THE OAKLAND SKI CLUB INCORPORATED

Transcription

1 THE OAKLAND SKI CLUB INCORPORATED Post Office Box 755 Lafayette, California Dear Prospective Member: Thank you for inquiring about the Oakland Ski Club. Enclosed you will find the following information: Fact Sheet for Prospective Members, Lodging Rates, Winter Lodge use Guidelines, Application for Membership, Parts 1 and 2, Lodge Use Waiver. After reading the enclosed packet, if our club interests you, we encourage you to fill out and return Part 1 of the application o include the Lodge Use Waiver (and the Addendum if you have children). Take Part 2 of the application to the club functions you attend, o obtain the signature of two members who will act as sponsors. When you have completed the membership requirements described in this packet, send Part 2 of your application to me at the address below. The OSC Board will then vote on your application for membership at the next scheduled board meeting. Please note that I need to have Part 1 of your application AND the Lodge Use Waiver on file before your lodge visit, which is described in the enclosed membership materials. The Oakland Ski Club has been evolving and growing since The privileges of membership are exceptional! To support, maintain and enjoy these privileges requires members who are willing to participate at all levels of responsibility. If you desire further information or wish to be advised of our next meeting/activity, please contact me. Please mail or all correspondence regarding your application to me at the address below. Sincerely, Vicki Luibrand Membership Chair 5835 Leona Street Oakland, CA (510) vicki.luibrand@gmail.com

2 THE OAKLAND SKI CLUB INCORPORATED Post Office Box 755 Lafayette, California FACT SHEET FOR PROSPECTIVE MEMBERS WHAT DOES MEMBERSHIP OFFER? The Club owns and operates a ski lodge with private and semi-private rooms on Donner Summit for the exclusive use of its members and their guests on a non-profit basis. Membership offers a special opportunity to initiate and enjoy the friendships of people with a strong common interest in mountain sports, not only on the slopes or at the lodge, but also at meetings and special events held throughout the year. WHAT ARE THE MEMBERSHIP REQUIREMENTS? First, complete Part 1 of the membership application and return it to the Membership Chairperson. At club events, acquaint yourself with two regular members who, as your sponsors, will attest to your interest in joining the club and your willingness to accept the responsibilities of membership. Then, in order to complete Part 2 of your application, either: Attend one winter weekend at the Lodge during the ski season. Attend two other activities (Christmas party, Installation banquet, business meeting, work party or other club-sponsored event). OR Attend two winter weekends at the Lodge during the ski season. AFTER MY REQUIREMENTS ARE COMPLETED, THEN WHAT? The Membership Committee advises the Club's Board of Directors at their monthly meeting of the committee's recommendation concerning acceptance for membership and, when a vacancy in membership occurs, your application is considered by the Board. When your membership application is accepted, you will be notified and asked to respond by the payment of a onetime initiation fee of $200 per adult and $100 per child under 18. Annual dues are $110 for adults, $50 for children under 18 and $60 for college students (18-25). The fiscal year runs from June through May. The Oakland Ski Club does not give refunds. HOW CAN AN APPLICANT INCLUDE HIS OR HER FAMILY? Children can participate as "junior" members. $50 for kids (4-12) and teens (13-17) with $60 for college students. Children under four are not allowed at the lodge during the winter months. The child s age on June 1 is used for membership purposes. Once an adult has been accepted to the membership their spouse may be considered for membership after a winter lodge visit. WHEN ARE MEMBERSHIP MEETINGS HELD? Meetings are held on a monthly basis half an hour prior to regular board meetings. Contact the membership chair to find out the board meeting dates or our website at WHO IS RESPONSIBLE FOR LODGE OPERATION AND MAINTENANCE? The Winter Vice-President is in charge of the winter operations; his/her duties are to order and to stock provisions, to hire and supervise the winter caretaker/chef, to handle reservations and to assign customary lodging chores. The Summer Vice-President is

