Smt. Iarlis Syngkli President of women committee (Seng Longkmie) 5.

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1 Social Audit Report under the MCP&PSSSA Act th 22nd November Name of Village: Diwon Block: Umling District: Ri-Bhoi 2. Name of members of Social Audit Support Team: a. MSSAT Representative: Smt. Banica Dhar, SAE. b. External Resource Person: Dr. Shilpa Pandit c. Village Resource Persons: Smt. Iaitei Thongni Shri. Romesh Lyngdoh Shri. Jean R. Giri d. Social Audit Committee (if it was formed) Social Audit Committee Members: 1. Smt. Sianti Manih Asha 2. Shri. Mutdur Syiem President Youth Club 3. Shri. Luckystar Syiem Secretary Youth Club 4. Smt. Iarlis Syngkli President of women committee (Seng Longkmie) 5. Smt. Mumtaj Suphai- Secretary (Seng Longkmie) 3. Composition of Social Audit Public Hearing Panel Sl. No 1 2 Name Designation Shri. Deputy Commissioner & District Magistrate C.P. Gotmar e Dr. Medical & Health Officer i/c Umden PHC

2 Rose Phine Sohtun Smt. D.D. Syngai Shri. B.Doht dong Shri. P.Dutta Smt. Y.R. Mawlo ng Smt. O.C.No ngbri Smt. A. Majhon g Smt. Ltisbin a Dkhar Smt. Omita Syiemli eh Shr. C. Shabon g DMC, SSA Asst. Employment Officer, DEE, Nongpoh SDO (PHE) Patharkhmah MCS, EAC, Ri-Bhoi District CDPO, Jirang L.S, ICDS Umling DEO, MDM (SDSEO) Additional Programme Officer Gram Sevak, Umling C&RD Block

3 Smt. Darilu mlin Nongk ynrih Smt. Anju Lapang Smt. Wantim on Khong malai Shri. Aiborla ng Kharlu khi Shri. M. Kharbu don Smt. Vaneec ha M. Khong wir DEO, Umling C&RD Block Sectional Asst. Umling C&RD Block Gram Sevika, Umling C&RD Block Technical Assistant, Umling C&RD Block Asst. Engineer, DRDA, Nongpoh Sub Inspector, Food Civil Supply, Nongpoh 4. Number of people who attended the Public Hearing: There are 180 nos. of people attending the public hearing. 5. List of Departments which did not set up desks at the Public Hearing: All Departments have set up Desks.

4 6. List of schemes audited by the team in the village: Sl. No. List of Schemes Departments 1 2 SSA (Diwon UP School) MDM (Nongtluh UP School) Mission for integrated development of Horticulture NSAP CMs Pension (ICDS) PHC ICDS PHE PDS MGNREGA Education Education Horticulture Community & Rural Development Social Welfare Department Health Dept Social Welfare Department PHE Department Food & Civil Supply Community & Rural Development 7. Key Findings: Sl.No N Key findings a (Please answer with specific issues m listed) e of sc h e m e t h Decision taken at the Public Hearing

5 1 2 at w a s a u di te d S S A ( D i w o n U P S c h o ol ) 1. The School Building construction is incomplete. The SSA funds have been utilised in 2011 itself and the school has done further construction under a private management committee. However, the incomplete building floor is a hazard for children. 2. Teachers salary is not paid for the last six months w.e.f June,2017 till date The officer from the department concerned has instructed the school Headmaster to write a proposal to the Deputy Inspector of School, Govt. of Meghalaya on this matter so that funds for the school building could be made under extension grant. The official from department clarified that this problem exists in the whole state and the salary is yet to be released by the state government.* This is a systemic issue and requires a Systemic solution. * 3. Uniforms & School bags grant: The The department have clarified that it will parents of the students of Diwon UP write the petition to the state government School have made request to increase the in regard to this matter. uniform grants from the present rate which is Rs. 400/- to Rs. 800/- as it is not enough in actuals. M 1. Honorarium is paid to the D Rs. 1000/- per month is not enough. The department have clarified that it will M 2. The cook made a request to check and find out solution to solve the increase the honorarium as the cook matter.* This is a systemic policy issue*

