LOGISTICS RESPONSIBILITIES DUTIES & ACCOUNTABILTY

Transcription

1 JROTC LOGISTICS LOGISTICS RESPONSIBILITIES DUTIES & ACCOUNTABILTY Military Property Specialist

2 JROTC LOGISTICS AGENDA RESPONSIBILITIES PROPERTY ACCOUNTABILITY DOD EMALL DOD MILSTRIP

3 JROTC LOGISTICS Consolidated Installation Property Book (CIPB) Responsibility JROTC property book managed Support Installation Property Book Office (SIPBO) Educational institution hosting JROTC will establish property accountability. Appoints Military Property Specialist (MPS) to be responsible and accountable for the unit s property Sends copy of appointment memo to Bde HOEI is ultimately responsible for all assigned government property. 3

4 JROTC LOGISTICS Military Property Specialist Responsibility Appointment memorandum statement for Military Property Specialist (MPS) acceptance of responsibility and accountability for military property, File statements in front of PB Establish/maintain records to identify, acquire, account for, control, store, and properly dispose of material authorized to conduct the mission of the school 4

5 JROTC LOGISTICS SUMMARY Accountability Consolidated Property Book Manual Property Book Accountability/Automation Appoints Military Property Specialist (MPS) Military Specialist Property Book Responsibility 5

6 JROTC LOGISTICS Military Property Specialist

7 JROTC LOGISTICS Informal Property Accounting ü Property Book ü JUMS ( Junior Unit Management System )

8 Step 1: Each site or unit What will appear after the page refreshes is a series of tabs in the following order: Account Info; Permissions; Express Setti 4 JROTC LOGISTICS Informal Property Accounting Categories of Informal Property: Ø Cadet clothing Ø OCIE Cadet clothing records (JUMS Clothing Record ) Ø Accounting record for cadet clothing and OCIE Disposal of cadet clothing may be done locally (use DA Form 3161, , 1348 and verify under 2 man rule, per CCR 700-1) Dispose of OCIE (use same method for some items; others turnin IAW Cadet Command G-4/Support Installation procedure)

9 JROTC LOGISTICS Hand Receipt Procedures Hand Receipts are required whenever Property Book or durable items are issued SIGNATURE OF THE PERSON ON THE HAND RECEIPT ESTABLISHES DIRECT RESPONSIBILITY

10 JROTC LOGISTICS DOD EMALL Register STEP 1: Register module. Open your default web browser and navigate to the DOD EMALL home page. Click on the Login/Register active text in the top right corner of the web page. Step 2: Click on the OK button. Step 3: Click on either certificate, remembering that you must select the same certificate when you log in to your account. Step 4: Click on the OK button. Step 5: Click on the radio button that describes your position in the New Account Registration section. Click on Federal Government Employee. Step 6: Click in the User ID field. Step 7: You can name this new account anything you like, provided the name is not being used. Click on the Check User ID button. Step 8: Now click on the Submit button. Step 9: Enter your contact information. Click in the Address field. Step10: Click on the active area of the vertical scroll bar to move down this page.

11 JROTC LOGISTICS DOD EMALL REGISTER CONTINUE Step 11: Click on the Service/Agency of Assignment field dropdown arrow. Step 12: Click on the Save button. Step 13: Observe the instructions near the top of the page. Click on the active area of the vertical scroll bar to display all of the information. Step 14: Click on the Submit button. Step 15: Observe the new message near the top of the page. Click on the active area of the vertical scroll bar. Step16: Click on the Homepage button. Step17: Click on either of the I accept buttons Step 18: The DOD EMALL home page is displayed. Your user ID appears at the top of the page as well as just below the page banner. This step completes the Register module.

12 JROTC LOGISTICS Developing MILSTRIP Account Step 1: Log in to DOD EMALL., Click on My Account in the top right of the web page. What will appear after the page refreshes is a series of tabs in the following order: Account Info; Permissions; Express Settings; Options; Address Book; List; Credit Card List; Recipients. Then Click on the Permissions Tab and complete the Required MILSTRIP/FEDSTRIP Authorization forms. Step 2:You will need to complete a separate Authorization Forms for each fund - MPA & OMA (35 is for MPA); (ZZ is for OMA). I ve attached copies of Authorization forms as examples for the field. After completing the forms there s a button at the bottom of the form Click Submit Button. Print a copy of the authorization forms and the requester and supervisor must sign the documents and then forward to Brigade Chief for signature.

