CANADIAN COAST GUARD Standard Organization

Transcription

1 CANADIAN COAST GUARD Standard Organization OVERVIEW A standard organizational structure is essential in the effective operation of any national institution. Over the past year, the Canadian Coast Guard Management Board has reviewed all areas of Coast Guard s organization and has developed standard headquarters and regional organizational models. The models reflect what is largely already in place and most employees will not see any significant change. The size of the workforce in the Coast Guard is not being cut or reduced. Indeed, some parts of the organization are expected to grow over the next few years, and that anticipated growth has been taken into account in developing the models. A few positions will be deleted while others may change their focus and some new positions will likely be created, so there will be adjustments that will impact some employees. The development and implementation of a Standard Organization represents a key commitment to satisfying the CCG s Business Plan priority, the Effective Management of Our Workforce and Workplace and in so doing, addresses findings in the 2007 Report of the Auditor General; the 2006 Coast Guard A-Base Review and the 2005 Public Service Employee Survey where employees flagged some concerns with organizational and classification issues. PURPOSE The purpose of the exercise is to: - Ensure that employees and resources are focused on the delivery of Coast Guard programs and services; - Establish consistent service delivery models across Coast Guard where it makes sense; - Validate the rationale for regional differences and, where appropriate, other factors such as geography that may affect how service delivery is organized; - Ensure an equitable allocation of resources; - Ensure that employees doing the same jobs across the country have the same classification and pay. 1

2 TRANSITION PERIOD Moving to the standard organization will take time, likely three years. Assistant Commissioners/Director Generals will be responsible for managing the transition in their respective region/directorate. An overall transition plan will be developed for each of the major areas of the organization: Maritime Services, Fleet, Integrated Technical Services and Integrated Business Management Services. It will include specific timeframes and accountabilities for implementation. The Major Crown Projects Office, while included in the package, is not impacted as it was recently created and has no regional entities. There will be further adjustments to the Standard Organization: - The Coast Guard role in Maritime Security is still evolving and the structure in this package is temporary. It is recognized that there may have to be a significant regional delivery component when the program is more mature. - In a few areas additional work is required before those aspects of the model are finalized. They are identified in the introduction to each section. In addition, some of the new structures that will be created, particularly some proposed Centres of Expertise, have not yet been developed fully. Once this work is completed, the model will be adjusted accordingly if required. In addition, the Deputy Minister approved 41 management directed decisions for positions that are key to implementing the Standard Organization (SO), to delivering on the fleet renewal or the stimulus package announced in the 2009 budget. The time period for these 41 management directed decisions varies between 3 years (i.e. dd-03) and 5 years (i.e. dd-05) as indicated in the Standard Organizational charts. Coast Guard will ensure that all management directed positions are formally reviewed and classified one year prior to the end of their duration. PRINCIPLES The following principles will guide the transition to the Standard Organization model: No indeterminate employee will lose employment. While a few jobs may be deleted and others may change, new ones will be created and the Coast Guard will have to hire a significant number of people over the next few years to replace those who will be retiring. Our challenge will be to find enough trained and experienced people to ensure that we can continue to deliver programs and services effectively and to operate and maintain the Fleet and our shore infrastructure. In this environment the Coast Guard is confident that a job will be available to every existing indeterminate employee. 2

3 There will be full transparency and everyone in positions that may change will be treated fairly across the organization. The Coast Guard will communicate openly with both employees and unions. A transition plan for employees in positions that may change will be developed with clear accountabilities and responsibilities for implementation, including any training that may be required. In a very few cases, employees may have to consider moving to a new location for a job in the organization. National Model Work Descriptions (NMWDs) will be used to the maximum extent possible, while recognizing that the organization also has unique jobs. Staffing will be undertaken using these new or existing NMWDs and approved unique models. Many employees have legitimate concerns about the slow pace to date in finalizing classification decisions and national models. That concern is most evident in Integrated Technical Services where the exercise has been underway for several years. The Commissioner of the Coast Guard and all Directors General have worked with the Organization and Classification Centre of Expertise (OCCOE) to put in place a new approach that should improve the situation. A small number of Coast Guard priorities are established every 6 to 8 weeks and are the focus of the OCCOE. The Commissioner and DGs meet with the OCCOE monthly to monitor progress on these projects and to address any impediments. So far this approach is producing results. RELATED ISSUES Moving to the standard organization is only one aspect of the Coast Guard s overall efforts to improve management of its workforce and workplace. The broader context is set out in detail in the 2008 Business Plan and includes four key strategies: - attract and retain a skilled workforce; - improve diversity; - focus on training, learning and career development; - improve national consistency in human resource management. We will address situations where employees have been in acting and term positions for long periods of time. There are too many situations where individuals have been in acting or term positions for several years. As part of moving to a standard organization, there will be a renewed focus on resolving these situations. The performance agreement for each Director General and Assistant Commissioner includes a key commitment to make significant progress in reducing the number of acting and term positions over long periods of time. Just as it will take time to put the standard organization in place, it will also take time to resolve all of these situations. For more details, please see the Business Plan and the Strategic Human Resource Plan, both of which are readily available on the Coast Guard website. 3

4 CANADIAN COAST GUARD S MANAGEMENT STRUCTURE The Cost Guard is a Special Operating Agency within the Department of Fisheries and Oceans. All Senior Managers report directly to the Commissioner including Assistant Commissioners who are in charge of regional operations, the Executive Director of the Cost Guard College and all functional Directors General at headquarters. The Deputy Commissioner act as the Commissioner s second in command. 1

