JOB DESCRIPTION SHEETS

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Carmella Tate
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1 JOB DESCRIPTION SHEETS & QUESTION BANK Principal Controller of Defence Accounts (Air Force), Dehradun

2 PREFACE The standardized training material in respect of Air Force Module has been prepared to ensure that updated training material as well as the best practices are available to all the officers / staff of the PCDA (AF) organization. The training material has been prepared in two volumes - information regarding working of various Sections in the Main Office and the Local Audit Offices as well as recently introduced AUDOLS in the Air Force have been incorporated in Volume - I, while Volume - II contains Job Description Sheets (JDS) Section-wise and a set of questions prepared by the respective Sections. This is the first attempt in the PCDA (AF) organization to standardize the training material as advised by the HQrs. Office for the benefit of its users. The soft copy of the training material is also available on CD in O & M Section which can be used as and when required. I would like to enjoin upon all the officers and staff members to make full use of this updated training material in improving their professional skills. I would also like to compliment the officers and staff involved in the preparation of this material. Dehradun Mrs. U.G. Antony, IDAS Pr. Controller (AF)

3 JDS FUNCTIONAL SECTION IN PCDA (AF) DEHRADUN Section Particulars Page No. Section 1 Imprest section 1-26 Section 2 Pay section Section 3 TA section Section 4 M Section Section 5 Store Section Question Bank

4 SECTION 1 IMPREST SECTION 1. Scrutiny of Estimate of Cash Assignment Requirements General Scrutiny of Cash Accounts 3 3. Scheduling of Cash Account Vouchers Watching of Expenditure under Locally Controlled Heads Reconciliation of Suspense Head 0/018/ Reconciliation of Amounts Compiled To Suspense Head 00/018/ Procedure Under Automation 23

5 SECTION 2 PAY SECTION 1 General scrutiny of of pay bill-cum-acq rolls of gp d civ. (non- industrial) 27 2 Post audit pay bill-cum-acq. rolls Gp. D (non industrial) civilians 29 3 Post audit Acq. rolls of casual labour employed on IAFA Post audit of pay bills of family planning staff and anti malaria lascars 34 5 Post audit of over time allowance claims 35 6 Post audit of night duty allowance claims 36 7 Audit of claims on accounts of bonus (productivity linked and adhoc) 37 8 Pre-audit of final claims 38 9 Audit of terminal/death/ retirement gratuity claim in respect of gp. D civilians (non industrial) Post audit of immediate relief claims Audit of leave encashment claims Checking of pay fixation performa for in-situ promotion Checking of L.P.C.- cum-data-sheet Pre. audit of med. claims Implementation of New Pension Scheme in r/o Gp D civilians (Non Industrial) Procedure of receipt and disposal of rent bill in respect of civilians employed in air force other than those whose accounts are maintained through IRLA Maintenance of Registers 58 Annexures 59

6 SECTION 3 TA SECTION 1 Audit advance of TA/DA/LTC 77 2 Debit action of outstanding demand through IRLA Audit of foreign TA claims 80 4 Audit of temporary duty claims 84 5 Audit of L.T.C. claims AF officers Scrutiny of railway warrant/ form 'D' 88 7 Payment of VIP crew bill 94 8 Audit and payment of bills of air India in respect of air passage provided to air force personnel deputed on temporary/courses of instruction or posting abroad 96

7 SECTION 4 MISC. SECTION 1 Audit of cash account vouchers- general 99 2 Audit of minor training grant Audit of education training grant bills Local purchase of stationery Pre-Audit Audit of P&T bills/trunk circuit bills Entertainment grant for the Chief of the Air Staff/ Vice Chief of the Air Staff/ Commandant AFA, Hyderabad /AOC-in-Command Payments made in satisfaction of court decrees Reimbursement of the purchases of approved pattern of service spectacles Book binding/conservancy contract/misc. contracts of Air HQrs Implementation of family welfare programme in the Armed forces : Audit and adjustment of the expenditure Implementation of family welfare programme in the Armed forces : Audit and adjustment of the expenditure Compensation for loss of life or injury etc. arising out of accident or occurrences in the nature of civil wrongs caused by members of air force Reimbursement of medical treatment claims of armed forces personnel and officers Hotel accommodation bills in respect of soviet specialists, guarantee servicing team etc Authority Audit drill for post graduate course of AF officers Audit of advertisement bills 130

8 SECTION 5 STORE SECTION 1 Procedure initial scrutiny Cash Account vouchers Post audit of Local Purchase/Local Services Bill Post Audit of Cash A/C Vrs on A/C of Hiring of Civil Transport Post audit of Dhobi & Tailoring Bills Procedure for raising objections and scheduling of vouchers to LAO (AF) Scrutiny of Local Services Contracts Inter Service Adjustment vouchers Inter Departmental Adjustment vouchers Claims against Railways for loss of stores in transit POL Defuelled by IOC from IAF Aircrafts and receipt of credit thereof Clearance of Invoice & Packing account for stores purchased from abroad viz. French, ISM (AOG) Invoices Pre-Audit & Payment of Vaccine & Sera. Bills Pre-Audit & Payment of Regional Stationery Depot Bills. 150

9 QUESTION BANK

Government of India Ministry of Road Transport and Highways

Government of India Ministry of Road Transport and Highways Subject: Guidelines for grant of financial assistance for administering Road Safety Advocacy and awards for the outstanding work done in the field of Road Safety 1. Background 1.1 Road safety is a complex