3 in charge in the summer; his/her duties are to organize weekend work parties at which members perform lodge maintenance and repairs and to handle summer lodging reservations. WHAT ARE MEMBERS RESPONSIBILITIES FOR LODGE OPERATIONS AND MAINTENANCE? 1. To observe and to keep the lodge rules as prepared at the beginning of each ski season. 2. To share responsibility in the routine chores that is assigned to lodgers. 3. To attend a summer work party. This is your most important contribution and requirement as an active member and it the only way that the club can keep skiing costs affordable and maintain the lodge. If you do not attend a summer work party there is a $150 charge in lieu of the work party. We much prefer to see you at the work party. HOW DO I GET TO THE LODGE? The address of the Lodge is Old Donner Summit Road, Soda Springs, CA Phone: Google Maps is inaccurate, especially for winter conditions. From the Bay Area, take Frwy 80 towards Sacramento and up into the Sierra; Exit 174 toward Soda Springs/Norden. Turn right at Donner Pass Road. Travel past the Sugar Bowl parking structure and Gondola. Just beyond, at Donner Ski Ranch, turn right toward the Mt. Judah ski area onto Lake Mary Road. Take 1st right onto Old Donner Summit Road. Go about 1/2 mi. and the Lodge will be on your left. WHAT ABOUT PARKING? As of Winter 2007, we can park in front of the ski lodge all year round. In the winter, OSC members have agreed to plow Old Donner Pass Road. The Oakland Ski Club is the first building on the left side of the road. There are two OSC parking areas, the first is on the left side of the road just as you get to the lodge; the second is at the lodge driveway and sign, also on the left side of the road. If you go a bit farther you will be at the Alpineer s Ski Lodge and have gone too far. Our contractor does his best to maintain the road in the winter; however, during a storm a first priority is to clear the main roads. In heavy snows, we sometimes get snowed in (thus the need to experience hiking in and out as part of your membership application requirements). If you do not have four wheel drive, you may need to use chains to go up and down the road. Members are asked to pay an annual plowing assessment based on the contracted cost divided by the number of active family units. Guests are asked to pay an $11 nightly fee to park at the lodge in the winter. HOW DO I CONTACT THE LODGE IF NEEDED? Oakland Ski Club Lodge Phone Number: (530) Reservations for overnight accommodations: Payment for accommodations: (PayPal preferred, in advance) Please call the caretaker to notify him/her if you have any last minute changes in arrival times, especially if you will miss a meal. The lodge phone has local access only. Any long distance calls will need to be made with a credit card or be charged to your home phone. Please use the phone to call the Truckee area only. We are using the phone on the honor system and are convinced that it will be a great success. Thank you for your support! WHAT ABOUT WIFI? Currently, the lodge is wifi capable.

4 OSC Winter Rates Sunday through Friday Adult Member $25 Adult Guest $37 Teen/Student Member $16 Teen/Student Guest $23 Junior Member $13 Junior Guest $20 Saturday and Holidays (when caretaker cooks every day) Adult Member $40 Adult Guest $52 Teen/Student Member $26 Teen/Student Guest $33 Junior Member $20 Junior Guest $28 Dinner/Breakfast charges are included in all categories whether or not you eat those meals at the lodge. Breakfast food will be available Sunday-Friday with members/guests cooking for themselves. Dry goods and stock pantry items are available for dinner Sunday-Friday with members/guests cooking for themselves. Leftovers are often available. Lunches will be included in the price. Lunch meat will not be available but PBJ, fruit, snacks and leftovers are. Meals for Guests not staying at the lodge dinner $13, breakfast $7 Winter Nightly Parking Fee at the Lodge for Guests is $11 (December 1-April 15). OSC Summer Rates 2013 and 2014 Adult Member $15 Adult Guest $25 Teen/Student Member $11 Teen/Student Guest $21 Junior Member $ 9 Junior Guest $16 Member Initiation Fees Annual Dues Locker Fees Adult $200 Adult $175 Small $20 Child $100 Student $ 60 Large $40 Junior $ 50 Work Party Fee Winter Plowing Assessment* $150 per Active Member $100 per Active Family *Negotiated rate/active Families

