FASAMS ITN# 03U17GN1 Procurement Glossary

Transcription

1 FASAMS ITN# 03U17GN1 270 file 270 An EDI XML X12 format used primarily by healthcare providers to determine a client's eligibility for payment of services by Federal, State and private organizations via an Eligibility Inquiry. 271 file 271 An EDI XML X12 format used primarily by Federal, State and private organizations to provide eligibility status to providers for a client's eligibility for payment of services by via an Eligibility Inquiry Response. 508 Compliance Section 508 of the Rehabilitation Act requires all users, regardless of disability status, have access to electronic and information technology. All agencies and institutions that receive federal funding are required to be 508 Compliant. 835 file 835 An EDI XML X12 format used primarily by healthcare insurance plans to make payments to healthcare providers, to provide Explanations of Benefits (EOBs), or both. 837 file 837 An EDI XML X12 format established to meet HIPAA requirements for the electronic submission of healthcare claim information. Actual Expenditures The outlay of dollars by the Managing Entity paid to Providers for rendered services and used in support of the business. Agency for Health Care Administration AHCA A Florida agency responsible for the administration of the Florida Medicaid program, licensure, and regulation of Florida s health facilities and for providing information to Floridians about the quality of care they receive. Agency for State Technology AST A Florida agency established by the Florida Legislature to develop and publish information technology policy for the management of the state s information technology resources, oversee the state s essential technology Alcohol, Drug, Mental Health Data Warehouse ADMDW projects, and manage the State Data Center. A large store of data accumulated from a wide range of sources used to guide management decisions by DCF SAMH. American Society of Addiction Medicine ASAM A widely used and comprehensive set of guidelines for placement, continued stay, and transfer/discharge of patients with addiction and co-occurring conditions. Americans with Disabilities Act ADA A civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public. Application Program Interface API A set of routine definitions, protocols, and tools for building software and applications. FASAMS ITN Glossary Page 1

2 Approved Operating Budget AOB A forecast of the sales revenue, production costs, overheads, cash flow, etc., of an organization, used to monitor its trading activities, usually for one year as approved by the DCF Budget Ledger Group. Association of Rehabilitation Facilities ARF A Florida organization that promotes the interests of individuals with disabilities by acting as a public policy change agent, and to promote and serve the interests of community human service provider organizations. Automated Community Connection to Economic Self-Sufficiency ACCESS A Florida system that allows customers to connect with their public assistance information 24/7, through the online application and MyACCESS Account. Basic Client Information BCI A federal report which contains basic client information that includes information on the client s demographics (e.g., age, gender, race, ethnicity, and marital status), clinical status (e.g., mental health and substance abuse diagnoses, substance abuse problem), and outcomes (e.g., employment, living situation, criminal justice involvement, education). Big Bend Community Based Care BBCBC Managing Entity serving Bay, Calhoun, Escambia, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Leon, Liberty, Madison, Okaloosa, Santa Rosa, Taylor, Wakulla, Walton, and Washington counties. Block Grant A noncompetitive, formula grant mandated by the U.S. Congress. Eligible entities must submit an annual application to demonstrate statutory and regulatory compliance in order to receive the formula-based funding. SAMHSA is responsible for two block grant programs: Substance Abuse Prevention and Treatment Block Grant Community Mental Health Services Block Grant Broward Behavioral Health Coalition BBHC Managing Entity serving Broward county. Budget Allocation The funding allocated to SAMH services at the State, Department, and Provider levels. Budget Ledger System BLS A Florida system that appropriates and manages the allocation of dollars downstream to the Managing entities via contracts and oversight. Business Intelligence BI The methods and technologies that gather, store, report, and analyze business data to help people make business decisions. Business Requirement BR The critical functions and activities the system must perform to meet organizational objectives as defined by the business stakeholders. Carry Forward A term used to define sums of money that have not been spent during the current fiscal year but is not returned to the state. FASAMS ITN Glossary Page 2

