Florida Department of Children and Families. Substance Abuse and Mental Health. Financial and Services Accountability Management System (FASAMS)

Transcription

1 Florida Department of Children and Families Substance Abuse and Mental Health Financial and Services Accountability Management System (FASAMS) Treatment Episode Data Last Revision Date: 8/31/2018 Last Revision Date 08/31/2018 Page 1 of 65

2 Table of Contents 1 General Information and Policies Terms and Acronyms Submitting Treatment Episode Data Admission Definition Initial Admissions and Transfers Performance Outcome Measures Discharge Diagnosis Evaluation Immediate Discharge Treatment Episode Domain Diagram Crosswalk to Previous Pamphlet Treatment Episode File Information Naming Convention Adding Treatment Episode Data XML Example of Adding Treatment Episode Data Updating Treatment Episode Data XML Example of Updating Treatment Episode Data Update a Treatment Episode Deleting Treatment Episode Data XML Example of Deleting Treatment Episode Data Delete an entire Treatment Episode Delete an Admission Delete a Performance Outcome Measure UnDo Deletion XML Example of UnDo Delete Treatment Episode Entities ProviderTreatmentEpisode (Required) Description Last Revision Date 08/31/2018 Page 2 of 65

3 3.1.2 Key Fields Fields Admission (Conditionally Required) Description Key Fields Additional Business Rules & Guidance Fields PerformanceOutcomeMeasure (Conditionally Required) Description Key Fields Additional Business Rules & Guidance Fields & Subsections ClientDemographic (Conditionally Required) FinancialAndHousehold (Conditionally Required) Health (Conditionally Required) EducationAndEmployment (Conditionally Required) StabilityOfHousing (Conditionally Required) Recovery (Conditionally Required) SubstanceUseDisorders (Conditionally Required) MentalHealth (Conditionally Required) Medication (Conditionally Required) Legal (Conditionally Required) Discharge (Conditionally Required) Description Key Fields Additional Business Rules & Guidance Fields Evaluation (Conditionally Required) Description Key Fields Additional Business Rules & Guidance Last Revision Date 08/31/2018 Page 3 of 65

4 3.5.4 Fields Diagnosis (Conditionally Required) Description Key Fields Additional Business Rules & Guidance Fields ImmediateDischarge (Conditionally Required) Description Key Fields Fields Last Revision Date 08/31/2018 Page 4 of 65

5 1 General Information and Policies 1.1 Terms and Acronyms The following table provides a list of business and technical acronyms/terms used in this document. AMH DCF Acronym/Term Adult Mental Health Florida Department of Children and Families Definition FASAMS GAA ME MH SA SAMH TANF TEDS TEDS MDS TEDS MHA TEDS NOM TEDS SuDS XML Financial and Services Accountability Management System General Appropriation Act Managing Entity Mental Health Substance Abuse The Substance Abuse and Mental Health Program Office Temporary Assistance for Needy Families (TANF) Treatment Episode Data Set Treatment Episode Data Set Minimum Data Set Treatment Episode Data Set Mental Health Admission Data Set Treatment Episode Data Set National Outcome Measure Treatment Episode Data Set Supplemental Data Set In computing, Extensible Markup Language (XML) is a markup language that defines a set of rules for encoding documents in a format that is both human-readable and machine-readable. 1.2 Submitting Treatment Episode Data Treatment episode data must be submitted for all individuals who meet the criteria for priority population and are eligible to receive substance use and/or mental health treatment services whose cost of care is funded, in whole or in part, by DCF funds, e.g. SAMH, TANF, Local Match, Title 21. Treatment episode data must be submitted prior to submitting service events. Also, the individual demographic information, the provider information and the subcontract information must already exist in FASAMS. Managing Entities (ME) must require each Provider that has a contract with the ME to submit treatment episode data directly to the Managing Entity. Managing Entities will validate and submit the data from each subcontracted Provider to the DCF. Last Revision Date 08/31/2018 Page 5 of 65

6 Providers that have a direct contract with DCF and state mental health treatment facilities are required to submit treatment episode data directly to DCF. FASAMS must be updated whenever any record in the provider treatment episode (e.g., admission, diagnosis, discharge, evaluation) needs to be added, changed, or removed Admission Definition For individuals receiving substance use treatment, an admission is defined as the formal acceptance of an individual, who meets the criteria for substance abuse priority population and is eligible to receive treatment and services in substance abuse programs funded in whole or in part by DCF. A substance use admission has occurred if, and only if, the individual is formally admitted into treatment. An individual, who receives only substance use evaluation, screening, or assessment and is not formally admitted into treatment, should be reported as an immediate discharge. For individuals receiving mental health treatment, an admission is defined as a formal acceptance of an individual who meets the criteria for mental health priority population and is eligible to receive treatment and services in mental health programs funded in whole or in part by DCF. A mental health admission has occurred if, and only if, the individual is formally admitted into treatment. An individual who receives only a mental health evaluation, screening, or assessment and is not formally admitted into treatment, should be reported as an immediate discharge Initial Admissions and Transfers The first provider admission into a program of a given treatment setting should be reported to FASAMS as the initial admission. A performance outcome measure record is required to accompany the initial admission. These values will serve as the baseline for pre-post outcome comparisons. When an individual is transferred into a different treatment setting within the provider, a transfer admission into the new setting, and a transfer discharge from the old setting must be recorded. If the individual transfers to another provider, and will no longer be receiving services at the original provider, or if the individual is no longer receiving services from the original provider, then a final discharge must be recorded, thus ending the treatment episode at the provider. If the individual transfers from one provider site to another provider site, in the same treatment setting, this does not necessarily need to be considered a transfer admission, however the admission s site should be updated to reflect the new site. Similarly, if the individual transfers from one program to another in the same treatment setting at a single provider site, this also does not necessarily need to be considered a transfer admission. It is acceptable to do so, but it is not required to do so. It is necessary to record the provider site for each transfer admission. A transfer discharge is not required at the time a transfer admission is submitted. This allows an individual to be in two separate treatment settings with the provider at the same time. However, only one of these can be the initial admission. When a final discharge is submitted, every admission must have a corresponding discharge. Last Revision Date 08/31/2018 Page 6 of 65