5 OSC WINTER GUIDELINES PURPOSE: The purpose of these guidelines is to make the use of the Oakland Ski Club Lodge as enjoyable as possible for the Members and guests of the Club. WHO IS IN CHARGE: The Winter Vice President is in charge of winter lodge operations. The WVP is responsible for enforcing the rules that govern the winter use of the lodge. In his/her absence, (s)he shall designate a representative to be in charge who shall be known as the HOUSEMOTHER. The duties of the Housemother will constitute one of the work detail assignments at the lodge. In case attendance is in excess of 15 persons, the Housemother may assign the collection of lodging and meal bills to another person as a separate work detail. All disputes, problems, or complaints regarding the lodge and its use are to be brought to the attention of the Housemother or the WVP for resolution or action by the Board of Directors. Under no circumstances are they to be brought up to the Caretaker. RESERVATION RULES: Reservations will be made on a first come, first served basis, for one bunk per person. The Winter Vice President or his/ her designate will assign bunk space in rooms or dorms based on the available space. A limit of forty reservations will normally be accepted, but more reservations may be accepted at the discretion of the Winter Vice President. When reservations exceed lodge capacity, preference will be in the following order (1) Regular, Junior Members, Honorary Lifetime, and Associate Members and (2) Applicants coming to satisfy Membership requirements (Applicants must have Part 1 of the Membership application on file with the membership chair to be considered for this priority); (3) Inactive Members (4) Guests Junior Members, Applicants and Guests must have a Regular Member as a sponsor while at the lodge. Sponsors must familiarize their Junior Members and guests with the rules and work duties. A Regular Member may sponsor up to two (2) Guests. The Sponsor must be present at the lodge and is responsible for their guests, including full payment of bills and performance of assigned work duties. Reservations will not be accepted for people owing money to the club. A signed Liability Waiver is a requirement for current memberships to be valid and for reservations to be accepted. HOW TO MAKE A RESERVATION: The Winter Vice President or a designate is the Reservation Chairman. The Reservation Chairman will coordinate all winter lodging reservations. A reservation shall be made by a Member, Inactive Member or applicant going to fulfill a club requirement. Each non- Member must have a sponsor prior to making the reservation. The reservation Chairman can assist with the assignment of a sponsor. Reservations can be made from Saturday through Wednesday for the following weekend and midweek stays. Reservations will be taken up to 6 pm on the Wednesday prior to the requested weekend. All reservations made online will be confirmed by after 9:30 PM on Wednesday evenings. For holidays and special events, reservations can be made 2 weeks in advance. Immediate reservations (within 2 days of arrival) have to be called directly to the Lodge and arranged directly with the Caretaker and Winter Vice President.

