LIST OF EFFECTIVE PAGES

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1 Civil Air Search And Rescue Association (CASARA) Policies & Procedures POLICY NUMBER G Date of Original Issue NOV 03/07 Date of Last Revision 24 May 14 LIST OF EFFECTIVE PAGES Insert latest changed pages; and dispose of superseded pages in accordance with applicable orders. NOTE On future changed pages, the portion of the text affected by the latest change is indicated by a vertical line in the margin to the right of the change. Miniature pointing hands, or black vertical lines indicate changes to illustrations. Dates of issue for original and changed pages are: Original 0, 03 Nov 2007 Change 1, 24 May 2008 Change 2, 23 May 2009 Change 3, 24 Oct Change 4, 15 May 2010 Change 5, 20 Nov 2010 Change 6, 04 June 2011 Change 7, 28 July 2012 Change 8, 01 June 2013 Change 9, 24 May 2014 G 010 Page 1 of 2

2 Change # 9, May 24/14: Remove entire section G Insert entire section G Change: Editorial information Remove entire section G-030 Insert entire section G Change: Editorial information Remove entire section G-040 Insert entire section G Change: Editorial information Remove entire section A Insert entire section A Change: Change spending limits Remove entire section A Insert entire section A 110 Change: Change spending limits Remove entire section F-010 Insert entire section F 010 Change: Use of Digital Documents Remove entire section F 030 Insert entire section F 030 Change: Use of Digital Documents Remove entire section T 020 Insert entire section T 020 Change: Minimum pilot requirements Note: The letter in front of the policy number, G, A, F, O & T represent the section in which you find the policy; i.e. General, Administration, Finance, Operations and Training. Policies in this new manual are numbered in increments of ten. This format allows for insertion of future policies topics that can be fit between current policies. G 010 Page 2 of 2

3 Civil Air Search And Rescue Association (CASARA) Policies & Procedures POLICY NUMBER G Date of Original Issue NOV 03/07 Date of Last Revision RECORD 0F CHANGES Identification of Change Date entered Signature Ch No. Date G 020 Page 1 of 1

4 Civil Air Search And Rescue Association (CASARA) Policies & Procedures POLICY NUMBER G Date of Original Issue NOV 03/07 Date of Last Revision 24 May 14 TABLE OF CONTENTS GENERAL LIST OF EFFECTIVE PAGES G RECORD OF CHANGES G TABLE OF CONTENTS G LIST OF CURRENT PAGES G LIST OF ACRONYMS G LIST OF ABBREVIATIONS & DEFINITIONS G ADMINISTRATION INTRODUCTION A-010 CRITICAL INCIDENT STRESS MANAGEMENT PLAN A-015 MISSION AND VISION STATEMENTS A-020 MEMBER ORGANIZATION UNDERTAKINGS A-030 MEDICAL SELF DECLARATION A-040 MEMBER ORGANIZATION RECORDS A-050 PROCEDURES AND REPORTS A-060 ANNUAL REPORT A-070 GENERAL CASARA ORGANIZATION A-080 CASARA EQUIPMENT A-090 INSURANCE GENERAL INFORMATION A-100 CASARA EQUIPMENT REPAIR AND REPLACEMENT POLICY A-110 DEDICATED CASARA EQUIPMENT INSTALLED ON AIRCRAFT A-120 CASARA HARASSMENT POLICY A-130 CASARA NATIONAL PROXY FORM A-140 PERSONAL INFORMATION SECURITY SYSTEM A-150 CASARA AWARD PROGRAM A-160 INTENTIONALLY LEFT BLANK A-170 FINANCIAL REIMBURSEMENT OF EXPENSES F-010 INTENTIONALLY LEFT BLANK F-020 FINANCIAL AND ACCOUNTING PROCEDURES F-030 INTENTIONALLY LEFT BLANK F-040 REQUEST FOR ADDITIONAL FUND FORM F-050 G Page 1 of 2

5 TRAINING TRAINING SAFETY T-010 CASARA AIRCREW QUALIFICATION STANDARDS T-020 CASARA TRAINING OFFICER DUTIES T-030 CASARA SEARCH COORDINATOR DUTIES T-040 CASARA TRAINING GUIDELINES T-050 CASARA BASIC AIRCREW TRAINING T-060 SUPPLEMENTARY TRAINING T-070 INTENTIONALLY LEFT BLANK T-080 DUTY DAY T-090 CASARA USE OF HELICOPTERS T-100 CASARA AIRDROP POLICIES AND PROCEDURES T-110 OPERATIONS JRCC TASKS O-010 ZONE EVALUATION FORM O-020 CASARA RESOURCE AND CALLOUT STATUS O-030 OPERATIONS WITHIN ASSIGNED SEARCH AREA O-040 G Page 2 of 2

6 Civil Air Search And Rescue Association (CASARA) Policies & Procedures POLICY NUMBER G Date of Original Issue NOV 03/07 Date of Last Revision 24 May 14 LIST OF CURRENT PAGES GENERAL G LIST OF EFFECTIVE PAGES May 24/14 G RECORD OF CHANGES Nov 03/07 G TABLE OF CONTENTS May 24/14 G LIST OF CURRENT PAGES May 24/14 G LIST OF ACRONYMS Nov 03/07 G LIST OF ABBREVIATIONS & DEFINITIONS July 28/12 ADMINISTRATION A INTRODUCTION Nov 03/07 A CRITICAL INCIDENT STRESS MANAGEMENT PLAN May 23/09 A MISSION AND VISION STATEMENTS Jun 01/13 A 030 MEMBER ORGANIZATION UNDERTAKINGS July 28/12 A MEDICAL SELF DECLARATION Nov 03/07 A MEMBER ORGANIZATION RECORDS Nov 03/07 A PROCEDURES AND REPORTS May 23/09 A ANNUAL REPORT July 28/12 A GENERAL CASARA ORGANIZATION May 15/10 A CASARA EQUIPMENT May 24/14 A INSURANCE GENERAL INFORMATION July 28/12 A CASARA EQUIPMENT REPAIR AND REPLACEMENT POLICY May 24/14 A DEDICATED CASARA EQUIPMENT INSTALLED ON AIRCRAFT Nov 03/07 A CASARA HARASSMENT POLICY Nov 03/07 A CASARA NATIONAL PROXY FORM Nov 03/07 A PERSONAL SECURITY Nov 03/07 A CASARA AWARDS PROGRAM May 23/09 A INTENTIONALLY LEFT BLANK Jun 04/11 FINANCIAL F REIMBURSEMENT OF EXPENSES May 24/14 F INTENTIONALLY LEFT BLANK Nov 03/07 F FINANCIAL AND ACCOUNTING PROCEDURES May 24/14 F INTENTIONALLY LEFT BLANK Nov 03/07 F REQUEST FOR ADDITIONAL FUNDS FORM Nov 03/07 G 040 Page 1 of 2

7 TRAINING T TRAINING SAFETY Jun 04/11 T CASARA AIRCREW QUALIFICATION STANDARDS May 24/14 T CASARA TRAINING OFFICER DUTIES July 28/12 T CASARA SEARCH COORDINATOR DUTIES May 23/09 T CASARA TRAINING GUIDELINES Nov 03/07 T CASARA BASIC AIRCREW TRAINING July 28/12 T SUPPLEMENTARY TRAINING May 15/10 T INTENTIONALLY LEFT BLANK Nov 03/07 T DUTY DAY May 23/09 T -100 CASARA USE OF HELICOPTERS Oct 24/09 T -110 CASARA AIRDROP POLICY ANS PROCEDURES July 28/12 OPERATIONS O JRCC TASKS Nov 03/07 O ZONE EVALUATION FORM July 28/12 O CASARA RESOURCE AND CALLOUT STATUS July 28/12 O OPERATIONS WITHIN ASSIGNED SEARCH ARE Nov 03/07 G 040 Page 2 of 2

8 Civil Air Search And Rescue Association (CASARA) Policies & Procedures POLICY NUMBER G Date of Original Issue NOV 03/07 Date of Last Revision 15 May 2010 ACRONYMS 1 CAD 1 CANADIAN AIR DIVISION A3 SAR A3 SEARCH AND RESCUE A/C AIRCRAFT AB ALBERTA AC AIRCRAFT COMMANDER ADM ADMINISTRATION AGM ANNUAL GENERAL MEETING ASAP AS SOON AS POSSIBLE BC BRITISH COLUMBIA CA CONTRIBUTION AGREEMENT CAD CANADIAN AIR DIVISION CANCOM CANADA COMMAND CAP COMMUNICATION AIR PLATFORM CAPT CAPTAIN CASARA CIVIL AIR SEARCH AND RESCUE ASSOCIATION CCG CANADIAN COAST GUARD CCGA CANADIAN COAST GUARD AUXILIARY CD COMPACT DISK CF CANADIAN FORCES CI CRITICAL INCIDENT CISMP CRITICAL INCIDENT STRESS MANAGEMENT PLAN CLO CASARA LIASION OFFICER CMS CASARA MANAGEMENT SYSTEM CO COMMANDING OFFICER CTM CASARA TRAINING MANUAL DET CDR DETACHMENT COMMANDER DF DIRECTIONAL FINDER DND DEPARTMENT OF NATIONAL DEFENCE DOC DEPARTMENT OF COMMUNICATION DRC DISPUTE RESOLUTION COMMITTEE ELT EMERGENCY LOCATOR TRANSMITTER EPIRB EMERGENCY POSITION INDICATOR RADIO BEACON FAA FEDERAL AVIATION ADMINISTRATION FY FISCAL YEAR GEOREF GEOGRAPHICAL REFERENCE GPS GLOBAL POSITIONING SYSTEM ICAO INTERNATIONAL CIVIL AVIATION ORGANIZATION G Page 1 of 3

9 ICSAR IFR JRCC KIAS LAT LCOL LKP LONG MAJ MAJAID MANOT MB MO MOU MRSC MVFR NB NL NOCL NOK NOTAM NS NSM NT NU NVG OIC ON OSC PDM COURSE PE PEP PLB PROV/TERR QC RASO RCMP SAR SAREX SARSAT SARTECH SERABEC SHQ SK SM INTERDEPARTMENTAL COMMITTEE ON SEARCH AND RESCUE INSTRUMENT FLIGHT RULES JOINT RESCUE COORDINATION CENTRE KNOTS INDICATED AIR SPEED LATITUDE LIEUTENANT COLONEL LAST KNOWN POSITION LONGITUDE MAJOR MAJOR AIR DISASTER MISSING AIRCRAFT NOTICE MANITOBA MEMBER ORGANIZATION MEMORANDUM OF UNDERSTANDING MARITIME RESCUE SUB-CENTRE MOUNTAIN VISUAL FLIGHT RULES NEW BRUNSWICK NEWFOUNDLAND AND LABRADOR NOTICE OF CRASH LOCATION NEXT- OF- KIN NOTICE TO AIRMEN NOVA SCOTIA NATIONAL SEARCH and RESCUE MANUAL NORTHWEST TERRITORIES NUNAVUT NIGHT VISION GOGGLES OFFICER IN CHARGE ONTARIO ON-SCENE COMMANDER PILOT DECISION MAKING COURSE PRINCE EDWARD ISLAND PROVINCIAL EMERGENCY PROGRAM PERSONAL LOCATOR BEACON PROVINCE/TERRITORY QUEBEC REGIONAL AVIATION SAFETY OFFICER ROYAL CANADIAN MOUNTED POLICE SEARCH AND RESCUE SEARCH and RESCUE EXERCISE SEARCH AND RESCUE SATELLITE SEARCH AND RESCUE TECHNICIAN SAUVETAGE ET RECHERCHES AERIENS DU QUEBEC SEARCH HEADQUARTERS SASKATCHEWAN SEARCH MASTER G Page 2 of 3

10 SOP SPARK SRR TB TC TSB TRSET VFR VNC VTA VP FIN/ADMIN VP PLANS/EQUIP VP TRNG/OPS WAC YT STANDARD OPERATING PROCEDURES SMALL PACK AERIAL RESPONSE KIT SEARCH AND RESCUE REGION TREASURY BOARD TRANSPORT CANADA TRANSPORTATION SAFETY BOARD TRANSPORT RESCUE STANDARDS EVALUATION TEAM VISUAL FLIGHT RULES VFR NAVIGATION CHART VFR TERMINAL CHART VICE PRESIDENT FINANCE AND ADMINISTRATION VICE PRESIDENT PLANS AND EQUIPMENT VICE PRESIDENT TRAINING AND OPERATIONS WORLD AERONAUTICAL CHART YUKON TERRITORY G Page 3 of 3

11 Civil Air Search And Rescue Association (CASARA) Policies & Procedures POLICY NUMBER G Date of Original Issue NOV 03/07 Date of Last Revision 28 July 2012 ABBREVIATION & DEFINITIONS Administrator Conducts the day by day affairs of CASARA on behalf of the National Board of Directors Air Cadet Member Is an Air Cadet who is enrolled in the Air Cadets / CASARA Training Plan Approved Approved by the Association or one of the Member Organizations. Association CASARA means the Association incorporated without share capital under the Act by Letters Patent dated March 26, 1984 and named Civil Air Search and Rescue Association/Association civile de recherche et sauvetage aériens. (sometimes called CASARA or CASARA CANADA or CASARA NATIONAL ). Association Aircraft An aircraft owned and/or operated by a Member and/or Member Organization designated by a Member Organization as an aircraft for the purpose of Authorized Activities and which meet the standards set out herein. Authorized Authorized by any one of the SAR Squadron Commanding Officers, CASARA Liaison Officers, the SAR Region Commanders, a JRCC on behalf of the SAR Region Commanders, the Association, a Member Organization and/or their respective directors, officers and designated representatives. Authorized Activities Those activities of the Association, Member Organizations and Members authorized by the Association, a Member Organization and/or their respective directors, officers and designated representatives or as otherwise provided herein. Board The Board of Directors of the Association. CA Contribution Agreement Contribution Agreement between CASARA and Her Majesty the Queen, in right of G 060 Page 1 of 5

12 Canada, as Represented by the Minister of National Defence. CAP Communication Air Platform A CASARA aircraft not involved in the actual searching but acts as an aerial radio communication relay. CASARA CASARA means the Association incorporated without share capital under the Act by Letters Patent dated March 26, 1984 and named Civil Air Search and Rescue Association/Association civile de recherche et sauvetage aériens. (sometimes called CASARA or CASARA CANADA or CASARA NATIONAL ). Certified The acknowledgement by a Member Organization of a Member s proficiency training as established by the CASARA Policy Manual and as recorded by each Member Organization as being operationally trained and qualified for actual SAR operations. CLO CASARA Liaison Officer An officer of the Canadian Forces holding the position or acting in the capacity of the Liaison Officer between a SAR squadron and CASARA or Member Organization or Member. CI - Critical Incident An event outside the range of normal experience which is sudden and unexpected, disrupts one's sense of control, involves the perception of a life treat, and may include elements of physical or emotional loss. CISMP Critical Incident Stress Management Plan A plan that each CASARA Member Organization has in place for its members should the need arise to deal with a Critical Incident (CI). CTM CASARA Training Manual The CASARA Training Manual (CTM) issued by the Association, as amended from time to time. Currency To remain current or maintain currency an individual member must complete the required number of training hours within the time specified by the Association. Department In reference to this manual, it shall mean the Department of National Defence. Det CDR Detachment Commander DRC - Dispute Resolution Committee DRC -Dispute Resolution Committee is a committee established by the National G 060 Page 2 of 5

