There is sufficient time or warning to safely evacuate the public who may be at risk. Residents are waiting for evacuation assistance. The release will be of limited size and/or duration. The public would be at a higher risk if evacuated. February 2014, Version 5 Page 91

92 Shelter-in-Place instructions from the Canadian Association of Petroleum Producers (CAPP) Immediately gather everyone indoors and stay there Close and lock all windows and outside doors: o If convenient, tape the gaps around the exterior door frames Extinguish indoor wood burning fires o If possible, close flue dampers Turn off appliances or equipment that either: o Blows out or uses indoor air, such as: Bathroom and kitchen exhaust fans Built-in vacuum systems Clothes dryers Gas fireplaces Gas stoves o Sucks in outside air, such as: Heating ventilation and air conditioners (HVAC) systems for apartments, commercial, or public facilities Fans for heat recovery ventilators or energy recovery ventilators (HRV/ERV) Turn down thermostats to the minimum setting and turn off air conditioners Leave open all inside doors Avoid using the telephone, except for emergencies, so that you can be contacted by the Energy Company Emergency Response Personnel o Call the Energy Company 24-hour Emergency Response Centre If you experience symptoms or smell odours If you have contacted fire, Police, or ambulance (so that a response team can be coordinated) Stay tuned to local radio and television for possible information updates Even if you see people outside, do not leave until told to do so If you are unable to follow these instructions, please notify the Energy Company s Emergency Response Personnel After the hazardous substance has passed through the area, you will receive an all clear message from the Energy Company Emergency Response Personnel. You may also receive if required, instruction to: o Ventilate your building by opening all windows and doors, turning on fans and turning up thermostats. During this time, the air outside may be fresher and you may choose to leave your building while the building is being ventilated o Once the building is completely ventilated, return all equipment to normal settings and operations Canadian Association of Petroleum Producers (CAPP) Shelter-in-Place Disclaimer: While it is believed that the Canadian Association of Petroleum Producers (CAAP) Shelter-in- Place Instructions are reliable under the conditions and subject to the limitations set out, CAPP, Alberta s Council of Medical Officers of Health (CoMOsH), and the Energy Resources Commissioning Board (ERCB), do not guarantee its accuracy. February 2014, Version 5 Page 92

93 Ignition of a Well When a well is ignited, H2S is burned and converted to sulphur dioxide (S02). ERCP Ignition Criteria (ERCB Directive 71, November 2008, Section ): The Energy Company will take immediate steps to prepare for ignition at the earliest signs of a release or a well control problem, to ensure there will be no delay. For manned well operations, prompt ignition mitigates the threat of H2S exposure that could threaten public safety during a major sour gas release. During a sour well control problem, ignition discussions between the Energy Company and the ERCB should occur at preset intervals until the well is brought under control. The Energy Company will ensure that all sour wells have an ignition system, such as a flare gun, on-site during all drilling, completion, well testing, or work over operations in the sour zone(s) SCHOOL BUS ACCIDENT In the event that the Transportation Department is not notified first about a bussing accident, the School Bus Accident Procedures Report (see Appendix A) is to be completed by the person receiving the notification. Immediately following this report, the Transportation Department will then be contacted by the person who received the notification, and the information is to be provided to assist with the completion of the Transportation Department emergency protocol. Transportation Department personnel are specially trained to handle these situations and will be the core communicator for all bus accidents. February 2014, Version 5 Page 93

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95 Section Eight Creative Playgrounds PLAYGROUND INSPECTIONS Playgrounds provide a place for all students to exercise and play safely. It is important that we inspect our playgrounds to keep our students safe. CESD is responsible for the inspection and maintenance of all creative playgrounds within the Division. However, new installations, replacement of existing playgrounds, or upgrading of existing equipment is not within the mandate of the Division. All playgrounds and playground inspections within CESD shall comply with CSA Standard Z or newer standards. Once the new installation is complete and has been inspected and approved by the supplier s representative and by a CESD Canadian Certified Playground Inspector (CCPI), the Division will assume the responsibility for ongoing safety inspections and resulting maintenance. Schools are to review playground safety expectations with students at the beginning of the school year. February 2014, Version 5 Page 95

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97 Section Nine Monthly Safety Requirements 9.1 MONTHLY SAFETY REQUIREMENTS QUICK REFERENCE Month Due Requirement By Whom Reference September October November December January February 3. School Fire Drill (using a different initiating device each time) 4. Inspection of Fire extinguishers, exit lights and emergency lights 4. School Fire Drill (using a different initiating device each time) 5. Orientation and Training 6. Inspection of Fire extinguishers, exit lights and emergency lights 4. School Fire Drill (using a different initiating device each time) 5. Accident Investigation 6. Inspection of Fire extinguishers, exit lights and emergency lights 4. School Fire Alarm Verification (using a different initiating device each time) 5. Inspection of Fire extinguishers, exit lights and emergency lights 6. OHS Policy, Roles & Responsibilities 4. School Fire Alarm Verification (using a different initiating device each time) 5. Inspection of Fire extinguishers, exit lights and emergency lights 6. Workplace Hazard Assessment 4. School Fire Alarm Verification (using a different initiating device each time) 5. Inspection of Fire extinguishers, exit lights and emergency lights 6. Hazard Control Principal (Enter details into forms in Fire Safety Plan) Head Custodian Principal (Enter details into forms in Fire Safety Plan) Principal with Staff Head Custodian Principal (Enter details into forms in Fire Safety Plan) Principal with Staff Head Custodian Head Custodian Head Custodian Principal with Staff Head Custodian Head Custodian Principal with Staff Head Custodian Head Custodian Principal with Staff Alberta Fire Code CESD Fire Safety Plan Alberta Fire Code Safety Manual Section 9 CESD Fire Safety Plan, Alberta Fire Code Safety Manual Section 5 CESD Fire Safety Plan Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 1 Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 2 Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 2 February 2014, Version 5 Page 97

98 March April May June July August 4. School Fire Alarm Verification (using a different initiating device each time) 5. Inspection of Fire Extinguishers, exit lights and emergency lights 6. First Aid & Emergency Preparedness 4. School Fire Drill (using a different initiating device each time) 5. Inspection of Fire Extinguishers, exit lights and emergency lights 6. OH&S Standards 6. School Fire Drill (using a different initiating device each time) 7. Inspection of Fire Extinguishers, exit lights and emergency lights 8. Workplace Inspections 9. Tornado drill 10. Chemistry lab inventory to be submitted to Safety Manager 3. School Fire Drill (using a different initiating device each time) 4. Inspection of Fire Extinguishers, exit lights and emergency lights 3. School Fire Alarm Verification (using a different initiating device each time) 4. Inspection of Fire Extinguishers, exit lights and emergency lights 4. School Fire Alarm Verification (using a different initiating device each time) 5. Inspection of Fire Extinguishers, exit lights and emergency lights 6. Submit School Safety Plan to Safety Manager by September 15 Head Custodian Head Custodian Principal with Staff Principal and Staff Head Custodian Principal with Staff Principal and Staff Head Custodian Principal, Shop teacher, Principal Chemistry teacher Principal and Staff Head Custodian Head Custodian Head Custodian Head Custodian Head Custodian Principal Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 7 Alberta Fire Code CESD Fire Safety Plan Safety Manual Section 4 Alberta Fire Code CESD Fire Safety Plan Safety Manual Science binder, and Shop Safety Manual Alberta Fire Code CESD Fire Safety Plan Alberta Fire Code CESD Fire Safety Plan Alberta Fire Code CESD Fire Safety Plan February 2014, Version 5 Page 98