6 CANCELLATIONS/NO-SHOWS: Cancellations without penalty can be made prior to the 6 PM Wednesday cut off. Cancel at least 48 hours prior to arrival - no fee. Cancel 48 to 24 hours prior to arrival - pay for booked meals. Cancel less than 24 hours prior to arrival - pay for 1 night stay for entire group. No-shows/no-calls will be charged for the whole stay. Members will be charged for guests. Best way to cancel: More than 48 hours prior to arrival - Winter VP at mjasonchiro@sbcglobal.net. Within 48 hours - Winter VP and call lodge at to advise the caretaker. Member must ascertain that the cancellation was received. Members are responsible for cancellations of/for their guests. Cancellations due to weather: If the caretaker has gone food shopping due to an incoming storm and you have not cancelled but later decide to leave, you will be charged for booked meals. The amount of the cancellation fee will be determined by the Winter Vice President, based on the occupancy of the lodge, and must be paid prior to subsequent reservations. GENERAL RULES: Winter entry shall be through the basement only, via the Recreation Room. The door from the lounge to the vestibule shall be used only for emergencies. All boots must be removed upon arrival at the lodge and stored in the Recreation Room on the provided racks and hangers before proceeding to the living areas of the lodge. All persons staying overnight at the lodge are required by state law to register in the lodge ledger, which is located in the lower entrance hall opposite the Polar Club. Lodgers shall check the bunk assignment list upon arrival and shall occupy only the bunks assigned to them. The lists are posted on the bulletin board next to the top of the stairs in the lounge. Violators may be required to move, regardless of the hour by the House mother/winter VP. The men's dorm is on the upper floor and the women's is on the main floor, both adjacent to the bathrooms. Individual rooms may have mixed occupancy. Sleeping in the Polar Club, Lounge, or Recreation Room is not allowed, except as directed by the Winter VP or Housemother. Quiet hours in the main Lounge and upper level are from 10PM to 7AM. Late arrivals, after 10PM, shall make every effort to be as quiet as possible. If arriving late, please do not turn on lights in occupied rooms - use a flashlight. The overhead lounge lights shall be turned off at 10:00 PM. All lounge lights shall be turned off at midnight. The Polar Club may remain open until 2:00 am. Lodgers shall keep their gear on or under their bunks, or on hangers and/or hooks provided in the rooms. Gear and extra clothing should not be stored or hung in public areas. On arrival, lodgers should check work detail assignments, which are posted next to the bunk assignment list. Any problems involving work assignments should be presented to the Housemother for resolution. Guests, as well as Members, are expected to participate in the work details without urging. Sponsors are to direct their guests or Junior Members/guests in performing their duties. Lodge furnishings and equipment shall not be moved from their normal place of use. The lounge thermostat shall be operated by the Housemother or the Caretaker only. Temperature shall be maintained between 58 and 68 degrees Fahrenheit.

7 No person shall enter the Caretaker's quarters or the food locker area without the permission of the Caretaker or Winter Vice President. No person under the age of 18 years of age shall enter the caretaker s quarters at anytime without the supervision of a parent or guardian. Payment for lodging and meals will be collected in advance of the stay or on Saturday night or the last night prior to departure from the lodge. All members shall be charged for lodging and meals as reserved, consumed or not, at the current Winter Rates. No credit is extended by the Club. Preferred form of payment for lodging is PayPal. Cash payments will not be accepted. Members, who have made reservations but fail to show up without notifying the Winter Vice President and the Caretaker, as required by the Cancellation Rules, shall be liable for the lost revenues. Weekend meal schedule: Breakfast - 7:00 TO 8:00 AM, Dinner 6:30 PM, or 6:30 and 7:30 PM if two seatings are necessary. On special race weekends, early breakfast may be arranged with the Caretaker by the WVP. Lunch may be prepared with food taken from the kitchen area member s food cabinet and leftovers as designated by the caretaker. The Caretaker will provide food for midweek lodgers from the food locker and weekend leftovers. The Caretaker does not do midweek shopping so bring perishables such as milk and fresh produce as they may not be available. Lodgers are responsible for preparing and cleaning up after their own meals. During holiday weeks, special events, and long weekend periods, breakfast and dinner will be prepared by the Caretaker. Junior Members and guests must have their sponsor Member present at all times. Arrangements must be made in advance should the sponsor leave prior to their Junior Members or guests. The Caretaker is not to be asked to assume responsibilities for any guests or Juniors at the lodge. Parents and sponsors are responsible for their charges, including children's activities in the Recreation Room. Bedtime for children under 13 years old shall be 8:30 PM, unless they are quietly occupied under the supervision of their parents/sponsors. Parents/sponsors are responsible for sending children to bed. All lodgers must familiarize themselves with the locations of all exits and fire extinguishers. The responsibility for the enforcement of these guidelines rests with the Housemother. Any unresolved disputes shall be referred to the Winter Vice President. Please do not leave unattended alcoholic beverages on counters, shelves, or in unlocked lockers. Smoking is not permitted at the lodge at any time. Animals or pets are not allowed in the lodge at any time. GUlDELINES FOR CHILDREN: The following guidelines have been compiled as a first step in allowing families with children under the age of 5 years to participate in winter activities at the lodge. These guidelines must be utilized if we are to continue the program. Safety is the overriding concern. Everyone is required to participate in the safety of others. These guidelines should yield to common sense and courtesy of the other Lodgers. Use of the c1ub is a privilege not a right. All Members and guests are part of the OSC collective family and should be treated with the same respect and understanding offered to a family Member. Members are required to bring any infractions or problems directly to the Housemother or Winter Vice President. It is then up to the Housemother to address the complaint or problem using these guidelines.