3 Center for Behavioral Health Statistics and Quality CBHSQ The government s lead national agency for behavioral health statistics, as designated by the Office of Management and Budget. Center for Mental Health Services CMHS Organization leading federal efforts to promote the prevention for and treatment of adults who have serious mental illness and children with emotional disorders. Center for Substance Abuse Treatment CSAT Organization promoting community-based substance abuse treatment and recovery services for individuals and families in every community. CSAT provides national leadership to improve access, reduce barriers, and promote high quality, effective treatment, and recovery services. Central Florida Behavioral Health Network CFBHN Managing Entity serving Charlotte, Collier, DeSoto, Glades, Hardee, Highlands, Hendry, Hillsborough, Lee, Manatee, Pasco, Pinellas, Polk and Sarasota counties. Central Florida Cares Health System CFCHS Managing Entity serving Brevard, Orange, Osceola and Seminole counties. Change Control Board CCB A formally constituted group of stakeholders responsible for reviewing, evaluating, approving, delaying, or rejecting changes to the FASAMS project. Children's Functional Assessment Rating Scale CFARS A method of documenting and standardizing impressions from clinical evaluations or mental status exams that assess cognitive, social and role functioning. Used to evaluate the behavioral health outcomes for children receiving state supported services. Children of Substance Abusers COSA Identified support group of the Prevention - Indicated individuals (usually pertains to support and training) Client Admission The data set captured for clients beginning an episode of care within a provider agency. Client Assessment The tools used to conduct client assessment and collect data regarding levels of functioning for adults and children, respectively, served in mental health programs. Client Discharge A data set collected for every client discharged at the end of an episode of care. Client-Specific Services A data set linking persons served in state-contracted community SAMH programs to services, providers, costs, and outcomes. Code of Federal Regulations CFR The codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. Commercial Off-The-Shelf COTS A term used to describe software products that provide common business capabilities through minor configuration changes as opposed to custom coding. FASAMS ITN Glossary Page 3

4 Community Action Teams CAT Teams providing comprehensive, community-based services to children aged 11 to 21 with a mental health diagnosis or co-occurring substance abuse diagnosis with accompanying characteristics such as: being at risk for out-ofhome placement as demonstrated by repeated failures as less intensive levels of care; having two or more hospitalizations or repeated failures; involvement with the Department of Juvenile Justice or multiple episodes involving law enforcement; or poor academic performance and/or suspensions. Community-Based Care CBC A statewide network of comprehensive, community-based care agencies equipped to manage and deliver services to Florida's citizens. Contract Accountability and Reporting System Contract Negotiation Contractor CARS A DCF system which contains data on all Department contracts, grants, and amendments. The process in which contracts between the DCF and Managing Entities are negotiated annually for what services will be funded by DCF and provided through ME subcontracts with Providers. Entity which has a DCF contract to provide services. Co-Occurring Admission The activities and data set related to the entry of a client into an episode of care. Co-Occurring Discharge The activities and data set related to the release of a client from an episode of care. Co-Occurring Disorder COD Any combination of Mental Health and Substance Abuse disorders in any individual, whether or not the disorder has already been diagnosed. Co-Occurring Disorder Service Capability The ability of any program to organize every aspect of its program infrastructure (policies, procedures, practices, documentation and staff competencies), within its existing resources, to provide appropriately matched, integrated services to the individuals and families with co-occurring disorders that are routinely presenting for care in that program. Cost Benefit Analysis CBA A systematic approach to estimating the strengths and weaknesses of alternatives that satisfy transactions, activities, or functional requirements for a business. Crisis Stabilization Services Utilization CSSU The collection and analysis of crisis stabilization service data from public receiving faculties within the Managing Entity networks. FASAMS ITN Glossary Page 4

5 Crisis Stabilization Unit CSU Service which provides short-term inpatient stabilization for persons experiencing a mental health crisis, including beds for both adults, children and adolescents. CPT A medical code set maintained by the American Medical Association through Current Procedural Terminology Department of Children and Families DCF Department the CPT Editorial Panel. The SAMH Program is the legislatively appointed state authority for substance abuse, mental health, and methadone designation. The DCF program is governed by Chapters 394 and 397 of the Florida Statutes and is responsible for the oversight of a statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance abuse disorders. Department of Corrections DOC A Florida state department tasked to protect the public safety, to ensure the safety of Department personnel, and to provide proper care and supervision of all offenders under our jurisdiction while assisting, as appropriate, their reentry into society. DOC provides referrals to DCF of individuals in DOC's care who will require DCF services. Diagnosis Code DIAG A data set used to indicate the type of diagnosis. Key fields include provider, social security number, admission date, diagnosis code, and diagnosis date. DIAG is required as part of the minimum data set for state mental health treatment facilities. Drug and Alcohol Services Information System Drug Court Funding DASIS The primary source of national information on the services available for substance abuse treatment and the characteristics of individuals admitted to treatment. A government assigned money allocation of resources in support of court awarded sentences related to drug abuse Economic Self-Sufficiency ESS A program within DCF that helps to promote strong and economically selfsufficient communities by determining eligibility for food, cash and medical assistance for individuals and families on the road to economic recovery. Electronic Data Interchange EDI The transfer of data from one computer system to another by standardized message formatting, without the need for human intervention. Electronic Health Record EHR A digital version of a patient's paper chart. EHRs are real-time, patientcentered records that make information available instantly and securely to authorized users. Eligibility Determination The collection and reporting of client eligibility data, including information related to Medicaid, insurance plans and third-party benefits, as well as current roster of clients eligible for coverage under various plans. FASAMS ITN Glossary Page 5