99 9.1.1 September Fire Drill/Inspection As outlined in the Quick Reference table. February 2014, Version 5 Page 99

100 February 2014, Version 5 Page 100

101 9.1.2 October - Orientation and Training Employee orientation and training is an essential component of an effective health and safety program. Employees need to know how to do their jobs safely and without risk to their health and safety. New employees or employees transferred to new jobs need special consideration. An employee health and safety orientation should be completed within the first week on the job, and critical information (e.g. related to emergency preparedness) must be covered on the first day. Responsibilities: Site Administrators must ensure employees are trained in the safe operation of the equipment (e.g. tools, supplies, machinery) the employee is required to operate. If an employee may be exposed to a harmful substance at a work site, they must also: Establish procedures that minimize the employee s exposure to the harmful substance; and, Ensure that an employee who may be exposed to the harmful substance is trained in the procedures, applies the training, and is informed of the health hazards associated with exposure to the harmful substance. If work is to be done that may endanger an employee, the employer must ensure that the work is done: By a worker who is competent to do the work; or, By a worker who is working under the direct supervision of a worker who is competent to do the work. Employees must: Participate in the training provided by the employer; and, Apply the training in their day to day work. What is a competent worker? Competent in relation to a worker, means adequately qualified, suitably trained and with sufficient experience to safely perform work without supervision or with only a minimal degree of supervision. Occupational Health and Safety Regulation, Section 1 Key Messages: A general health and safety orientation must be provided by the Supervisor for new and / or transferred employees. This must be delivered within the first week of employment. February 2014, Version 5 Page 101

102 Job, task, or trade specific health and safety training required by the Occupational Health and Safety Code and / or identified through workplace hazard assessments (e.g. WHMIS, TDG, asbestos awareness, confined spaces, genie lift operation etc.) must also be provided to employees. Specific requirements for worker training are identified throughout the Occupational Health and Safety Code. All training must be documented by each Principal or Director, and kept on file at the worksite. Things to do this Month: Review the General Health and Safety Orientation Checklist (Appendix A) with new or existing staff that has not yet received this orientation. Identify all staff that ship, transport, or receive dangerous goods and ensure that they are trained in the Transportation of Dangerous Goods (TDG). TDG certificates are valid for 3 years. Identify all staff that work with chemical products (e.g. custodial, science, and CTS staff) and ensure that they have been trained in the Workplace Hazardous Materials Information System (WHMIS). WHMIS refreshers must be obtained every 3 years. Identify additional training that may be required for staff, review the Occupational Health and Safety Code (Table 1) and any worksite Hazard Assessments that have been completed for your worksite. You can also contact the Safety Manager for assistance. February 2014, Version 5 Page 102

103 Topic Table 1 Summary of the Occupational Health and Safety Code Definitions and General Application Part 1 Hazard Assessment, Elimination and Control * Part 2 Specifications and Certifications Part 3 Chemical Hazards, Biological Hazards and other Harmful Substances Part 4 Confined Spaces* Part 5 Cranes, Hoists and Lifting Devices Part 6 Emergency Preparedness and Response* Part 7 Entrances, Walkways, Stairways and Ladders Part 8 Fall Protection* Part 9 Fire and Explosion Hazards Part 10 First Aid* Part 11 General Safety Precautions Part 12 Joint Work Site Health and Safety Committee Part 13 Lifting and Handling Loads* Part 14 Locking Out Part 15 Noise Exposure Part 16 Overhead Power Lines Part 17 Personal Protective Equipment* Part 18 Powered Mobile Equipment Part 19 Radiation Exposure Part 20 Rigging Part 21 Safeguards Part 22 Scaffolds and Temporary Work Platforms Part 23 Toilets and Washing Facilities Part 24 Tools, Equipment and Machinery Part 25 Ventilation Systems Part 26 Violence* Part 27 Working Alone* Part 28 Workplace Hazardous Materials Information System (WHMIS)* Part 29 Demolition Part 30 Diving Operations Part 31 Excavating and Tunnelling Part 32 Explosives Part 33 Forestry Part 34 Health Care and Industries with Biological Hazards Part 35 Mining Part 36 Oil and Gas Wells Part 37 Residential Roofing Part 38 Tree Care Operations Part 39 Part of the Occupational Health and Safety Code February 2014, Version 5 Page 103

104 Resources: Occupational Health and Safety Regulation February 2014, Version 5 Page 104

105 9.1.3 November Accident/Incident Investigation Site Administrators shall develop and implement internal procedures that ensure the reporting and investigation of all accidents and incidents. When an accident or incident occurs at a workplace it is important to investigate the causes in order to: Make sure previously uncontrolled hazards do not remain a risk, and to prevent the recurrence of similar incidents. Determine if training or control methods such as personal protective equipment and procedures need to be changed in order to make the workplace safer or healthier. When the injury is serious, potentially life threatening, or the worker is admitted to hospital for more than two (2) days the Alberta Government must be informed. This is normally done by contacting the Safety Manager who will notify the appropriate government authority. Alberta Workplace Health and Safety Field Officers may choose to conduct an investigation and may ask to see documents such as the completed accident investigation or training records. Responsibilities: Under Section 18 of the Occupational Health and Safety Act, employers must report to Alberta Human Resources and Employment (AHRE) Workplace Health and Safety: An injury or accident that results in death An injury or accident that results in a worker s being admitted to a hospital for more than two (2) days An unplanned or uncontrolled explosion, fire, or flood that causes a serious injury, or that has the potential of causing a serious injury The collapse or upset of a crane, derrick, or hoist The collapse or failure of any component of a building or structure necessary for the structural integrity of the building or structure The prime contractor, the contractor or employer responsible for the worksite shall: Carry out an investigation into the circumstances surrounding the serious injury or accident Prepare a report outlining the circumstances of the serious injury or accident and the corrective action, if any, undertaken to prevent a recurrence of the serious injury or accident Ensure that a copy of the report is readily available for inspection February 2014, Version 5 Page 105

106 Key Messages: All accidents (and incidents with the potential to cause injury) should be investigated as soon as possible after any injured workers have been cared for and all potential hazards to other building occupants have been dealt with. The purpose of the investigation is never to fix blame, but to identify the immediate and underlying causes of the accident so that the necessary measures can be taken to prevent it from happening again. Document the investigation on the Accident Investigation Report form (Appendix A) and keep a copy at the worksite for at least three (3) years in case it is requested by a Workplace Health and Safety Field Officer. Note: Accidents involving students are presently documented on the Accident Form (Appendix A). If the injury or accident meets any of the criteria outlined in Section 18 of the Occupational Health and Safety Act, immediately report it to the Safety Manager ( or ) who will notify Workplace Health and Safety. Remember to report all work-related staff injuries on the Employee s Injury & First Aid Report form (Appendix A), and fax to the Safety Manager within 24 hours of the accident. Additional reporting to WCB may be required for custodial, maintenance, support, and some teaching staff 2. Things to do this Month: Review OHS Standard 05 Accident/Incident Investigation and Reporting with all staff. Establish a reporting system for all accident investigation, to the Safety Manager Safety Manager will be called to investigate all accidents. Practice doing an investigation. Call Safety Manager if training is required. Resources: Occupational Health and Safety Act, Section 18 E-learning module on Incident Investigation: 2 CTS teachers, librarians, Home Economics teachers, and support staff are covered by WCB. So are Principals and Vice-Principals, but only when not performing teaching duties. February 2014, Version 5 Page 106

107 9.1.4 December OHS Policy, Roles and Responsibilities A safe and healthy work environment is a goal that everyone shares. The Alberta Occupational Health and Safety Act, Regulation and Code is an important legislation that sets the standards to protect and promote the health and safety of all Divisional staff. Section 2 of the Act along with the District OHS policy and administrative regulation outlines the rights and responsibilities of employers (Division Board and Administration) and staff. Failing to follow legislative requirements may result in orders and fines to CESD, or in some cases individual staff members. Responsibilities: Principals, Vice-Principals, Directors, Administrators, and Supervisors shall: Inform employees of their Occupational Health and Safety rights, roles, and responsibilities Ensure Hazard Assessments are conducted at the worksite Inform employees of any hazards or dangers at the worksite Establish hazard controls and safe work practices Keep equipment maintained in safe working order and tag it out of service when required Provide proper labels, material safety data sheets (MSDS) and storage for chemicals Ensure employees perform their duties as required by the Occupational Health and Safety legislation Ensure employees have the training and experience needed to perform their jobs safely Ensure employees use safeguards and the protective equipment provided CESD Staff including volunteers, students, temporary, permanent and contracted workers: Take reasonable care to protect the health and safety of themselves and others Report all hazards or unsafe conditions to a Supervisor Report all work-related injuries and illnesses to a Supervisor as soon as possible Refuse to perform work that is unsafe Follow all health and safety rules, practices, and procedures Attend all mandated health and safety training Use all guards and personal protective equipment that is provided Prime Contractor If there are two (2) or more employers involved in work at a worksite at the same time (e.g. when services are performed by outside contractors) there must be a prime contractor assigned to the worksite. The prime contractor for a worksite is: The contractor, employer, or other person who enters into an agreement with the owner of the worksite to be the prime contractor. If no agreement has been made or is in force, the owner of the worksite. The role of the prime contractor is to have a system in place that ensures, as far as reasonable and practicable, that the Occupational Health and Safety Act, Regulation, and Code are being complied with at the worksite. February 2014, Version 5 Page 107

108 Key Messages: CESD s Health and Safety Policy reflects the following key messages: Chinooks Edge School Division is committed to providing a safe and healthy work and learning environment for all staff, students, visitors, and volunteers Chinooks Edge School Division will comply with applicable health and safety legislation All Division staff and students have the right to know about workplace hazards All staff and students have the right to refuse unsafe work Work related injuries and illnesses are preventable Health and safety is a shared responsibility between the Board, Superintendent, Principals, Vice-Principals, Directors, Supervisors, staff, and students Health and safety should be integrated into the day-to-day operations of each facility Staff involvement in the health and safety program is critical to its success Contactors, subcontractors, temporary workers, students, building occupants and volunteers will be held to the same occupational health and safety standards as CESD staff If you plan to use an outside contractor to work in your facility, check with the Maintenance Department or the Safety Manager to determine if these services can be contracted, and if a prime contractor is required All facilities must work to continuously improve their health and safety programs through regular inspections, audits, and application of occupational health and safety best practices Safety Policy is found at Things to do this Month: Review/discuss CESD safety policy with all staff. Emphasize with all staff the above Key Messages found in the District health and safety policy, and roles and responsibilities. Ensure a copy of CESD health and safety policy is posted in a prominent and public location at the worksite. Resources: Occupational Health and Safety Act, Sections 2 and 3; Occupational Health and Safety Regulation, Sections 12, 13, and 15 Employers guide to the Occupational Health and Safety Act Workers guide to the Occupational Health and Safety Act E-learning tool on Occupational Health and Safety legislation: The Prime Contractor Bulletin Further information on the Occupational Health and Safety Act, Regulation, and Code February 2014, Version 5 Page 108

109 9.1.5 January Workplace Hazard Assessment A hazard is any situation, condition, or thing that may be dangerous to the safety or health of workers. Workplace hazard assessment is a process that looks at what could cause harm to employees at a worksite. It helps employers determine whether the necessary precautions or controls are in place to prevent accidents, incidents, and injuries. Workplace hazards include physical, chemical, biological, and psychological hazards (Table 2). Written workplace Hazard Assessments provide the foundation for an effective worksite Health and Safety Program. They are also a legal requirement under Part 2 of the Occupational Health and Safety Code. Responsibilities: Principals, Vice-Principals, Directors, Administrators, and Supervisors shall: Assess the worksite and identify existing or potential hazards before work or a new work process, or school program begins Prepare a written report of the hazard assessment (including the date of the assessment) and the methods used to control or eliminate the hazards identified Review the Hazard Assessments yearly to prevent the development of unsafe / unhealthy working conditions Key Messages: Hazard Assessment templates for various job positions are available from the Safety Manager Complete Hazard Assessments with the direct involvement of employees Communicate Hazard Assessments to all employees Take action to eliminate or control the hazards identified through the Hazard Assessment process Update Hazard Assessments every three (3) years or whenever new work tasks are introduced or changed Things to do this Month: Review OHS Standard 07 Workplace Hazard Assessment. Identify staff or groups of staff performing similar functions under your scope of authority, and begin the Hazard Assessment process starting with one or two staff groups at a time. With applicable employees, review the sample Hazard Assessment templates developed for various job positions and add or delete what does or does not apply. Send completed Hazard Assessments to the Safety Manager for review and feedback. Resources: Occupational Health and Safety Code, Part 2 Contact the Safety Manager for sample Hazard Assessment templates E-learning tool for Hazard Assessment and control: & Table 2 February 2014, Version 5 Page 109

110 Typical Workplace Hazards found in the Educational Environment Physical Hazards Hazards generated by people, equipment, machinery, tools, facility characteristics or, environmental factors. Chemical Hazards Agents that can be inhaled ingested or absorbed into the skin and cause short or long term health effects. Biological Hazards Living organisms that can cause illness or disease Such as: Lifting and Handling loads Ergonomics (e.g. repetitive motions, awkward postures) Slips, trips and falls (e.g. cords across floors, wet floors) Moving parts of machinery Working at heights (e.g. elevated platforms, roofs) Pressurized systems (e.g. piping, vessels and boilers) Vehicles (e.g. automobiles, bobcats, genie lifts) Flammable materials Confined spaces Electricity (e.g. poor wiring, frayed cords) Excess noise (e.g. portable tools, band rooms) Inadequate lighting Extreme temperatures (hot and cold) Vibration Non-ionizing radiation (microwaves, RF transmissions) Workplace Violence Such as: Chemicals (e.g. boiler additives, solvents and cleaners) Dust (e.g. from grinding, woodworking or asbestos removal) Fumes (e.g. welding) Mists and vapours Gases Such as: Viruses, fungi or bacteria Mould Blood and body fluids Sewage Animals (e.g. pets, rodents or insects) Psychological Hazards Working conditions that create stressful work environments or increase the potential for injury or illness. Such as: Working alone Work-related stress Fatigue (e.g. shift work or long hours) Violence or abuse Language barriers February 2014, Version 5 Page 110

111 9.1.6 February Hazard Control Hazard control means to eliminate the hazard or reduce the hazard to an acceptable level of risk. Employees should be consulted for ideas about how to eliminate or control hazards since they are the ones doing the work and are most familiar with the job. Responsibilities: If an existing or potential hazard to workers is identified, measures must be taken to eliminate the hazard, or if elimination is not practical, to control the hazard. Control means reducing the hazard to levels that do not present a significant risk to employee health and safety. From a Divisional perspective, the top five areas of the Occupational Health and Safety Code that Administrators should give first priority for hazard control include: Working alone Working in Confined Spaces Lifting and Handling Loads Working from Heights Chemical / Hazardous Materials Management Workplace Violence Key Messages: Whenever possible, eliminate the need for staff to work alone. If this is not feasible, then a hazard assessment, workplace controls, and an effective communication system must be implemented to reduce the risk for these employees. Whenever possible, reduce or eliminate the need for staff to manually handle heavy or awkward loads. A fall protection system must be in place for employees that may fall three (3) metres (10 feet) or more from a permanent work area. All employees that work with chemicals must have training in the Workplace Hazardous Materials Information System (WHMIS). If they ship, transport, or receive dangerous goods they must also have a valid Transportation of Dangerous Goods (TDG) training certificate. All chemicals must have current Material Safety Data Sheets (MSDS) and be properly labelled, stored, and disposed of. All confined spaces (e.g. crawlspaces, pipe chases etc.) at the worksite must be identified, labelled, and entered only by trained personnel using confined space entry procedures. All incidents of workplace violence must be reported, documented, and investigated as required for all other workplace accidents and incidents. Whenever possible, first try to eliminate or control the hazard using engineering controls (See Table 3). February 2014, Version 5 Page 111

112 If the hazard cannot be eliminated or controlled using engineering controls, use administrative controls or procedures to reduce the risk as low as reasonably achievable. If the hazard cannot be controlled using engineering or administrative controls, the appropriate Personal Protective Equipment (PPE) must be supplied and used by staff affected by the hazard (this is the last resort). Things to do this Month: (choose one or two areas to work on at a time) Review / implement OHS Standard 09 Working Alone and Working Alone Checklist (forms) Review / implement OHS Standard 012 Working in Confined Spaces Review / implement OHS Standard Lifting and Handling Loads Review / implement OHS Standard 014 Working from Heights Review / implement OHS Standard015 Chemical/Hazardous Materials Management. Review / familiarize staff with OHS Standard 016 Personal Protective Equipment (PPE) Review the workplace Hazard Assessments that have been completed for your worksite and list the high hazard tasks identified from the risk assessment. Obtain and/or develop site specific safe work procedures for the hazards identified starting with the high hazards first. Review Table 4 Workplace Inspection Ranking (Section 9.1.9). This is a summary of all areas addressed by the Occupational Health and Safety Code. Determine which additional areas may apply at your worksite and assign applicable staff to review with the Safety Manager as necessary. Resources: Alberta Human Resources and Employment Working Alone Safety Guide Occupational Health and Safety Code Explanation Guide (Part 9) Fall Protection Occupational Health and Safety Code Explanation Guide (Part 29 and Schedule 1) WHMIS WHMIS Information for Employers WHMIS Information for Workers Occupational Health and Safety Code Explanation Guide (Part 14) Lifting and Handling Loads Occupational Health and Safety Code Explanation Guide (Part 5) Confined Spaces NIOSH Pocket Guide to Chemical Hazards Summary of health and safety information for may common chemicals, as well as recommended protective equipment: February 2014, Version 5 Page 112

113 Table 3 Eliminating and Controlling Hazards Whenever possible, hazards should be eliminated. If this is not possible they must be controlled. The hierarchy of hazard controls Principals, Vice-Principals, Directors, Administrators, and Supervisors should follow are: 1 st Choice 2 nd Choice Last Resort Engineering Controls (preferred method) Administrative Controls Personal Protective Equipment (PPE) Combination of the above Try to eliminate the hazard completely. This could mean removing trip hazards on the floor or disposing of unwanted chemicals, etc. If it is not practical to eliminate the hazard completely, try to substitute it with something safer, such as using smaller packages to reduce the weight of items that have to be manually handled; using a less toxic chemical; etc. Isolate the hazard; for example, use soundproof barriers to reduce noise levels; use an enclosed spray booth for spray painting; and, use remote control systems to operate machinery Use trolleys or hoists to move heavy loads, and place guards around moving parts of machinery Ventilation Use safe work procedures Provide training and supervision for workers Ensure regular maintenance of machinery and equipment Limit exposure times by using job rotation Includes gloves, hard hats, hearing and eye protection, protective clothing, respirators, steel toed footwear, or fall protection Ensure that: o The right type of PPE is selected for the job o PPE fits and is comfortable under working conditions o Workers are trained in the need for PPE, its use and maintenance o PPE is stored in a clean and fully operational condition Engineering Administrative PPE February 2014, Version 5 Page 113

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115 9.1.7 March First Aid and Emergency Preparedness Planning and preparing in advance for emergencies is important. An Emergency Response Plan will protect the health, safety, and lives of people at your worksite. It will also minimize losses related to property and environment damage. A serious emergency, such as an explosion, fire, or flood could put a school or worksite out of operation. Even the best health and safety program cannot prevent all natural or unexpected incidents or disasters. However, having a good Emergency Plan and adequate first-aid training and supplies in place ahead of time, can reduce the risk of loss. Responsibilities: Emergency Plans Principals, Vice-Principals, Directors, Administrators, and Supervisors shall establish a written Emergency Plan that deals with emergencies that may require rescue, evacuation, or sheltering inside the building. The Emergency Response Plan must include: The identification of potential emergencies (based on the Hazard Assessment) Procedures for dealing with the identified emergencies The identification of, location of, and operational procedures for emergency equipment The emergency response training requirements The location and use of emergency facilities The fire protection requirements The alarm and emergency communication requirements The first-aid services required Procedures for rescue and evacuation of all building occupants First-Aid Principals, Vice-Principals, Directors, Administrators, and Supervisors shall: Provide first-aid services, supplies, and equipment in accordance with district requirements Ensure that the services, supplies, and equipment are located near the worksite they serve and are maintained, available, and accessible during all working hours Post the names of the First Aiders, level of qualification and expiration date of qualification. Ensure that arrangements are in place to transport injured or ill employees from the worksite to the nearest health care facility Ensure that all work-related injuries and illnesses are promptly reported by the employee and recorded on the accident reporting website at regardless of whether first-aid was administered. February 2014, Version 5 Page 115

116 Key Messages: The Emergency Plan must be in writing and affected staff and students must be consulted in the development of the plan. The Emergency Plan must be site specific and appropriate to the potential risks at your worksite. The Emergency Response Plan should be periodically tested to ensure that it works. The appropriate first-aid supplies and number of persons trained in first aid must be maintained at the worksite. See Summary Table: First Aid Training and Supplies (Appendix A). The names of all qualified First Aiders must be posted with the level of qualification and expiration date. Employee s must record at every acute illness or injury that occurs at the worksite, as soon as possible after it is reported to them. Serious injuries (e.g. those requiring hospitalization) must be immediately reported to the Safety Manager who will report them to Alberta Workplace Health and Safety. First-Aiders must be trained by an approved training agency that meets the standards of the AHRE Director of Medical Services. A list of approved first-aid training agencies is available at Things to do this Month: Update your Emergency Plan to ensure that it is current Communicate the Emergency Plan to all staff and occupants of the worksite Train all employees in Emergency Response procedures Schedule and conduct periodic drills to test the Emergency Response Plan Check to make sure there is a system in place ensuring that people can communicate during an emergency Set up a log book to keep track of all emergency drills and actual response situations Review the First-Aid Checklist (Appendix A) to make sure that the worksite is in compliance with all first aid requirements Ensure all employees are familiar with the Employee s Injury & First Aid Report and reporting requirements Resources: Emergency Preparedness Part 7 Occupational Health and Safety Code; First Aid: Part 11 Schedule 2 Occupational Health and Safety Code CESD Emergency Plan templates February 2014, Version 5 Page 116

117 9.1.8 April OHS Standards OHS Standards reflect acceptable Division administrative practice in relation to key compliance areas of the Occupational Health and Safety Code. These areas of the Code affect all staff groups and departments. These standards are the how to with respect to meeting the roles and responsibilities outlined in the Division s health and safety policy, procedures, and regulations. These standards also provide the framework for an effective health and safety management system at your worksite. Having a system to consistently manage health and safety, demonstrates due diligence and promotes continuous improvement of your health and safety program. Due diligence is the level of judgement, care, prudence, determination, and activity that a person would reasonably be expected to do under particular circumstances. (Workplace Health and Safety, 2005, Bulletin L1015) Responsibilities: Principals, Vice-Principals, Directors, Administrators, and Supervisors shall develop and implement internal procedures that comply with applicable district OHS Standards. Key Messages: Hazard Reporting All employees have a legal duty to report workplace hazards and unsafe conditions to their Supervisor. Department heads and/or Supervisors are expected to follow up and take the appropriate corrective action when they are notified of hazards or unsafe conditions. Injury/Illness Reporting All employees must report any work-related pain, injury, or illness to their Supervisor as soon as possible, regardless of whether any first-aid or medical treatment is obtained. All work-related pain, injury, or illness must be recorded on the Division s Employee s Injury & First Aid Report (Appendix A). When the injured/ill worker seeks professional medical assistance for the work-related incident, a WCB Worker s Report and Employer s Report must be completed. Provide the employee with a copy of the Injury & First-Aid Report or WCB Worker s Report (Appendix A) and forward a copy of the report, along with the WCB Employer s Report to the Human Resources department within 24 hours, for retention on the personnel file and/or submission to WCB. If the injury or illness results in or may result in an employee being hospitalized, immediately notify Workplace Health and Safety ( ) and the Safety Manager ( ). February 2014, Version 5 Page 117

118 Stopping Unsafe Work Decision Unit Administrators, their Designate and/or Supervisors have the authority and responsibility to stop unsafe work being conducted by staff, students, volunteers, rental groups, contractors, etc. where there is reason to believe an unsafe or dangerous condition exists. If you are unsure if an unsafe condition exists contact the Division s Safety Manager. Right to Refuse Unsafe Work All staff have the right to refuse unsafe work if they have reasonable grounds to believe that the work involves imminent danger to themselves or others. If a work refusal is initiated, Administrators or Supervisors must document and investigate the reasons for the work refusal and take corrective action where necessary. Things to do this Month: Imminent Danger: The Occupational Health and Safety Act outlines the worker s duty to refuse work in the case of imminent danger. Imminent danger means any danger that isn t normal for a job, or any dangerous conditions under which a worker wouldn t normally carry out their work. If workers think their work may put them or another worker in imminent danger, they have an obligation to refuse to do it. Reference: OHS Act, Section 35 Familiarize all staff with the Hazard Notification Form (Appendix A) and the Division hazard reporting process (OHS Standard 01) Familiarize all staff with the Employee s Injury & First Aid Report (Appendix A) and how/when to report work-related injuries/illnesses (OHS Standard 02) Familiarize all staff covered by the Worker's Compensation Board (WCB) with the WCB Worker s Report of Injury or Occupational Disease form (Appendix A) Review with Supervisors, the protocol for stopping unsafe work (OHS Standard 03) and the Work Stoppage and/or Refusal of Unsafe Work Investigation Report Form (Appendix A) Familiarize all staff with their responsibility to refuse to do unsafe work (OHS Standard 04) Resources: OHS Standard 01 Reporting Workplace Hazards or Unsafe Conditions OHS Standard 02 Reporting Work Related Injuries and Illnesses OHS Standard 03 Stoppage of Unsafe Worker OHS Standard 04 Right to Refuse Unsafe Work Due Diligence http55://www3.gov.ab.ca/hre/whs/publications/pdf/li015.pdf February 2014, Version 5 Page 118

119 9.1.9 May Workplace Inspections Planned inspections of the workplace provide important information about hazards or potential hazards that have not been noted before. Inspections also validate that controls to eliminate or reduce risks of known hazards are in place and actually working. A good inspection program is an opportunity to find and treat small problems before they become large ones. Regular worksite inspections will improve employee communication and morale, reduce accidents and incidents, and demonstrate the worksite and CESD s commitment to the health and safety. Responsibilities: Principals, Vice-Principals, Directors, Administrators, and Supervisors are accountable to ensure that planned worksite health and safety inspections are conducted at least annually in areas they are responsible for. Work areas with increased hazard risk such as science/cts labs, or maintenance shops may require inspections at more frequent intervals. Individual Supervisors and/or employees are expected to do frequent routine or informal inspections of their immediate work areas as part of their regular duties. Key Messages: The responsibility to carry out inspections can be assigned to Supervisors and / or employees knowledgeable about the job or work process. These employees should have a basic understanding of applicable worksite inspection protocols and checklists. Use the general and site specific OHS inspection templates that are available in Appendix A and from the Safety Manager. Be sure to look for off-the-floor and out-of-the-way items including areas such as storage and mechanical rooms. Materials, machinery and equipment (e.g. fume hoods, hoists, floor cleaning machines, etc.) must be inspected by competent individuals in accordance with manufacturer s recommendations. Prepare Inspection Reports using the appropriate inspection template or checklist. Recommendations and employee concerns identified during the inspection should be documented and assigned a hazard priority with target dates as to when it will be corrected, and who is responsible for follow-up. In addition to areas for improvement, also document the positive observations identified during the inspection. Communicate the inspection results to all staff, including appropriate recognition and commendations. Take follow-up action and monitor the status of corrective actions. February 2014, Version 5 Page 119

120 Table 4 Inspection Hazard Rankings Class Definition Examples A A condition / practice likely to cause permanent disability, loss of life, and / or Guard missing on a table saw extensive loss of property or equipment Working on the edge of a roof without fall protection B A condition / practice likely to cause injury or illness resulting in temporary disability Slippery floors in a main hallway and / or property damage that is disruptive Icy sidewalks but not extensive C A condition / practice likely to cause minor, non-disabling injury or illness and Carpenter handling rough lumber without gloves non-disruptive property damage Use of strongly scented products in a classroom Things to do this Month: Book your OHS site visit with the Safety Manager if you have not already done so for the school year. Review the OHS Administrative Standard 08 Workplace Inspections. Plan an inspection schedule in consultation with staff so that all areas of the school or worksite are inspected at least once per year. Identify additional areas such as labs, shops, or mechanical rooms that may require more frequent inspections. Determine the inspection frequency in consultation with the Supervisor and staff working in the area. Obtain copies of the relevant checklists from the Safety Manager to assist with the inspection. Begin implementation of the inspection schedule and forward copies of completed inspection reports to the Safety Manager. Resources: General Health and Safety Inspection Checklist and Report Template (Appendix A) Sample inspection checklists for academic areas in elementary and senior high schools: February 2014, Version 5 Page 120

121 June Fire Drill/Inspection As outlined in the Quick Reference table July Fire Inspection As outlined in the Quick Reference table August Fire Inspection As outlined in the Quick Reference table. 9.2 PROGRESS LOG See Appendix A for Monthly Requirements Progress Log form for recording the monthly safety requirements completion. February 2014, Version 5 Page 121

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123 9.3 ADDITIONAL RESOURCES Legislation: In Alberta, the requirements for health and safety are outlined under the Occupational Health and Safety Act, Regulation, and Code. These documents are available for viewing or downloading on the Alberta Human Resources and Employment (AHRE) Workplace Health and Safety (WHS) website at: Official printed copies may be purchased from the Queen s Printer at: Main Floor, Park Plaza Avenue Edmonton, Alberta T5K 2P7 Phone: Fax: Occupational Health and Safety Act: Occupational Health and Safety Regulation: Occupational Health and Safety Code: www3.gov.ab.ca/hre/whs/publications/pdf/ohsc-1.pdf Occupational Health and Safety Code Explanation Guide: www3.gov.ab.ca/hre/whs/law/ohs_regcode_down.asp#eg Additional resources including books and videos are available from the Alberta Government Library: Labour Building Site 3 rd Floor, Labour Building Avenue Edmonton, Alberta T5K 0G5 Phone: Toll Free via Online Publications: Additional publications, videos and resources are available at the Alberta Human Resources and Employment, Workplace Health and Safety website at: www3.gov.ab.ca/hre/whs/ or by calling the AHRE Contact Centre at: Canadian Centre for Occupational Health and Safety general information on health and safety topics: Web-based E-Learning Awareness Programs: Occupational Health and Safety legislation: February 2014, Version 5 Page 123

124 Hazard Assessment and Control: Recognizing Workplace Hazards: www3.gov.ab.ca/hre/whs/learning/hazardid/ahre_interface.swf Incident Investigation: Occupational Health and Safety Code and Explanation Guides: The following list summarizes all topics covered by the Occupational Health and Safety Code: If any other Parts of the Occupational Health and Safety Code apply to your worksite refer to the Occupational Health and Safety Code and Explanation Guides available at: February 2014, Version 5 Page 124

125 Appendix A - Forms February 2014, Version 5 Page 125

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127 New Teacher School Orientation Checklist EMPLOYEE INFORMATION Name: Position: Start date: School: POLICIES & PRACTICES Review key policies. School Mission, Vision & Goals Expectations Security Emergency Procedures Visitors Keys / access cards Purchase Requests Calendar Review teaching assignment and expectations Review evaluation, supervision and growth plan information Expense Reports Dress TECHNOLOGY Hardware and software reviews, including: Intranet PowerSchool Other job specific software Telephones INTRODUCTIONS AND TOURS Give introductions to school staff during tour. Tour of facility, including: Classroom Staffroom Mail Restrooms Kitchen Printers Workroom Parking Coffee/vending machines Emergency exits and supplies SAFETY Safety Policy and Procedures Work Refusal Emergency Response Hazard Assessment Review Duty to report hazards and Accidents. Information provided on: School Signature Date New Teacher Signature Date February 2014, Version 5 Page 127

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129 New Support Staff School Orientation Checklist EMPLOYEE INFORMATION Name: Position: Start date: School: POLICIES, PRACTICES & POSITION INFORMATION Review key policies. Expectations Security Emergency Procedures Visitors Staff Meetings Breaks Dress Expense Reports Time Sheets (if necessary) School Mission, Vision and Goals Review job description and expectations Review evaluation, supervision and growth plan information Review job schedule and hours Keys / access cards Purchase Requests Calendars TECHNOLOGY Hardware and software reviews, including: INTRODUCTIONS AND TOURS Give introductions to school staff during tour. Tour of facility, including: SAFETY Safety Policy and Procedures Work Refusal Emergency Response Hazard Assessment Review Duty to report hazards and Accidents Intranet CESD Website Job Specific software programs Classroom Staffroom Mail Restrooms Kitchen Coffee/vending machines Emergency exits and supplies Printers Workroom Parking Information provided on: School Signature Date New Employee Signature Date February 2014, Version 5 Page 129

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131 CORRECTIVE ACTION FORM Date of Infraction: Name of Staff Member: Infraction: First Infraction (Normally only a verbal warning will be given.) Written warning or higher given due to the seriousness of the infraction Yes No Second Infraction Staff Member has previously been given a verbal warning Yes No Third Infraction Suspension Given Yes No If yes, how many days? If no, why? Fourth Infraction Reprimand and Day of re-consideration given with pay Yes No If no, why? Termination (Ensure all other avenues have been exhausted and termination is well justified) Corrective Action: Signatures: Supervisor Management Date Date February 2014, Version 5 Page 131

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133 OCCUPATIONAL HEALTH and SAFETY NOTICE OF NON-COMPLIANCE Date of Non-Compliance: School / Department: Location: Employee s Name: Position: NON-COMPLIANCE ISSUE: PREVIOUS INSTRUCTION or NOTIFICATION GIVEN This is notification that future non-compliance may result in further disciplinary action. Supervisor Name (Please Print) Supervisor Signature: Date: DAY MONTH YEAR Copy given to employee Copy Retained by Supervisor Original given to CESD Human Resources Department for filing. February 2014, Version 5 Page 133

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135 WCB Worker s Report February 2014, Version 5 Page 135

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139 INJURY REPORTING When do I report on the EMPLOYEE INJURY FORM ONLINE? This report is only to be used for all injuries. If WCB is required the online form will provide it. WCB form will not be provided if medical help was not sought. All injuries regardless of severity must be reported to your Employer. This is a legal requirement OH&S Code Part 11 Para 182. In CESD report all injuries at When do I fill out a WCB Worker s Injury Report? A report for WCB is filled out only if you see, or plan to see, a professional health care provider as a result of your workplace injury. This could be a Doctor, Chiropractor, Dentist, or Physiotherapist. Teachers who are not covered by WCB should not submit a WCB report. What happens with the EMPLOYEE S INJURY FORM after I fill it in and submit it? Once the form is submitted your supervisor and the safety manager are notified by . A copy is put onto your personnel file. Why does your supervisor need to see it and put it on your personnel file? The reason for completing this form is to provide you with proof of injury, in case you have problems as a result of the injury at a later date. Your supervisor must see a copy of it so he/she may put it on your file. How long will this form stay on my personnel file? CESD is required to retain the First Aid Report for a minimum of three (3) years from the date the injury is recorded. Occupational Health and Safety Code, Part 11, paragraph 183(3).