7 1.2.3 Performance Outcome Measures A new performance outcome measurement must be completed for each initial and transfer admission to the provider and for the all transfer discharges and the corresponding final discharge from that provider. Performance outcome measurements must be updated every 90 days following the initial admission or transfer admission (whichever is the latest), or whenever these records are updated to correct mistakes. The performance outcome measure section further defines performance outcome measures, including the rules for recording and submitting data pertaining to various performance outcome measure subsections Discharge A discharge is defined as the termination of services from a particular provider site treatment setting (transfer discharge), or within a particular service provider (final discharge), whether or not the individual s treatment episode will continue in another treatment setting or with a different service provider. Services within a provider site treatment setting may be terminated for many reasons including, but not limited to, treatment program completion, transfer to another treatment setting, or the individual s inability to continue treatment because of death, incarceration, or other life circumstances. The discharge section below further defines the discharge record fields, including the rules for recording and submitting the discharge data Diagnosis At least one new diagnosis record is required per initial admission record. Additionally, if new diagnoses are identified during treatment, they may be sent as additional diagnosis records, associated with the appropriate initial or transfer admission record. A diagnosis record may also be required if the individual is re-diagnosed at discharge with a new substance use and/or new mental health disorder. The diagnosis section below further defines the diagnosis record fields, including the rules for recording and submitting the diagnosis data Evaluation An evaluation record is required either before or after the initial admission. Additionally, if new evaluations are conducted during treatment, they must be submitted as additional evaluation records, associated with the appropriate admission record. An evaluation record may also be required if the individual is re-evaluated at discharge. The evaluation section below further defines the various types of evaluations that may be submitted, and the rules for recording and submitting data for each evaluation record type Immediate Discharge Immediate discharge occurs when an individual is evaluated as part of the intake or admission process and is immediately discharged for various reasons, rather than formally admitted into a treatment setting. Under this circumstance, the discharge record should be recorded and submitted as an immediate discharge. The immediate discharge section below further defines the immediate discharge record fields, including the rules for recording and submitting the immediate discharge data. 1.3 Treatment Episode Domain Diagram The following diagram depicts the relationships between all objects in the Treatment Episode domain in the FASAMS data warehouse. Each of the objects below is an entity within the Treatment Episode domain. Last Revision Date 08/31/2018 Page 7 of 65

8 1.4 Crosswalk to Previous Pamphlet The table below identifies each data element in the new Treatment Episode domain, and how it maps to the previous version of Pamphlet Data elements without a corresponding Pamphlet mapping are new, and details can be found within Section 3 of this document. 57% of elements in this data set map to the previous Pamphlet 155-2, and 43% are new. Treatment Episode Domain Pamphlet ProviderTreatmentEpisode SourceRecordIdentifier FederalTaxIdentifier ClientSourceRecordIdentifier SourceRecordIdentifier SiteIdentifier StaffEducationLevelCode StaffIdentifier Admission SA ADMSN ProviderId SA DCHRG ProviderId DETOX ProviderId PERF ProviderId SA ADMSN SiteId SA DCHRG SiteId DETOX SiteId PERF SiteId SA ADMSN StaffId DETOX StaffId PERF StaffId SA ADMSN StaffId Last Revision Date 08/31/2018 Page 8 of 65

9 Treatment Episode Domain Pamphlet DETOX StaffId PERF StaffId SubcontractNumber ContractNumber ProgramAreaCode AdmissionDate TreatmentSettingCode TypeCode IsCodependent ReferralSourceCode DaysWaitingToEnterTreatmentKnown DaysWaitingToEnterTreatmentNumber PriorityPopulationCode SourceRecordIdentifier StaffEducationLevelCode StaffIdentifier PerformanceOutcomeMeasureDate VeteranStatusCode MaritalStatusCode ResidenceCountyAreaCode SA ADMSN ContNum1 DETOX ContNum1 PERF ContNum1 SA ADMSN EvalDate DETOX BeginDate PERF EvalDate PERF InitEvaDa SA ADMSN Collateral SA ADMSN Referral DETOX Referral PERF Referral SA ADMSN WaitDays No Longer In Use PerformanceOutcomeMeasure SA ADMSN StaffId SA DCHRG StaffId DETOX StaffId PERF StaffId SA ADMSN StaffId SA DCHRG StaffId DETOX StaffId PERF StaffId SA ADMSN EvalDate SA DCHRG EvalDate DETOX BeginDate PERF EvalDate PerformanceOutcomeMeasure ClientDemographic Subsection SA ADMSN VetStatus DETOX VetStatus PERF VetStatus SA ADMSN Marital SA DCHRG Marital DETOX Marital PERF Marital SA ADMSN CntyResid SA DCHRG CntyResid Last Revision Date 08/31/2018 Page 9 of 65

10 Treatment Episode Domain Pamphlet DETOX CntyResid PERF CntyResid ResidencePostalCode SA ADMSN Zip DETOX Zip PERF Zip PerformanceOutcomeMeasure FinancialAndHousehold Subsection PrimaryIncomeSourceCode SA ADMSN PIncoSrc PERF PIncoSrc AnnualPersonalIncomeKnown AnnualPersonalIncomeAmount SA ADMSN IncoPers AnnualFamilyIncomeKnown AnnualFamilyIncomeAmount PrimaryPaymentSourceCode DisabilityIncomeStatusCode HealthInsuranceCode TemporaryAssistanceForNeedyFamiliesStatusCode FamilySizeNumberKnown FamilySizeNumber DependentsKnown DependentsCount AmericansWithDisabilitiesActDisabledStatusCode PregnantCode PregnancyTrimesterCode SA ADMSN FamInc PERF FamInc PERF DisIncom SA ADMSN TStat PERF TStat SA ADMSN FamSize PERF FamSize SA ADMSN Depend PerformanceOutcomeMeasure Health Subsection SA ADMSN PregTrim SA DCHRG PregTrim DETOX PregTrim SA ADMSN PostPart PERF ADLFc SA ADMSN IvHist RecentlyBecomePostpartumCode UnableToPerformDailyLivingActivitiesCode IntravenousSubstanceHistoryCode PerformanceOutcomeMeasure EducationAndEmployment Subsection EducationGradeLevelCode SA ADMSN Grade SA DCHRG Grade DETOX Grade PERF Grade SchoolAttendanceStatusCode SchoolDaysAvailableInLast90DaysKnown SchoolDaysAvailableInLast90DaysNumber SchoolDaysAttendedInLast90DaysKnown SchoolDaysAttendedInLast90DaysNumber SchoolSuspensionOrExpulsionStatusCode PERF DaysAvai PERF DaysAtte SA ADMSN School SA DCHRG School DETOX School Last Revision Date 08/31/2018 Page 10 of 65