13 JROTC LOGISTICS Developing MILSTRIP Account Step 3: Once all required signatures are obtained, the requester needs to FAX both forms to the FAX number listed on the top of the authorization forms or Mr. Anthony Ross.

14 JROTC LOGISTICS DOD EMALL REGISTER CONTINUE

15 LOGISTICS DOD EMALL MISTRIP Checkout

16 LOGISTIC DOD EMALL MISTRIP Chick to change to MILSTRIP

17 LOGISTICS DOD EMALL MISTRIP Chick to change to MILSTRIP

18 Searching For Open Requisitions ***********Log on to DOD EMALL*********** 1. Hover mouse icon over Orders 2. Click on Received Orders/Requisition 3. Select DLA 4. Enter the DODAAC you want to use to conduct search 5. Fill in Requisition Dates (From TO) 6. Click Search When search is complete, screen will display a list of open requisitions that DLA/DOD EMALL is tracking for the DODAAC you selected. If no requisitions show up, then DLA/DOD EMALL is not tracking any open requisitions for the DODAAC you selected

19 Go to Received Orders/Requisition

20 Select DLA, then enter the DODAAC you want to search for "Click Search" "Click Search"

21 All open requisi;ons at DLA/DOD EMALL for the selected DODAAC

22 3 STEPS TO CLOSING OUT RECON's 1. Print the open and closed DCR (Document Control Register). a) 3 STEPS TO CLOSING OUT RECON's. Purge the DCR. b) Draw a recon stop line on the DCR. This is determined by the newest valid document on the recon. c) Ensure to note parial issues and parial cancellaions. 2. ValidaIon Procedures a) Documents sill open on the recon/dcr and valid indicate with an (X) in the comment column of the recon. b) Documents no longer required indicate with (C) in the comment column of the recon. c) Documents that have been received, indicate with (R) in the comment column of the recon. * You must provide a copy of the 1348 (receipt) along with your recon.

23 continue 3. RECONS will be produced around the 1st of each month. They must be worked and returned to the SSA on or before the 10th of each month. (Remember this recon will be reported). Fax, Scan and or the completed copy of the recon, supporing documents (1348 s) along with the cover sheet back to the SSA. * Note; Support InstallaIons may have a different format but the concept remains the same.

24 SSA COVER/INSTRUCTION SHEET Pay special attention to section 3. and 4. Sign and date after completing the DCR/ Recon sheet. RETURN all documents to the SSA by suspense date.

25 RECON (DCR) SSA TRACKED REQUISITIONS a. Documents still open on the recon/dcr and valid indicate with an (X) in the comment column of the recon. b. Documents no longer required indicate with (C) in the comment column of the recon. c. Documents that have been received, indicate with (R) in the comment column of the recon. * You must provide a copy of the 1348 (receipt) along with your recon

26 REMEMBER IT s A TWO STEP PROCESS ORDERING SUPPLIES AND EQUIPMENT Ordering through DOD EMALL (MILSTRIP) creates two tracked orders/requisiions for the same item. 1. You must close out the MRA in DOD EMALL a^er receipt of the items. 2. You must complete and return the monthly RECON to the SSA with all supporing documentaion. CompleIon of the two processes above will keep the system funcioning efficiently.

27 SIX STEPS TO CLOSING OUT MRA s MANUALLY

28 CREATE A MANUAL DRA IN DOD EMALL Click Here after logging into DOD EMALL

29 Select DRA/B-Receipt Acknowledgement Select DRA/B-Receipt Acknowledgement

30 Enter DODAAC - Date - Serial # Click Create Enter DODAAC - Date - Serial # Click Create

31 DIC column: Select DRA- Material Receipt Acknowledgement DIC column: Select DRA- Material Receipt Acknowledgement

32 Click on Received Date select a date from the calendar; Click Submit Click on Received Date select a date from the calendar; Click Submit

33 The process is done, Go on to the next MRA The process is done, Go on to the next MRA

34 TURN IN PROCEDURES U.S. government property has to be disposed of in a certain way. This sec;on will provide detailed informa;on on how to turn in JROTC property.