5 CANADIAN COAST GUARD SENIOR MANAGEMENT MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Commissioner's Office Canadian Coast Guard Commissioner DM-01 Deputy Commissioner EX-04 National Headquarters Approved Organization (IBMS, ITS, MARITIME SERVICES, FLEET, MAJOR CROWN PROJECTS) Standard Regional* Approved Organization (NFLD, MARITIMES, QUEBEC, C&A, PACIFIC) CCG College Approved Organization (subject to change when Transformation Plan is reviewed and approved by MB) IBMS Director General EX-02 ITS Director General EX-03 Assistant Commissioner EX-03 Assistant Commissioner's Office Canadian Coast Guard College Executive Director EX-02 Maritime Services Director General EX-03 Fleet Director General EX-03 IBMS Regional Director *Classification TBD ITS Regional Director EX-01 *NOTE: All regional organizations are identical, therefore for charting purposes only one region has been charted. Major Crown Projects Director General EX-03 Maritime Services Regional Director EX-01 Fleet Regional Director EX-01 2

6 MCP Project Specific CANADIAN COAST GUARD MANAGEMENT STRUCTURE CANADIAN COAST GUARD Commissioner DM-01 CANADIAN COAST GUARD Deputy Commissioner EX-04 INTEGRATED BUSINESS MANAGEMENT SERVICES Director General EX-02 INTEGRATED TECHNICAL SERVICES Director General EX-03 Resource Management & Financial Allocations Director EX-01 Strategic Business Management Director EX-01 Service Delivery Director EX-01 Engineering Services Director ENG-06 Workforce Development & Information Strategies Director EX-01 Public Affairs and International Relations Manager AS-07 Integrated Logistic Support Director EX-01 Technical Business Director EX-01 MARITIME SERVICES Director General EX-03 FLEET Director General EX-03 Program Planning and Integration Director EX-01 Program Strategies Director *Proposed EX-01 Fleet Strategic Planning Director EX-01 Marine Personnel Director AS-07 Safety and Environmental Response Director EX-01 Navigation Systems Director EX-01 Operational Support Director EX-01 Operational Business Director EX-01 Fleet Safety & Security Director GT-08 MAJOR CROWN PROJECTS Director General EX-03 *NFLD/MARITIMES/QUÉBEC/C&A/PACIFIC Assistant Commissioner EX-03 Project Support Director EX-01 MSPV Project Manager EX-01 Program Planning & Control Director EX-01 OFSV Project Manager EX-01 Integrated Business Management Services Regional Director *Classification TBD Maritime Services Regional Director EX-01 Integrated Technical Services Regional Director EX-01 Fleet Regional Director EX-01 OOSV Project Manager EX-01 ACV Project Manager GT-08 Polar Icebreaker Executive Manager EX-02 CANADIAN COAST GUARD COLLEGE Executive Director EX-02 *Note: All of CCG standard regional organizations are identical therefore for charting purposes only, one region is depicted. 3

7 CANADIAN COAST GUARD NATIONAL HEADQUARTERS ORGANIZATION Coast Guard has been working on incremental organizational changes for the past five years. However, during the past year significant effort and resources were placed on completing and approving this Standard Organization. Members of the Coast Guard Executive as well as members of Management Board have been involved in all aspects of this work and fully support the Standard Organization. The following pages present the National Headquarters Organization component of the Standard Organization which includes: (A) Commissioner s Office (B) Integrated Business Management Services (C) Integrated Technical Services (D) Maritime Services (E) Fleet (F) Major Crown Projects (G) Maritime Security (A) Commissioner s Office Staff in the Commissioner s Office (CO) provide strategic advice as well administrative and logistical support to the Commissioner and the Deputy Commissioner. The CO also acts as liaison with offices of Directors General, Assistant Commissioners, the Minister s and Deputy Minister s Offices as well as with Central Agencies and other government departments. The CO has responsibility for Ministerial correspondence, Access to Information coordination and the processing and approval of documentation. The CCG Corporate Secretariat, housed within the Commissioner s Office, has a mandate to provide administrative and logistical support to the CCG Management Board; to plan the CCG Senior Managers Conference as well as union consultation meetings. (B) Integrated Business Management Services Integrated Business Management Services (IBMS) provide the necessary leadership to support the Commissioner and the Coast Guard Management Board in managing the long-term strategic direction of the CCG. IBMS has the mandate to integrate, facilitate, coordinate 1

8 and provide advice, services and results in business management strategies, approaches and processes. The main lines of business integration that IBMS is concerned with are: resource management and CCG-wide financial allocations, integrated human resources and business planning and reporting, workforce development, strategies for information management (including the internet and intranet), public affairs and coordination of international CCG activities. (C) Integrated Technical Services Integrated Technical Services (ITS) is CCG s national Technical Authority providing a single focus for the life cycle materiel management of physical assets to its clients that is, Fleet and Maritime Services, other Directorates within the Department of Fisheries and Oceans as well as other federal government organizations (i.e.: RCMP). It is accountable to deliver Life Cycle Asset Management Services to its clients in order to ensure all their technical requirements, generally defined in terms of asset capability, reliability, availability and value, are satisfied at minimum life cycle cost. Specifically, ITS manages the design, acquisition, installation, in-service support, and disposal of CCG s physical assets (ships, systems and equipment, including information technologies for CCG operational systems and for administrative systems in ships) through a common national Life Cycle Management System (LCMS). The LCMS entails the preparation, implementation and monitoring of the technical policies, standards, specifications, processes and procedures necessary to ensure the safe and effective operation, maintenance and repair, and disposal of CCG s physical assets. To deliver its services, ITS draws on the competencies of a national team of professionals of trades people, technicians, technologists, engineers, managers and support staff. (D) Maritime Services Maritime Services, under the Director General reporting to the Commissioner, ensures the development and facilitates the implementation of operational policies and programs for the use of marine navigation and transportation interests in order to contribute to the safe, efficient and economic conduct of marine activities and to contribute to the protection of the quality of the marine environment in waters under the jurisdiction of the Government of Canada. Maritime Services directs the development and implementation of the business plans, resource allocations and performance measures for the six program components of the CCG Aids to Navigation, Icebreaking, Waterways Management, Maritime Search and Rescue, Marine Communications and Traffic Services, and Environmental Response. Services are managed nationally and delivered regionally. The services provided are those specifically mandated to the CCG. 2