11 Treatment Episode Domain Pamphlet PERF School EmploymentStatusCode SA ADMSN Empl SA DCHRG Empl DETOX Empl PERF Empl DaysWorkedInLast30DaysKnown DaysWorkedInLast30DaysNumber PERF DaysWork PerformanceOutcomeMeasure StabilityOfHousing Subsection DaysSpentInCommunityInLast30DaysKnown DaysSpentInCommunityInLast30DaysNumber PERF DaysCom LivingArrangementCode PerformanceOutcomeMeasure Recovery Subsection SelfHelpGroupAttendanceFrequencyCode SA ADMSN Social SA DCHRG Social DETOX Social PERF Social PerformanceOutcomeMeasure SubstanceUseDisorders Subsection DisorderRankCode DisorderCode SA ADMSN ProbPrim SA DCHRG ProbPrim DETOX ProbPrim SA ADMSN ProbSec SA DCHRG ProbSec DETOX ProbSec RouteofAdministrationCode SA ADMSN ProbTer SA DCHRG ProbTer DETOX ProbTer SA ADMSN RoutPrim SA DCHRG RoutPrim DETOX RoutPrim SA ADMSN RoutSec SA DCHRG RoutSec DETOX RoutSec FrequencyOfUseCode SA ADMSN RoutTer SA DCHRG RoutTer DETOX RoutTer SA ADMSN FreqPrim SA DCHRG FreqPrim DETOX FreqPrim SA ADMSN FreqSec Last Revision Date 08/31/2018 Page 11 of 65

12 Treatment Episode Domain Pamphlet SA DCHRG FreqSec DETOX FreqSec FirstUseAge SA ADMSN FreqTer SA DCHRG FreqTer DETOX FreqTer SA ADMSN AgePrim SA DCHRG AgePrim DETOX AgePrim SA ADMSN AgeSec SA DCHRG AgeSec DETOX AgeSec SA ADMSN AgeTer SA DCHRG AgeTer DETOX AgeTer PerformanceOutcomeMeasure Mental Health Subsection MentalHealthProblemRiskCode PERF MhProb HasRiskFactorsForEmotionalDisturbance PERF RiskFact PrognosisStatusCode PERF Prognosis PerformanceOutcomeMeasure Medication Subsection MedicationAssistedOpioidTherapyCode SA ADMSN OpioidReplac ReceivedPrescriptionsThroughIndigentDrugProgramCode PERF RxIDP ReceivedPrescriptionsThroughPatientAssistanceProgramCode PERF RxPAP TakingAntipsychoticMedicationCode PERF Rx PerformanceOutcomeMeasure Legal Subsection ArrestsInLast30DaysKnown ArrestsInLast30DaysNumber IsVoluntarilyInTreatment IsLegallyIncompetent LegalStatusCode LegalGuardianRelationshipCode ChildrenDependencyOrDelinquencyStatusCode SA ADMSN Arrest SA DCHRG Arrest DETOX Arrest PERF Arrest SA ADMSN AdmiType SA DCHRG AdmiType DETOX AdmiType PERF AdmiType SA ADMSN AdmiType SA DCHRG AdmiType DETOX AdmiType PERF AdmiType SA ADMSN LegGuard SA ADMSN DepCrimS SA DCHRG DepCrimS Last Revision Date 08/31/2018 Page 12 of 65

13 Treatment Episode Domain Pamphlet DETOX DepCrimS PERF DepCrimS CompetencyStatusCode HasBeenCommittedToJuvenileJustice PERF DJJCommit MeetsCriteriaForMarchmanAct SA ADMSN Marchman DETOX Marchman MarchmanActTypeCode SA ADMSN Marchman DETOX Marchman MeetsCriteriaForBakerAct PERF BakerAct BakerActRouteCode PERF BakerAct DrugCourtOrderedCode SA ADMSN DrugCrt SA DCHRG DrugCrt DETOX DrugCrt OrderingCountyAreaCode Discharge SourceRecordIdentifier StaffEducationLevelCode StaffIdentifier TypeCode DischargeDate LastContactDate DischargeReasonCode DischargeDestinationCode BirthOutcomeCode DrugFreeAtDeliveryCode FriendsUseDrugsCode FutureDrugUseIntendedCode SourceRecordIdentifier StaffEducationLevelCode StaffIdentifier TypeCode ToolCode EvaluationDate DeterminationDate ScoreNumber ScoreCode ActualLevelCode SA DCHRG StaffId DETOX StaffId PERF StaffId SA DCHRG StaffId DETOX StaffId PERF StaffId SA DCHRG EvalDate DETOX EndDate PERF EvalDate SA DCHRG DReason DETOX DReason SA DCHRG DOutcome SA DCHRG DrugFree No Longer In Use No Longer In Use Evaluation Last Revision Date 08/31/2018 Page 13 of 65

14 Treatment Episode Domain Pamphlet RecommendedLevelCode Diagnosis SourceRecordIdentifier StaffEducationLevelCode StaffIdentifier CodeSetIdentifierCode DiagnosisCode SA ADMSN SaDiag SA ADMSN SaDiag10 SA DCHRG SaDiag SA DCHRG SaDiag10 DETOX SaDiag DETOX SaDiag10 PERF SaDiag PERF SaDiag10 StartDate EndDate SourceRecordIdentifier StaffEducationLevelCode StaffIdentifier EvaluationDate Note Immediate Discharge SA ADMSN MhDiag SA ADMSN MhDiag10 SA DCHRG MhDiag SA DCHRG MhDiag10 DETOX MhDiag DETOX MhDiag10 PERF MhDiag PERF MhDiag10 SA ADMSN StaffId PERF StaffId SA ADMSN StaffId PERF StaffId SA ADMSN EvalDate PERF EvalDate 2 Treatment Episode File Information 2.1 Naming Convention The data set name to be used for naming the Treatment Episode file is TreatmentEpisodeDataSet. When submitting files to FASAMS, files must adhere to the below 3 requirements: 1. The name of the data set must be the first word in the file, followed by an underscore. 2. The filename must be unique in the submitters set of currently uploaded and unprocessed files. Last Revision Date 08/31/2018 Page 14 of 65

15 3. The file must end with.xml. In order to satisfy requirement #2 above, it is suggested to append the date and time to each file after the underscore, using the YYYYMMDDHHMMSS format. Some example acceptable filenames would be: TreatmentEpisodeDataSet_ xml TreatmentEpisodeDataSet_ xml Any file that does not meet this requirement will not be processed into FASAMS. 2.2 Adding Treatment Episode Data When data for a new Treatment Episode record is submitted to FASAMS, the Provider, Provider Site, Contract and/or Subcontract, and Client must all be set up in FASAMS before the Treatment Episode record can be sent. A Treatment Episode must be set up in FASAMS before any other related data (i.e. evaluation, discharge, and outcome measure) can be sent. A new Treatment Episode would be one where the key fields (Source Record Identifier of that Episode and the Federal Tax Identification Number (FEIN) of the Provider) do not currently exist in FASAMS. The Treatment Episode Data Set must include all required data for each new Treatment Episode. FASAMS will detect that the key fields don t exist in the system, and the Treatment Episode data will be added. For detailed information on how FASAMS handles add/update/delete/un-do delete, see the Tracking Changes and Submission Actions section in Chapter 1 Introduction of Pamphlet XML Example of Adding Treatment Episode Data <TreatmentEpisodeDataSet> <TreatmentEpisodes> <TreatmentEpisode> <SourceRecordIdentifier>de e-4575-b480-d877038b7ca1</SourceRecordIdentifier> <FederalTaxIdentifier>52-XXXXXXXXX</FederalTaxIdentifier> <ClientSourceRecordIdentifier> </ClientSourceRecordIdentifier> <Admissions> <Admission> <SourceRecordIdentifier>7bc a8a c6-3ea881dfe58e</SourceRecordIdentifier> <SiteIdentifier>01</SiteIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <SubcontractNumber> </SubcontractNumber> <ContractNumber>5555</ContractNumber> <ProgramAreaCode>1</ProgramAreaCode> <AdmissionDate> </AdmissionDate> <TreatmentSettingCode>05</TreatmentSettingCode> <TypeCode>1</TypeCode> <IsCodependentCode>0</IsCodependentCode> <ReferralSourceCode>03</ReferralSourceCode> <DaysWaitingToEnterTreatmentKnownCode>1</DaysWaitingToEnterTreatmentKnownCode> <DaysWaitingToEnterTreatmentNumber>0</DaysWaitingToEnterTreatmentNumber> <PerformanceOutcomeMeasures> <PerformanceOutcomeMeasure> <SourceRecordIdentifier>27671ed1-ab ad61-c50ad4a8832e</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <PerformanceOutcomeMeasureDate> </PerformanceOutcomeMeasureDate> <ClientDemographic> <VeteranStatusCode>2</VeteranStatusCode> Last Revision Date 08/31/2018 Page 15 of 65

16 <MaritalStatusCode>1</MaritalStatusCode> <ResidenceCountyAreaCode>37</ResidenceCountyAreaCode> <ResidencePostalCode>32301</ResidencePostalCode> </ClientDemographic> <FinancialAndHousehold> <PrimaryIncomeSourceCode>1</PrimaryIncomeSourceCode> <AnnualPersonalIncomeKnownCode>1</AnnualPersonalIncomeKnownCode> <AnnualPersonalIncomeAmount> </AnnualPersonalIncomeAmount> <AnnualFamilyIncomeKnownCode>1</AnnualFamilyIncomeKnownCode> <AnnualFamilyIncomeAmount> </AnnualFamilyIncomeAmount> <PrimaryPaymentSourceCode>1</PrimaryPaymentSourceCode> <DisabilityIncomeStatusCode>0</DisabilityIncomeStatusCode> <HealthInsuranceCode>21</HealthInsuranceCode> <TemporaryAssistanceForNeedyFamiliesStatusCode>1</TemporaryAssistanceForNeedyFamiliesStatusCode> <FamilySizeNumberKnownCode>1</FamilySizeNumberKnownCode> <FamilySizeNumber>2</FamilySizeNumber> <DependentsKnownCode>1</DependentsKnownCode> <DependentsCount>0</DependentsCount> </FinancialAndHousehold> <Health> <AmericansWithDisabilitiesActDisabledStatusCode>0</AmericansWithDisabilitiesActDisabledStatusCode> <PregnantCode>6</PregnantCode> <PregnancyTrimesterCode>4</PregnancyTrimesterCode> <RecentlyBecomePostpartumCode>6</RecentlyBecomePostpartumCode> <UnableToPerformDailyLivingActivitiesCode>0</UnableToPerformDailyLivingActivitiesCode> <IntravenousSubstanceHistoryCode>0</IntravenousSubstanceHistoryCode> </Health> <EducationAndEmployment> <EducationGradeLevelCode>12</EducationGradeLevelCode> <SchoolAttendanceStatusCode>1</SchoolAttendanceStatusCode> <SchoolDaysAvailableInLast90DaysKnownCode>1</SchoolDaysAvailableInLast90DaysKnownCode> <SchoolDaysAvailableInLast90DaysNumber>50</SchoolDaysAvailableInLast90DaysNumber> <SchoolDaysAttendedInLast90DaysKnownCode>1</SchoolDaysAttendedInLast90DaysKnownCode> <SchoolDaysAttendedInLast90DaysNumber>30</SchoolDaysAttendedInLast90DaysNumber> <SchoolSuspensionOrExpulsionStatusCode>1</SchoolSuspensionOrExpulsionStatusCode> <EmploymentStatusCode>25</EmploymentStatusCode> <DaysWorkedInLast30DaysKnownCode>0</DaysWorkedInLast30DaysKnownCode> </EducationAndEmployment> <StabilityOfHousing> <DaysSpentInCommunityInLast30DaysKnownCode>1</DaysSpentInCommunityInLast30DaysKnownCode> <DaysSpentInCommunityInLast30DaysNumber>20</DaysSpentInCommunityInLast30DaysNumber> <LivingArrangementCode>22</LivingArrangementCode> </StabilityOfHousing> <Recovery> <SelfHelpGroupAttendanceFrequencyCode>1</SelfHelpGroupAttendanceFrequencyCode> </Recovery> <SubstanceUseDisorders> <SubstanceUseDisorder> <DisorderRankCode>1</DisorderRankCode> <DisorderCode>02</DisorderCode> <RouteOfAdministrationCode>1</RouteOfAdministrationCode> <FrequencyofUseCode>5</FrequencyofUseCode> <FirstUseAge>15</FirstUseAge> </SubstanceUseDisorder> <SubstanceUseDisorder> <DisorderRankCode>2</DisorderRankCode> <DisorderCode>04</DisorderCode> <RouteOfAdministrationCode>2</RouteOfAdministrationCode> <FrequencyofUseCode>2</FrequencyofUseCode> <FirstUseAge>17</FirstUseAge> </SubstanceUseDisorder> </SubstanceUseDisorders> <MentalHealth> <MentalHealthProblemRiskCode>1</MentalHealthProblemRiskCode> <HasRiskFactorsForEmotionalDisturbanceCode>1</HasRiskFactorsForEmotionalDisturbanceCode> <PrognosisStatusCode>0</PrognosisStatusCode> </MentalHealth> <Medication> <MedicationAssistedOpioidTherapyCode>0</MedicationAssistedOpioidTherapyCode> <ReceivedPrescriptionsThroughIndigentDrugProgramCode>0</ReceivedPrescriptionsThroughIndigentDrugProgramCode> <ReceivedPrescriptionsThroughPatientAssistanceProgramCode>0</ReceivedPrescriptionsThroughPatientAssistanceProgramCode> <TakingAntipsychoticMedicationCode>0</TakingAntipsychoticMedicationCode> </Medication> <Legal> <ArrestsInLast30DaysKnownCode>1</ArrestsInLast30DaysKnownCode> <ArrestsInLast30DaysNumber>0</ArrestsInLast30DaysNumber> <IsVoluntarilyInTreatmentCode>1</IsVoluntarilyInTreatmentCode> Last Revision Date 08/31/2018 Page 16 of 65