8 Members should refrain from speaking directly to the child or parents regarding the issue. Parents of children at the lodge are responsible for the actions of their children and/or guests. Respect for other s space and comfort is important. Adult supervision, by the parent(s) or sponsor(s) of all children is required. The Caretaker may not be used to fulfill this responsibility. Please do not assume that other adult guests at the Lodge will automatically supervise your children. No child under 5 is allowed in balcony area or the stairs of the main floor No climbing on furniture No running or rough housing on the main level of the lodge No children under 5 allowed in the kitchen No child under 5 may be near any fireplace at any time. Parents are responsible for their children s conduct and manners in group situations. A basic level of understanding and practice of these is expected from each child. Behavioral adjustments are to done in the privacy of the parents room. Crying children should be calmed in the privacy of their room. Do not disturb others with activities. Children, jumping, romping around, running and desiring loud play should be directed to the recreation room. Parents are responsible for cleaning up after their children. Members should understand that clean up might occur after the children have retired for the evening unless the mess creates a safety hazard for Lodgers. All waste (i.e., diapers and wipes) must be disposed of properly and removed by the parents upon departure. Lodgers are requested to respect the wishes and direction of parents regarding their children unless the actions of a child create a safety hazard. The responsibility for the enforcement of these guidelines rests with the Caretaker and Housemother. The Housemother is to log all complaints, problems, and any unresolved disputes, verbally notify the Winter VP and submit them in writing to the Winter VP.

9 OAKLAND SKI CLUB Membership Application Part 1 Instructions: To begin the application process, complete Part 1 of this two part application and immediately send it to the Membership Chair. Part 1 of the application must be received by the Membership Committee to establish your status as an Applicant and Prospective Member of the OSC. One application must be submitted for each Active Adult Applicant. Date of Application: Date received: (OSC use only) Adult Applicant Name Date of Birth Drivers License/ID Street Address City, State, Zip Home Phone ( ) Employer Occupation Business Phone Junior Applicants Name Age Date of Birth Name Age Date of Birth How did you hear about OSC? Acquaintances in OSC? Offices held in other clubs and organizations: Hobbies, Sports, other interests: Mountain or Snow sport interest and expertise: Reason for wanting to join OSC: Activities in which I will participate: (Circle those applicable) 1. Committee Work 2. Club Newsletter 3. Summer Lodge Improvements 4. Ski Competition 5. Public Relations 6. Fund-raising 7. Socials 8. Other (list) If accepted as a member, I hereby agree to abide by the Constitution and Bylaws, and the Lodge Rules of the Oakland Ski Club. Signature of Applicant Mail to: Vicki Luibrand, 5835 Leona Street, Oakland, CA (as a PDF): vicki.luibrand@gmail.com