9 The Headquarters element provides national leadership for planning, developing and implementing strategic program direction, including the development of policies, standards, guidelines, and monitoring and reporting, for program activities at the national and international level as well as national level priority setting, planning, and budgeting. It requires the development/establishment of nationally consistent strategies and approaches that support effective decision making and support an integrated client centered approach with well managed approaches to client liaison. The Headquarters structure reflects the balance between national program management and oversight, and a focus on national program integration and strategies development. (E) Fleet (Note: Fleet now replaces Operational Services organizations in the regions) Fleet provides for the operation, management and leadership of the Canadian Coast Guard air and marine Fleet. The Fleet, which is comprised of 114 major vessels and 22 helicopters is operated by approximately 2,500 marine professionals across Canada. The Fleet is also supported by a further 260 professionals on the shore side in Regional Operations Centres, at the National Coordination Centre, as well as in Regional and National HQ offices. The Regional Fleet Management Organizations (RFMOs) are fully aligned to the HQ Fleet Directorate, operating in four main functional streams: safety and security; operational business and planning; marine personnel management, and operations. The regions are very heavily focused on operations and program delivery, with safety as an ever-present priority. Regional Fleet Management strives to balance the diverse needs of multiple program clients with very finite resources (ships, aircraft, time, finances and people) in a dynamic, changing and externally regulated operating environment. HQ Fleet s focus is on national management of Canada s civilian fleet building on all of the regional components but in addition supports the Fleet through Fleet Renewal and recapitalization, operating and capital financial management, oversight and leadership of the Fleet Safety and Security Management System and seagoing personnel development. 3

10 (F) Major Crown Projects The Major Crown Projects Directorate was established in June 2006 with the mandate to implement and manage the acquisition of new vessels for the CCG, as laid out in the 25 year Fleet Renewal Plan. This Plan is an investment strategy to achieve an orderly and affordable replacement of vessel capability, to ensure that CCG will have a strong, modern, multi-mission fleet, capable of delivering a cost effective and reliable service to Canadians well into the future. The projects currently being managed by the Major Crown Projects Directorate include the acquisition of: an Air Cushion Vehicle, 12 Mid-Shore Patrol Vessels, 3 Offshore Fisheries Science Vessels, 1 Oceanographic Science Vessel and 1 Polar Class Icebreaker. The Directorate comprises 32 core positions to carry out project engineering support, project planning and control and administrative activities. In addition, dedicated project management staff are responsible for delivering specific acquisition projects. (G) Maritime Security The CCG Maritime Security Group provides leadership in the development of the department s direction, frameworks, initiatives and messaging for the national security portfolio. As such, it undertakes ongoing analysis and assessment of departmental capabilities and maintains consultative interdepartmental, international and external stakeholder networks to enhance DFO s contribution to national security. From an operational perspective, the Group manages CCG and DFO Conservation and Protection participation in the DND-led Marine Security Operations Centres (MSOCs) initiatives on the east and west coasts. Also the group manages CCG participation in the RCMPled St. Lawrence Seaway Great Lakes MSOC. Both the Coastal and Great Lakes MSOCs initiatives are in the project phase that is characterized by interim operational capacities. Part of the Maritime Security Group s MSOC mandate is to develop a MSOC regionalization strategy as these initiatives mature. The Maritime Security function and organization report to the Deputy Commissioner; this is a temporary arrangement as the program is still in its start up phase. Reporting relationships will be finalized before 2010 when the program that has been approved is fully operational. 4

11 MCP Project Specific COMMISSIONER'S OFFICE NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Commissioner's Office Deputy Commissioner EX-04 Executive Advisor to the Commissioner AS-07 Awards & Resources Coordinator *Proposed AS-04 CCG Corporate Secretariat Officer *Proposed AS-05 Executive Assistant AS-04 Staff Officer to the Deputy Commissioner AS-04 Administrative Assistant AS-02 Administrative Assistant AS-01 5

12 MCP Project Specific INTEGRATED BUSINESS MANAGEMENT SERVICES (IBMS) NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears IBMS Director General EX-02 Staff Officer AS-04 Resource Officer *Proposed AS-02 Assistant to the Staff Officer AS-01 Resource Management & Financial Allocations Director EX-01 Workforce Development & Information Strategies Director EX-01 Strategic Business Management Director EX-01 Public Affairs and International Relations Manager AS-07 6

13 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears INTEGRATED BUSINESS MANAGEMENT SERVICES RESOURCE MANAGEMENT & FINANCIAL ALLOCATIONS NATIONAL HEADQUARTERS ORGANIZATION Resource Management & Financial Allocations Director EX-01 Administrative Assistant AS-01 Business Operations & Analysis Manager AS-07 Resource Management Manager AS-07 Business Operations & Analysis Analyst AS-05 Business Operations & Analysis Analyst AS-05 Resource Management Analyst AS-05 7

14 MCP Project Specific INTEGRATED BUSINESS MANAGEMENT SERVICES STRATEGIC BUSINESS MANAGEMENT NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Strategic Business Management Director EX-01 Administrative Assistant AS-01 Business Intelligence Manager *Proposed ES-06 Business Management Manager *Proposed AS-07 Senior Business Intelligence Analyst ES-05 Senior Planning & Performance Officer AS-06 Business Intelligence Analyst ES-04 Junior Planning & Performance Officer AS-04 8

15 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears INTEGRATED BUSINESS MANAGEMENT SERVICES WORKFORCE DEVELOPMENT & INFORMATION STRATEGIES NATIONAL HEADQUARTERS ORGANIZATION Workforce Development & Information Strategies Director EX-01 Administrative Assistant AS-01 Organization Effectiveness Manager *Proposed AS-07 Strategic Planning Manager *Proposed AS-07 Information Strategies & Technology Manager AS-07 Organization Effectiveness Senior Analyst *Proposed AS-05 Organization Effectiveness Analyst AS-04 Strategic Planning Senior Analyst *Proposed AS-05 Information Strategies & Technology Analyst *Proposed AS-05 Records Information Management Supervisor AS-03 (under review) Records Information Management Clerk (x 4) (under review) 9

16 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears INTEGRATED BUSINESS MANAGEMENT SERVICES PUBLIC AFFAIRS AND INTERNATIONAL RELATIONS NATIONAL HEADQUARTERS ORGANIZATION Public Affairs and International Relations Manager AS-07 Senior PAIR Advisor *Proposed AS-06 PAIR Advisor *Proposed AS-05 Junior PAIR Advisor *Proposed AS-04 10

17 MCP Project Specific INTEGRATED TECHNICAL SERVICES (ITS) NATIONAL HEADQUARTERS ORGANIZATION ITS Director General EX-03 Staff Officer AS-04 Assistant to the Staff Officer AS-01 Service Delivery Director EX-01 Engineering Services Director ENG-06 Marine Engineering Director EX-01 Integrated Logistic Support Director EX-01 Technical Business Director EX-01 11

18 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears INTEGRATED TECHNICAL SERVICES SERVICE DELIVERY NATIONAL HEADQUARTERS ORGANIZATION Service Delivery Director EX-01 Administrative Assistant AS-01 Capital Program Various (x 21) Clerk Class Manager, Vessels *Proposed GT-07 Class Manager, Aids to Navigation *Proposed GT-07 Class Manager, MCTS *Proposed GT-07 Vessels Desk Officer (x 3) GT-06 Floating & Fixed Aids Desk Officer GT-06 Desk Officer GT-06 Vessels Desk Officer Disposal GT-05 Ship Radio Inspection Manager EL-08 12

19 MCP Project Specific INTEGRATED TECHNICAL SERVICES ENGINEERING SERVICES NATIONAL HEADQUARTERS ORGANIZATION Engineering Services Director ENG-06 dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Capital Program Various (x 2) Administrative Assistant AS-01 Clerk International Safety Management (ISM) Coordinator *Classification TBD Hull, Mechanical, Electrical Manager ENG-05 Environmental Services Manager ENG-05 Marine & Civil Infrastructure Manager ENG-05 Electronics & Informatics Manager ENG-05 Electrical Generation Life Cycle Manager ENG-04 Environmental Technologist EG-07 Aids to Navigation Equipment Life Cycle Manager ENG-04 Electrical Distribution Systems Life Cycle Manager *Classification TBD Environmental Specialist PC-03 Marine and Civil Infrastructure Life Cycle Manager ENG-03 Naval Architect Life Cycle Manager (x 2) ENG-04 Propulsion Life Cycle Manager ENG-04 Propulsion & Auxiliary Systems Life Cycle Manager *Classification TBD 13

20 MCP Project Specific INTEGRATED TECHNICAL SERVICES ELECTRONICS & INFORMATICS NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Electronics & Informatics Manager ENG-05 Guidance & Communications Systems Life Cycle Management Supervisor ENG-04 Vessel Navigation & Communications Systems Life Cycle Management Supervisor ENG-04 Networks Life Cycle Management Supervisor ENG-04 Operational Systems Life Cycle Management Supervisor ENG-04 Guidance Systems Engineer ENG-03 Vessel Navigations Systems Technologist EL-06 Network Engineer ENG-03 Operational Systems Engineer ENG-03 Land Communications Systems Senior Technologist EL-08 Vessel Communications Systems Engineer ENG-03 Information Technology Senior Security Specialist CS-03 Operational Systems Specialist CS-02 Land Communications Systems Technologist EL-06 Operational Systems Senior Analyst *Classification TBD 14

21 MCP Project Specific INTEGRATED TECHNICAL SERVICES INTEGRATED LOGISTIC SUPPORT NATIONAL HEADQUARTERS ORGANIZATION Integrated Logistic Support Director EX-01 Administrative Assistant AS-01 Occupational Health, Safety & Environmental Management System *Classification TBD CM/TDM Manager GT-07 Maintenance Management Manager GT-07 Supply Chain Management Manager GT-07 LCMS Manager ENG-05 Technical Publications Head GT-06 Technical Data Technical Officer EG-07 Technical Training Desk Officer *Classification TBD LCMS Desk Officer ENG-04 AMS Head *Classification TBD AMS Desk Officer *Classification TBD CM: Configuration Management TDM: Technical Data Management MIMS: Maintenance Information Management System LCMS: Life Cycle Management System AMS: Asset Management System 15

22 MCP Project Specific INTEGRATED TECHNICAL SERVICES TECHNICAL BUSINESS NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Technical Business Director EX-01 Administrative Assistant AS-01 Planning Manager AS-07 Resource Analysis Manager FI-03 ITS Workforce Manager *Proposed AS-07 Performance and Continuous Improvement Manager AS-07 Senior Planning Officer AS-06 Major Capital Analyst AS-05 National Workforce Senior Analyst *Proposed AS-06 Performance Analyst AS-06 Senior Resource Officer AS-03 National Workforce Analyst *Proposed AS-04 Continuous Improvement Analyst *Proposed AS-05 Resource Officer (x 3) AS-02 Head, HQ Administrative Services *Proposed AS-04 General Support Services Officer AS-02 Resources Officer AS-02 16

23 MCP Project Specific MARITIME SERVICES NATIONAL HEADQUARTERS ORGANIZATION Maritime Services Director General EX-03 Staff Officer AS-04 Assistant to the Staff Officer AS-01 Program Planning and Integration Director EX-01 Program Strategies Director EX-01 Safety and Environmental Response Director EX-01 Navigation Systems Director EX-01 17

24 MCP Project Specific MARITIME SERVICES PROGRAM PLANNING AND INTEGRATION NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Program Planning and Integration Director EX-01 Administrative Assistant AS-01 Service Delivery Assistant Administrative Services Manager AS-05 Research & Development Manager AS-07 Program Requirements & Planning Manager GT-08 Performance, Risk & Information Management Manager AS-07 18

25 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MARITIME SERVICES ADMINISTRATIVE SERVICES NATIONAL HEADQUARTERS ORGANIZATION Administrative Services Manager AS-05 Resource Officer (x 4) AS-02 Service Delivery Assistant (x 2) Asset Management & Tech. Control Officer GT-03 (shared with Fleet) 19

26 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MARITIME SERVICES PROGRAM REQUIREMENTS AND PLANNING NATIONAL HEADQUARTERS ORGANIZATION Program Requirements & Planning Manager GT-08 Senior Planning Analyst (x 3) AS-06 Capital Programming Officer (x 2) *Classification TBD Program Planning Analyst AS-03 Program Reporting Analyst AS-05 20

27 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MARITIME SERVICES PERFORMANCE, RISK AND INFORMATION MANAGEMENT NATIONAL HEADQUARTERS ORGANIZATION Performance, Risk & Information Management Manager AS-07 Senior Information Management Officer AS-06 Senior Performance Management Analyst AS-06 Senior Risk Management Analyst (x 2) GT-06 Business Intelligence Officer AS-03 Performance Management Analyst AS-05 Research Analyst AS-04 21

28 MCP Project Specific MARITIME SERVICES PROGRAM STRATEGIES NATIONAL HEADQUARTERS ORGANIZATION Administrative Assistant AS-01 Program Strategies Director EX-01 Service Delivery Clerk Marine Service Fees Senior Program Analyst ES-06 Senior Program Analyst ES-06 Client Liaison & Communications ES-05 Program Analyst ES-05 Marine Service Fees Senior Advisor ES-05 Program Analyst ES-05 Research Analyst AS-03 Marine Service Fees Junior Program Analyst ES-04 Project Officer AS-06 Management Trainee AS-05 22

29 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MARITIME SERVICES SAFETY AND ENVIRONMENTAL RESPONSE NATIONAL HEADQUARTERS ORGANIZATION Safety and Environmental Response Director EX-01 Administrative Assistant AS-01 Service Delivery Clerk Search and Rescue Manager GT-08 Environmental Response Manager GT-08 MCTS Manager GT-08 23

30 MCP Project Specific MARITIME SERVICES SEARCH AND RESCUE NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Search and Rescue Manager GT-08 Program Development Senior Officer GT-07 Program Monitoring & Marine SAR Plans Senior Officer GT-06 Coast Guard Auxiliary Program Manager PM-05 Development Officer (x 2) GT-05 Coordinator SAR Project AS-05 Senior SAR Coordination Officer GT-06 24

31 MCP Project Specific MARITIME SERVICES ENVIRONMENTAL RESPONSE NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Environmental Response Manager GT-08 Cost Recovery & Claims Advisor AS-06 Operations, Plans & Response Officer GT-07 Enforcement & Prevention Officer GT-06 Training & Exercising Officer GT-06 25

32 MCP Project Specific MARITIME SERVICES MARINE COMMUNICATIONS & TRAFFIC SERVICES (MCTS) NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MCTS Manager GT-08 National Program Specialist (x 5) RO-06 National Program - Capital Project Specialist (x 2) RO-06 Radio Aids to Marine Navigation Planning Officer AS-04 26

33 MCP Project Specific MARITIME SERVICES NAVIGATION SYSTEMS NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Navigation Systems Director EX-01 Administrative Assistant AS-01 Service Delivery Clerk Icebreaking Manager GT-08 Waterways Management Manager ENG-05 Aids to Navigation Manager GT-08 27

34 MCP Project Specific MARITIME SERVICES ICEBREAKING NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Icebreaking Manager GT-08 Service Standards Analyst GT-06 Operational Requirements Officer GT-06 Monitoring, Communications & Information Management Leader AS-05 28