17 <IsLegallyIncompetentCode>1</IsLegallyIncompetentCode> <LegalStatusCode>1</LegalStatusCode> <LegalGuardianRelationshipCode>1</LegalGuardianRelationshipCode> <ChildrenDependencyOrDelinquencyStatusCode>1</ChildrenDependencyOrDelinquencyStatusCode> <CompetencyStatusCode>1</CompetencyStatusCode> <HasBeenCommittedToJuvenileJusticeCode>0</HasBeenCommittedToJuvenileJusticeCode> <MeetsCriteriaForMarchmanActCode>0</MeetsCriteriaForMarchmanActCode> <MeetsCriteriaForBakerActCode>1</MeetsCriteriaForBakerActCode> <BakerActRouteCode>1</BakerActRouteCode> <DrugCourtOrderedCode>0</DrugCourtOrderedCode> <OrderingCountyAreaCode>52</OrderingCountyAreaCode> </Legal> </PerformanceOutcomeMeasure> </PerformanceOutcomeMeasures> <Evaluations> <Evaluation> <SourceRecordIdentifier>86e ce-4ce6-bb4d-2358e4cbf786</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <TypeCode>1</TypeCode> <ToolCode>3</ToolCode> <EvaluationDate> </EvaluationDate> <ActualLevelCode>1</ActualLevelCode> <RecommendedLevelCode>2</RecommendedLevelCode> </Evaluation> <Evaluation> <SourceRecordIdentifier>1e2b c2-496b-818c-2225bf431ebb</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <TypeCode>3</TypeCode> <ToolCode>6</ToolCode> <EvaluationDate> </EvaluationDate> <DeterminationDate> </DeterminationDate> <ScoreCode>1</ScoreCode> </Evaluation> </Evaluations> <Diagnoses> <Diagnosis> <SourceRecordIdentifier>588bd4e f b6da421ef26a</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <CodeSetIdentifierCode>3</CodeSetIdentifierCode> <DiagnosisCode>C00.0</DiagnosisCode> <StartDate> </StartDate> <EndDate> </EndDate> </Diagnosis> </Diagnoses> <Discharge> <SourceRecordIdentifier>e4d5d99c-4bb6-40a5-9a1e-e71e0784cd72</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <TypeCode>2</TypeCode> <DischargeDate> </DischargeDate> <LastContactDate> </LastContactDate> <DischargeReasonCode>1</DischargeReasonCode> <DischargeDestinationCode>03</DischargeDestinationCode> <BirthOutcomeCode>1</BirthOutcomeCode> <DrugFreeAtDeliveryCode>1</DrugFreeAtDeliveryCode> <PerformanceOutcomeMeasures> <PerformanceOutcomeMeasure> <SourceRecordIdentifier>434689e7-58fc-4fa5-bf5b-29ac2bb45a44</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <PerformanceOutcomeMeasureDate> </PerformanceOutcomeMeasureDate> <FinancialAndHousehold> <PrimaryIncomeSourceCode>1</PrimaryIncomeSourceCode> <AnnualPersonalIncomeKnownCode>1</AnnualPersonalIncomeKnownCode> <AnnualPersonalIncomeAmount> </AnnualPersonalIncomeAmount> <AnnualFamilyIncomeKnownCode>1</AnnualFamilyIncomeKnownCode> <AnnualFamilyIncomeAmount> </AnnualFamilyIncomeAmount> <PrimaryPaymentSourceCode>1</PrimaryPaymentSourceCode> <DisabilityIncomeStatusCode>0</DisabilityIncomeStatusCode> <HealthInsuranceCode>21</HealthInsuranceCode> <TemporaryAssistanceForNeedyFamiliesStatusCode>1</TemporaryAssistanceForNeedyFamiliesStatusCode> <FamilySizeNumberKnownCode>1</FamilySizeNumberKnownCode> <FamilySizeNumber>2</FamilySizeNumber> Last Revision Date 08/31/2018 Page 17 of 65