10 OAKLAND SKI CLUB Membership Application Part 2 Instructions: Take Part 2 of this application with you to each of the activities that are required for the membership process. Obtain the signature of an Oakland Ski Club member who is present at that activity to verify your attendance. When you have completed the attendance requirements (winter lodge visit and 2 activities or 2 winter lodge visits) send Part 2 of the application to the Membership Chair. The Membership Chairperson will present your application to the Board of Directors at their next meeting and make a recommendation for/against membership. Name of Adult Applicant Date Received: (OSC use only) I. Attendance Requirements a. Winter Lodge Visit Date Attended Member Signature b. Club Activity (describe below) Date Attended Member Signature c. Club Activity (describe below) Date Attended Member Signature d. Other (describe below) Date Attended Member Signature Winter Hike In/Out Date Member Signature Club activities can include membership meetings, work parties, social events such as Christmas Party, Pool Party (September), and Installation Brunch (May) or New Member Weekend (October). II. Sponsorship Requirements Obtain the signatures of two members that you have become acquainted with during the membership process who are willing to serve as your sponsors. Sponsors must be from different families (not husband and wife, or relatives). Members who have verified your attendance requirements can serve as your sponsor if they are willing. Sponsor Name (please print): Sponsor Signature: III. Complete and mail application to: Vicki Luibrand, 5835 Leona Street, Oakland, CA (as a PDF): vicki.luibrand@gmail.com or Signature of Applicant Date of Completed Application

11 RELEASE, WAIVER and INDEMNITY AGREEMENT I understand the Oakland Ski Club (Club) is a non-profit corporation, composed of people of all ages, with nonpaid officers and non-paid Board of Directors. The Club owns a lodge at Norden, California where it provides low cost lodging and meals to its members and guests of members. The Club provides a wide variety of recreational and sporting activities in addition to skiing. I understand that the individuals organizing or in charge of any of the activities of the Club are volunteers and non- professionals, not holding themselves out to be experts or possessing any superior knowledge related to the activities. In consideration of the above and my being allowed to participate in any of the activities of the Club, I agree to personally choose, in each instance, whether to participate or not participate in any activity. I understand it is my sole responsibility to judge the suitability for me of any proposed activity including but not restricted to my fitness for such activity. THEREFORE, I hereby expressly ASSUME ALL RISK of my attendance at or my participation in any Club related activity or my use of or presence at the Club Lodge; I hereby RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE the Oakland Ski Club, its officers, Board of Directors or its members, for injuries to my person or property resulting from any Club activity or my use or attendance at the Club Lodge. I, further agree to INDEMNIFY the releases for any loss, liability, damage or cost (including attorney fees) they may incur due to the presence of the undersigned in anyway while participating in any Club event or while at the Club Lodge as a result of any injury caused by me. I have carefully read this agreement and fully understand its contents. I am aware that this is a Release of Liability and a Contract between myself and the Oakland Ski Club and that I signed it of my own free will. Date: Print Name: Date: Print Name: Signature: Signature: Witness Signature: Witness Print Name: EMERGENCY INFORMATION Person(s) to contact in emergency: Relationship: Address: Phone: Person(s) to contact in emergency: Relationship: Address: Phone: Is there any other important emergency information? Allergies, etc. Please explain: MEDICAL INSURANCE INFORMATION Health insurance provider: Group No.: Name of insured: Plan ID No.: Primary physician name: Telephone:

12 ADDENDUM TO THE RELEASE, WAIVER and INDEMNITY AGREEMENT In addition to the prior agreement, FOR AND IN CONSIDERATION of allowing my child or children listed below to participate in any Club activity and allowing them to use and enjoy the Club Lodge, I/we expressly agree to assume all responsibility for said child or children for any injuries they may incur as a result of any such activity or use of facilities and if necessary, in my/our opinion, obtain my own insurance coverage as deemed appropriate. I further agree to Indemnity and Hold Harmless the Oakland Ski Club, its officers, its Board of Directors and members from any loss or damage incurred, including attorney fees, resulting from any injuries incurred by my child or children while participating in Club activities and/or in connection with the use of the Club. Date: Print Name: Signature: Date: Print Name: Signature: Child/Children's Name(s): (Please print) Age: Age: Age: Age: EMERGENCY INFORMATION FOR CHILDREN (IF DIFFERENT FROM PREVIOUS PAGE) Person(s) to contact in emergency: Relationship: Address: Phone: Person(s) to contact in emergency: Relationship: Address: Phone: Is there any other important emergency information? Please explain. MEDICAL INSURANCE INFORMATION Health insurance provider: Group No.: Name of insured: Plan ID No.: Primary physician name: Telephone: