PDTATAC/dlw 20 July UTD/CTD for MAP/CAP 95-17(I) Add Clarifying Language on Change of Service and Update PDTATAC SIT Approval Authority Date

Transcription

1 PER DIEM, TRAVEL AND TRANSPORTATION ALLOWANCE COMMITTEE 4800 Mark Center Drive, Suite 04J2501 Alexandria, VA PDTATAC/dlw 20 July 2017 MEMORANDUM FOR SUBJECT: SEE DISTRIBUTION UTD/CTD for MAP/CAP 95-17(I) Add Clarifying Language on Change of Service and Update PDTATAC SIT Approval Authority Date 1. SYNOPSIS: This item adds clarifying language to JTR par J, Table 2-4, Travelers Changing Class of Service. This item also updates the date for GSA s Waiver Memo granting PDTATAC the authority to authorize/approve SIT at Government expense for CONUS to CONUS shipments exceeding a total of 150 days and 180 days for shipments to or from OCONUS. 2. The attached revision is forwarded for information purposes only. No coordination or comments are required. 3. This revision was initiated by DTMO Staff. 4. These changes are scheduled to appear in the JTR, dated 1 September This determination is effective 1 May Action Officer: Debbie Wells (Debbie.l.wells.civ@mail.mil). //Approved// Donna Haddix Chief, Policy & Regulations Branch Attachment: Rev 1 Uniformed Distribution: MAP Members P&R Branch PMO-DTS GSA-3FT GSA-OGP(MTT) DTMO PPC Civilian Distribution: CAP Members P&R Branch PMO-DTS GSA-3FT GSA-OGP(MTT) DTMO CBCA Judges

2 JTR REVISIONS 0202: 0202 TRANSPORTATION Effective 1 May 2017 This section addresses transportation to, from, and around official travel locations. The AO should authorize transportation before a traveler departs. If the AO does not, then air transportation is the authorized transportation mode for TDY and transoceanic travel unless the traveler demonstrates to the AO s satisfaction that air transportation cannot meet the mission s requirements efficiently or economically. Each traveler is allowed a seat on the authorized transportation mode. While an AO does not normally direct transportation, he or she may do so for a traveler under certain circumstances. If travel changes unexpectedly, the transportation type can be approved after travel has begun if the reasons are acceptable to the AO. Travel other than by a usually traveled route must be justified for any excess cost to be Government funded J: approved to use non-u.s. flag carrier and economy or coach accommodations do not meet adequate sanitation or health standards, other transportation accommodations are not available and the AO identified in Table 2-5 determines that a premium-class upgrade or extra train fares are necessary for the mission after considering the TDY location, cost, and travel time, the traveler s or Service s needs require use of accommodations that do not meet minimum standards, accommodations that are usually more costly, such as business or first class, are offered at a lesser rate than unrestricted economy or coach (Effective 1 May 2017), the AO determines the added cost of premium-class seating is necessary because less costly accommodations are inadequate for a traveler with a documented medical or special need, Government property or a traveler would be endangered using less costly accommodations, a protective detail accompanies a traveler who is authorized more costly accommodations, a courier or control officer accompanies a controlled pouch or package when accommodations with adequate security are not available at a lower cost, lower class accommodations are not reasonably available for departure within 24 hours of the traveler s proposed arrival or departure times, or do not allow the Table 2-4. Travelers Changing Class of Service the traveler should request the AO to upgrade the class of service. the AO may authorize or approve travelers to book firstor business-class airfare and extra train fares. the traveler may voluntarily accept or use these accommodations and the Government may furnish them. The Government cannot direct the traveler to accept inadequate accommodations. the traveler may use the upgraded accommodations without obtaining special approval or authorization. a traveler may book economy plus or coach elite airfare seating and the AO may also authorize airfare for an attendant required to accompany the traveler en route (see par K). more costly transportation at Government expense may be authorized or approved. the AO must justify putting business- or first-class transportation in the travel authorization by stating all of the following:

3 Table 2-4. Travelers Changing Class of Service traveler to arrive or depart in time to report for duty when scheduled, a flight is scheduled to last longer than 14 hours during TDY and the origin or destination is OCONUS, the mission is so unexpected and urgent that it cannot be delayed or postponed, and a rest period cannot be scheduled en route or at the TDY site before starting work, the following personnel are required for the mission: Federal advisory committee members; Special high-level invited guests; and U.S. Armed Forces attachés accompanying foreign government minister traveling to the United States to consult with U.S. Federal Government officials. a non-federal source pays for business-class transportation in advance, a non-federal source pays for first-class transportation in advance, and at least one of the other circumstances in this table for first-class travel is also met, using business class results in overall savings to the Government by eliminating overtime, additional subsistence costs, or lost productivity time, foreign-government personnel are traveling in the Government s interest and the traveler s country has regulations, a memorandum of understanding, a memorandum of agreement, or a status of forces agreement that requires business or first-class accommodations, an en route stopover is an overnight stay and an en route rest stop is authorized or an overnight rest period occurs at the TDY location before beginning work, When the TDY travel was identified. When travel reservations were made. The cost difference between economy or coach transportation and the business- or first-class transportation selected. the traveler may use business class if it is available and first class if not. This is not applicable to NOAA. the travel authorization must state that the transportation has been paid by a non-federal source. Refer to DoD R and Service issuances. a cost comparison must be stated on the travel authorization. the traveler is authorized business- or first-class transportation. business class is not allowed. 5674: C. Authority. PDTATAC authority is vested IAW GSA Waiver Memo dated 30 March This waiver extends PDTATAC authority to 31 March The Service/DoD agency must ensure SIT extension request to PDTATAC is in the Gov t s interest and not for the employee s personal convenience.

4 The following pages are the same policy preceding this page but showing tracked changes.

5 PER DIEM, TRAVEL AND TRANSPORTATION ALLOWANCE COMMITTEE 4800 Mark Center Drive, Suite 04J2501 Alexandria, VA PDTATAC/dlw 20 July 2017 MEMORANDUM FOR SUBJECT: SEE DISTRIBUTION UTD/CTD for MAP/CAP 95-17(I) Add Clarifying Language on Change of Service and Update PDTATAC SIT Approval Authority Date 1. SYNOPSIS: This item adds clarifying language to JTR par J, Table 2-4, Travelers Changing Class of Service. This item also updates the date for GSA s Waiver Memo granting PDTATAC the authority to authorize/approve SIT at Government expense for CONUS to CONUS shipments exceeding a total of 150 days and 180 days for shipments to or from OCONUS. 2. The attached revision is forwarded for information purposes only. No coordination or comments are required. 3. This revision was initiated by DTMO Staff. 4. These changes are scheduled to appear in the JTR, dated 1 September This determination is effective 1 May Action Officer: Debbie Wells (Debbie.l.wells.civ@mail.mil). //Approved// Donna Haddix Chief, Policy & Regulations Branch Attachment: Rev 1 Uniformed Distribution: MAP Members P&R Branch PMO-DTS GSA-3FT GSA-OGP(MTT) DTMO PPC Civilian Distribution: CAP Members P&R Branch PMO-DTS GSA-3FT GSA-OGP(MTT) DTMO CBCA Judges

6 JTR REVISIONS 0202: 0202 TRANSPORTATION Effective 1 May 2017 This section addresses transportation to, from, and around official travel locations. The AO should authorize transportation before a traveler departs. If the AO does not, then air transportation is the authorized transportation mode for TDY and transoceanic travel unless the traveler demonstrates to the AO s satisfaction that air transportation cannot meet the mission s requirements efficiently or economically. Each traveler is allowed a seat on the authorized transportation mode. While an AO does not normally direct transportation, he or she may do so for a traveler under certain circumstances. If travel changes unexpectedly, the transportation type can be approved after travel has begun if the reasons are acceptable to the AO. Travel other than by a usually traveled route must be justified for any excess cost to be Government funded J: Aapproved to use non-u.s. flag carrier and economy or coach accommodations do not meet adequate sanitation or health standards, other transportation accommodations are not available and the AO identified in Table 2-5 determines that a premium-class upgrade or extra train fares are necessary for the mission after considering the TDY location, cost, and travel time, the traveler s or Service s needs require use of accommodations that do not meet minimum standards, accommodations that are usually more costly, such as business or first class, are offered at a lesser rate than unrestricted economy or coach (Effective 1 May 2017), the AO determines the added cost of premium-class seating is necessary because less costly accommodations are inadequate for a traveler with a documented medical or special need, Government property or a traveler would be endangered using less costly accommodations, a protective detail accompanies a traveler who is authorized more costly accommodations, a courier or control officer accompanies a controlled pouch or package when accommodations with adequate security are not available at a lower cost, lower class accommodations are not reasonably available for departure within 24 hours of the traveler s proposed arrival or departure times, or do not allow the Table 2-4. Travelers Changing Class of Service the traveler should request the AO to upgrade the class of service. the AO may authorize or approve travelers to book firstor business-class airfare and extra train fares. the traveler may voluntarily accept or use these accommodations and the Government may furnish them. The Government cannot direct the traveler to accept inadequate accommodations. the traveler may use the upgraded accommodations without obtaining special approval or authorization. a traveler may book economy plus or coach elite airfare seating and the AO may also authorize airfare for an attendant required to accompany the traveler en route (see par K). more costly transportation at Government expense may be authorized or approved. the AO must justify putting business- or first-class transportation in the travel authorization by stating all of the following:

7 Table 2-4. Travelers Changing Class of Service traveler to arrive or depart in time to report for duty when scheduled, a flight is scheduled to last longer than 14 hours during TDY and the origin or destination is OCONUS, the mission is so unexpected and urgent that it cannot be delayed or postponed, and a rest period cannot be scheduled en route or at the TDY site before starting work, the following personnel are required for the mission: Federal advisory committee members; Special high-level invited guests; and U.S. Armed Forces attachés accompanying foreign government minister traveling to the United States to consult with U.S. Federal Government officials. a non-federal source pays for business-class transportation in advance, a non-federal source pays for first-class transportation in advance, and at least one of the other circumstances in this table for first-class travel is also met, using business class results in overall savings to the Government by eliminating overtime, additional subsistence costs, or lost productivity time, foreign-government personnel are traveling in the Government s interest and the traveler s country has regulations, a memorandum of understanding, a memorandum of agreement, or a status of forces agreement that requires business or first-class accommodations, an en route stopover is an overnight stay and an en route rest stop is authorized or an overnight rest period occurs at the TDY location before beginning work, When the TDY travel was identified. When travel reservations were made. The cost difference between economy or coach transportation and the business- or first-class transportation selected. the traveler may use business class if it is available and first class if not. This is not applicable to NOAA. the travel authorization must state that the transportation has been paid by a non-federal source. Refer to DoD R and Service issuances. a cost comparison must be stated on the travel authorization. the traveler is authorized business- or first-class transportation. business class is not allowed. 5674: C. Authority. PDTATAC authority is vested IAW GSA Waiver Memo dated March This waiver extends PDTATAC authority to 31 March The Service/DoD agency must ensure SIT extension request to PDTATAC is in the Gov t s interest and not for the employee s personal convenience.