35 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MARITIME SERVICES WATERWAYS MANAGEMENT NATIONAL HEADQUARTERS ORGANIZATION Waterways Management Manager ENG-05 Operational Engineering Officer ENG-04 Waterways Technology Officer EG-06 Service Standards Engineering Officer ENG-04 Program Monitoring Officer AS-05 29

36 MCP Project Specific MARITIME SERVICES AIDS TO NAVIGATION NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Aids to Navigation Manager GT-08 NOTMAR Senior Officer GT-06 National Program Requirements & Information Management Leader GT-06 National System Designs & Policies Leader GT-06 NOTMAR Officer (x 3) AS-01 Monitoring & Information Management Senior Officer AS-04 Service Standards Officer (x 2) GT-05 Communications & Internet Leader AS-04 Monitoring & Information Management Officer AS-03 Notices to Mariners Officer AS-03 Communications & Internet Program Support AS-02 30

37 MCP Project Specific FLEET NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Fleet Director General EX-03 Director General's Office Fleet Strategic Planning Director EX-01 Marine Personnel Director EX-01 Operational Support Director EX-01 Operational Business Director EX-01 Fleet Safety & Security Director GT-08 31

38 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears FLEET DIRECTOR GENERAL'S OFFICE NATIONAL HEADQUARTERS ORGANIZATION Director General's Office Staff Officer AS-04 Assistant to the Staff Officer AS-01 32

39 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears FLEET FLEET STRATEGIC PLANNING NATIONAL HEADQUARTERS ORGANIZATION Fleet Strategic Planning Director EX-01 Senior Policy Advisor ES-06 (x 2) Operational Business Management Analyst AS-02 (x 3) Fleet Economics Manager ES-06 Strategic Planning Advisor AS-06 Senior Economic Analyst ES-04 Planning Analyst AS-05 Economic Analyst ES-02 33

40 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears FLEET MARINE PERSONNEL NATIONAL HEADQUARTERS ORGANIZATION SO-MAO Support From Sea-Going Personnel Career Development Initiative Marine Personnel Director EX-01 Administrative Assistant AS-01 Professional Development Manager AS-06 Operational Crewing Support Manager AS-07 Labour Relations Senior Advisor AS-06 Training Officer, Engineering S0-INS-01 Operational Crewing Support Officer (X 4) AS-05 Special Advisor ES-05 Training Officer, Logistics S0-INS-01 Administration and Informatics Officer AS-03 NOTE: 1) Branch under development as per Business Plan Commitment 2) SGPCDI SO-MAO Officer Support as required (Project Funded) 34

41 FLEET OPERATIONAL SUPPORT NATIONAL HEADQUARTERS ORGANIZATION MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Operational Support Director EX-01 Administrative Assistant AS-01 Helicopter Support Manager GT-08 Aviation Requirements Officer GT-06 Policies and Standards Manager AS-07 Readiness Manager AS-07 Operational Requirements Manager GT-08 Regulations & Legislation Analyst AS-05 Senior Operations Policy Analyst AS-05 Marine Security Policy Analyst AS-06 NCC Coordinator AS-05 Senior Policy Analyst AS-05 Document Management Officer AS-02 Fleet Operations Support Officer (x 3) GT-04 NCC Administrative Officer AS-01 Senior Fleet Logistics Policy Analyst AS-05 35

42 MCP Project Specific FLEET OPERATIONAL REQUIREMENTS NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Operational Requirements Manager GT-08 Operational Requirements Analyst (x 4) GT-06 Small Craft Support Officer GT-04 Project Director (OFSV) GT-07 (co-located in MCP offices) Project Director (MSPV) GT-07 (co-located in MCP offices) Fleet Operations Support Officer (x 2) GT-04 Small Vessels Support Officer GT-04 Project Director (Hovercraft) GT-07 (co-located in MCP offices) Project Director (OOSV) GT-07 (co-located in MCP offices) 36

43 MCP Project Specific FLEET OPERATIONAL BUSINESS NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Operational Business Director EX-01 Administrative Assistant AS-01 Performance & Risk Management Manager AS-07 Capital & Business Planning Manager AS-07 Operational & Financial Planning Manager AS-07 Information Risk & Performance Management Advisor AS-06 Strategic Planning Advisor AS-06 Fleet Management Analyst AS-06 Performance Measurement Analyst AS-06 Capital Planning Analyst (x 3) AS-06 Pricing Analyst AS-05 Business Intelligence Administrator AS-05 Business Planning Officer AS-06 Client Relations Officer AS-05 Information Management Officer (x 3) AS-05 Planning Officer (x 2) AS-04 Budgeting & Resource Allocation Analyst (x 2) AS-05 Capital Budget Analyst AS-03 Planning Officer AS-04 Resource Officer AS-02 37

44 MCP Project Specific FLEET SAFETY & SECURITY NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Fleet Safety & Security Director GT-08 Administrative Assistant AS-01 ISM Code Compliance & Audit Manager AS-06 Continuous Improvement Manager AS-06 Documentation Control and Audit Coordination Officer AS-03 Security - Compliance Auditor (x 2) AS-05 Safety - Compliance Auditor (x 3) AS-05 38

45 MAJOR CROWN PROJECTS NATIONAL HEADQUARTERS ORGANIZATION Standard MCP Project Specific Major Crown Projects Director General EX-03 dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Staff Officer AS-04 Assistant to the Staff Officer AS-01 Project Support Director EX-01 Program Planning & Control Director EX-01 MSPV Project Manager EX-01 OFSV Project Manager EX-01 Note: 1. All MCP (core and project-specific) positions are funded from Major Capital 2. All MCP project-specific positions have determinate status (i.e. colour coded pink) and will be staffed as projects receive approval 3. All On-site Deputy Project Managers positions (and their staff) will be located where the project resides OOSV Project Manager EX-01 ACV Project Manager GT-08 Executive Manager Polar Class Icebreaker EX-02 39

