1 June 1, 2016 Dear Parents: Welcome to the New Lenox Community Park District ACES Program! We are very excited to be able to be the sole provider for District #122 with our quality before and after school program for your children. Here are a few reminders as we get started for the school year. Registration for this program starts on Monday, June 1, Online registration will be available on Monday, August 1, ACES hours are Monday-Friday 6:30am-start of school and after school-6:30pm. Weekly calendar registration forms are available at the program or on our website for your convenience in scheduling for the following week. All calendar registration forms need to be filled out completely with your child s first and last name, school, grade, days of the week attending the program and times (A.M., P.M., and/or A.M./P.M ). Please sign the waiver at the bottom of the form. For your convenience, online registration is available for the ACES program. After your initial registration (in person), you will be ed your user name and password. Payment is due by THURSDAY at 8 AM the week prior to attending for drop-off and online registration. Please be advised that online registration is NOT available when adding on days for the week. There is a $25 late fee assessed to late registrations per child. Weekly registration forms, along with your payment, can be turned in at the program or at our registration office located at Lions Community Center, 1 Manor Drive. They can also be faxed to us with your charge card information at the fax number listed on the form. Upon receipt of the ACES welcome packet you will be able to register for the first week of the program. Don t forget to include the $30 registration fee with your payment. Online registration won t be available until August 1, For the safety of your children, we need all ACES welcome packets by the first day of the program. It is very important to note any medical conditions your child may have including all allergies. If there is any home custody issues (i.e. divorce, restraining orders, etc.), it is imperative that we are made aware. In the event your child will not be attending the program on a scheduled day, please contact our leaders on the program cell phone as soon as possible. You are welcome to leave a message for our staff at this number. Also, please contact your child s school with this information. You will be required to sign your child in and out of the program each day. We have very strict policies regarding whom your child is released to. We will only release them to the individuals listed on the information sheet with proper picture identification. ACES in the AM/PM will be provided with a light breakfast and an afternoon snack and drink for the children. Attached is the ACES welcome packet, which includes a participant information form, registration calendar form, medication form, emergency transportation waiver, a park district registration waiver, discipline policy and online instructions. Please bring all completed forms to the park district office at 701 W. Haven Ave. or 1 Manor Drive prior to the start of the program. If you have any questions or concerns, please feel free to contact me in the Recreation Department at between the hours of 9:00am-4:00pm or leave one of us a message and wep will return your call as soon as possible. Sincerely, Dianna Kroll, Recreation Supervisor Kelly Molloy, Recreation Supervisor
2 NEW LENOX COMMUNITY PARK DISTRICT ACES Participant Information Form Child s Last Name: School: First Name: Grade: Birth Date: Address: Home Phone Number: Mothers Name: Fathers Name: City: Address: Work Phone Number: Cell Phone Number: Work Phone Number: Cell Phone Number: Name/Phone Number of a LOCAL (In Town) neighbor/relative to call in an emergency when a parent cannot be reached. I understand that in the event of an emergency, every effort will be made by the New Lenox Community Park District to reach a parent first, however, if the day care provider determines that 911 must be called, it is the policy of the New Lenox Fire Department to transport to Silver Cross Hospital. List any allergies/health problems your child may have. List any home custody situations (i.e. divorce, restraining orders, etc.) FOR MEDICAL PURPOSES: Doctors Name: Address/Phone Number: IN CASE OF INJURY; Medical Group Name: Group and Identification Number: Parent Signature: Date: **** ACES Program**** Your child will not be released to anyone who is not on this list, without prior written confirmation from you. 1. Name 2. Name Date: Relationship Relationship Child s weight lbs.