6 3 4 5 has to spend nearly 6 to 7 hrs in the school. 3. The cooking shed in Nongtluh UP School is not in a good condition. The water connection is not available. The beneficiaries have requested the Block Office to give awareness programmes on various schemes under NSAP. The beneficiaries under CMs widows pension and old age pension have request the department to allow only once in a year to do signatory verification as it is a far /distant for them to travel from village to District office at Nongpoh. N S A P C M s p e n si o n (I C D S ) P 1. There is only one doctor i/c of the PHC H which covers population. The C beneficiaries complained that the Doctor went on leave for 5 months and there was no substitute doctor. 2. The incubator in paediatrics and refrigerator for immunization is not functioning in the PHC. The Deputy Commissioner himself had visited the school and clarified that the School Building is under construction and have assured to solve the matter. The Gram sevika has agreed that one day awareness programme will be fixed by the Block office in consultation with the BDO and the village headman. The official department have instructed the beneficiaries to submit the application to the office so that the department can solve the matter. The issue of an absent doctor and no substitute doctor was raised to the District. It has to be ensured that if the doctor is going on a long leave, a substitute doctor has to be deputed. The Doctor i/c reported that application for procuring the instruments have been

7 6 I C D S P D S M G N R E G A 1. The toilet for children and water connection in Anganwadi centre A, Diwon village is not in a proper condition. The Anganwadi Diwon B needs repair, it has broken floor, the steps are broken. Weighing machine is not available in the PDS shop and rice is provisioned with a loose measure/container. submitted to the Department and the matter is yet to be solved. The district to expedite. The community monitoring committee have informed that application have been sent to the CDPO and action is yet to be taken by the department. The district to expedite. With regard to this, the official department have informed that there is no sanction for the weighing machine and have instructed the dealer to use the container which is equal of 5 kg so that ration is correctly distributed to all the beneficiaries. 107 nos. of beneficiaries have not yet The official from department have received the ration card. informed that distribution of ration card to the beneficiaries is being accepted today, with the dated receipt and will be expedited 1. The VEC secretary has not updated The DC has informed that new registers the registers. Material register is not are still under printing and will be found updated distributed as soon as printing is done. 2. JC of beneficiaries are not updated. However, the DC asked the VEC secretary to maintain an updated materials register, take any normal register)

8 8. Applications filed by people to avail benefits/services: Sl. No Name of applicant Smt. Nodas Shylla Smt. Newzealand Shylla Smt. Peacemaker Laloo Smt. Dipty Suphai Smt. Ri iba Suphai Name of service applied for

9 Smt. Deepitfull Mallai Smt. Sial Manih Smt. Merilin Shylla Smt. Ribalinda Syiem Smt. Dadas Shylla Smt. Compare Syiem Smt. Dristimai Manih Smt. Mihpli Manih Smt. Tus Syiem Smt. Resia Umbah Smt. Bianglin Maiong Smt. Helen Shylla Smt. Theisilian Maiong Smt. Syrpailin Syngkli Smt. Thlis Syiem Smt. Banri Syiem Smt. Wanpynsuk Tado Smt. Neka Tado Smt. Rul Syngkli Smt. Banrilin Khymdeit Smt. Nerila Maiong Smt. Bina Smt. Maju Malong Smt. Swerlis Syngkli Smt. Sis Trang Smt. Happyland Syiem Smt. Nis Malai Smt. Rilangka Suphai Smt. Jaianda Klein Smt. Yanuma Syiem Smt. Bina Ramde PMAY Scheme PMAY scheme Applied for PHH ration under PDS

10 Smt. Manas Shylla Smt. Sisilia Khymdeit Smt. Lias Syiem Smt. Darisha Rympeit 9. Grievances/Complaint registered by people indicating irregularity in implementation: Sl. no Name of complainant Smt. Striem Laloo Smt. Makidora Khymdeit Smt. Dasnola Syiem Smt. Twanty Khymdeit 5 Smt. Misila Maiong Smt. Swerlis Syngkli Smt. Sis Trang Smt. Mihpli Manih Smt. Ribalinda Syiem Smt. Merilin Shylla Smt. Aldrina Ronghang Smt. Syrpailin Syngkli Smt. Mesibon Syiem Smt. Darisha Rympeit Smt. Drastimai Manih Nongtluh U.P. School Headmistress 17 Diwon U.P. School managing committee Description of grievance/complaint CMs widows pension (ICDS) The complainants under CMs widows pension and old age pension have requested the department to allow only once in a year to do a signatory verification as it is a far distant for them to travel from village to District office at Nongpoh. PDS: Complaint that ration card has not yet been issued to the beneficiary although the name has already appeared in the approved list under NFSA. PDS: Complaint that these beneficiaries have not yet received ration till date as their names did not appear in the approved list of the PDS. MDM: The cooking shed is not in good condition and water connection is not available. SSA: The school building is incomplete due to insufficient of fund. The School Managing Committee have requested the Government to look into the matter.

11 18 Aganwadi centre A, Diwon Village 19 Dr. Rose Phine Sohtun, Medical & Health Officer i/c Umden PHC. ICDS: Water connection is not available and the toilet is not in a good condition for the children to use. In regard to this the village committee have submitted the application for repairing the centre but the matter is still pending. PHC: There is a need of more doctors in the PHC as there is only one Doctor i/c of the PHC which covers population which creates a problem when the Doctor is on leave. The Doctor clarified that a request application has been submitted to the department in which the matter is still pending 10. Based on the social audit findings, please list down policy level suggestions that you would like be incorporated in the implementation of schemes that were audited SN Scheme Audited Policy Level Suggestions 1 PDS 1. The PDS scheme should mandatorily have a weighing machine in its funds allocated. Failure to provide evidence of a functional weighing machine, upon inspection or by social audit teams may trigger immediate suspension pending inquiry for the dealer/ the headman /the PDS sub-inspector. 2. The Public Display of entitlements under the PDS scheme should be mandatorily done under the Village/Panchayat funds on the Panchayat Buildings/wall painting as the dealer might change. 3. The cost and selling price of rice is found to be the same. There should be a pre-determined % differential between the cost and selling price per KG to make it sustainable for the dealer. 4. There are a lot of non-nfsa households applying for ration card, these need to be aggregated and provisioned forthwith. 5. Kerosene supplied is not written under the Ration Card. The new card as explained by the official is not yet distributed to the beneficiaries. There is therefore, no document/record with

12 2 ICDS MGNREGA 1. 4 MDM the beneficiaries to test any claim. The issuance of Kerosene card must be expedited forthwith. In absence of the kerosene card, the provisions must be noted in the Ration Card. The ICDS THR(take home rations) for young mothers, must necessarily come in measured packets that can be distributed once in a week. No loose rations to be allowed under any justification. All cases noticed of loose distributions of rations must be officially scrutinised and enquiry conducted. The Anganwadi timing can be split or changed as decided by the local demand/conditions. This can be determined by the districts. However, under no circumstance, the Anganwadi be opened just to distribute food for 2 hours. All Anganwadis must mandatorily display boards/wall paintings that explain the entitlements in local language. This must be visually documented, time stamped and uploaded on the district websites. If, on inspection or during social audit, material register is not found, or found to be not updated and the total sanctioned value of ongoing works exceeds Rs. 10 Lakhs or the specified quarter, immediate special social audit be triggered. The amount of money allocated per child registered and receiving MDM may be assessed for sufficiency at the level of the District Collector, cognising the local conditions and costs. The State may write to the Centre for an inflation adjusted increase in the allocation for MDM, at the state as well as the individual child level, year on year. All schools must be directed to book the MDM on actual expenditure, rather than for completing sanctioned amount. This must be monitored every month. Failure to do so, on scrutiny at the level of the district must result in return of the booked monies.

13 5 SSA NSAP/IGNOAP/CM Pensions for Widows The Schools, which have completed the building and utilised their fund by 2011, may be re-inspected and additional funds granted on priority as the increase in population and higher awareness and enrolment may justify additional infrastructure. The State may write to the centre on this issue, after due examination. The teacher s salary must not be allowed to be irregular. The State may examine and expedite action. The state may consider topping the existing Rs.400 uniform allowance with its state allowance. Alternatively, the State may write to the centre for an inflation adjusted increase every three years. Currently, the Widows and the old age pensioners have to certify their being alive every six months. It is suggested that this self-certification be done only once in a fiscal year. Currently, the pension is remitted once in a year, it is recommended that the pension be remitted to the beneficiary account every month, for ease of the pensioners. 11. Based on the pilot social audit, please list down the changes that you would like be made to the social audit protocol that was followed in the pilot and to the formats that were used. Photos during the 7 days (16 to 22 november, 2017) pilot social audit

14 Documents verification and door-to door verification of IGNOAP beneficiaries. Documents verification of CMs widows pension scheme.

15 The cooking shed of MDM U.P. School Nongtluh which is not in good condition. Teachers- parents meeting along with the Social Audit Team in Diwon U.P. School

16 Visiting the aganwadi centre A, Diwon village Site verification of PHE Water tank

17 visit and verification in the PHC Site verification of MGNREGA works

18 Public local meeting in 5 different hamlets of Diwon village

19 Photos during Public Hearing at Diwon Village