6 Eligibility Validation A task usually performed later in the services process to confirm that the services identified or payer during Eligibility Determination for a specific client has not changed. Episode of Care EOC All services provided to a patient with a medical problem within a specific period of time across a continuum of care in an integrated system. Evidence-Based Information Technology Framework EBITF A tool that can be utilized in the evaluation and selection for the FASAMS solution. North Highland has partnered with the Department to develop meaningful objectives and measures which can be tracked over the procurement and implementation lifecycle. The EBITF provides a scoring framework for evaluating desired capabilities with importance value and technical feasibility. Extensible Markup Language XML A markup language that defines a set of rules for encoding documents in a format which is both human-readable and machine-readable. Extract Transform Load ETL A process used to collect data from various sources, transform the data depending on business rules/needs, and load the data into a destination database. Family Intensive Treatment FIT A program designated to provide intensive team-based, family-focused, comprehensive services to families in the child welfare system with parental substance abuse. Federal Employer Identification Number FEIN A unique number assigned to a company by the Federal government allowing the organization to do business. Federal Information Processing Standard FIPS Publicly announced standards developed by the United States federal government for use in computer systems by non-military government agencies and government contractors. Federal Reports Required reports and performance measures for federally funded substance abuse and mental health programs (e.g., NOMs, BCI/SHR, TEDS). The objective of these measures and reports is to view an accurate and current picture of substance abuse and mental health services. File Transfer Protocol FTP A standard network protocol used to transfer computer files between a client and server on a computer network. File Transfer Protocol Secure FTPS An extension to FTP that adds support for the Transport Layer Security and the Secure Sockets Layer cryptographic protocols. FASAMS ITN Glossary Page 6

7 Financial and Services Accountability Management System Financial Reporting FASAMS DCF was directed by the Florida Legislature through Specific Appropriation 302A to develop and implement a uniform management information and fiscal accounting system to improve cost control for the State and its providers in accordance with Section , Florida Statutes. Based on the proviso, DCF named the initiative FASAMS. Reports related to the budget, expenditures, and revenue of services provided to persons served in state-contracted community substance abuse and mental health programs. Financial Rule 65E-14 65E-14 The Community SAMH Financial Rule applicable to all SAMH-Funded Entities when providing services using community substance abuse and mental health funds appropriated by the Legislature to DCF through the Community SAMH Services budget entity. Florida Accounting Information Resource FLAIR A double entry, computer-based, general ledger accounting system owned by the Department of Financial Services which is utilized to perform the State's accounting and financial management functions. The accounts of all State agencies are coordinated through FLAIR, which processes expense, payroll, retirement, unemployment compensation, and public assistance payments. Florida Department of Law Enforcement FDLE Florida agency which provides data related to persons with substance abuse problems who are involved in the criminal Justice system. Florida Medicaid Management Information System Florida Public Assistance Eligibility System FMMIS FPAES The information system used to process Florida Medicaid claims and payments to Health Plans, and to produce management information and reports relating to the Florida Medicaid program. This system is used to maintain Medicaid eligibility data and provider enrollment data. The Florida system allows customers to connect with their public assistance information 24/7. *Currently known as Automated Community Connection to Economic Self- Sufficiency (ACCESS) Florida Safe Families Network FSFN A Statewide child welfare and client management information system that meets Federal requirements for documenting and reporting child welfare for Florida. Florida Statute F.S. A written law passed by the legislative body authorized in the state of Florida (may contain words like law, regulation, enactment, act, bill, decree, edict, rule, ruling, resolution, dictum, command, order, directive, pronounce, proclamation, dictate, fiat, bylaw, and ordinance). FASAMS ITN Glossary Page 7