3 NEW LENOX COMMUNITY PARK DISTRICT ACES Discipline Policy Form Your child is enrolled in the New Lenox Community Park District ACES program. In order to ensure the quality of this program, each child must follow program rules. 1. Treat the program staff and other children with a respectful attitude and actions. 2. Cooperate with the program staff and participate in all planned activities. 3. Use appropriate language at all times. 4. Do not cause damage or deface the equipment or personal belongings of another person or facility of the program. Consequences for Breaking the Rules: The ACES staff will keep a written record of serious/chronic problems and will notify you of such occurrences. If the problem persists, your child may be withdrawn from the program, if behavior modification doesn t solve the issue. Please discuss these rules/consequences with your child and sign, date and return the bottom portion of this form. _ I have discussed the rules/consequences of the New Lenox Community Park District ACES program with my child. Child s Name Date School Grade Parent/Guardian Signature 1. STRIKE ONE Written warning, parent signs form. 2. STRIKE TWO Written warning, parent signs form, conference with Supervisor s to talk about behavior modification. 3. STRIKE THREE Dismissed from program no refunds given.
4 NEW LENOX COMMUNITY PARK DISTRICT ACES Emergency School Closing Transportation Waiver Child s Name: School: Date: Grade: In case of an emergency school closing and I am unable to pick my child up from school, I give New Lenox Community Park District ACES staff permission to transport my child from school in their vehicles to Lions Community Center, located at 1 Manor Drive, Entry B. I will be notified by phone of this emergency school closing. Parent Signature:
5 NEW LENOX COMMUNITY PARK DISTRICT ACES Registration Signature Waiver YOU MUST SIGN AND DATE WAIVER TO PARTICIPATE IN PARK DISTRICT PROGRAMS. Please read carefully and be aware that in registering yourself or your minor child/ward for participation in the program(s), you will be waiving and releasing all claims for injuries you or your child/ward might sustain arising out of the program(s). I recognize and acknowledge that there are certain risks of physical injury to participants in the program(s) and I agree to assume the full risk of any such injuries, damages or loss regardless of severity, which my child/ward or I may sustain as a result of participating in any activities connected or associated with any such program(s). I waive and relinquish all claims I or my child/ward may have against the New Lenox Community Park District and its officers, agents, servants and employees as a result of participation or the participation of my child/ward in any of the program(s). I further agree to indemnify and hold harmless and defend the Park District and its officers, agents, servants and employees from any and all claims resulting from injuries, damages and loss sustained by me or by my child/ward, and arising out of, connected with, or in any way associated with the activities of any of the program(s). I have read and fully understand the program details and waiver and release all claims. PHOTO DISCLAIMER Registrants and participants permit the taking of photos and videos of themselves and their children during Park District activities for publication and use as the Park District deems necessary. Program Name: ACES School Year Starting Date: August 22, 2016 Ending Date: June 2, 2017 (tentative) Child s Name School/Grade Mandatory signature of parent or legal guardian Date
6 NEW LENOX COMMUNITY PARK DISTRICT ACES Medication Form If your child takes medication, please fill out this form in its entirety. Child s Name: 1. Each form of medication MUST be in the original container from the pharmacy. 2. The container MUST have the ORIGINAL PRESCRIPTION LABEL, which includes: Doctor s name, patient s name, pharmacy, medication, strength, dosage and date. Name of Medication: Dosage and Quantity: Prescription Number: Pharmacy Phone Number: Times to be given: Dates to be given: Special Instructions: Doctor s Name: Date last seen by Doctor: I give permission for the New Lenox Community Park District ACES staff to administer medication to my child. Parent/Guardian Signature School Date Grade
7 PROGRAM HANDBOOK The mission of the New Lenox Community Park District is to provide safe recreational opportunities through diverse programs, facilities, and open space, with the overall goal being improvement of the quality of life in our community.