46 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MAJOR CROWN PROJECTS PROJECT SUPPORT NATIONAL HEADQUARTERS ORGANIZATION Project Support Director EX-01 Administrative Assistant AS-01 Future Projects Engineering Manager EN-ENG-05 Ship Systems Engineering Manager EN-ENG-05 Future Projects Senior Desk Officer (x 2) EN-ENG-04 Future Projects Desk Officer (x 2) EN-ENG-03 Ship Systems Senior Project Officer EN-ENG-04 Ship Systems Senior Project Officer (x 2) GT-07 (dd-05) Future Projects Senior Project Officer (x 2) GT-07 (dd-05) Future Projects Project Officer (Technical) (x 2) GT-06 (dd-05) Ship Systems Senior Project Engineer EN-ENG-04 Ship Systems Project Engineer (x 2) EN-ENG-03 Ship Systems Project Officer (x 3) GT-06 (dd-05) Ship Systems ILS *Proposed ENG-04 Ship Systems Document Control *Proposed AS-03 40

47 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MAJOR CROWN PROJECTS PROGRAM PLANNING & CONTROL NATIONAL HEADQUARTERS ORGANIZATION Program Planning & Control Director EX-01 Administrative Assistant AS-01 Program Planning Manager AS-06 Risk Management AS-06 Performance Management AS-06 Cost Control Systems Manager AS-06 Resource Officer *Proposed AS-02 Support *Proposed AS-02 Support *Proposed AS-02 Resource Officer AS-02 41

48 MCP Project Specific MAJOR CROWN PROJECTS MID-SHORE PATROL VESSEL PROJECT (MSPV) NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MSPV Project Manager EX-01 Note: 1. All MCP project-specific positions have determinate status (i.e. colour coded pink) and will be staffed as projects receive approval 2. All On-site Deputy Project Managers positions (and their staff) will be located where the project resides (under development) 42

49 MCP Project Specific MAJOR CROWN PROJECTS OFFSHORE FISHERIES SCIENCE VESSELS PROJECT (OFSV) NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears OFSV Project Manager EX-01 Note: 1. All MCP project-specific positions have determinate status (i.e. colour coded pink) and will be staffed as projects receive approval 2. All On-site Deputy Project Managers positions (and their staff) will be located where the project resides (under development) 43

50 MCP Project Specific MAJOR CROWN PROJECTS OFFSHORE OCEANOGRAPHIC SCIENCE VESSELS PROJECT (OOSV) NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears OOSV Project Manager EX-01 Note: 1. All MCP project-specific positions have determinate status (i.e. colour coded pink) and will be staffed as projects receive approval 2. All On-site Deputy Project Managers positions (and their staff) will be located where the project resides (under development) 44

51 MCP Project Specific MAJOR CROWN PROJECTS AIR CUSHION VEHICLE PROJECT (ACV) NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears ACV Project Manager GT-08 Note: 1. All MCP project-specific positions have determinate status (i.e. colour coded pink) and will be staffed as projects receive approval 2. All positions are funded from Major Capital. (under development) 45

52 MCP Project Specific MARITIME SECURITY NATIONAL HEADQUARTERS ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Deputy Commissioner EX-04 Maritime Security Organization (under development) 46

53 CANADIAN COAST GUARD STANDARD REGIONAL ORGANIZATION The following pages present the basic affordable standardized baseline organization to which CCG will migrate over the coming years. It provides the organizational blueprint for CCG and responds to the need to address efficiency, consistency and interoperability while taking advantage of best practices to enhance the level of service delivery to Canadians in the regions. More than 90% of the organization is standard across all Regions and is depicted from pages 53 to 71. The remaining 10% may depart to a minimal extent from the standard. In general, this reflects the fact that regions differ in a number of ways: type of services offered (differing client base); Regional geographic make-up (size, and location); asset base composition; weather conditions (e.g. no need for icebreaking services in Pacific Region); and marine traffic volume, etc. The variations are clarified and explained in each of the individual regional organizational charts presented under tab 4. The future will require further changes to meet the evolving needs of our work. These will be undertaken in a studied, structured way resulting in approved amendments. At present there are a number of key areas to be studied and changes may ensue to the regional standards as a result. o For Maritime Services, the Regional Marine Information Centre in Pacific Region will be reviewed. As well, the Waterways Management Program is being reviewed to provide a more standard approach to the organizational structure and may result in changes to the currently varying classifications for the s. In addition, as part of the Strategic Program Framework development for Icebreaking, the program mandate and expectations for the Icebreaking Program will be reviewed and from there, Key Activities and work descriptions will be developed. o In Fleet, there will be changes stemming from work on the recommendations of Vessel Maintenance Management Review (VMMR). Boxes have been created on the AC level organizational charts representing these positions. o In Integrated Technical Services, there will be changes stemming from: work on the recommendations of the Vessel Maintenance Management Report (boxes have been created on the AC level organizational charts representing these positions); workload analysis at the working level; work on defining the need and use of capital FTEs; work on the further definition of the Integrated Logistics Support functions; and a structured review of anomalies present in each Region, such as the Loran-C organization in Newfoundland and Labrador and Pacific Regions will be reviewed. o The benefits of co-locating the icebreaking/regional Operations Centre and MRSCs also need to be reassessed; and o Finally, Small Craft Training is currently under examination. 1