35 Support Installation (SSA) Defense Re-u;liza;on and Marke;ng Office (DRMO) Loca;on and Point of Contacts Ft Bragg, NC POC: Mr Goal (910) Ft Gordon, GA POC: Mr Grant or MR Todd (706) Ft Jackson, SC POC: Brenda Herndon (803) Ft Lee, VA POC: William Joyner (804) Ft. Eus;s, VA (?) Ft Meade, MD POC: Reginald Pickej (301) /9291 Ft Knox, KY POC: Chris;na Vowels (502)

36 When is property turned in? US government property will be turned in when it is excess to authorized allowances. When it is not needed and authoriza;on is not mandatory. When it becomes unserviceable or economically reparable.

37 Serviceable Equipment Report all serviceable excess items to the Brigade. The Brigade will ajempt to redistribute excess items from within, before sending a list of these items to Cadet Command. Brigade will send disposi;on instruc;ons to either turn in the property or prepare the property for transfer shipment to a gaining unit. By repor;ng all serviceable excess equipment to Brigade you may be helping a unit that desperately needs this equipment to effec;vely operate.

38 How is Property turned in? STEP 1. Iden,fy the property that you want to turn in. a) Iden;fy property by matching the property to the entry on your property book with LIN numbers and NSN s and Serial number. *****Air Rifle will be turn-in at CMP (Instruc;ons ajached) ****

39 How is Property turned in? STEP 2. T/I The property- Prepare the property for turn in. a) For some installa;ons, Instructors will have you send equipment to a maintenance facility to determine if the item is unserviceable or serviceable. Prepare DA Form 2407 and request a TI for turn-in.

40 CONTINUE b) Others will prepare equipment for turn in by removing all memory card, removing hard drives; toner cartridges, etc if you are turning in computers. To be sure that you have properly prepared your equipment for turn in contact the DRMO Office that supports you.

41 CONTINUE STEP 3. Obtain a document number from IPBO office a) UNITS WITH CONSOLIDATED PROPERTY BOOKS.Units will send their DD Form 1348(s) to the JROTC Brigade HQ and Brigade HQ s will forward these documents to Cadet Command IPBO Office to request for a non-expendable document number.

42 CONTINUE The Property Book Office will annotate document numbers on the DD Form 1348(s) and return the documents back to you within 48 hours prior to your turnin appointment. You will not request a Document number from the IPBO for Green Army Service uniform; because they are not an property book item. You will make up your own manual document number if you do not go thru ITIS System.

43 CONTINUE b) UNITS WITHOUT A CONSOLIDATED PROPERTY BOOK WITH A SUPPORTING INSTALLATION. Units without a consolidated property book at a suppor;ng installa;on will generate their own document numbers and annotate the document number to their non-expendable document register. Example of a manual document number: W904DS

44 CONTINUE STEP 4. Schedule a turn in appointment a) Contact your Support Installa;on DRMO office or the prescribed office directed by your suppor;ng installa;on to set up an appointment to turn in all of your unserviceable equipment. Verify with the DRMO Office to ensure that you have all of the proper paperwork to make for a smooth transac;on. Schedule a turn in appointment and send that to Brigade HQ s and Brigade HQ s will forward your turn-in date to Samuel Coachman at Cadet Command G-4.

45 CONTINUE b)you can also go and schedule your appointment by following these steps. 1. Click on Transporta;on Scheduler (Leo hand side, fioh block down) or click on schedule a Turn-in under Quick links on the right side. 2. Click on Local Customer to DFSO (CONUS) 3. Select your Support Installa;on (click on drop down box arrow on right) 4. Choose Appointment type. 5. Choose appointment date and ;me.

46 CONTINUE 6. Aoer making your appointment you will get a TENTATIVE reply. Once you have your turn-in appointment date, please send me that date so I can forward it to Cadet Command IPBO Office (Samuel Coachman).

47 CONTINUE STEP 5. Turn in property a) Be prompt for your appointment and call ahead to confirm, also give a 24 hour no;ce if you need to cancel your turn-in appointment.

48 CONTINUE STEP 6. Return the completed turn in document(s) DD Form a to the Cadet Command IPBO Office and request and updated Hand Receipt.

49 CONTINUE a) This is the most important step. If you fail to return completed document(s) to Cadet Command IPBO Office they will not be able to make the necessary adjustments to your current hand receipt.

50 CONTINUE What forms do I Use? Use a DD Form a COMPLETED DD FORM a

51 QUESTION QUESTION