8 Administration Building Fax Lions Community Center Haines-Oakview ACES Phone Nelson ACES Campus Phone Spencer ACES Campus Phone Tyler-Bentley ACES Phone
9 What is ACES all about? The ACES program is designed to provide a safe, structured before and after school program for children attending District #122 schools in grades Kindergarten through sixth. The program is staffed with trained Leaders and maintains a 10:1 student to staff ratio. We can accommodate full-time, part-time and flexible schedules. The ACES program hours are 6:30am until school begins and after school until 6:30pm. You can register for the ACES program by coming to the NLCPD Administration Building, 701 W. Haven Ave. or Lions Community Center, 1 Manor Drive. There is a non-refundable, $30 registration fee. An information form, registration calendar form, medication form, transportation waiver and discipline policy form must be completed at the time of registration. Breakfast/Snacks ACES in the AM provides a light breakfast of items such as fresh fruit, cold cereal, breakfast bars, etc. and white milk or 100% fruit juice will be offered each morning. ACES in the PM snack will be provided that is now lower in sodium and a drink. Health and Illness In order to protect all of the children and the staff, we request that if your child is ill, please do not send them to ACES. We adhere to the same health and illness guidelines that the school district follows. PLEASE NOTE, THE LEADER HAS THE RIGHT TO REFUSE ADMITTANCE OF A CHILD WHO APPEARS TOO ILL TO ATTEND SCHOOL THAT DAY. In the event that your child becomes ill while at ACES, the Leader will contact the parent or emergency contact and request that they come pick up the child. Medication If medication needs to be administered to your child while they are attending ACES, a licensed physician must provide written permission for our Leader to do so. This must include specific directions for administering the medication. Written permission must be given by the parent/ guardian as well. The medication needs to be in the original container and will be kept in a secure location. Homework Policy It is not ACES responsibility to ensure that any child does their homework. However, ACES will have an hour of quiet time for those that need to do their homework. ACES staff is happy to remind and encourage your child to do their homework, but will not force them to do so.
10 Sign-In and Sign-Out Procedure When you drop your child off in the morning, you will be required to sign your child in with his or her name, your signature and the time that you dropped your child off. When you arrive to pick your child up, you will again sign your name and the time that you picked your child up. If someone other than yourself is picking up your child, they will be required to sign your child out as well. All individuals picking up a child need to be prepared to present a picture ID. Until the leaders become familiar with the faces associated with each child, everyone will be asked to show identification. Please understand this is for the safety of your child!! WE WILL NOT RELEASE ANY CHILD TO ANY INDIVIDUAL WHOM WE DO NOT KNOW AND WHO DOES NOT HAVE PROOF OF IDENTIFICATION! We will release your child only to the individuals noted on the information sheet completed at the time of registration. If someone not listed on the information sheet will be picking your child up, please give us written permission to release your child to that individual. In the event of an emergency, please contact the leader on the program cell phone to make them aware of the situation and who will be picking up your child. Please check the sign in/out table for ACES News, Updates and Reminders! Late Pick-Up Policy After a long and busy day at school, your child will be anxious to see you. Please don t disappoint them by being late. A late pick-up fee of $1.00/minute will be charged if your child is not picked up by 6:30pm. This payment MUST be paid in full to the Leader before your child can return to the program. In the event that you will be late, please contact the Leader on the appropriate program cell phone to make them aware of the situation. If your child is in the TRAILBLAZERS program and not picked up at time of dismissal, your child will be walked over to the Spencer ACES program and your account will be charged for a drop off fee ($21 one tine per week). Absences If your child will not be attending ACES on a scheduled day, please call the program cell phone as well as your child s school, as soon as possible to advise them of your child s absence. If it is after business hours, please leave a voice mail message. PLEASE BE AWARE THAT WE DO NOT CREDIT ACCOUNTS FOR DAYS ABSENT OR TRANSFER DAYS FROM ONE WEEK TO ANOTHER. Personal Items, Including Cell Phones ACES is not responsible for any LOST or STOLEN personal items that are brought to the program i.e. (cell phone, ipod, hand-held video game, etc.) Personal cell phones are NOT permitted at the ACES program. Should you need to get a hold you re your child, please call the ACES program phone.
