Civil Defence Emergency Management Group

Transcription

1 Civil Defence Emergency Management Group 22 June 2018, Order Paper - Front Page If calling please ask for: Democratic Services 18 June 2018 Civil Defence Emergency Management Group Order Paper for meeting to be held at the Porirua Emergency Operations Centre, 2B Raiha Street, Porirua on Friday, 22 June 2018 at 9.00am Membership of Group Mayor Booth Mayor Guppy Mayor Gurunathan Councillor Laidlaw Mayor Lester Mayor Napier Mayor Patterson Mayor Tana Mayor Wallace (Carterton District Council) (Upper Hutt City Council) (Kapiti Coast District Council) (Greater Wellington Regional Council) (Wellington City Council) (South Wairarapa District Council) (Masterton District Council) (Porirua City Council) (Hutt City Council) 1

2 Civil Defence Emergency Management Group 22 June 2018, Order Paper - Agenda Civil Defence Emergency Management Group (CDEM Group) Order Paper for the meeting to be held on Friday, 22 June 2018, at 9.00am at the Porirua Emergency Operations Centre, 2B Raiha Street, Porirua Public Business Page No 1. Apologies 2. Public participation 3. Confirmation of the minutes of 20 April 2018 Report CDEM Group Appointments Report WREMO Quarterly Report - 1 January 2018 to 31 March Amendment to the Group Plan Strategic Recovery Planning 7. Wellington Region Earthquake Plan (WREP) - Endorsement for Consultation Report Report Report Response Teams and Ara Tahi update Brief 9. Declaration exercise Exercise Next meeting: 24 August

3 Civil Defence Emergency Management Group 22 June 2018, Order Paper - Confirmation of the minutes of 20 April 2018 Report /04/2018 File: CCAB Minutes of the Civil Defence and Emergency Management Group meeting held in the Council Chamber, Level 2, Upper Hutt City Council, 838 Fergusson Drive, Upper Hutt, on Friday, 20 April 2018 at 9:01am Present Mayor Wallace (Chair) Mayor Booth (from 9:07am) Mayor Guppy Mayor Gurunathan Councillor Laidlaw Mayor Patterson Mayor Tana (Hutt City Council) (Carterton District Council) (Upper Hutt City Council) (Kapiti Coast District Council) (Greater Wellington Regional Council) (Masterton District Council) (Porirua City Council) Also present Deputy Mayor Jill Day (Wellington City Council) 1 Apologies Moved (Mayor Wallace/ Mayor Tana) That the CDEM Group accepts the apologies for absence from Mayors Lester and Napier, and the apology for absence from Mayor Booth. The motion was CARRIED. 2 Public Participation There was no public participation. 3

4 Civil Defence Emergency Management Group 22 June 2018, Order Paper - Confirmation of the minutes of 20 April Confirmation of the minutes of 1 December 2017 Moved (Mayor Patterson/ Mayor Guppy) That the CDEM Group confirms the minutes of the meeting of 1 December 2017, Report The motion was CARRIED. 4 CDEM Group Appointments Report: Moved File: CCAB (Mayor Wallace/ Mayor Guppy) That the CDEM Group: 1. Receives the report. 2. Notes the content of the report. 3. Approves the following controller appointments: a. Adrian Glen, Alternate Group Controller b. Jeremy Holmes, Alternate Group Controller c. Max Pedersen, Local Controller, Kapiti District 4. Removes the following appointees from the list: a. Mark Constable, Alternate Local Controller, Wellington City b. Wayne Maxwell, Local Controller, Kapiti District c. Anita Dixon, Alternate Local Controller, Kapiti District The motion was CARRIED. 5 Declaration Guide and Documentation David Russell, Manager, Operations Readiness, handed to the members of the CDEM Group guidance for declaring a state of emergency, and associated documents that would need to be completed by territorial authorities if they did wish to declare an emergency. Mayor Booth arrived during discussion of item 5, at 9:07am. 6 WREMO Quarterly Report 1 October to 31 December 2017 The CDEM Group commended Upper Hutt City Council on their average attendance for the quarter. 4

5 Civil Defence Emergency Management Group 22 June 2018, Order Paper - Confirmation of the minutes of 20 April 2018 Jeremy Holmes, Regional Manager, Wellington Civil Defence and Emergency Management, spoke to the report. Report: Moved File: CCAB (Mayor Guppy/ Mayor Patterson) That the CDEM Group: 1. Receives the report. 2. Notes the content of the report. 3. Approves the report as an accurate record of those activities occurring in the second quarter of 2017/2018. The motion was CARRIED. 7 Group Plan Update Oral presentation Jeremy Holmes, Regional Manager, Wellington Civil Defence and Emergency Management, gave a presentation to the CDEM Group, reaffirming that the National CDEM Strategy is to realise the vision of a resilient New Zealand through the 4Rs: Reduction; Readiness; Response; and Recovery. Jeremy Holmes also discussed WREMO s role for delivery of CDEM actions across the 4Rs in the Wellington Region, the delivery outcomes, and timelines. Moved (Mayor Wallace/ Mayor Patterson) That the CDEM Group: 1. Notes the progress being made on findings of the Wellington Region CDEM Review. 2. Notes the outcomes of the Council CEs Workshop on 2 February Notes the inclusion of the increased WREMO funding level in Council LTPs which are due for approval in June. 4. Notes CEG s endorsement of the draft Group Resilience Framework and Group Plan development sequence (now underway). The motion was CARRIED. 5

6 Civil Defence Emergency Management Group 22 June 2018, Order Paper - Confirmation of the minutes of 20 April TAG Process Update Oral presentation Jeremy Holmes, Regional Manager, Wellington Civil Defence and Emergency Management, gave a presentation, updating the CDEM Group on the progress and timeline of the TAG. Moved (Mayor Wallace/ Mayor Booth) That the CDEM Group: 1. Notes the progress being made by DPMC with the Ministerial Review. 2. Notes the general themes of the Ministerial Review. 3. Notes the level of regional engagement in the consultation phase of the Ministerial Review. 4. Notes the planned level of regional involvement in Ministerial Review working groups. The motion was CARRIED. Mayor Patterson left the meeting during discussion of item 8, at 9:47pm. 9 NZ-Response Team Update Oral presentation Jeremy Holmes, Regional Manager, Wellington Civil Defence and Emergency Management, gave a presentation to the CDEM Group in relation to the latest developments with NZ-Response Team, and updated the CDEM Group on the timing of upcoming meetings. Jeremy Holmes noted legal and liability concerns raised by NZ-Response Team volunteers, and updated the CDEM Group on the measures taken to resolve. Moved (Mayor Wallace/ Mayor Guppy) That the CDEM Group: 1. Notes the background to the current NZ-Response Team issue. 2. Notes the progress made over the past month. 3. Notes the interim arrangements to allow NZ-Response Team to deploy. 4. Notes the plans to progress the issue going forward. The motion was CARRIED. 6

7 Civil Defence Emergency Management Group 22 June 2018, Order Paper - Confirmation of the minutes of 20 April Porirua Emergency Operations Centre Oral presentation Jerry Wrenn, Local Controller, Porirua, and Scott Martin, Deputy Local Controller, Porirua, gave a presentation to the CDEM Committee, showcasing Porirua City Council s new premises for the Emergency Operations Centre. Noted: The CDEM Group requested officers investigate the prospect of holding the next CDEM Group meeting at the new Emergency Operations Centre premises in Porirua. Mayor Patterson returned to the meeting during discussion of item 10, at 9:58am. 11 Role of Kapiti Airport in an Emergency Mayor Gurunathan spoke to the report and reiterated Kapiti Airport s critical position in the Region during an emergency. Mayor Gurunathan thanked mayors of the CDEM Group for signing the letter to the Ministers. Both Ministers have acknowledged receipt of the letter, and Mayor Gurunathan will update the CDEM Group when a response is received. Report: Moved File: CCAB (Councillor Laidlaw/ Mayor Tana) That the CDEM Group: 1. Receives the report. 2. Notes the content of the report and attachments. The motion was CARRIED. Next meeting: 22 June The meeting closed at 10:16am. Chair, Wellington Civil Defence Emergency Management Group. Date: 7

8 Civil Defence Emergency Management Group 22 June 2018, Order Paper - CDEM Group Appointments Report Date 11 June 2018 File CCAB Committee Author Civil Defence Emergency Management Group (Joint Committee) Jeremy Holmes, Regional Manager CDEM Group Appointments 1. Purpose To request the Joint Committee make the following CDEM Group appointments. 2. Background Sections 26 and 27 of the Civil Defence Emergency Management Act 2002 (the Act) requires a CDEM Group to appoint, either by name or reference to the holder of an office, a suitably qualified and experienced person to be the Group Controller for its area and to appoint at least one suitably qualified and experienced person to perform the functions and duties, and exercise the powers of the Group Controller if they are absent from duty for any reason. It also states that a CDEM Group may appoint one or more persons to be a Local Controller. 3. CDEM Group appointments The updated list of endorsements and appointments for the Group Controller (and alternates), Group Recovery Managers, Local Controllers (and alternates), Local Recovery Managers and the Group Lifelines Utility Co-ordinator is proposed as follows. Statutory appointments: Controllers CDEM Group David Russell (Group Controller) Rian van Schalkwyk (alternate) Dan Neely (alternate) Alistair Allan (alternate) Davor Bejakovich (alternate) Bruce Pepperell (alternate) Jeremy Holmes (alternate) Adrian Glen (alternate) CDEM GROUP APPOINTMENTS PAGE 1 OF 4 8

9 Civil Defence Emergency Management Group 22 June 2018, Order Paper - CDEM Group Appointments Wellington City Porirua City Kapiti District Hutt City Upper Hutt City Wairarapa Simon Fleisher (Local Controller) Steve Cody (alternate) Gunther Wild (alternate) Toni Thompson (alternate) Nicola Brown (alternate) David Chick (alternate) Kane Patena (alternate) Barbara McKerrow (alternate) Phil Becker (alternate) Sarah Murray (alternate) Kane McCollum (alternate) Stephen McArthur (alternate) Michelle Riwai (alternate) Baz Kaufmann (alternate) Deborah Howse (alternate) Jerry Wrenn (Local Controller) Trevor Farmer (alternate) Brian Anderson (alternate) James Jefferson (alternate) Scott Martin (alternate) Bruce Pepperell (alternate) Max Pedersen (Local Controller) Scott Dray (alternate) Bruce Johnston (alternate) Kevin Currie (alternate) Glen O Connor (alternate) Rian van Schalkwyk (alternate) Lester Piggott (Local Controller) Matt Reid (alternate) Bruce Sherlock (alternate) Geoff Stuart (alternate) Debra Nicholas (alternate) Simon Fleisher (alternate) Geoff Swainson (Local Controller) Richard Harbord (Alternate) Mike Ryan (alternate) Steve Taylor (alternate) Jessica Hare (alternate) David Hopman (Local Controller) Jonathan Hooker (alternate) Murray Johnstone (alternate) Mark Allingham (alternate) Darryl McCurdy (alternate) CDEM GROUP APPOINTMENTS PAGE 2 OF 4 9

10 Civil Defence Emergency Management Group 22 June 2018, Order Paper - CDEM Group Appointments Non-statutory appointments: Recovery Managers CDEM Group Dan Neely (Recovery Manager) Nigel Corry Luke Troy Deborah Hume Wellington City Porirua City Kapiti Coast District Hutt City Upper Hutt City Wairarapa CDEM Group Mike Mendonca (Recovery Manager) Paul Andrews Danny McComb Tamsin Evans Sarah Stevenson Kim Kelly Steve Taylor (Recovery Manager) Geoff Swainson Tania Madden (Masterton) Jennie Mitchell (South Wairarapa) Dave Gittings (Carterton) Lifelines Co-ordination Richard Mowll 4. Comment Appointments are being made in accordance with the CDEM Act 2002 and the Wellington region Civil Defence Emergency Management Group Plan ( ). 5. Communication No further external communication is required. 6. The decision-making process and significance The matter requiring decision in this report has been considered by officers against the requirements of Part 6 of the Local Government Act Significance of the decision Officers have considered the significance of the matter, taking into account the Council's significance policy and decision-making guidelines. Owing to the procedural nature of this decision officers recommend that the matter be considered to have low significance. Officers do not consider that a formal record outlining consideration of the decision-making process is required in this instance. CDEM GROUP APPOINTMENTS PAGE 3 OF 4 10

11 Civil Defence Emergency Management Group 22 June 2018, Order Paper - CDEM Group Appointments 6.2 Engagement Due to its procedural nature, no engagement on this matter has been undertaken. 7. Recommendations That the CDEM Group: 1. Receives the report. 2. Notes the content of the report. 3. Approves the following controller appointments: a. Geoff Swainson, Local Controller, Upper Hutt b. Richard Harbord, Alternate Controller, Upper Hutt c. Phil Becker, Alternate Controller, Wellington City d. Sarah Murray, Alternate Controller, Wellington City e. Kane McCollum, Alternate Controller, Wellington City f. Stephen McArthur, Alternate Controller, Wellington City g. Michelle Riwai, Alternate Controller, Wellington City h. Baz Kaufmann, Alternate Controller, Wellington City i. Deborah Howse, Alternate Controller, Wellington City 4. Approves the following recovery appointments: a. Dan Neely, Group Recovery Manager b. Nigel Corry, Alternate Group Recovery Manager Report prepared by: Jeremy Holmes Regional Manager CDEM GROUP APPOINTMENTS PAGE 4 OF 4 11

12 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Report Date 11 June 2018 File CCAB Committee Author Civil Defence Emergency Management Group (Joint Committee) Jeremy Holmes, Regional Manager WREMO Quarterly Report - 1 January - 31 March Purpose To inform the Joint Committee of Wellington Region Emergency Management Office s (WREMO) achievements and progress against the activities scheduled in the 2017/18 Annual Plan. 2. Background The WREMO Quarterly Report included as Attachment 1 incorporates the Annual Plan work programme and additional areas of work identified by the WREMO leadership team. 3. Quarterly Report The attached report provides the results of the Community Resilience, Operational Readiness and Business and Development Teams, as well as an executive overview by the Regional Manager. The content of the Quarterly Report has been reviewed and endorsed by both the Coordinating Executive Group (CEG) and the CEG Subcommittee. 4. Communication No further external communication is required. 5. The decision-making process and significance Officers have considered the significance of the matter, taking into account the Council's significance policy and decision-making guidelines. Owing to the procedural nature of this decision officers recommend that the matter be considered to have low significance. Officers do not consider that a formal record outlining consideration of the decision-making process is required in this instance. 5.1 Engagement Due to its procedural nature, no engagement on this matter has been undertaken. PAGE 1 OF 2 12

13 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March Recommendations That the CDEM Group: 1. Receives the report. 2. Notes the contents of the report. 3. Approves the report as an accurate record of those activities occurring in the third quarter of 2017/2018. Report prepared by: Jeremy Holmes Regional Manager Attachment 1: WREMO Quarterly Report (1 January 31 March 2018) PAGE 2 OF 2 13

14 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Attachment 1 to Report WELLINGTON REGION EMERGENCY MANAGEMENT OFFICE Quarterly Report 1 January 31 March

15 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Table of Contents Executive Summary 3 Community Resilience 8 Operational Readiness 16 Geographic Areas 26 Regional (ECC) 27 Wellington City 28 Porirua City 33 Kapiti Coast 38 Hutt City 44 Upper Hutt 50 Wairarapa 53 Business and Development 58 SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 2 15

16 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Executive Summary Overview Another busy quarter, dominated by the decision-making from the Wellington Region CDEM Review, the development of region's draft Group Resilience Framework and engagement with GWRC to lift its Emergency Coordination Centre (ECC) capability. Wins 1. Wellington Region CDEM Review On 2 February the Council CE's met to discuss the findings and recommendations from the Wellington Region CDEM Review. Specifically, WREMO's role, its priorities, timeframes and funding level for the next five years. The meeting occurred shortly after the Minister released the findings of the Ministerial Review on Better Responses to Natural Disasters and Other Emergencies in mid-january. After an open and honest conversation by all attendees, it was agreed that WREMO's role would be expanded in accordance with the recommendations of regional review and the general direction of the national review. It was agreed that WREMO would adopt a much more comprehensive and integrated approach to emergency management than it has done previously and that it would work on building the region's capability to respond effectively to large scale events. Additional resources to carry out the above work were agreed upon, with councils agreeing to put the increased funding levels into their Long Term Plans for approval in June. On 23 March these findings were endorsed by CEG. 2. Group Resilience Framework While the above conversations were occurring, WREMO worked with members of the CEG Sub Committee to develop a draft Group Resilience Framework for the region that was compatible with the new regional direction and the new National Disaster Risk Strategy that is being prepared by MCDEM. On 23 March the content of the draft Group Resilience Framework was also endorsed by the CEG and approval given for the framework to be used as the basis for the upcoming Group Plan workshops and the next Group Plan. 3. GWRC ECC Capability In accordance with the new direction for WREMO to increase the region's capability to respond effectively to large scale events, in February and March WREMO worked closely with members of GWRC's Executive Leadership Team to identify a suitable pool of people to undergo training to staff the region's ECC. Through this process 153 people were identified as being potentially suitable and a training program has been developed to start lifting their capability from mid-april. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 3 16

17 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Executive Summary Developments More notable activities occurring during the quarter include: 1. Community Emergency Hubs. Work has continued progressing the region s Community Emergency Hubs to a common operating standard, including making Hub Start Up Kits portable so they can be re-located in the event that circumstances or the community require it.. 2. Community Leadership Training. WREMO has started working with the Red Cross to offer leadership training to suburbs once they have developed their community response plans. The training will cover various aspects including conflict resolution and project management to help communities increase their level of connectedness and community preparedness. 3. Regional CDEM Training Strategy. After several years of ad hoc CDEM training, one member of the WREMO Operational Readiness team has been seconded full time onto the Regional CDEM Training Strategy Project a project to develop a comprehensive training strategy to deliver competent and confident EOC and ECC staff who can respond effectively in a large scale emergency. The project is being guided by a steering group make up of representatives from various councils around the region who also have a strong desire to achieve a step change in the quality of training being delivered. Once completed, it is intended that it will be implemented in early 2019 by a new staff member whose duties will be to manage training delivery on a permanent basis. 4. Earthquake Planning. Following on from the recent endorsement of the Wellington Region Earthquake Plan (WREP) Version 1.1 at the end of last year, work has continued on the development of the WREP Version 2.0 and the development of local emergency earthquake plans that will align with WREP 2.0 and the new national earthquake plan when it is released in the next quarter. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 4 17

18 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Executive Summary Risk Matrix as at 31 March 2017 Risks 1. Waning community motivation for resilience building initiatives 2. Recovery Framework (Developing) 3. Implementation of MCDEM initiatives 4. Numbers of Council staff attending EOC/ECC training 5. Health and Safety Likelihood Almost Certain Likelihood Impact Reduction Likelihoo d Recovery Impact Impact 2 Severe Severe 4 5 Impact Readiness 3 1 Response Impact Likelihood Almost Certain Likelihood SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 5 18

19 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Executive Summary Risk explanation and treatment 1. As time elapses since our last significant emergency (November 2016), public interest in resilience building initiatives continues to wane. However, ongoing publicity around community preparedness successes and initiatives does appear to be keeping some forward momentum. 2. The lessons arising from Christchurch s recovery programme must be incorporated into a framework tailored for the Wellington region. Work on this is underway, also incorporating those lessons from the November series of events. The aim is to have a robust framework that aligns at a national, regional, and local level and it be included in the next Group Plan. 3. Central Government policies and initiatives often take a top down approach, with little consideration being given to the interpretation and/or implementation of the policies concerned. Such an approach can sometimes pose significant challenges for regions who are responsible for the interpretation and/or implementation of these policies. At the March meeting of Regional Managers it was agreed that Regional Managers would meet with MCDEM on a quarterly basis to adopt a more collaborative approach than has existed previously. The first of these meetings is scheduled for April. 4. This risk reflects the fluctuating numbers of council staff attending EOC/ECC training. While the total numbers attending training have generally remained stable over the reporting period these numbers now need to be maintained and (preferably) improved upon. Where numbers have fluctuated or progress has not been made, councils and WREMO staff are being encouraged to look critically at the reasons why and to develop plans to increase the number of staff attending. This risk has regularly been highlighted to council executives, noting council obligations under the CDEM Act 2002 and the WREMO founding agreement which requires councils to make staff available for EOC/ECC training and operations. The November 2016 series of events also highlighted the importance of being able to activate and maintain sufficient staff to perform required emergency functions. 5. Answers to key Health and Safety factors, as they relate to CDEM, were promulgated in the 30 June 16 report. Health and Safety is constantly being assessed by WREMO and council staff in accordance with mandated requirements. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 6 19

20 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Financial Summary - As at 31 March 2018 The third quarter has seen WREMO s spend continue to align with the budget. There has been a slight overspend in personnel due to an increased focus on professional development and the staff secondments. The WREMO team are actively managing their spend against budget and are looking to be on track for the remaining quarter. Balance of reserve as at 31 March 2018 $86,000* *Once 2017/2018 allocations have been transferred SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 7 20

21 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Community Resilience Regional update 21

22 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Community Resilience Community Emergency Hubs The team has continued to progress the region s Community Emergency Hubs to a common operating standard. Much of the work over the last two quarters has entailed: assessing the suitability of the venue and securing ongoing tenure as a Hub, and/or identifying and developing an alternative venue; meeting the facility owner/manager/staff and ensuring they fully understand the Hub concept and community response model; identifying Hub key or lockbox code holders for each venue; ensuring lockboxes or alternative access arrangements are in place and Hub signage has been installed; installing new Hub Start-up Equipment Kits and operating guides; checking the status of Hub radios and making them mobile; and developing and updating an asset register. Outcomes from the process have included better recording of Hub resources, improved access to many Hubs, and consistent guides and equipment to speed-up and help coordinate the community response more effectively. There is still a number of venues where progress has been slow due to ongoing discussions with the facility owner/manager and arrangements over access due to schools being in session. An important aspect of the equipment upgrade involves making all Hub equipment mobile, which involves all Hub radios having mobile antennas and car battery power leads. Work on ensuring Hub radios are better integrated into the new regional radio network has also started and will continue to be progressed over the next quarter. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Red Cross/WREMO Community Leadership Programme WREMO has been working with Red Cross to develop a Leadership Programme, to be offered to members of a suburb once a Community Response Plan has been completed. The training will cover many skills that are required in times of stress, such as conflict resolution, facilitation project management and navigating challenges. WREMO and Red Cross will support each other in engaging with communities, and the delivery of both the Community Response Plan and the Leadership Programme. Ongoing support will then be provided by Red Cross to support the community in getting projects that improve preparedness and connectedness identified in the Community Response Planning, up and running. The initial pilot will occur in Porirua. 9 BUSINESS & DEVELOPMENT 22

23 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 FUNcilitation workshop The team delivered a FUNcilitation workshop at the Joint Centre for Disaster Research s Summer Institute. This workshop provides training on how to work with communities to fifty Emergency Managers from across NZ, Australia and other parts of the world. The Hub concept was discussed and many participants asked for the resources to be shared as none had not encountered a similar model, but saw it as a critical advancement within the sector. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 10 23

24 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Community Resilience Fair Engagement Autumn marks the gradual close of a busy summer engagement programme for the Resilience Team attending fairs and other community events across the region. The team has continued to target regional events and fairs that provide a good opportunity to engage with a large and diverse audience or where preparedness is an appropriate topic. With the end of the fair season the team is planning to use the quieter winter months to explore additional opportunities to expand and improve the effectiveness of our engagement next season. Te Hikoi a R aumoko (Ruaumoko's Walk) WREMO have been working with the New Zealand Red Cross to develop and trial an education package to be delivered to years 4 and 5 school students in the Wairarapa. The package includes the Get Prepared messages, using the "Earthquake Guide, "What's the Plan Stan" and a story written in Hawkes Bay developed around a Maori Legend, Te Hikoi a R aumoko (Ruaumoko's Walk). This will also help promote the management of school attending the Schools Workshops. If successful, the programme could be expanded across the region. Resilience Chocolate Bar Partnership between Nikau Foundation, WREMO, Wellington Chocolate Factory Over the last nine months, WREMO has continued its work with the Nikau Foundation and the Wellington Chocolate Factory to create a Resilience Fund managed by the foundation which helps fund small-scale community-driven projects that improve preparedness and/or connectedness. The fund will be available to communities across the region that have completed Community Response Planning. The Wellington Chocolate Factory is excited by the opportunity and will create a special resilience chocolate bar to help raise awareness of the importance of resilient communities and raise money to support the fund. WREMO will endorse the project and link the Nikau Foundation to relevant suburbs who are in the process of renewing their Response Plans and are looking to improve their resilience. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 11 24

25 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 COMMUNITY RESILIENCE Fair season WREMO staff engage with the public to promote emergency preparation and awareness of tsunami evacuation zones

26 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Community Resilience Review the Community Resilience Strategy Community Disaster Preparedness Training consolidated into three sessions Review and upgrade the Volunteer Database 0% 100% 100% Completed previous quarters Aged Residential Care Workshop 2 of 2 completed Completed this quarter Remaining to be completed School-based Workshop 9 of 8 completed SUMMARY COMMUNITY RESILIENCE Community Hub Activations Community Preparedness Training Community Response Plans Prepared Business Workshop Prepared Apartment Workshop OPERATIONAL READINESS 12 of 19 completed 6 of 11 completed 10 of 16 completed 11 of 14 completed 0 of 2 completed BUSINESS & DEVELOPMENT 13 26

27 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Community Resilience Public education Regular Facebook posts. Promote the new Earthquake Preparedness Guide. Promote Tsunami WalkOut for November 14 th Anniversary. Community engagement Support Community-Driven projects related to the CRP process. Spend at least two hours a week engaging with community leaders in non-related emergency management activities. Begin incorporating long-term resilience and recovery planning into the CRP process. Te Hikoi a R aumoko Te Hīkoi a Rūaumoko (Rūaumoko s Walk) is based on Kahungunu legends and dialect telling the story of what to do in an earthquake with a subsequent tsunami threat. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 14 27

28 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Community Resilience Preparedness enablers Tsunami Blue Lines WREMO website Promote emergency water tanks as a fundraiser to increase distribution. Support the logistics to sell discounted Home Foundation Kits and Emergency Toilets. Support and develop the logistics of an ongoing sales promotion through a large homeware stores and supermarkets. Assist local councils, as appropriate, in planning and implementation of Tsunami Blue Lines across the region. Water tank promotion at Karori Lions Karnival In a collaboration between WREMO, Karori Lions and The Tank Guy, the Karori Lions Karnival was used as an opportunity to talk to Karori residents about emergency water tanks, and fundraise for the community organisation by selling water tanks on their behalf. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Provide content to new Get Prepared and WREMO websites as required. Completed and up-to-date Hub Guides are loaded onto the WREMO Website. BUSINESS & DEVELOPMENT 15 28

29 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Operational Readiness Regional update 29

30 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Operational Readiness Operational events In February (19 21) ex-tropical Cyclone Gita was forecast to be a severe weather event affecting the Wellington region. In response to the forecast, preparations were made. However, the predicted storm path changed and the region avoided the main impact of the storm. Some of the peripheral impacts from the storm included: closure of Wellington Airport, due to strong winds; closure of SH 1 between Pukerua Bay and Paekakariki, due to storm damage to the sea wall; evacuation of houses in Paraparaumu, due to stormwater drainage flooding; and damage to Titahi Bay boatsheds, due to the high tide and waves. SUMMARY COMMUNITY RESILIENCE Operational Readiness Over the quarter the main focus has been on the initiation of a number of operational capability projects (see next page). In January one member of the Operational Readiness team was seconded full time to work on the highest priority project: the development of a CDEM Training Strategy for the Wellington CDEM Group. The secondment is expected to last for six months. Good progress has continued on the development of the Wellington Region Earthquake Plan (WREP) Version 2.0. A technical writing firm has been engaged to assist with the development of the plan's structure and its document linkages. The plan is on track to be presented to the Joint Committee on 22 June 2018 for approval. In March, the first month of the 2018 EOC training schedule, EOC induction training was run for five of the nine Councils. OPERATIONAL READINESS BUSINESS & DEVELOPMENT 17 30

31 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 18 31

32 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Operational Capability Over the quarter a number of projects have been initiated to support the following key operational capabilities: Skilled people Work has now started on the development of the Wellington Region CDEM Training Strategy to provide the region with a pool of competent and confident people who are able to respond effectively in an emergency. Capable systems Local earthquake response plans are now being developed for the six EOCs in the region to enable them to direct and coordinate their local immediate response to a major earthquake. A welfare needs assessment project has been initiated to develop a system and process (based on national guidance) for effective needs assessment across the Wellington Region CDEM Group after a significant event. A review is being undertaken of the region's operational readiness systems (plans, SOPs and processes) to identify which are still relevant, which are no longer required, which have shortfalls and what action is required to ensure all operators are able to respond effectively and quickly in an emergency. Work has also started on identifying the requirements of the region's emergency management information systems to identify what systems are viable, affordable, trainable and usable for an effective regional emergency management response. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Operative equipment A review is also being done of the region's radio network to address the following: consolidation of frequencies, channel naming, channel spacing and agency permissions for use. BUSINESS & DEVELOPMENT 19 32

33 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Operational Readiness Conduct a series of table top exercises top exercises to inform the development of the Wellington Region Earthquake Plan (WREP) Complete Wellington Region Earthquake Plan (v1.1) Develop WREP (version 2.0) by June % 100% 100% Earthquake Response Plans We have continued to provide regional contributions to the Wellington Earthquake National Initial Response Plan (WENIRP) Version 2.0. Following the endorsement of the Wellington Regional Earthquake Response Plan (WREP) Version 1.1, our focus is now on the development of WREP Version 2.0 and on the development of local earthquake response plans for the six Emergency Operations Centres. SUMMARY COMMUNITY RESILIENCE Duty Officer Activation OPERATIONAL READINESS 3 of 4 activation procedure tests Completed previous quarters Completed this quarter Remaining to be completed BUSINESS & DEVELOPMENT 20 33

34 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Operational Readiness Stakeholder engagement Operational equipment checks are completed monthly. Support the regional ECC and local EOCs after action review process following any activation of the ECC or EOCs. Ensure the primary Lifelines Utility Coordinator (LUC) role is contracted and managed. Participate in the local Emergency Services Coordination Committees and Regional Inter-agency Liaison Committee. Engage with Lifeline Utilities organisations to enable regional resilience, readiness and response coordination. Conduct information sharing sessions/workshops with emergency management stakeholders. Work with the Wellington Lifelines Group (WeLG), the Wairarapa Engineering Lifelines Association (WELA) and individual lifelines agencies to enhance capability. Information sharing sessions/workshops with emergency management stakeholders The following sessions were held in this quarter: 7 Jan 18 Reconnaissance of Belmont Old Coach Road to identify an alternate communications route into the Hutt Valley. 13 Feb 18 GWRC Leaders forum to identifying staff for the Wellington CDEM Group ECC. 28 Feb 18 Meeting with MCDEM and FENZ to better understand fire following an earthquake and the Wellington CDEM Group's response requirements. 13 Mar 18 Exercise Rauora II, a mass rescue Table Top Exercise for a ship disaster in the Wellington region and CDEM welfare support requirements. 14 Mar 18 Community resilience programme meeting for several Wellington Water initiatives. 20 Mar 18 Wellington Region Public Information Managers (PIM) Meeting. A regular meeting of the region's PIMs. The focus of this meeting was Emergency Mobile Alerts, capability development and training. 21 Mar 18 Australasian Fire and Emergency Service Authorities Council Forum for Urban Search and Rescue requirements following a major Wellington earthquake. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 21 34

35 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Operational Readiness Exercises and Training Documentation Develop and deliver staff training in accordance with Operational Readiness Training Programme. Deliver ECC/EOC staff induction training (as required). Review regional and local plans for other CDEM responses (as required). EOC training March was the first month of the 2018 EOC training schedule. During this period induction was conducted across five of the nine Councils. Training in the next quarter will concentrate on CIMS (New Zealand's Coordinated Incident Management System) and functional desk training. SUMMARY COMMUNITY RESILIENCE Emergency Management Information System (EMIS) Support councils with continued development and refinement of the Emergency Management Information System (EMIS). Duty Officer system & alerting Develop a robust notification process for alerting WREMO staff for response actions, as a model to assess viability of a region wide notification system. Manage the duty officer systems and processes. OPERATIONAL READINESS BUSINESS & DEVELOPMENT 22 35

36 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Group Welfare Developments Manage the Regional Welfare work programme The Group Welfare Manager participated and contributed as a member of the National Registration and Needs Assessment Review project team and the Resilience Funded Welfare Toolbox steering group (this latter group is developing tools and guidance to support Welfare Managers in planning and response). A Welfare Concept of Operations has been drafted to be included in the Group Welfare Plan. The Concept of Operations outlines the process for welfare activation and support in different types of events, including those not led by CDEM. WREMO is currently developing a process for volunteers to be trained as surge capacity for Emergency Assistance Centres (EACs) across the region should they be requested by a local Emergency Operations Centre (EOC) during a response. The process covers the initial interaction, background checks and codes of conduct, training, deployment information and ongoing engagement. The surge capacity is currently sitting at around twenty five people. SUMMARY COMMUNITY RESILIENCE Support local welfare planning and activities Work continued on the development of the Emergency Assistance Centre (EAC) Best Practice Guide and role descriptions for EAC staff. It will be available as supporting documentation for those EAC staff undergoing ongoing training. Following flooding events in the region in August (primarily Wellington City and Porirua) there was much discussion around the role and responsibilities of Council (and supporting agencies) in supporting displaced people. A case study of these events is being finalised by a contractor provided by the MCDEM Resilience Fund, the Group Welfare Manager, and Local Welfare Managers from WCC and PCC. The case study will be included in agendas for the CEG Sub-Committee and CEG in the next few months. The Group Welfare Manager attended Local Welfare Committees as and when they occurred. OPERATIONAL READINESS BUSINESS & DEVELOPMENT 23 36

37 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Group Welfare Developments Manage the Regional Welfare work programme Ongoing engagement within CDEM (and wider) to advocate for welfare and ensure its inclusion in planning at all levels of the WENIRP and WREP (and other planning). The Group Welfare Manager presented on the complexities of welfare planning and response to the Massey University Joint Centre for Disaster Research Summer Institute for the 3rd successive year. The presentation generated a wider appreciation for welfare arrangements among the Institute's New Zealand and international practitioners and students. The group Welfare Manager also attended the second Police mass rescue exercise, Exercise Rauora, on 13 March. The exercise involved supporting and advising the Police Welfare team about CDEM Welfare arrangements. Chair and drive the Wellington Regional Coordination Group to enhance individual and collective capability and planning SUMMARY COMMUNITY RESILIENCE The first Regional Welfare Coordination Group meeting was held on 5 March. Agenda items covered the Group Welfare Plan review, the Needs Assessment project, discussion around the Common Minimum Dataset information requirements for Needs Assessment, an update on the organisational changes at the Ministry of Social Development and the Ministry for Children. The Group Welfare Plan is currently being reviewed to be signed off by the end of the 2017/2018 financial year. Updates include a more operational focus, increased guidance and direction for local level planning, and a review of Wellington Regional Coordination Group membership and agency boundaries. OPERATIONAL READINESS Expectations have been set that in the initial stages of a response, agencies will hold actions (primarily around Needs Assessment) to allow for a (tele)conference to ensure best use of resources, and collaboration and action planning to reduce duplication and reputational risks to CDEM. Progress is still being made on clarifying roles and responsibilities within welfare, and documenting this as part of the Group Welfare Plan and Concept of Operations. Better engagement and buy-in from some agencies is required to ensure a consistent and effective welfare response. 24 BUSINESS & DEVELOPMENT 37

38 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Group Welfare Developments Local Welfare Manager Local Welfare Manager Alternates Local Welfare Committee/Rural Advisory Group (Wairarapa) meeting Connected to welfare agencies EACs identified EAC staff identified EAC training run EMIS Registration/Needs Assessment forms ready (electronic & hard copy) Local Welfare Plan WCC HCC UHCC PCC KCDC WAIR REG Joint Hutt Valley Local Welfare Committee N/A N/A N/A This table highlights gap areas within welfare arrangements and planning across the Wellington Region. Progress has been made since the last QR, with Local Welfare Committees up and running, or planned, in most areas during the next few months. This will be important in building relationships amongst agencies with responsibilities and supporting roles in welfare delivery, particularly in larger events. This table will be updated on progress for each QR going forward. Planning towards the major areas of the WREP for welfare (Emergency Assistance Centres and Needs Assessment) are ongoing, as shown in the table. Training for EAC staff continued to increase confidence and the capability of welfare support in the region. However the numbers of staff available for these important public facing roles are currently very low. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Attending and contributing to Regional/joint planning sessions KEY: Completed In progress Not started BUSINESS & DEVELOPMENT 25 38

39 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Geographical Area Community Resilience and Operational Readiness updates 39

40 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Emergency Coordination Centre (GWRC) Personnel 122 staff identified The number of staff made available to operate the ECC. Training sessions and attendance No training was held this quarter. Equipment Audit 0 of 2 completed* ECC equipment is audited every 6 months. Activation procedure 0 of 4 0 of 4 completed* completed* ECC activation procedure tested each quarter. * Due to the low number of staff attending training during the first half of financial the year, the focus has been on increasing staff numbers rather than auditing equipment and testing activation. Training Sessions and Attendance The focus has been on identifying suitable numbers of staff to undergo training on an ongoing basis from April. On 13 February 2018 the GWRC Leaders Forum met to consider staffing options to meet the ECC commitment (as agreed by the GWRC Executive Leadership Team in October 2017). Since this Forum, GWRC have identified a cohort of 122 staff to fill positions in the ECC (or support other EOC's in the region if required). As part of this process WREMO has been developing a training programme to take those who have been identified from induction through to being confident in a complex inter-agency ECC environment - modules that deliver on the GWRC goals of staff serving their community, enhancing staff confidence, and providing valuable skills to employees. The first training session (induction training) will run on 18 April. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Completed previous quarters Completed this quarter Remaining to be completed * Totals shown above are annual totals as set in the WREMO Annual Plan 27 BUSINESS & DEVELOPMENT 40

41 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Wellington City Mt Cook Thorndon (review) Aro Valley Johnsonville Community Response Plans 30% 10% 10% 100% Workshops Business-based Apartments Community Course 1 of 4 completed Hub Activations SUMMARY COMMUNITY RESILIENCE Wadestown Karori (review) Haitaitai & Roseneath Seatoun & Eastern Bays Breaker Bay Kilbirine & Lyall Bay 30% 30% 70% 100% 100% 100% School-based A community area guide is developed 100% of hubs are ready to activate Completed previous quarters Completed this quarter 1 of 6 completed Fair Attendance 6 of 5 completed Remaining to be completed 28 OPERATIONAL READINESS BUSINESS & DEVELOPMENT 41