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141 ACCIDENT INVESTIGATION REPORT DATE OF REPORT TYPE OF REPORT ACCIDENT X INJURED PERSON SURNAME, INITIAL EXPERIENCE AT PRESENT JOB SCHOOL HIRE DATE PROGRESSIVE INJURY ACCIDENT DATA DATE: (day/month/year) TIME OF OCCURRENCE JOB AT TIME OF OCCURANCE: SUPERVISORS NAME: WITNESSES: EVALUATION OF LOSS POTENTIAL SEVERITY POTENTIAL FREQUENCY DISABLING LOSS TIME 1 ST AID HIGH MEDIUM LOW HIGH MEDIUM LOW DESCRIPTION (For progressive injuries, supervisor to include Pace of work, weights, and heights) The following statement as related by the injured worker and/or witnesses. February 2014, Version 5 Page 141

142 ACTION PLAN REMEDIAL ACTIONS: WHAT HAS AND / OR SHOULD BE DONE TO IMPROVE / DEVELOP / ENSURE COMPLIANCE WITH THE MANAGEMENT CONTROL DEFICIENCIES? EMPLOYER REPRESENTATIVE DATE: WORKER REPRESENTATIVE DATE: UNSAFE CONDITION / PRACTICE AND RECOMMENDATIONS HAZARD RATING A, B, C REQUIRED ACTION (S) / PERSON RESPONSIBLE TARGET DATE COMPLETION DATE REVIEW REVIEWER SIGNATURE DATE

143 Occupational Health & Safety Concern Form Use this section to report circumstances of your occupational health & safety concern. This is your chance to help us prevent a loss before it has a chance to get somebody or something. I,, at observed a safety or occupational health Name Time concern at Exact Location & facility name Here s what I noticed: I think this has the potential to injure or damage: (person, object, material, environment) This report was handed to: Action taken at this level: FOLLOW UP PLAN: I have made the following Plan to eliminate the occupational health & safety concern: Signed: FOLLOW UP ACTION: Date: I have done the following to eliminate the occupational health & safety concern: Signed: Date: This form was sent back to the originating facility by (Name) (Date)

144 Occupational Health & Safety Concerns Questions and Answers 1. What is the purpose of the OH&S concern form? The purpose of the form is to report the circumstance of your Occupational Health and Safety (OH&S) concern. An OH&S concern could be damaged steps, ice, noise, air-quality, ceiling tile discolouration, slip-trip-fall hazards, lifting loads or storing boxes too high (this is, of course, not an exhaustive list). 2. When do I use the form? Anytime you observe an Occupational Health and Safety concern. 3. How are the concerns dealt with? At the school level, the form must be given to the Principal. At the transportation level, the forms must be given to the Director of Transportation. At the facilities and maintenance level, the forms must be given to the Director of Facilities. At Central Office, the forms must be given to the Safety Manager. Local concerns may, of course, be addressed locally. Further concerns may need to be referred on to Maintenance. When an on-site administrator might miss notification of a concern (for example, during holidays), the form should be sent directly to Maintenance, who will notify the principal or equivalent when the completed concern form is sent back to the school. A response (a plan or action taken) needs to be given within two weeks. 4. What happens to the form? Local concerns should be dealt with locally. The form, indicating the action taken, should be retained locally. Concerns requiring Maintenance s assistance should be forwarded to Maintenance. When a plan has been indicated or an action completed, the completed form will be sent back to the site of the concern. If the Principal or Director feels more action is necessary, they should consult with the Director of Facilities. If the concern remains unresolved, contact the Safety Manager. 5. How will I know something has been done? A copy of the form should be returned to the original person identifying the concern. 6. Where are the forms available? The forms are available through the main office of any Division facility. A copy of the form is also available on the website under the OH&S heading. February 2014, Version 5 Page 144

145 CRITICAL INCIDENT REPORT (NOTE: to be completed after a crisis) Date of incident: School: Location: Details of the incident: Those involved in incident and nature of their involvement (staff, students, outside agencies, etc) School Safety Team Intervention Debriefing Summary Recommendations Report completed by: Title: Attach: log of events (no form provided) Copy of both reports to: Superintendent of Schools, Safety Manager, School February 2014, Version 5 Page 145

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147 Estimated No. of persons in school or facility at any time of day * Chinook's Edge School Division No.73 FIRST AID TRAINING AND SUPPLIES Minimum Requirements for Schools and Other Departments and Facilities Number / qualifications of first aid trained staff required onsite at all times First Aid Station (Centrally located and readily accessible) Supplies and Equipment Requirements Other Stations (e.g. CTS shops, science labs, boiler room and athletic areas) Comments and Examples 1 Recommended only Type P Kit Emergency First Aider No. 1 Kit First Aid Report Form No. 1 Kit Eyewash station or Portable eye wash Staff who use vehicles as a worksite Custodial staff working afternoon shifts. Maintenance staff driving CESD vehicles Emergency First Aider 1 Standard First Aider No. 2 Kit First Aid Report Form No. 1 Kit Eyewash station or Portable eye wash Staff PD Days Emergency First Aiders 1 Standard First Aider No. 3 Kit Two Blankets First Aid Report Form No. 1 Kit Eyewash station or Portable eye wash Emergency First Aiders 1 Standard First Aiders Designated area for first aid No. 3 Kit Two Blankets Eyewash Station First Aid Report Form No. 2 Kit Eyewash station or Portable eye wash 200 or more 2 Emergency First Aiders 2 Standard First Aiders 1 Additional standard first aider for every increment of people Designated area for first aid No. 3 Kit Four Blankets Eyewash Station First Aid Report Form No. 2 Kit Eyewash station or Portable eye wash A school with 201 occupants requires 2 emergency and 3 standard first aiders. Field Trips For all Field trips the principal determines number of trained first aiders required based on a written risk assessment LEGAL REQUIREMENTS: If 2 10 people present, 1 emergency first aider required If people present, 1 emergency first and 1 standard first aider required. No. 1 Kit (fanny pack) No. 2 Kit (fanny pack) Trained first aider(s) must be readily available throughout trip duration. Consideration beyond minimum requirements should be given for field trips involving large groups; overnight stays or high risk activities. * Includes after hours 1. This table is based on the minimum legal requirements for workers in close medium hazard worksites as specified in Schedule 2, Table 7 of the OH&S Code. Schools should estimate the total number of staff, students, and volunteers present at the worksite to determine requirements for first aid training and supplies. 2. First aid kits should be ordered from local suppliers. 3. First aid training must be renewed every 3 years. 4. Designated area means a place where supplies and equipment can be kept clean and accessible and where first aid services can be easily administered. NOTE: According to the ANSI Standard Z American Standard for Emergency Eyewash and Shower Equipment portable squeeze bottles are not classified as eyewash stations. True eyewash stations are plumbed units on a water line which can provide enough water for a continuous irrigation of the exposed eye for 15 minutes. It is strongly recommended that at least one eyewash be installed in the central first aid area. Portable eyewash bottles should be available in areas where corrosive chemicals are used. (e.g. Science, CTS, Custodial work areas. Portable squeeze bottles can be used in satellite areas to help transport an injured person to a proper eyewash station. For more information contact the Safety Manager at February 2014, Version 5 Page 147