11 Discipline Participants are expected to behave appropriately at all times. This is for the safety and enjoyment of all children and staff. Appropriate behavior consists of: 1. Showing respect for all children and staff. 2. Following staff directions. 3. Refraining from using foul or abusive language. 4. Refraining from causing physical harm to other children, staff or to self. 5. Showing respect for all equipment, supplies and facilities. Any irreparable damage intentionally inflicted upon any property belonging to any of the schools or ACES will be billed to the responsible children s family. In the event that the behavioral issues develop, the following discipline policy will be put into force: STRIKE ONE - Written warning, parent signs form. STRIKE TWO - Written warning, parent signs form, conference with Supervisors to talk about behavior modification. STRIKE THREE - Dismissed from program, no refund will be given. Additional rules may be developed for ACES as deemed necessary by staff.
12 Emergency Procedures In the event of serious injury or illness, it is the policy of the Park District to seek immediate medical attention for your child (ambulance and/or doctor first) and then contact the parent and Recreation Supervisor. The Park District, however, will not assume cost of the above. Emergency School Closing In the event that the school closes early due to an emergency situation, all children registered for ACES will go to the program location in their school as usual. Our program will still close at 6:30pm. When school is closed for the entire day, our ACES program will be held at Lions Community Center, Entry C, located at 1 Manor Drive from 6:30am-6:30pm. All children will need to bring their own lunch and drink. The total fee for the day is $40. If we would be anticipating severe weather (i.e. blizzard) conditions and Dist. #122 closes for the entire day, our ACES program would be closed for the safety of the children and our staff. An will go out to all ACES participants. No credits will be given for school calendar changes or revisions due to unforeseen circumstances.
13 PRICE PER DAY ACES Price list 5 days 4 days 3 days 2 days 1 day BEFORE SCHOOL 2 nd child Drop Off (One Day Only Per Week) $53 $49 $44 $40 $36 $33 $26 $24 $14 $13 $19 AFTER SCHOOL 2 nd child Drop Off (One Day Only Per Week) ½ Day Early Dismissal Upcharge $63 $58 $53 $49 $42 $38 $30 $27 $16 $14 $21 $8 BEFORE & AFTER SCHOOL 2 nd child Drop Off (One Day Only Per Week) ½ Day Early Dismissal Upcharge $95 $87 $81 $74 $63 $58 $45 $41 $23 $21 $28 $8 Registration is due by Thursday at 8:00am; before the start of each week.
14 Register for the following full days off at NLCPD Administration Building, 701 W. Haven Ave or Lions Community Center, 1 Manor Dr. SCHOOL HOLIDAYS Columbus Day-Mon., Oct. 10 Dictrict Institute 1 Day-Tues., Nov. 8 Martin Luther King s Day-Mon., Jan. 16 Presidents Day-Mon., Feb. 20 District Institute 2 Day-Tues., Apr. 4 Easter Holiday-Mon., Apr. 17 District Institute 3 Day-Tues., May 30 TURKEY TROT WEEK Mon.-Wed., Nov. 21-Nov. 23 WINTER WONDERLAND Fri., Dec. 23 Mon.-Fri., Dec. 26-Dec. 30 Mon.-Fri., Jan. 2-Jan. 6 SPRING BREAK CAMP Mon.-Fri., Mar. 27-Mar. 31 Full Day Off Program is held at Lions Community Center, 1 Manor Drive, (Entry C). Holiday Prices Price List 5 days 4 days 3 days 2 days 1 day 1 st child $163 $142 $115 $82 $51 2 nd child $152 $131 $107 $76 $48 ALL FIELD TRIP COSTS ARE INCLUDED IN THE FEES. All field trip itineraries are subject to change and are available one week prior to the school holiday. Weekly payment is due by 8:00AM on THURSDAY of the previous week or a $25 late fee will be charged PER CHILD.
15 ACES Handbook Acknowledgement I acknowledge that I have received and read the ACES Handbook and understand the rules and guidelines that are stated within. Parent Signature Date Student Name (Please Print) School Name Please return this to the New Lenox Community Park District or to the ACES program on your first day.
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