42 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Wellington Community WREMO attended the Newtown Festival on Sunday 4 March. An information booth was set up to promote water tanks, provide information and encourage preparedness. While there, WREMO staff met the Southern ward councillors and Paul Eagle, the Rongotai Member of Parliament. Eastern Bays Community Response Planning started on 15 February and finished on 21 March. Attendees included residents, organisations and communities from Shelly Bay through to Moa Point. As small coastal communities, they discussed realities versus expectations and the importance of building relationships across their neighbourhoods. Assistance was provided by the co-ordinators of Seatoun Village, Breaker Bay and Moa Point to ensure the wider community was informed about the sessions. The cluster of communities now have plenty of information to support their neighbourhood preparedness and community relationship building. An emergency planning workshop for school and early childhood education centres was delivered on Thursday 8 March. Representatives from six early childhood centres and one tertiary provider (New Zealand Language College) attended. With the support of the Hataitai Resident's Association, Hataitai-Roseneath Community Response Planning commenced on 20 March. The planning process is being well supported by the local school communities who are also the Community Emergency Hubs. The first ten new advertising bollards were installed in the Wellington CBD by Phantom Billstickers this quarter. We are now working with InnerCity Wellington, Body Corporate Chairs Group and Wellington City Council to secure funding for basic emergency rescue items to be put in each bollard and to identify key holders for them. Local businesses have been contacted in the first instance to see if they are able to hold keys. Residents will then be introduced to the concept. A further ten bollards are to be installed within the calendar year, with the community helping to identify the next locations. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 29 42

43 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Massey University's Orientation Day WREMO assisted with the Health and Safety stand at Massey University s Orientation Day. A competition was run to win an Emergency Kit. Students entered by looking at a range of emergency items and choosing three that would be of least benefit to them. The competition generated a lot of good discussion with students about personal getaway kits and emergency plans. Many students noted that they already had emergency plans and water stored at home as their parents had discussed the risk with them before they moved down to Wellington. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 30 43

44 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Wellington City Personnel 120 EOC staff identified EOC Equipment Audit 0 of 2 completed* EOC equipment is audited every 6 months. Activation procedure 0 of 4 completed* Activation Notification WCC is looking at a new system upgrade. Tests have been completed. Supporting Local Plans Preparation is underway for the development of a local earthquake plan. Equipment Checks On course and up-to-date. SUMMARY COMMUNITY RESILIENCE Training sessions and attendance No training was held in January 70% Average attendance (quarter): 50% Equipment Audits This is on hold as we work through issues with Asset Tiger (the new off-theshelf asset management tool). Emergency Services Coordination Committee The Wellington ESCC met on 16 March. OPERATIONAL READINESS 30% Completed previous quarters Completed this quarter Remaining to be completed * Totals shown above are annual totals as set in the WREMO Annual Plan 31 BUSINESS & DEVELOPMENT 44

45 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Wellington City Council WCC have completed their recruitment drive for new alternate Controllers. The names currently going through the Executive Leadership team approval process. WCC and WREMO have confirmed the WCC training programme for In February WCC ran ICT training for its EOC staff to increase their level of familiarity with the EOC ICT systems. Almost three quarters of the 120+ EOC staff for EOC roles attended. WCC intends to compliment the WREMO provided training this year with further locally developed and delivered training. The training programme for this year is: o March - Introduction to the EOC (EOC 100); o April an online session on CIMS 2 (staff will come to the EOC, log on as individuals and work through the session in their own time over the two hours with WREMO staff in attendance to facilitate and guide as required); o May an online session on Controller Powers; o June to October - a two-day back-to-back CIMS 4 course will be run each month, with staff attending one of these courses (the CIMS 4 courses require staff to attend two 8 hour sessions on consecutive days - a departure from the normal monthly training of 2 hours per month per individual). SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS The training year will end with an EOC activation exercise in November. BUSINESS & DEVELOPMENT 32 45

46 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Porirua City Community Response Plans Takapuwahia & Elsdon 10% Workshops Business-based School-based Community Course 2 of 2 completed Hub Activations SUMMARY COMMUNITY RESILIENCE Pukerua Bay 100% A community area guide is developed 100% of hubs are ready to activate 3 of 2 completed Fair Attendance OPERATIONAL READINESS Completed previous quarters Completed this quarter 2 of 2 completed Remaining to be completed 33 BUSINESS & DEVELOPMENT 46

47 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Ranui Community Emergency Hub Exercise Members of the Ranui community practice setting up a Hub 34 BUSINESS & DEVELOPMENT 47

48 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Porirua Community After a member of the Hongoeka Marae attended our preparedness training course last year, it was requested we run the course for residents from Hongoeka. The course was run over a single day, with good discussions had about how the Marae could operate as a Community Emergency Hub in a large scale emergency. The Marae will soon have a Hub kit and sign so, if needed, they can set up to help the wider community. We will continue working with the residents of Hongoeka to ensure they have a Hub guide that will work for them if they need it. We are also working with residents of Elsdon and Red Cross to deliver a Leadership Programme for members of the community. Red Cross and WREMO will work together to help the community develop its Community Response Plan, and then give individuals the knowledge and skills needed to lead community projects that could benefit the area, both pre- and postemergency. This will be an ongoing project for WREMO and Red Cross for several months. As a way of engaging with all parts of our community, we have worked with Whitireia to offer preparedness talks and information to ESOL students individuals for whom English is not their primary language. The talks have engaged those with extremely limited English and those with only a basic understanding of the language. Many of the students are new to New Zealand and are unfamiliar with our hazards. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 35 48

49 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Minister visits Porirua EOC for school radio training WREMO worked with Partners Porirua to train students in using the radios located at the Community Emergency Hubs. Four students from seven of the nine Hub schools came to the Porirua Emergency Operations Centre where they learned to use a two-way radio, as well as being shown the basics of how to keep themselves safe following an earthquake. The students will now run radio tests on a weekly basis, ensuring the radios are able to be used in an emergency. The student all enjoyed the day, and practiced using the radio by playing games related to preparedness. The Honourable Kris Faafoi, the Minister for Civil Defence and Emergency Management and local MP joined the training session. The EOC Operations and Porirua Emergency Response Team supported this radio training day. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 36 49

50 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Porirua City Personnel 51 EOC staff identified EOC Equipment Audit 1 of 2 completed* EOC equipment is audited every 6 months. Activation procedure 1 of 4 completed* Porirua Council s elected officials visited PEOC. They were briefed on the use of the EOC by Jerry Wrenn (Porirua Local Controller). Scott Martin (Operations and alternate Controller) took the councillors through the operational capability, systems, training and materiel resources that the new EOC has on site. Training Twelve staff went through a CIMS 2 (coordinated incident management system) online course in preparation for the CIMS 4 course. Unfortunately the CIMS 4 course coincided with the arrival of ex-tropical Cyclone Gita and was postponed. SUMMARY COMMUNITY RESILIENCE Training sessions and attendance No training was held in January 24% Average attendance (quarter): 27% The Porirua City Council Building Compliance team have been working on Building Rapid Assessment Training with MBIE. This training will culminate in an exercise later in the year that will be supported by EOC staff. In March the Public Information Management (PIM) and Logistics desks completed their desk activity sessions. OPERATIONAL READINESS 30% Completed previous quarters Completed this quarter Remaining to be completed * Totals shown above are annual totals as set in the WREMO Annual Plan Porirua Emergency Response Team The Porirua Emergency Response Team are working towards getting Category 1 (CAT1R) certification. Activation procedure 37 The activation procedure was tested using WhatsApp BUSINESS & DEVELOPMENT 50