148 Chinook's Edge School Division FIRST AID CHECKLIST Training and Supplies: The appropriate number of personnel with valid certificates for first aid training is available at the worksite. See Appendix 9 of the Occupational Health and Safety Toolkit. 1 First aid training is provided by approved agencies. Training is current and renewed at least every 3 years. A list of employees with valid first aid training certificates is posted and / or communicated to all building occupants. The required first aid services, equipment and supplies are quickly and easily accessible during all hours the building is occupied (includes staff working after hours). First aid equipment, supplies and the Employee s Injury & First Aid Report forms are kept in a designated area where first aid services can be administered. 2 First aid equipment is stored in protective containers that are clearly marked to indicate they are intended for first aid. A designated person has been assigned to routinely maintain first aid supplies, equipment and records. Signs are posted that indicate the location of first aid supplies and equipment. If signs are not practical, building occupants are informed by other means such as written documentation and verbal instruction. First aid kits do not contain any prescribed or over the counter medications. Emergency and Personnel Eyewash Stations At least one emergency eyewash station is located in the facility. 3 Eyewash stations are also available in areas where corrosive chemicals are used (e.g. boiler rooms, science labs and CTS labs). Eyewash stations are marked with clear signage to flag their location. Eyewash stations are unobstructed and located near the work area that creates the hazard. Eyewash stations are located away from electrical sources and within 10 seconds travel distance from the work area. First Aid Records and Documentation: First aid kits contain blank single page Employee s Injury & First Aid Report forms to record all work related physical injuries or sudden occurrence of illness. Employee s Injury & First Aid Report forms are completed for all work related injuries / illnesses and copies are sent to HR for retention and any local copies are kept in a confidential location. Copies of the Employee s Injury & First Aid Report forms are provided to the injured / ill worker. Employee s Injury & First Aid Report forms are retained for a minimum of 3 years from the date of injury. 4 February 2014, Version 5 Page 148

149 Chemical Laboratory Safety Inspection Checklist Referenced on pages 23 and 49 of Safety in the Science Classroom (K-12) Inspected by: Date: School and Room: A. Documentation Science safety rules and procedures posted? Emergency procedures posted? Chemical spill response guidelines available? Chemical inventory is up to date? Chemical inventory sent to Safety Manager in June? MSDS's are available and up to date? WHMIS and other training records available? B. Housekeeping Benches and sinks are clean and tidy? Exit doors are unobstructed? Aisles are unobstructed? No tripping hazards are present (e.g., cords, hoses, equipment)? Separate disposal bin is available for broken glass? No food or drink is present in the laboratory? C. Emergency and Safety Equipment Appropriate fire extinguishers available? First aid kit is accessible and stocked annually? Safety glasses are available and in use? Eyewash is available, accessible and inspected? Emergency shower is available, accessible and inspected? Laboratory coats and gloves are available and properly used? Spill kit is available and fully stocked? D. Chemical Storage All chemicals have WHMIS compliant labels? Chemicals are segregated by compatibility class? Chemicals are dated upon receipt? Peroxides are labeled with container opening date? All gas cylinders are upright, secured and in a cool place? Maintenance notified for chemical waste pickup in early October? Chemical waste is properly stored and labeled? Principals signature: Copy sent to Safety Manager on: Reference: Alberta Education (2006), Safety in the Science Classroom (K-12) Yes No N/A Comments Date:

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151 Safety Inspection Checklist IA Shop Areas Date: School: Inspected By: Concerns Yes No N/A Action Required 1. Emergency Equipment/Services - emergency procedures posted and legible - contact manes and telephone numbers posted - emergency eye wash available and accessible - first aid supplies available 2. Housekeeping - shops free of food or beverages - shops free of devices to prepare food/beverage - bench tops and sink area reasonably clear - glassware in use is intact (not chipped or broken) - exits and passageways clear - tripping hazards absent - furniture in good repair - refuse containers available and labelled for appropriate materials or general use. 3. Electrical Apparatus - electrical cords safe and to code (grounded, not frayed, cracked, or makeshift - proper number of outlets available and not overloaded - clear passage near outlets, electrical panels etc. - extension cords used properly (not hung from ceiling, not wrapped around plastic tubing, water faucets etc. 4. Fire Safety - fire evacuation plans posted - fire extinguishers inspected monthly - fire blankets labelled, functional and free from obstruction 5. Protective Clothing/Equipment - safety glasses - hearing protection - footwear (no open toe shoes) - gloves - respirators - gloves - other (specify) 6. Compressed Gas Cylinders - cylinders properly secured (chained to wall or other

152 structure) - cylinders stored upright - cylinder and fittings protected from damage - protective valve cap fitted to stored cylinders - cylinders stored away from heat sources - flashback device installed at regulator end of hose - back-flow preventer installed on either end of hose 7. Compressed/Pressurized Gas or Water Hoses - hoses in good condition (not cracked or pinched) - proper fittings between hose and nozzle for compressed gas (air) - all connections are secure 8. Local Ventilation - current test date posted - area within and around ventilation hood tidy - lights working - labelled for proper use - waste containers properly stored - hood not dedicated to chemical storage 9. Hazardous Substances a) Storage - chemical inventory available and current - solvent storage cabinet available and closed - solvent safety containers used - solvents containers closed and properly labelled - solvent storage not excessive - chemical storage not overcrowded - racks and shelves secured to walls - storage away from shelf edges, or behind closed doors - flammable and corrosive materials stored less than 4 feet from floor - refrigerators - unmodified refrigerator has sign indicating: NO FLAMMABLE MATERIALS ALLOWED b) Handling/Waste Disposal - MSDS available and current) less than 3 years old - location of MSDS posted - waste containers available, properly labelled and safely stored c) Labelling - chemical containers clearly labelled according to WHMIS guidelines - unreadable labels removed and replaced with legible labels 10. Machinery Guards - all machines guarded IAW manufacturer s specifications

153 - all guarding in good condition - machines with missing/broken guards tagged out of service 11. Other Safety Items Please Explain 12. Safe Work Procedure Violations Noted 13. General Remarks / Comments Inspector s signature Date: Inspector s signature Date: Supervisor s Signature and Position Date: Supervisor please sign after violations have been acted upon. Retain one copy and submit one copy to the School Principal.

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155 Power Light Trouble Light Correct Zone on Panel Displays All Horns and Strobes Work Fire Doors Close Alarm Company receive signal? CHINOOK S EDGE SCHOOL DIVISION NO. 73 MONTHLY FIRE ALARM SYSTEM TEST AND INSPECTION RECORD SCHOOL: YEAR: DATE INSPECT FIRE ALARM SYSTEM Signature of Person Doing Test FAME S.R. Number if there is a Problem Location of Pull Station Used On / Off On / Off Yes / No Yes / No Yes / No Yes / No JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Notes: 1. This record is to be retained for a minimum of 2 years. 2. This record (original or copy) to be retained on PREMISES for review of the Authority Having Jurisdiction. 3. The monthly test is not required during the month that the annual test is conducted.

156 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC SCHOOL CHINOOK'S EDGE SCHOOL DIVISION NO. 73 FIRE EXTINGUISHER VERIFICATION YEAR LOCATION (BE SPECIFIC) DESCRIPTION OF REPAIRS REQUIRED DATE COMPLETED COMPLETED BY

157 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC SCHOOL CHINOOK'S EDGE SCHOOL DIVISION NO. 73 EMERGENCY LIGHT VERIFICATION YEAR LOCATION (BE SPECIFIC) DESCRIPTION OF REPAIRS REQUIRED DATE COMPLETED COMPLETED BY

158 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC SCHOOL CHINOOK'S EDGE SCHOOL DIVISION NO. 73 EXIT LIGHT VERIFICATION YEAR LOCATION (BE SPECIFIC) DESCRIPTION OF REPAIRS REQUIRED DATE COMPLETED COMPLETED BY