8 Functional Assessment Rating Scale FARS A method of documenting and standardizing impressions from clinical evaluations or mental status exams that assess cognitive, social and role functioning. General Appropriations Act GAA An act making appropriations; providing moneys for an annual period (fiscal year) and supplemental appropriations for a specified period of time to pay salaries and other expenses, capital outlay - buildings, and other improvements, and for other specified purposed of the various agencies of the state government; providing for contingent retroactive operation; providing effective dates. Health Information Exchange HIE HIE allows health care providers and patients to appropriately access and securely share a patient s vital medical information electronically. It is a paidfor service at provider level. Health Insurance Portability and Accountability Act Healthcare Common Procedure Coding System HIPAA HCPCS Act passed by Congress in 1996 which: Provides the ability to transfer and continue health insurance coverage for millions of American workers and their families when they change or lose their jobs; Reduces health care fraud and abuse; Mandates industry-wide standards for health care information on electronic billing and other processes; and Requires the protection and confidential handling of protected health information. A standardized health care procedure coding system for describing the specific items and services provided in the delivery of health care based on the American Medical Association's Current Procedural Terminology (CPT). Incident Reporting and Analysis System IRAS An online incident reporting tool that enables the Department to collect and analyze information about critical incidents that occur in substance abuse and mental health facilities. Institute of Electrical and Electronics Engineers IEEE The world's largest technical professional organization dedicated to advancing technology for the benefit of humanity. Indigent Drug Program IDP A program designed to help the homeless with drug problems and housing Inquiry Data Set IDS A tool used by DCF to view budget, contract, and other data sets stored in FLAIR. Internal Rate of Return IRR A metric used in capital budgeting measuring the profitability of potential investments. Internal rate of return is a discount rate that makes the net present value of all cash flows from a particular project equal to zero. FASAMS ITN Glossary Page 8

9 International Classification of Diseases ICD A medical classification list by the World Health Organization containing codes for diseases, signs and symptoms, abnormal findings, complaints, social circumstances, and external causes of injury or diseases. Invoice Validation The verification of service and contract data against actual expenditures. Level of Care LOC Level of care refers to the intensity of the treatment an individual can receive from a provider agency. Not only there are various clinical instruments for assessing levels of care (e.g., LOCUS, ASAM), but also there are multiple levels of care an individual may experience during treatment, including prevention, education and assessment services, outpatient services, rehabilitative services, partial hospitalization, residential programs and the most intensive level being inpatient hospitalization. The Department will continuously review and approve clinical instruments, which will be used statewide to collect and report data into the FASAMS database. Level of Care Utilization System LOCUS An assessment instrument for measuring level of care and level of functioning for clients with mental health disorders or substance abuse problems. Local Match Funds to be provided by city or county for specific services to match funds provided by state or federal block grants. Lutheran Services Florida LSF Managing Entity serving Alachua, Baker, Bradford, Citrus, Clay, Columbia, Dixie, Duval, Flagler, Gilchrist, Hamilton, Hernando, Lake, Lafayette, Levy, Marion, Nassau, Putnam, St. Johns, Sumter, Suwannee, Union and Volusia counties. Maintenance of Effort MOE The state must demonstrate that they will maintain the level of nonfederal funding for their program that was in effect prior to the federal grant award. FASAMS ITN Glossary Page 9

10 Managing Entity ME The Department contracts for behavioral health services through regional systems of care called Managing Entities. These entities do not provide direct services; rather, they allow the Department s funding to be tailored to the specific behavioral health needs in the various regions of the State. *Referred to as Contractor in SAMHIS , F.S. A managing entity is a not-for-profit corporation organized in Florida which is under contract with DCF on a regional basis to manage the day-to-day operational delivery of behavioral health services through an organized system of care and a network of providers who are contracted with the managing entity to provide a comprehensive array of emergency, acute care, residential, outpatient, recovery support, and consumer support services related to behavioral health. Master Client Index MCI A means of storing basic client information on clients receiving DCF services. A comparison of client records from disparate systems are linked them together, creating a master demographic record for each client. Mental Health MH A term used to generally describe an illness affecting a client's ability to effectively process mental acuity. National Institute of Standards and Technology NIST A non-regulatory federal technology agency that works with industry to develop and apply technology, measurements, and standards. National Outcome Measures NOMs A set of guidelines addressing ten domains crossing Mental Health, Substance Abuse treatment, and Substance Abuse Prevention by providing a proposed measureable outcome, prevention, and treatment plans. Domains: Abstinence, Employment/Education, Crime and Criminal Justice, Stability on Housing, Access/Capacity, Retention, Social Connectedness, Perception of Care, Cost Effectiveness, Use of Evidence-Based Practices Non-Client Specific Services The data set of services provided to a group of individuals for whom individual client records are not maintained (e.g., prevention). North Highland NH A global management consulting firm known for helping its clients solve their most complex challenges related to customer experience, transformation, performance improvement, and technology and digital across the full spectrum of consulting, from strategy through delivery. Office of Child Welfare OCW A program within DCF which encompasses a wide-range of services, including assistance to families working to stay safely together or be reunited, foster care, youth, and young adults transitioning from foster care to independence, and adoption. FASAMS ITN Glossary Page 10