51 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Kapiti Coast Waikanae Community Response Plans 100% Workshops Business-based Aged Residential Care Community Course 2 of 2 completed Hub Activations SUMMARY COMMUNITY RESILIENCE Reikiorangi Paraparaumu 50% 100% School-based A community area guide is developed 100% of hubs are ready to activate Completed previous quarters Completed this quarter 3 of 4 completed Fair Attendance 3 of 2 completed Remaining to be completed 38 OPERATIONAL READINESS BUSINESS & DEVELOPMENT 51

52 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Preparedness Course Members of the Kapiti community attend a preparedness course at the Kapiti EOC 39 BUSINESS & DEVELOPMENT 52

53 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Kapiti Coast Community A Hub exercise was held at Waikanae's new emergency Hub (the Waikanae Baptist Church) on 25 March. This exercise was an important component of the Waikanae Community Response Plan Review. A local community working group, the Waikanae Community Emergency Response Planning Team, has been established. The Team s mission is to coordinate, plan and raise awareness of their local Hubs and Hub exercises. In Otaki and Te Horo similar community teams have resulted in much larger and more diverse community representation at Hub exercises than has occurred previously. A Paraparaumu Planning Team is now planning for their first Hub exercises later in the year. A Preparedness Course was run from the Kapiti EOC over three nights during February and early March. The course covered the local hazards and risks, initial actions in response to an earthquake or tsunami, the community response, Hubs, and personal preparedness. At the completion of the course many people chose to sign up as Emergency Assistance Volunteers and/or join their local Community Emergency Response Planning Team and help embed the Hub concept in their area. All Hubs in Kapiti have now been re-equipped with mobile VHF radios, portable Hub kits and maps. All Hubs can be accessed via a lockbox system and have wall signage, emergency water tanks and a small number of lock box code holders to help open the Hubs when they are needed. Now that the Hub equipment upgrade is complete, the push over the next 18 months will be to improve signage and raise awareness of where the local Hubs are and what they are! Work is still continuing to complete the Reikiorangi community response plan. The goal is to review the local Hub Guide, ensure community assets are recorded and work toward a Reikiorangi Hub exercise at their new Hub in early May. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 40 53

54 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Kapiti Coast Personnel 58 EOC staff identified Training sessions and attendance No training was held in January or February EOC Equipment Audit 1 of 2 completed* EOC equipment is audited every 6 months. Activation procedure 3 of 4 completed* Average attendance (quarter): 68% The Kapiti EOC staff continue to be trained on a monthly basis. A training module for March was developed and delivered to staff on 27 March. The training included opening and starting up the EOC, discussions around the separate desk functions, comparing the discussion-outcomes with CIMS requirements, a scenario-based exercise to practice information gathering, decision-making and displaying essential information on white boards, and a presentation / discussion on community response and Hubs. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS 68% Completed previous quarters Completed this quarter Remaining to be completed * Totals shown above are annual totals as set in the WREMO Annual Plan 41 BUSINESS & DEVELOPMENT 54

55 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Kapiti Coast District Council Operational events On 12 February heavy rain caused local flooding - which required some sand bagging - and the erosion/washout of a bridge approach over the Waitohu Stream in Otaki. The event was dealt with locally by council infrastructure services. While Cyclone Gita hit the top of the South Island hardest, it had a moderate impact on the Kapiti Coast on 19 and 20 February. In Kapiti around 54mm of rain fell over a period of four hours causing river levels to rise (Waikanae River and Waitohu Stream reached first alarm levels). Local flooding caused four families to self-evacuate to friends and/or family. A burst water main caused some road damage in Raumati. State Highway 1 was washed out in some areas between Pukerua Bay and Paekakariki causing long traffic delays. Quick repairs through the use of heavy earth moving equipment from Transmission Gully operations resulted in the road being opened for all traffic by the end of 21 February. The Kapiti EOC was opened to monitor the event but no full activation was required. Kapiti Coast District Council Operational Readiness Great progress has been made building and maintaining relationships with response agencies across the Kapiti district. The Kapiti Emergency Services Coordinating Committee (KSECC) and the Kapiti Local Welfare Committee met on 15 February and 1 March respectively, with both meetings very well attended. Another great achievement in Kapiti has been the collaborative engagement of the six duty controllers, including a new initiative of collective duty controllers training (scenario-based exercises, relationship building, developing workable battle rhythms for variable scenarios, and engaging EOC and other council staff in working better together before and during an emergency). SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 42 55

56 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 SUMMARY COMMUNITY RESILIENCE Repairs to SH1 after Cyclone Gita OPERATIONAL READINESS Cyclone Gita s storm surge damaged Centennial Highway (SH1). Temporary repairs enabled both lanes of the highway to be reopened within two days. 43 BUSINESS & DEVELOPMENT 56

57 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Hutt City Western Hills (review) Community Response Plans 10% Workshops Business-based School-based Community Course 0 of 2 completed Hub Activations SUMMARY COMMUNITY RESILIENCE Petone (review) Eastbourne (review) 25% 100% A community area guide is developed 3 of 3 completed Fair Attendance OPERATIONAL READINESS Pomare & Taita 60% 100% of hubs are ready to activate Completed previous quarters Completed this quarter 3 of 2 completed Remaining to be completed 44 BUSINESS & DEVELOPMENT 57

58 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 MultiFest Naenae WREMO attended MultiFest in Naenae - a festival promoting diversity in the Hutt community. We discussed emergency preparedness with participants and promoted the household water tanks, which are now available from Naenae Library. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 45 58

59 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Hutt City Community Community Emergency Hubs continue to be visited, have their equipment audited and maps installed. All radios have been tested from the EOC. In collaboration with Team Naenae, the Naenae Boxing Academy and the Community Panel, WREMO facilitated a Community Emergency Hub exercise for Naenae, Waterloo and Waiwhetu communities. WREMO presented at the Te Awakairangi Health Network (Primary Health Organisation) Local Emergency Group (LEG) quarterly training session. WREMO discussed where the health system fits in within the wider CDEM environment and how the LEGs could coordinate with the Community Emergency Hubs. We held a school and early childhood education centre (ECE) emergency preparedness workshop in Lower Hutt on 20 March. The workshop had a great turnout and the group were very engaged. There was a lot of good discussion about reunification processes and its importance. Some of the schools and ECE's had already run emergency drills. Those that hadn't were able to benefit from the lessons learned. Many took the workshop as an opportunity to make connections with neighbouring facilities. WREMO attended the February Petone Rotary Fair. Our focus was water storage and the water tank display prompted a lot of interest and discussion. We teamed up with Petone Library to ensure that there were water tanks for sale at the Fair and many people took advantage of this and went home with a tank! The Fair was also a good opportunity to engage people in discussions about Tsunami Evacuation Zones and the Blue Lines. WREMO also spoke at the February Petone Rotary Fair meeting. The focus of this presentation was the Community Emergency Hub concept and the plans to review the Petone Community Response Plan (CRP) this year. The group were very engaged and supportive of the changes we had made. There was also a lot of support for assisting with the CRP review.. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 46 59

60 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Battle of the Bays Teams representing each bay competed in a competition that included tent pitching, Grab'n'Go Bag relay, water tank filling and a Earthquake Preparedness Guide quiz. 47 BUSINESS & DEVELOPMENT 60

61 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Hutt City Personnel 63 EOC staff identified Training sessions and attendance 23% No training was held in January or February EOC Equipment Audit 1 of 2 completed* EOC equipment is audited every 6 months. Activation procedure 2 of 4 completed* Average attendance (quarter): 35% A new Emergency Management Advisor, Operational Readiness, has been appointed for the Hutt Valley. EOC Training EOC training for March consisted of an EOC Induction session and a Lifeline Utility session. The Induction saw 15 new staff attend and be assigned to the different desks, which is a great increase in capacity. The Lifelines session was run by Richard Mowll and focussed on the key regional and local infrastructure assets in the Hutt Valley. Staff gained a greater appreciation of vulnerabilities in the Hutt, which led to some pragmatic discussions about how to incorporate this into future planning. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS 46% Completed previous quarters Completed this quarter Remaining to be completed * Totals shown above are annual totals as set in the WREMO Annual Plan 48 BUSINESS & DEVELOPMENT 61