54 MCP Project Specific ASSISTANT COMMISSIONER'S OFFICE STANDARD REGIONAL ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Assistant Commissioner's Office * VMMR Regional positions Fleet & ITS #'s vary by Region Executive Assistant to AC *Proposed AS-04 Scheduling and Correspondence Officer *Proposed AS-02 Special Advisor (Developmental Position) IBMS Regional Director *Classification TBD ITS Regional Director EX-01 Maritime Services Regional Director EX-01 Fleet Regional Director EX-01 * Note: VMMR will add significant numbers of Employees to the Fleet & ITS Regional structures, funded through the Capital Refit Allotment. 2

55 MCP Project Specific INTEGRATED BUSINESS MANAGEMENT SERVICES (IBMS) STANDARD REGIONAL ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears IBMS Regional Director *Classification TBD Administrative Assistant AS-01 Strategic Business Management Senior Officer *Proposed AS-05 Resource Management Senior Officer *Proposed AS-05 Workforce Development & Information Strategies Senior Officer *Proposed AS-05 Strategic Business Management Officer *Proposed AS-02 Resource Management Officer *Proposed AS-02 Workforce Development & Information Strategies Officer *Proposed AS-02 3

56 MCP Project Specific INTEGRATED TECHNICAL SERVICES STANDARD REGIONAL ORGANIZATION ITS Regional Director EX-01 Capital-based various (number varies per region) Administrative Assistant AS-01 Marine Engineering GT-08 Electronics & Informatics EL-09 Marine & Civil Infrastructure GT-08 Technical Management Services GT-07 4

57 MCP Project Specific INTEGRATED TECHNICAL SERVICES MARINE ENGINEERING STANDARD REGIONAL ORGANIZATION Marine Engineering GT-08 Administrative Support Engineering Manager ENG-04 Workshop Supervisor EG-06 Senior Vessel Maintenance Manager (x 3) EG-07 Production Manager EG-07 Senior Marine Engineer EG-07 Foreman *Proposed EG-04 Vessel Maintenance Manager (x 3) EG-06 Project Officer EG-06 Marine Engineer EG-06 Vessel Repair Technician *Proposed GL-VHE-10 Mechanical/Electrical Technologist EG-05 5

58 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears INTEGRATED TECHNICAL SERVICES ELECTRONICS & INFORMATICS STANDARD REGIONAL ORGANIZATION Electronics & Informatics EL-09 Administrative Support Engineering Manager ENG-04 Area Supervisor (x 3) EL-07 Production Manager EL-07 Electronic Engineer (x 2) ENG-03 Computer Specialist *Proposed CS-02 Technical Maintenance Planning Coordinator (x 2) EL-06 Computer Specialist *Proposed CS-02 Senior Electronic Technologist EL-06 (number varies per region) Electronic Technologist Engineering (x 5) EL-06 Electronic Technologist EL-05 (number varies per region) 6

59 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears INTEGRATED TECHNICAL SERVICES MARINE & CIVIL INFRASTRUCTURE STANDARD REGIONAL ORGANIZATION Marine & Civil Infrastructure GT-08 Administrative Support Engineering Manager ENG-04 Area Supervisor (x 2) EG-07 Production Manager EG-07 Technician (x 2) EG-06 Foreman *Classification Under Review / Lead Hand *Classification Under Review Technical Maintenance Planning Coordinator (x 2) EG-06 Mechanical, Electrical, Civil,Environmental Engineer (x 2) ENG-03 Carpenter *Classification Under Review Rigger *Classification Under Review Welder *Classification Under Review Heavy Equipment Driver *Classification Under Review Painter *Classification Under Review Marine Aids Technician *Classification Under Review Electrician *Classification Under Review Labourer/Yard Worker *Classification Under Review 7

60 MCP Project Specific INTEGRATED TECHNICAL SERVICES TECHNICAL MANAGEMENT SERVICES STANDARD REGIONAL ORGANIZATION Technical Management Services GT-07 Administrative Support Occupational Safety & Health Officer *Classification TBD Supply Chain Supervisor *Proposed EG-05 CM/TDM/MM Supervisor EG-05 Technical Business Supervisor *Proposed AS-05 Supply Chain Working Level *Classification varies CM/TDM/MM Working Level *Classification varies Workforce Officer (x 2) *Proposed AS-03 Administrative Supervision General Base Administration AS-03 Resource Officer (x 2) *Proposed AS-03 General Administrative Support CM - Configuration Management TDM - Technical Data Management MM - Maintenance Management Business Planning Officer *Proposed AS-03 8

61 MCP Project Specific dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears MARITIME SERVICES STANDARD REGIONAL ORGANIZATION Maritime Services Regional Director EX-01 Administrative Assistant AS-01 Senior Planning Officer *Classification TBD Planning Officer *Classification TBD Aids to Navigation PM-06 Icebreaking GT-06 Waterways *Classification Under Review Maritime Search and Rescue PM-06 Environmental Response GT-07 Marine Communications & Traffic Services PM-06 9

62 MCP Project Specific MARITIME SERVICES AIDS TO NAVIGATION STANDARD REGIONAL ORGANIZATION dd-03 = Directed Decisions for 3 y ears dd-05 = Directed Decisions for 5 y ears Aids to Navigation PM-06 Administrative Support Aids Program Information System (SIPA) *Classification TBD Aids to Navigation* Supervisor GT-05 Aids to Navigation* Officer GT-04 Contract Management *Note: Aids to Navigation positions vary from one region to another; details in each of the Approved Regional Organization. 10