18 <DependentsKnownCode>1</DependentsKnownCode> <DependentsCount>0</DependentsCount> </FinancialAndHousehold> <Health> <AmericansWithDisabilitiesActDisabledStatusCode>0</AmericansWithDisabilitiesActDisabledStatusCode> <PregnantCode>6</PregnantCode> <PregnancyTrimesterCode>4</PregnancyTrimesterCode> <RecentlyBecomePostpartumCode>6</RecentlyBecomePostpartumCode> <UnableToPerformDailyLivingActivitiesCode>0</UnableToPerformDailyLivingActivitiesCode> <IntravenousSubstanceHistoryCode>0</IntravenousSubstanceHistoryCode> </Health> <EducationAndEmployment> <EducationGradeLevelCode>12</EducationGradeLevelCode> <SchoolAttendanceStatusCode>1</SchoolAttendanceStatusCode> <SchoolDaysAvailableInLast90DaysKnownCode>1</SchoolDaysAvailableInLast90DaysKnownCode> <SchoolDaysAvailableInLast90DaysNumber>50</SchoolDaysAvailableInLast90DaysNumber> <SchoolDaysAttendedInLast90DaysKnownCode>1</SchoolDaysAttendedInLast90DaysKnownCode> <SchoolDaysAttendedInLast90DaysNumber>30</SchoolDaysAttendedInLast90DaysNumber> <SchoolSuspensionOrExpulsionStatusCode>1</SchoolSuspensionOrExpulsionStatusCode> <EmploymentStatusCode>25</EmploymentStatusCode> <DaysWorkedInLast30DaysKnownCode>0</DaysWorkedInLast30DaysKnownCode> </EducationAndEmployment> <StabilityOfHousing> <DaysSpentInCommunityInLast30DaysKnownCode>1</DaysSpentInCommunityInLast30DaysKnownCode> <DaysSpentInCommunityInLast30DaysNumber>20</DaysSpentInCommunityInLast30DaysNumber> <LivingArrangementCode>22</LivingArrangementCode> </StabilityOfHousing> <Recovery> <SelfHelpGroupAttendanceFrequencyCode>1</SelfHelpGroupAttendanceFrequencyCode> </Recovery> <SubstanceUseDisorders> <SubstanceUseDisorder> <DisorderRankCode>1</DisorderRankCode> <DisorderCode>02</DisorderCode> <RouteOfAdministrationCode>1</RouteOfAdministrationCode> <FrequencyofUseCode>5</FrequencyofUseCode> <FirstUseAge>15</FirstUseAge> </SubstanceUseDisorder> <SubstanceUseDisorder> <DisorderRankCode>2</DisorderRankCode> <DisorderCode>04</DisorderCode> <RouteOfAdministrationCode>2</RouteOfAdministrationCode> <FrequencyofUseCode>2</FrequencyofUseCode> <FirstUseAge>17</FirstUseAge> </SubstanceUseDisorder> </SubstanceUseDisorders> <MentalHealth> <MentalHealthProblemRiskCode>1</MentalHealthProblemRiskCode> <HasRiskFactorsForEmotionalDisturbanceCode>1</HasRiskFactorsForEmotionalDisturbanceCode> <PrognosisStatusCode>0</PrognosisStatusCode> </MentalHealth> <Medication> <MedicationAssistedOpioidTherapyCode>0</MedicationAssistedOpioidTherapyCode> <ReceivedPrescriptionsThroughIndigentDrugProgramCode>0</ReceivedPrescriptionsThroughIndigentDrugProgramCode> <ReceivedPrescriptionsThroughPatientAssistanceProgramCode>0</ReceivedPrescriptionsThroughPatientAssistanceProgramCode> <TakingAntipsychoticMedicationCode>0</TakingAntipsychoticMedicationCode> </Medication> <Legal> <ArrestsInLast30DaysKnownCode>1</ArrestsInLast30DaysKnownCode> <ArrestsInLast30DaysNumber>0</ArrestsInLast30DaysNumber> <IsVoluntarilyInTreatmentCode>1</IsVoluntarilyInTreatmentCode> <IsLegallyIncompetentCode>1</IsLegallyIncompetentCode> <LegalStatusCode>1</LegalStatusCode> <LegalGuardianRelationshipCode>1</LegalGuardianRelationshipCode> <ChildrenDependencyOrDelinquencyStatusCode>1</ChildrenDependencyOrDelinquencyStatusCode> <CompetencyStatusCode>1</CompetencyStatusCode> <HasBeenCommittedToJuvenileJusticeCode>0</HasBeenCommittedToJuvenileJusticeCode> <MeetsCriteriaForMarchmanActCode>0</MeetsCriteriaForMarchmanActCode> <MeetsCriteriaForBakerActCode>1</MeetsCriteriaForBakerActCode> <BakerActRouteCode>1</BakerActRouteCode> <DrugCourtOrderedCode>0</DrugCourtOrderedCode> <OrderingCountyAreaCode>52</OrderingCountyAreaCode> </Legal> </PerformanceOutcomeMeasure> </PerformanceOutcomeMeasures> <Evaluations> <Evaluation> Last Revision Date 08/31/2018 Page 18 of 65

19 <SourceRecordIdentifier>5403e133-d1d b978-62c57f13e332</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <TypeCode>2</TypeCode> <ToolCode>5</ToolCode> <EvaluationDate> </EvaluationDate> <ScoreNumber>50</ScoreNumber> <ActualLevelCode>2</ActualLevelCode> <RecommendedLevelCode>3</RecommendedLevelCode> </Evaluation> </Evaluations> <Diagnoses> <Diagnosis> <SourceRecordIdentifier>588bd4e f b6da421ef26a</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <CodeSetIdentifierCode>3</CodeSetIdentifierCode> <DiagnosisCode>C00.1</DiagnosisCode> <StartDate> </StartDate> </Diagnosis> </Diagnoses> </Discharge> </Admission> </Admissions> </TreatmentEpisode> <TreatmentEpisode> <SourceRecordIdentifier>1a8e61ad-af38-4e72-829d d37b6f</SourceRecordIdentifier> <FederalTaxIdentifier>52-XXXXXXXXX</FederalTaxIdentifier> <ClientSourceRecordIdentifier> </ClientSourceRecordIdentifier> <ImmediateDischarges> <ImmediateDischarge> <SourceRecordIdentifier>0aa636d9-63a6-4eba-8bc1-d5b0f4efc73b</SourceRecordIdentifier> <StaffEducationLevelCode>03</StaffEducationLevelCode> <StaffIdentifier>>02-FIS123456</StaffIdentifier> <EvaluationDate> </EvaluationDate> <Note>No Treatment needed.</note> </ImmediateDischarge> <ImmediateDischarge> <SourceRecordIdentifier>545659e0-c6ca-425c-b98d-b1fef3a3af57</SourceRecordIdentifier> <StaffEducationLevelCode>03</StaffEducationLevelCode> <StaffIdentifier>>02-FIS123456</StaffIdentifier> <EvaluationDate> </EvaluationDate> <Note>No Treatment needed.</note> </ImmediateDischarge> </ImmediateDischarges> </TreatmentEpisode> </TreatmentEpisodes> </TreatmentEpisodeDataSet> 2.3 Updating Treatment Episode Data When data for an existing Treatment Episode has changed, the Treatment Episode information in FASAMS must be updated. An existing Treatment Episode would be one where the key fields (Source Record Identifier of that Episode and the Federal Tax Identification Number (FEIN) of the Provider) exist in FASAMS. For updates, the entire Treatment Episode record set can be sent, or only those data elements that need to be updated. If only the changed data elements are sent, the data set must include the key fields for the Treatment Episode, and the key fields for the specific Treatment Episode entity that is being updated. FASAMS will automatically determine which data elements were changed, and only update those elements. For detailed information on how FASAMS handles add/update/delete/un-do delete, see the Tracking Changes and Submission Actions section in Chapter 1 Introduction of Pamphlet Last Revision Date 08/31/2018 Page 19 of 65