11 Office of Inspector General OIG DCF office which conducts independent and objective audits, investigations, as well as reviews of agency issues and programs to assist the Department in accomplishing its mission. Other Cost Accumulator OCA The set of codes assigned to silos of spending that are used to assign funds and track expenditures. Pamphlet P155-2 PAM A DCF SAMH document which specifies the data sets, file layout, method, and frequency requirements for collecting and reporting data on persons served in state-contracted community substance abuse and mental health provider agencies, including code tables and descriptions. The Pamphlet is a living document which is subject to change in response to business needs and/or legislative requirements. Performance Based Prevention System PBPS An online reporting system for the collection of data related to Substance Abuse Prevention programs and activities. Personal Identification Number PIN A unique four digit client ID assigned by ACCESS. Personally Identifiable Information PII Information, including demographic information collected from an individual, that is created or received by a health care provider, health plan, employer, or health care clearinghouse; and relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual; and identifies the individual, or there is a reasonable basis to believe the information can be used to identify the individual. Prevention - Indicated Prevention - Selective Services provided to at-risk individuals Services provided to a population subgroup whose risk of developing Mental Health or Substance Abuse disorders is higher than average Prevention - Universal Direct Services provided to an identifiable group of individuals that have not been identified on the basis of individual risk Prevention - Universal InDirect Services provided to the general public or a whole population that has not been identified on the basis of individual risk. Universal Indirect services support population-based programs and environmental strategies such as changing laws and policies Project Management Plan PMP A formal, approved document used to guide both project execution and project control. FASAMS ITN Glossary Page 11

12 Protected Health Information PHI Any information, whether oral or recorded in any form or medium, that is created or received by a health care provider, health plan, public health authority, employer, life insurer, school or university, or health care clearinghouse; and relates to the past, present, or future physical or mental health or condition of any individual, the provision of health care to an individual, or the past, present, or future payment for the provision of health care to an individual. Provider Community substance abuse and mental health service providing agencies contracted by DCF or sub-contracted by Managing Entities. *Referred to as Subcontractor in SAMHIS. *Providers with DCF direct contracts are referred to as Direct Providers in the FASAMS Project ITN and Attachment II: Standard Integrated Contract Part-2. Provider Directory The data set containing demographic information for all agencies that contract with DCF for community mental health or substance abuse services. Request For Quotation RFQ Official form presented to those who wish to bid on a project. Requirements Management Plan RMP Describes the requirements identification, traceability, and maintenance processes developed for the FASAMS Project. Requirements Traceability Verification Matrix RTVM The RTVM is the primary tool used for organizing, analyzing, and documenting the business and technical requirements, as well as their relationships to each other. Schedule of Funds SOF A list of allocations for a sum of money or other resources set aside for a specific purpose Seclusion and Restraint SANDR A data set is used at the state level to collect and report the frequency and types of seclusion and restraint events that involve persons served in statecontracted and non-state contracted community substance abuse and mental health programs, and state mental health treatment facilities. Secure File Transfer Protocol SFTP A network protocol that provides file access, file transfer, and file management over any reliable data stream. Service-Level Agreement SLA A contract between a service provider and its customers that documents what services the provider will furnish and defines the performance standards the provider is obligated to meet. Service Reports Reports related to the types and amounts of services provided to persons served in state-contracted community substance abuse and mental health programs. FASAMS ITN Glossary Page 12

