(2) Senior.Clerk- Cash, Establishment,Bill, Budget, Assembly question, Vehicle, Meeting & Conference

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1 Manual 1 Particulars organization, functions and duties [Section 4(1)(b)(i)] 1. Aims and objectives the organization: With the aim providing maximum benefit to the vulnerable section the Society including women and Children THIS Department was created during the year The aim the Department is to create an atmosphere where every individual will be in their best selves. It is also aimed at implementing different Social Welfare Schemes meant for persons with disability, the old, inform and indigent persons. This Department accepted the motto service in line with the age old thinking that service to mankind is service to God. 2. Mission / Vision: To provide social security to the old, infirm and indigent persons the Society and to provide support to Persons with Disabilities for their upliftment,upliftment. women in the field social,political and economical sector,nutritional support to 0-6 years Children. 3. Brief history and background for its establishment : The Holistic Development in terms material,resources,programmes and policies is the broad mandate the working the department Women & Child development,orissa. 4. Organization Charts: This department has an elaborate field formation with the District Social Welfare ficer(dswo) to assist the Collector, Sub-Divisional Social Welfare ficer (SSWO)to assist the Sub-Collector,Social Education Organizer(SEO) and Lady Social Education Organizer(LSEO) at the Block Level to assist the Block Development Officer in Block Administration in implementing the Social Welfare programmes.

2 Under the ICDS, there is a Project in every Block headed by a Child development project Officer(CDPO).Each ICDS Project is divided into 5-6 Sectors. Each Sector is headed by a Supervisor, who oversees the work Anganwadi Centers(AWC) functioning at the village level. 5. Allocation business: (1) District Social Welfare Officer- Overall supervision the District Social welfare section under the administrative Collector. (2) Senior.Clerk- Cash, Establishment,Bill, Budget, Assembly question, Vehicle, Meeting & Conference (3)L.Supervisor. Social Defense, Handicapped welfare, Child / Women welfare, MDM, SNP. Feeding Programme., 6. Duties to be performed to achieve the mission : Supervision, Monitoring, Visit as well for better implementation different Committee on different schemes as per the decision the Committee steps are being taken. 7. Details services rendered: (1) District Social Welfare Officer: One year Six months (2) Senior Clerk: : Ten Months (3) L. Supervisor.. Eleven Months. 8. Citizens interaction: Citizens having any difficulties in administration Block and project area are access to any ficial this department.

3 9. Postal address the main fice, attached/subordinate fice/ field units etc.: District Social Welfare ficer, Boudh At/Po-Boudh(Old Block Chhak) Dist-Boudh. 10. Map fice location.: Working hours both for fice and public: 10 AM to 5 PM excepting Govt,. holidays. 12. Public interaction, if any:- 13. Grievance redress mechanism: Grievance the public is being heard by the Collector/DSWO on Grievance day i.e on Saturday every week. District Social Welfare ficer,boudh

4 Manual 2 Power and duties ficers and employees [Section 4(1)(b)(ii) Powers and duties ficers and staff Sl. Designation Powers Duties Post attached Administrative Financial Statutory Others 1 District Social Welfare ficer. Overall supervision the District Social welfare section under the administrative control Collector. DDO (i)pay & allowances SW/ICDS Cell. (ii)ddoon MDM/SNP feeding programme. - - (iii) Drawing Officer on SOAP/ODP(Urban Sector).,NOAP/NFBS any other scheme related to SW/ICDS. te: Substantive powers and duties for each position may be defined District Social Welfare ficer,boudh

5 Manual 3 Procedure followed in decision-making process [Section 4(1)(b)(iii)] Letters/applications are being received by the ficers present in headquarters, during fice hours in working days only. Thereafter said application is being diarized by the concerned dealing Assistant. Then it is given to concerned dealing assistants who makes an entry in his log book which he maintains regularly. Thereafter, the Dealing Assistants put up the matter with his notes relating to its history if any, the prescribed provisions law, rules, and government circulars relating to this issue, present position, and availability funds if it involves financial expenditure and how far it is permissible under the provisions the law and rules. Then the files placed to DSWO who with his views passes on through ADM to Collector who is the final decision making authority. In some cases less importance DSWO takes his final decision at his level without the matter being referred to Collector. More over the applications are processed and finalized with in 15 days in any case. Sl.. 1 The flow process chart is given below. Activity Level action Time frame To receive application and put a diary number Dealing assistant One day 2 Mark application to concerned D.A. DSWO One day 3 Entry in Log book and put up in file Dealing Assistant 1-2 day 4 Preparation Draft Dealing Assistant One day 5 Approval the Draft DSWO One day 6 Typing Draft Dealing Assistant One day 7 Issue and dispatch draft Dealing Assistant One day District Social Welfare ficer,boudh