20 2.3.1 XML Example of Updating Treatment Episode Data The XML example for updating a Treatment Episode is the same as for adding a Treatment Episode, if the entire Treatment Episode record set is being sent. The example below indicates how to send only a portion of the Treatment Episode record set for updating Update a Treatment Episode <TreatmentEpisodeDataSet> <TreatmentEpisodes> <TreatmentEpisode> <SourceRecordIdentifier>de e-4575-b480-d877038b7ca1</SourceRecordIdentifier> <FederalTaxIdentifier>52-XXXXXXXXX</FederalTaxIdentifier> <Admissions> <Admission> <SourceRecordIdentifier>7bc a8a c6-3ea881dfe58e</SourceRecordIdentifier> <SiteIdentifier>01</SiteIdentifier> <PerformanceOutcomeMeasures> <PerformanceOutcomeMeasure> <SourceRecordIdentifier>27671ed1-ab ad61-c50ad4a8832e</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <PerformanceOutcomeMeasureDate> </PerformanceOutcomeMeasureDate>... Measures at time of admission... </PerformanceOutcomeMeasure> <PerformanceOutcomeMeasure> <SourceRecordIdentifier>11c98c94-af d6-217c6e89a7a9</SourceRecordIdentifier> <StaffEducationLevelCode>04</StaffEducationLevelCode> <StaffIdentifier>02-FIS123456</StaffIdentifier> <PerformanceOutcomeMeasureDate> </PerformanceOutcomeMeasureDate>... Any changed measures... </PerformanceOutcomeMeasure> </PerformanceOutcomeMeasures> <Diagnoses> <Diagnosis> <SourceRecordIdentifier>588bd4e f b6da421ef26a</SourceRecordIdentifier> <EndDate> </EndDate> </Diagnosis> </Diagnoses> </Admission> </Admissions> </TreatmentEpisode> </TreatmentEpisodes> </TreatmentEpisodeDataSet> 2.4 Deleting Treatment Episode Data If Treatment Episode data has been submitted in error, it can be deleted in whole or in part by using the Action attribute of the XML file. The data will not physically be deleted from FASAMS, but will be marked as deleted and will become unusable. The Treatment Episode Data Set must include the key fields for the Treatment Episode, and the key fields for the specific Treatment Episode entity that is being deleted. The Action attribute should be set to delete for the specific Treatment Episode entity that is being deleted. Key fields are identified in the entity section below. Last Revision Date 08/31/2018 Page 20 of 65

21 If a Treatment Episode is specified to be deleted, all child records for that Treatment Episode will be deleted as well. For detailed information on how FASAMS handles add/update/delete/un-do delete, see the Tracking Changes and Submission Actions section in Chapter 1 Introduction of Pamphlet XML Example of Deleting Treatment Episode Data Delete an entire Treatment Episode <TreatmentEpisodeDataSet> <TreatmentEpisodes> <TreatmentEpisode action="delete"> <SourceRecordIdentifier>de e-4575-b480-d877038b7ca1</SourceRecordIdentifier> <FederalTaxIdentifier>52-XXXXXXXXX</FederalTaxIdentifier> </TreatmentEpisode> </TreatmentEpisodes> </TreatmentEpisodeDataSet> Delete an Admission <TreatmentEpisodeDataSet> <TreatmentEpisodes> <TreatmentEpisode> <SourceRecordIdentifier>de e-4575-b480-d877038b7ca1</SourceRecordIdentifier> <FederalTaxIdentifier>52-XXXXXXXXX</FederalTaxIdentifier> <Admissions> <Admission action="delete"> <SourceRecordIdentifier>7bc a8a c6-3ea881dfe58e</SourceRecordIdentifier> </Admission> </Admissions> </TreatmentEpisode> </TreatmentEpisodes> </TreatmentEpisodeDataSet> Delete a Performance Outcome Measure <TreatmentEpisodeDataSet> <TreatmentEpisodes> <TreatmentEpisode> <SourceRecordIdentifier>de e-4575-b480-d877038b7ca1</SourceRecordIdentifier> <FederalTaxIdentifier>52-XXXXXXXXX</FederalTaxIdentifier> <Admissions> <Admission> <SourceRecordIdentifier>7bc a8a c6-3ea881dfe58e</SourceRecordIdentifier> <PerformanceOutcomeMeasures> <PerformanceOutcomeMeasure action="delete"> <SourceRecordIdentifier>11c98c94-af d6-217c6e89a7a9</SourceRecordIdentifier> </PerformanceOutcomeMeasure> </PerformanceOutcomeMeasures> </Admission> </Admissions> </TreatmentEpisode> </TreatmentEpisodes> </TreatmentEpisodeDataSet> Last Revision Date 08/31/2018 Page 21 of 65

22 2.5 UnDo Deletion If Treatment Episode data is mistakenly deleted, it can be re-instated by using the Action attribute of the XML file. The data that was previously marked as deleted will be unmarked, and will become usable again. The Treatment Episode Data Set must include the key fields for the Treatment Episode, and the key fields for the specific Treatment Episode entity that is being re-instated. The Action attribute should be set to undo-delete for the specific Treatment Episode entity that is being re-instated. Key fields are identified in the entity section below. If a Treatment Episode is specified to be re-instated, all child records for that Treatment Episode will be re-instated as well. For detailed information on how FASAMS handles add/update/delete/un-do delete, see the Tracking Changes and Submission Actions section in Chapter 1 Introduction of Pamphlet XML Example of UnDo Delete <TreatmentEpisodeDataSet> <TreatmentEpisodes> <TreatmentEpisode action="undo-delete"> <SourceRecordIdentifier>de e-4575-b480-d877038b7ca1</SourceRecordIdentifier> <FederalTaxIdentifier>52-XXXXXXXXX</FederalTaxIdentifier> </TreatmentEpisode> </TreatmentEpisodes> </TreatmentEpisodeDataSet> 3 Treatment Episode Entities This section defines the entities involved in the Treatment Episode data set. The treatment episode captures data from the time the individual is initially admitted for services to the time the individual is discharged from services. Treatment episode data must be collected to meet state and federal data reporting needs. At the federal level, treatment episode data are collected mainly as part of the Block Grant requirements for Treatment Episode Data Sets (TEDS) that include: (a) the National Outcome Measures, (b) the Uniform Reporting System (URS) data tables, and (c) the Basic Client Information (BCI). At the state level, treatment episode data provide information for performance outcome measures required by: (a) the Legislature as part of the General Appropriation Act (GAA), and (b) DCF as part of the program planning and budgeting, contract monitoring, and various other priority of effort (POE) initiatives for quality assurance and quality improvement. Mandatory fields for Initial Admission and Admission Transfer, include the following: (a) Key fields; (b) All fields designated by TEDS as part of the Minimum Data Set (MDS) or MH Admission (MHA) or National Outcome Measures (NOM) in Supplemental Data Set (SuDS), and (c) All fields designated by SAMH as part of the GAA performance outcome measures and other Priority of Effort (POE) initiatives. All the fields that do not meet the above criteria are mostly required for Initial Admission and Optional for Admission Transfer. Last Revision Date 08/31/2018 Page 22 of 65