13 Set Aside A term used to identify money that is assigned to a specific service and is applied as a percentage (e.g., 5% of the total dollars for drug abuse housing would be a set aside It must be spent and has its own OCA). South Florida Behavioral Health Network SFBHN Managing Entity serving Miami-Dade and Monroe counties. Southeast Florida Behavioral Health Network SEFBHN Managing Entity serving Indian River, Martin, Okeechobee, Palm Beach, and St. Lucie counties. State Hospital Readmissions SHR A federal report which contains all discharge events, except discharges that constitute a transfer within the same facility or for short term acute medical treatment after which the consumers return to continue their State hospital treatment, during the reporting period and records the number of days elapsed following each discharge event and the succeeding readmission to the state hospital. State Mental Health Treatment Facility SMHTF A state-contracted facility providing approved services for mental health that prescribe to state managed guidelines. State Outcome Measurement and Management System SOMMS The system used to monitor performance related to treatment and prevention of alcohol, drug, and mental health disorders. There are 10 measurements that must be submitted at time of admission and discharge that contribute to the 6 National Outcome Measurements (NOMs). State Reporting General Appropriation Act Reports. Statement of Work SOW A document routinely employed in the field of project management. It defines project-specific activities, deliverables, and timelines for a vendor providing services to the client. Subcontractor Providers who provide services by sub-contracting with an entity that has a contract with DCF (e.g., Provider who provides services under a contract with an ME). Subject Matter Expert SME A SME is a person who provides knowledge and expertise in a particular subject for a project. Substance Abuse SA A term used to generally describe a client's use of a substance that effectively diminishes his/her ability to self-manage personal activities. Substance Abuse and Mental Health SAMH A program within DCF and legislatively appointed state authority for substance abuse, mental health, and methadone designation. The program is governed by Chapters 394 and 397 of the Florida Statutes and is responsible for the oversight of a statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance abuse disorders. FASAMS ITN Glossary Page 13

14 Substance Abuse and Mental Health Information System Substance Abuse and Mental Health Services Administration Substance Abuse Automated Licensure Information System Supplemental Nutrition Assistance Program, SAMHIS SAMHSA SALIS SNAP A State level data set used to collect and report the types and amounts of services provided to persons served in state contracted community SAMH programs. The agency within the U.S. Department of Health and Human Services that leads public health efforts to advance the behavioral health of the nation. A web-based software application used is the licensing and monitoring of locations and providers of Substance Abuse services; according to chapter 65D-30, Florida Administrative Code. A federal nutrition program that helps stretch a food budget and buy healthy food (formerly known as food stamps). Target Population The grouping of a set of clients by a defined set of attributes (e.g., diagnosis code, age). Mental health target populations are determined from the client's first mental health outcome for the fiscal year. Substance abuse target populations are determined from the client's admission, immediate discharge, or detox record submissions. Technical Requirement TR The technical aspects that a system must fulfill, such as performance-related issues, reliability issues, and availability issues. Temporary Assistance for Needy Families TANF A program to provide temporary financial help to eligible low-income families. The program is designed to end dependence by needy parents on government benefits by promoting training, job preparation, and work. Threshold A specific dollar amount assigned to a specific financial expenditure (e.g., Treatment Episode pregnant women). The period of treatment between admission and discharge from a facility, such as inpatient, residential, partial hospitalization, and outpatient, or the period of time between the first procedure and last procedure on an outpatient basis for a given diagnosis. Treatment Episode Data Set TEDS A compilation of demographic, substance abuse, and socioeconomic characteristics collected in state administrative data systems. The state role in submitting TEDS data to SAMHSA is critical because TEDS is the only national client-level database on substance abuse treatment. These data are used by federal policymakers, researchers, and many others for comparisons and trends on the characteristics of persons receiving substance abuse treatment. TEDS provides data outcomes in support of program performance measurement and management goals. FASAMS ITN Glossary Page 14

15 Uniform Reporting System URS A SAMHSA data reporting system that collects aggregate data that describe the characteristics of persons served by the SMHA in a given 12-month period, by treatment setting and service types, performance and outcome measures, and indicators that support the use of State s Community Mental Health Services Block Grant. This reporting system utilizes a standardized reporting of State mental health data. Unique Client Identifier UCI A computer-generated unique identifier for a client that would be held in a Master Client Index (MCI) table. Wait List A report indicating clients who are determined to be eligible for a SAMH service but must wait for availability of that service. Web-Block Grant Application System WebBGAS A set of data tables for mental health national outcome measures as federally required by SAMHSA Center for Mental Health Services. X12 file X12 The standard for the development and maintenance of Electronic Data Interchange standards for the United States. Is also known as Accredited Standards Committee. FASAMS ITN Glossary Page 15