6 MANUAL-4 rms Set For The Discharge Of Functions Illustration. [Section 4 (1) (b) (iv) ] Sl. Activity Time frame/rm Remarks 1 Received letters/ application and sending to concerned section for further action after diarized. 3 days District Social Welfare ficer,boudh

7 Sl. Manual- 5 Rules, regulations, instructions, manuals and records for discharging functions Name the act, rules, regulations etc 1 Madhu Babu Pension Scheme-2008 [Section 4(1)(b)(v)] Brief gist the contents Reference if any To sanction Old Age/Widow/ Disable/HIV+VE Pension. 2 Juvenile Justice Act Juvenile in conflict with law 3 Juvenile Justice Rule-2000 Juvenile in conflict with law 4 Domestic Violence Act.- To protect women from 2005 domestic violence. 5 National Trust Act. To supports MR/CP 6 Orissa Children s and Women s Welfare Service Rules Recruitment process Gr.III employees under WCD Deptt. Price in case priced publications 7 Child and Care protection Rules For Protection Child. District Social welfare Officer, Boudh.

8 Manual 6 A statement the categories documents that are held by it for under its control [Section 4(1)(b)(vi)] Sl. Nature Record Details information available 1 Files Files relating to Bill, Budget, Establishment SW/ICDS cell. Files relating Assembly Questions. Files relating Vehicle 2 Attendance Register 3 Pay Acquaintance Files relating SNP/Care feeding Files relating Tour & Inspection Files relating Meeting & conference Files relating NGO Files relating Audit Reports Files relating Child Women Welfare Files relating MDM Programme. Files relating Orphanage Files relating Swayamsiddha Files relating Women welfare Files relating loan assistance to disabilities Files relating Mission Shakti MBPY(Old Age/Widow/Disable/HIV+ VE/NFBS/Handicapped Scholarships. Files relating to ICDS Scheme. Unit/section where available Bill,Budget,Establishment. Assembly Questions. Vehicle SNP/Care feeding Tour & Inspection Meeting & conference NGO Audit Reports Child Welfare MDM programme. Orphanage Swayamsidha Women Welfare Loan assistance to disabilities Mission Shakti MBPY(Old Age/Widow/Disable/HIV+ VE/NFBS/Handicapped Scholarships. ICDS Scheme Retention period, where available

9 Roll 4 Bill Budget Bill & budget 5 Log Book 6 Index register 7 Register letters Issued 8 Register letters received 9 Assembly Assembly question Question register 10 Bill register Bill & Budget 11 Book Drawal 12 TA Bill register 13 Stock and store register 14 Forms and Sty. register 15 Contingent Register. Bill & Budget Bill & Budget Forms & Stationary section District Social welfare ficer,boudh.

10 Manual 7 Particulars any arrangement that exists for consultation with representation by the members the public in relation to the formulation its policy Implementation [Section 4(1)(b)(vii)] Details consultative committees and bodies with which consultations are held Sl. Name and address the Consultative Committees/bodies 1 District Level Steering-cum- Monitoring Committee under MDM/SNP 2 District Level Child Welfare Committee 3 District Juvenile Justice Board 4 District Level Juvenile Police Unit. 5 District Level Complain Committee on sexual harassment at work place. 6 District Level Coordination Committee on Mahila Sisu desk. 7 District level Review meeting. 8 District level testing Committee 9 District level Tender & purchase Committee Constitution the committee/body Role and responsibility Frequency meetings Quarterly. As desired by the Committee. District Social welfare Officer, Boudh.

11 Manual 8 A statement boards, council, committees and other bodies constituted [Section 4(1)(b)(viii)] List boards, councils, committees etc Sl. Name and address the body Main functions the body Constitution the body District Level Steering-cum- Monitoring Committee under MDM/SNP 2 District Level Child Welfare Committee 3 District Juvenile Justice Board 4 District Level Juvenile Police Unit. 5 District Level Complain Committee on sexual harassment at work place. 6 District Level Coordination Committee on Mahila Sisu desk. 7 District level Review meeting. 8 District level testing Committee 9 District level Tender & purchase Committee Date constitution

12 Date up to Whether Whether Frequency which valid meetings open minutes meetings to public accessible to public Remarks Please attach copies detailed notification/ orders for their constitutions.