23 3.1 ProviderTreatmentEpisode (Required) Description A treatment episode represents an individual s episode of care at a particular provider from the time the individual is initially admitted to services at that provider, to the time the individual is discharged from that provider. During this episode of care, the individual can be transferred from one treatment setting to another within the provider. A treatment episode will be uniquely identified in FASAMS by the provider s internal identifier (SourceRecordIdentifier) for the treatment episode and the FEIN for the provider. Therefore, no two treatment episode records should be submitted with the same internal source record identifier and FEIN Key Fields The fields in this entity that will be used to uniquely identify a record, to determine whether to create or update an existing record, and to be used to delete an existing record are: Field SourceRecordIdentifier FederalTaxIdentifier Fields The fields in the treatment episode entity, along with a value type, description, and associated validation rules for each are: Field Value Type Description/Validation Rules SourceRecordIdentifier string The provider s internal system identifier for the treatment episode record. Required Must be unique for the Treatment Episode within the Provider. Must be 100 characters or less. The SourceRecordIdentifier should be a unique identifier for this record in the source system. It must be a value that is unique and never changes. Examples of unique identifiers are Identity, AutoNumber or GUID. If the source system does not have a unique identifier, one can be constructed. A constructed SourceRecordIdentifier might contain the values that make this record unique, separated by a delimiter. If a SourceRecordIdentifier is constructed, the best practice would be to store and retain this value so that it can be easily referenced when sending updated information. For example, if a SourceRecordIdentifier contains an admission date, and you later change the value of the admission date on the record in the source system, the SourceRecordIdentifier that had previously been sent with the old admission date should still be used to identify that record. If you reconstruct the SourceRecordIdentifier using the new value, FASAMS would see this as a new record, and you be unable to update the original record. A unique identifier for this record might contain: the UniqueClientIdentifier or the individual s SSN, and the date or SourceRecordIdentifier of the initial admission. Last Revision Date 08/31/2018 Page 23 of 65

24 Field Value Type Description/Validation Rules FederalTaxIdentifier string The unique federal employer identification number of the facility that provides services under contract with the managing entity, direct contract with DCF or of the state mental health treatment facility. Required Must match the FederalTaxIdentifier for a single provider already set up in FASAMS. This field is part of TEDS minimum data set for reporting MDS 1 and DIS 4 State Provider Identifier. ClientSourceRecordIdentifier string The provider s internal system identifier for the individual. Required 3.2 Admission (Conditionally Required) Subentity of ProviderTreatmentEpisode Description Must match the SourceRecordIdentifier for a single individual already set up in FASAMS for the provider identified by the FederalTaxIdentifier. This field is part of TEDS minimum data set for reporting MDS 2 and DIS 5 Client Identifier. There are two circumstances under which an admission record can be submitted during the treatment episode: Initial admission This record is submitted when an individual is initially admitted to a provider to start the treatment episode. In this record, the admission type code of 1 must be used. Transfer admission This record is submitted after the initial admission whenever an individual is transferred from one treatment setting to another within the provider. In this record, the admission type code of 2 must be used. An admission will be uniquely identified in FASAMS by the provider s internal identifier for the admission to the treatment episode. Therefore, no two admission records should be submitted with the same internal identifier for the same treatment episode Key Fields The fields in this entity that will be used to uniquely identify a record, to determine whether to create or update an existing record, and to be used to delete an existing record are: Field SourceRecordIdentifier Additional Business Rules & Guidance 1. A treatment episode must contain only one admission record with a TypeCode of 1 (Initial). Last Revision Date 08/31/2018 Page 24 of 65

25 2. A treatment episode may not have any or may contain one or more admission records with a TypeCode of 2 (Transfer). 3. The admission with a TypeCode of 1 (Initial) should be the admission to the treatment episode with the earliest AdmissionDate. 4. The admission with a TypeCode of 1 (Initial) must have at least one associated outcome measure record in the treatment episode. The outcome measure record associated with the first date for an initial admission will be used for comparison purposes. Additional outcome measure records may be associated with the transfer admission as well to support policy requirements for recording and submitting pre and post-performance outcomes data Fields Field Value Type Description/Validation Rules SourceRecordIdentifier string The provider s internal system identifier for the admission. Required for both Initial Admission and Transfer Admission. Must be unique for the admission within the provider treatment episode. Must be 100 characters or less. The SourceRecordIdentifier should be a unique identifier for this record in the source system. It must be a value that is unique and never changes. Examples of unique identifiers are Identity, AutoNumber or GUID. If the source system does not have a unique identifier, one can be constructed. A constructed SourceRecordIdentifier might contain the values that make this record unique, separated by a delimiter. If a SourceRecordIdentifier is constructed, the best practice would be to store and retain this value so that it can be easily referenced when sending updated information. For example, if a SourceRecordIdentifier contains an admission date, and you later change the value of the admission date on the record in the source system, the SourceRecordIdentifier that had previously been sent with the old admission date should still be used to identify that record. If you reconstruct the SourceRecordIdentifier using the new value, FASAMS would see this as a new record, and you be unable to update the original record. A unique identifier for this record might contain: TreatmentSettingCode, ProgramAreaCode, AdmissionDate, the UniqueClientIdentifier or the individual s SSN, and maybe TypeCode (in the event the individual had both types of admissions on the same date). SiteIdentifier string The unique identifier for a provider site used by the Provider. Required for both Initial Admission and Transfer Admission. Must match the SiteIdentifier for a single provider site already set up in FASAMS for the provider identified by the FederalTaxIdentifier. This field is not required for reporting GAA, TEDS MDS, TEDS MHA, Last Revision Date 08/31/2018 Page 25 of 65