62 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Secondary Schools Rescue Training Seventy students from seven schools in the Hutt Valley participated in Day One of the three day Secondary Schools Rescue Training programme. It was great to see the students supporting each other throughout the six activity stations which included knot tying, reconnaissance and stretcher work. Day Two, in April, will follow a similar format giving students another chance to practice before the competition on Day Three later in the year. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 49 62

63 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Upper Hutt City Community Response Plans Whitemans Valley & Mangaroa (review) 10% Workshops Business-based School-based Community Course 1 of 1 completed Hub Activations SUMMARY COMMUNITY RESILIENCE Trentham 30% A community area guide is developed 0 of 2 completed Fair Attendance OPERATIONAL READINESS 100% of hubs are ready to activate Completed previous quarters Completed this quarter 2 of 2 completed Remaining to be completed 50 BUSINESS & DEVELOPMENT 63

64 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Upper Hutt City Community Community Emergency Hubs continue to be visited, have their equipment audited and maps installed. All radios have been tested from the EOC. Te Piringa o te Awakairangi Marae resilience group (Hutt Valley wide) continue to meet and are interested in how the Hub model can be adapted and changed to meet the Marae's emergency planning and coordination needs. WREMO was invited to be the guest speaker for the Rebus Club in Upper Hutt: to talk about the Community Emergency Hub concept and how Upper Hutt can be better prepared. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS March Madness Festival WREMO partnered with Wellington Water and Upper Hutt Neighbourhood Support to share joint preparedness messages around water preparedness and increasing neighbourly connections for good times and in a disaster. 51 BUSINESS & DEVELOPMENT 64

65 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Upper Hutt City Personnel 50 EOC staff identified Training sessions and attendance EOC Equipment Audit 1 of 2 completed* E0C equipment is audited every 6 months. Activation procedure 2 of 4 completed* This quarter has been much quieter than normal with no training scheduled. A new Emergency Management Advisor, Operational Readiness has been appointed for the Hutt Valley. We are working to finalise the work programme for the remainder of the financial year. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS Completed previous quarters Completed this quarter Remaining to be completed * Totals shown above are annual totals as set in the WREMO Annual Plan 52 BUSINESS & DEVELOPMENT 65

66 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Wairarapa East Masterton Community Response Plans 100% Workshops Business-based School-based Community Course 1 of 1 completed Hub Activations SUMMARY COMMUNITY RESILIENCE Lansdowne Tinui 25% 100% Aged Residential Care A community area guide is developed 1 of 2 completed Fair Attendance OPERATIONAL READINESS 100% of hubs are ready to activate Completed previous quarters Completed this quarter 3 of 2 completed Remaining to be completed 53 BUSINESS & DEVELOPMENT 66

67 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Carterton Celebrate 2018 Promoting preparedness as part of Carterton Celebrate SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 54 67

68 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Wairarapa Community Greytown held a Community Emergency Hub Exercise on Sunday 18 March. Eighteen people attended and ran the Hub. The exercise was based around a large (7.9) earthquake along the Wairarapa fault with tourists stuck in Greytown and roads closed. Local members of Red Cross, St John and the volunteer Fire Service attended. A Business Continuity Planning workshop was run in Masterton on 21 February. Feedback received indicated it was "informative", "thought provoking" and "easy to understand". It also made people think about ways of coping in an emergency both at work and at home. We continue to work with a variety of community partners - reaching out into the community to spread preparedness messages. During March for Neighbours Day, WREMO worked with Red Cross to present to some elderly networks. 50 people attended the Care Network presentation, 45 the attended the Age Concern presentation in Masterton, and another 20 in Featherston. WREMO is also a member of East Coast LAB (Life at the Boundary) - a collaborative project to that brings together scientists, emergency managers, experts and stakeholders across the East Coast of the North Island to make it make it easy and exciting to learn about hazards that affect us. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 55 68

69 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Wairarapa Personnel 32 EOC staff identified EOC Equipment Audit 0 of 2 completed* EOC equipment is audited every 6 months. Activation procedure 2 of 4 completed* Following consultation with school principals at the end of 2017, weekly radio checks with rural schools (Mauriceville, Whareama, Tinui and Wainuioru) have now stopped. The radios have been moved into the halls neighbouring the schools and are now Community Emergency Hub assets located in the Hub kits. Equipment checks in the EOC are continuing to be completed on a monthly basis. Functional testing of ICT equipment is also carried out at the same time. SUMMARY COMMUNITY RESILIENCE Training sessions and attendance No training was held in January or February 100% Average attendance (quarter): 100% The Wairarapa Earthquake Response Plan is continuing to be developed, with the Wairarapa councils required to provide input into the plan in the second half of The requirement for a new EOC facility has been added into the Masterton District Council Long Term Plan. OPERATIONAL READINESS Completed previous quarters Completed this quarter Remaining to be completed * Totals shown above are annual totals as set in the WREMO Annual Plan The Emergency Services Coordinating Committee met this quarter, with further planning being conducted for the table top exercise in May. 56 BUSINESS & DEVELOPMENT 69

70 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Wet start to Autumn After a prolonged rain event on the 7 and 8 March, significant road closures, cautions, slips and surface flooding were experienced by many isolated rural Wairarapa communities. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 57 70

71 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Business and Development Regional update 71

72 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Business and Development The focus for this quarter was the further development and implementation of staff professional development (both individual and collective). WREMO staff attended storytelling and project management training this quarter. WREMO policies have been reformatted as a linked document to enable staff to easily access relevant policies. Additional polices for development have been identified. Policies currently under development are Alcohol and Drug Use, and further work on the Duty Officer, Activation and Call Out policies. As part of the Project Management Course, new templates were developed to create a full suite of project management tools. The Project Management Office (PMO) is currently being established to provide project oversight and prioritisation of WREMO projects. Human Resources have been centralised to the Business and Development team. This new arrangement has been recently tested with the appointment and induction of the new Emergency Management Advisor based in Lower Hutt. The changes have created a more cohesive and consistent approach to HR across WREMO. The Group Plan review has commenced with stakeholder workshops scheduled for April and May. The team continue to the support the regional Public Information Manager s (PIM) network, including providing an update on Emergency Mobile Alerts to the PIM Meeting held on the 20 March. WREMO continues to support the national Working Groups for the Red Cross Hazard App, Common Alerting Protocol and Emergency Management Alerts, hosting meetings of these three Working Groups on the 21 March. SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 59 72

73 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Business and Development Group Plan developed Annual Plan Developed 2018/2019 Wellington Risk Register Review Completed 0% 10% 15% WREMO information sharing seminar 3 of 4 completed* SUMMARY COMMUNITY RESILIENCE Kapiti Risk Register Review Completed Upper Hutt Risk Register Review Completed 20% 25% OPERATIONAL READINESS WREMO Staff phone replacements completed 100% Completed previous quarters Completed this quarter Remaining to be completed 60 BUSINESS & DEVELOPMENT 73

74 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 SUMMARY COMMUNITY RESILIENCE Shattering the boundary Russ Van Dissen of GNS Science presenting his talk on the initial investigations into the Kaikoura Faults. 61 OPERATIONAL READINESS BUSINESS & DEVELOPMENT 74

75 Civil Defence Emergency Management Group 22 June 2018, Order Paper - WREMO Quarterly Report - 1 January - 31 March 2018 Water tanks and Hazard App Water tank sales 31 Mar 18 16, June 17 13,825 Red Cross Hazard App downloads 31 Mar 18 23, June 17 16,748 SUMMARY COMMUNITY RESILIENCE OPERATIONAL READINESS BUSINESS & DEVELOPMENT 62 75