13 Executive consisting of at least 3 senior members of Casara with the duties set out in paragraph 8.0 of the Code of Ethics and Disciplinary Procedures. FY Fiscal Year CASARA fiscal year is from April 1 March 31. Investigating Committee Investigating Committee is a committee established by the National Executive with the duties set forth in paragraph 9.0 of the Code of Ethics and Disciplinary Procedures. JRCC - Joint Rescue Co-Ordination Centre A unit responsible for promoting efficient organization of search and rescue (SAR) services and for coordinating the conduct of SAR operations within an associated Search and Rescue Region. a) Member An individual who has met the standards for membership established by the Member organization in the Province/Territory where the member resides and has been duly accepted as a member and continues to meet the criteria for membership by the Member Organization as a Member. (b) Non-Member Membership in a Member Organization shall be on an annual basis with the membership year being from 01 April to 31 March of the following year. Member Organizations will have each member complete an annual membership renewal form. Member Organization form is to be approved by the Association. Should a member fail to renew his or her membership, the member shall cease to be a member (a non-member) of the Member Organization until a renewal form is completed, signed, membership fee paid, if any and delivered to the appropriate Member Organization Treasurer or his/her designate. All privacy related information concerning the non-member shall be removed from the CASARA Management System (CMS) program one (1) year from the date the member became a non-member. All CASARA training records will be maintained by CASARA. MO - Member Organization A Provincial/Territorial organization that is a member of the Association and has met and continues to meet the criteria for membership in the Association. NOTAM A notice, containing information concerning the establishment, condition of aeronautical facility, service, procedure or hazard, the timely knowledge of which is essential to personnel concerned with flight operations. G 060 Page 3 of 5

14 NSS The National Search and Rescue Secretariat established as a non-operational advisory body to the Minister responsible for SAR. OIC of JRCC The Officer-in-Charge of the Joint Rescue Coordination Centre(s) at Halifax, Trenton or Victoria or such other locations in which they may be located and shall include an officer acting on his behalf. OSR The Operational Status Report (OSR) is a report that a Member Organization (MO) generates using the CASARA Management System (CMS). It is sent to their appropriate Joint Rescue Coordination Centre (JRCC) and contains the names of CASARA members available for an Operational SAR tasking. Primary Search and Rescue Resources Federal search and rescue (SAR) aircraft and vessels, including those multi-tasked to SAR, established and equipped specifically for SAR with SAR trained crews aboard. Primary SAR resources are under the direct operational control of the Search and Rescue Region Commander for SAR taskings. Qualified The acknowledgement by a Member Organization that a Member has the minimum level of hours for total time and pilot-in-command time or such other criteria as established by CASARA for the commencement of Authorized Activities, other than actual SAR operations. Rescue co-ordination The function of integrating the efforts of search and rescue (SAR) facilities and resources to achieve concerted and harmonized resolution of SAR incidents in an effective and efficient manner. RSC - Rescue sub-centre A unit subordinate to a rescue co-ordination centre established to complement the latter within a specific area within a Search and Rescue Region. SAR - Search and Rescue Search and Rescue comprises the search for, and provision of aid to, persons, ships or other craft which are, or are feared to be, in distress or imminent danger. SHQ Search Head Quarters Permanent/temporary place from which a major search is conducted. SMC - Search and Rescue Mission Co-ordinator The official temporarily assigned to co-ordinate response to an actual or apparent G 060 Page 4 of 5

15 distress situation. SRR - Search and Rescue Region An area of defined dimensions associated with a joint rescue coordination centre within which search and rescue services are provided. Search and Rescue Region Commander The person designated by the Chief of Defence Staff and authorized by the Canada Shipping Act as being responsible for search and rescue operations within a Search and Rescue Region. Search and Rescue Resource A resource capable of responding to a search and rescue incident. SM - Searchmaster An individual who has been appointed by a Search and Rescue Region Commander to co-ordinate and direct a specific search and rescue operation. Secondary Search and Rescue Resources All resources of the Federal government that are not primary search and rescue (SAR) but which may be tasked to aid in the resolution of a SAR incident. SAR Prevention Shall mean CASARA participation in SAR prevention and aviation safety activities including those activities as may be sponsored by Transport Canada from time to time. SPARK Small Pack Aerial Response Kit A small communications and survival kit that can be dispatched from an aircraft to survivors. G 060 Page 5 of 5