13 Sl. Manual 9 Directory ficers and employees [Section 4(1)(b)(ix)] Directory Name and designation Office Phone 1 Sri Janak Kumar Pradhan, DSWO Sri Suresh Chandra Dash,Sr.Clerk Sunita Rani Dash,L.Supervisor Kambhupani Mishra,Peon Priti Ranjan Pradhan,Peon - - address District Social welfare ficer,boudh.

14 Manual 10 The monthly remuneration received by each the ficers and employees, including the system compensation as provided in the regulations [Section 4(1)(b)(x)] Sl. Name and Designation Pay scale/monthly remuneration 1 Sri Janak Kumar Pradhan,DSWO Rs.6, ,500/- (Rs.17,618/-) 2 Sri Suresh Chandra Dash,sr.Clerk Rs.4, ,000/- (Rs.10,500/-) 3 Sunita Rani dash,lvlw Rs /- (Rs.8505/-) 4 Kambhupani Mishra,Peon Rs.2, , ,200/- Rs.5355/-) 5 Priti Ranjan Pradhan,Peon Rs.2, , ,200/- Rs.5355/-) te: Details about system compensation provided in regulations may be given. District Social Welfare ficer, Boudh.

15 Manual 11 The budget allocated to each agency [Section 4(1)(b)(xi)] n-plan budget Major Head D Nutrtion-02- Distribution rations-foods beverage nplan-001-direction andadminsitation feeding Programme(DSWO) D SS&W-n-plan- 02-SW-001- Direction and Administration- 032-DSWOetc(LVLWs) D SS&W-02-SW- 102-CW ICDS Scheme Name the scheme Activities to be performed plan Activities to be under taken Sanctioned budge (Allotment received for Pay-1,00, DP-50, DA-49, HRA- 5, TE- 1, OC Pay-2,46, DP-1,20, DA-1,29, HRA- 9, TE Pay-1,07, DP-54, DA-57, HRA- 8, RCM-4, OA TE Plan budget Date commenceme nt Budget estimate Expected date for completion Revised estimate. Amount sanctioned Expenditure for the year Pay DP DA HRA Pay-1,45, DP-71, DA-85, HRA TA Pay-89, DP-42, DA-56, HRA Amount disbursed/ Spent District Social Welfare ficer,boudh.

16 Manual 12 The manner execution subsidy programme [Section 4(1)(b)(xii)] List institutes given subsidy Sl. Name and Purpose Amount Previous Previous address the for which beneficiaries Years Years institution subsidy subsidy utilization achievements provided progress -Nil- List individuals given subsidy Sl. Name and address Purpose for Amount Scheme and time the beneficiary which subsidy Criterion for subsidy given provided subsidy selection in past with purpose -Nil- Details schemes under which subsidies are granted should be given. District Social Welfare ficer,boudh.

17 Manual 13 Section 4(1)(b)(xiii)] Particulars recipients concessions, permits authorizations granted [ List beneficiaries Sl. Name and address Nature Purpose for Scheme and times the beneficiary concession/permit/ which Criterion for similar Authorizations granted selection concession provided given in past with purpose -Nil- te: Creation database and its hosting on website should be done on priority basis for activities like issue permits, issue authorizations, grant concessions, licenses etc.

18 Manual 14 Information available in an electronic form [Section 4(1)(b)(xiv)] Details information Sl. Activities for which Nature Can it be Is it available electronic data information shared with on website available available public is being used as back end database -Nil- District Social Welfare ficer,boudh.

19 Manual 15 Particulars facilities available to citizens for obtaining information [Section 4(1)(b)(xv)] Facilities available for obtaining information Sl. Facility available Nature information Working hours available Office tice Board Functions duties different sections and ficers in charge and staff -do- Manual 16 Name designation and other particulars Public Information Officers [Section 4(1)(b)(xvi)] List Public Information Officers S. Designation the ficer designated as PIO 1 District Social Welfare ficer. Postal address At/Po- Boudh(Old Block Chhak) Dist- Boudh. Telephone Demarcation. address Area/ Activities, if more than one PIO is there First Appellate Authority With In The Department. Sl. Designation the ficers designation as PIO 1 Additional District Magistrate, Boudh. Postal address At/P.O/Dist- Boudh Collectorate premises first floor Telephone E- mail address Demarcation Area/Activities, if more than one PIO is there. boudha@ori.nic.in Limited to Collectorate, Boudh. District Social Welfare ficer, Boudh.

20 Manual 17 Other information as may be prescribed [Section 4(1)(b)(xvii)] All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form manual from time to time. N;B: The Information furnished in the Manual 1 to 17 is subject to addition and modification as and when required. District Social Welfare ficer, Boudh.