Physical Activity Training in Wandsworth License Application

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Physical Activity Training in Wandsworth License Application License application form for the period 01 April 2017 to 31 March 2018 This document provides licensing permit options which must be

Aims and Purpose Help to regulate physical training in the parks, commons and open spaces Ensuring trainer(s) are adequately qualified to operate within Wandsworth Ensuring the safety of trainer(s)

1 Physical Activity Training in Wandsworth License Application License application form for the period 01 April 2017 to 31 March 2018 This document provides licensing permit options which must be obtained by commercial physical activity providers operating in Wandsworth parks, Commons and Open spaces. 1. Aims and Purpose Help to regulate physical training in the parks, commons and open spaces Ensuring trainer(s) are adequately qualified to operate within Wandsworth Ensuring the safety of trainer(s) and their client(s) Licensing Permit works to enforce the Wandsworth Byelaws which state: No person shall in any open space drill or practice military evolutions or exercises without the consent of the council in writing under the hand of its clerk. 2. Minimum Standards Physical activity providers must meet the following requirements to be eligible to obtain a license: a. REPs Level 3 (or equivalent) b. Public Liability insurance (Minimum 5 Million) c. Risk Assessment d. DBS (if working with Under 18 or disabled/vulnerable people) e. Proof of identification (Both a photo and address is required) f. Electronic Photo (please for ID card) g. First Aid Certificate 3. Enforcement Delegated council staff, parks and events police staff, Quadron services Ltd trading as idverde staff and nominated representatives have the delegated authority to enforce the physical activity licensing permits. Breach of the byelaws may result in prosecution and licenses being revoked. 4. Licensing permits Permits available are set in 2 categories: Personal Trainer Fitness Trainer a. Personal Trainer Permit b. Fitness Trainer Permit 1:1 1:2 Clients (no limitations on days, times locations** per annum) 1:3-1:25 Clients (limited to a day of the week, time slot on a location** per annum) ** Wandsworth Common is limited to only the approved areas which have been set out by Wandsworth Council (see map: WC approved areas for fitness training for more information) 5. Billing Permit fee is to be invoiced on license agreement. Invoices are to be paid in full in advance of the license permit being collected from the sport offices, Tooting Common. Invoices are valid for 30 days from the date of the invoice, after which license agreements will be cancelled.

2 6. Application forms Physical Activity application for permit license to conduct personal training or fitness class training in Wandsworth parks, commons and open spaces: 1. Contact Details (Please note that the applicant named in this application form will be the main contact) Name of Applicant: Title: First Name: Surname: Gender: Date of Birth: Borough you pay your Council Tax: Name of Organisation: Contact Address: Invoice Address: (if different) Address: Website: Telephone Number: Mobile: Day Time: Please tick if we may give out your details if people enquire about joining? Yes No Please tick if we or our partners contact you with future sports promotions or events? Yes No Please state starting times for each session (2 hour slot per 1 hour training session) under each day for each site: 2. Session(s) information (Training sessions) Monday Tuesday Wednesday Thursday Friday Saturday Sunday Battersea Park (BP) Garratt Green (GG) Garratt Park (GP) Falcon Park (FA) Heathbrook Park (HP) King George s Park (KG) Tooting Common (TC) Wandsworth Common (WC) Wandsworth Park (WP) Personal Trainers permit license only please state here:

3 Maximum number of people per session : 3. Details of Activities Do you (or your client(s)) intend to bring equipment onto the site: If yes please give details of the nature & quantity of equipment, and how it will be used: Yes No Please detail he type of activity you will be hosting e.g buggy workout, personal trainer, group training. Please be as descriptive as possible: Please give as much detail as possible about the exact position within the site that you wish to utilise. If possible attach a map with the location clearly indicated, make sure you indicate the amount of space(in square metres) you will need for your activity: 4. Details of additional trainers on permit license agreement (Fitness License only) Name of Applicant: Title: First Name: Surname: Gender: Date of Birth: Borough you pay your Council Tax: Name of Organisation: Contact Address: Address: Website: Telephone Number: Mobile: Day Time: 5. Details of additional trainers on permit license agreement (Fitness License only) Name of Applicant: Title: First Name: Surname: Gender: Date of Birth: Borough you pay your Council Tax: Name of Organisation: Contact Address: Address: Website: Telephone Number: Mobile: Day Time: If you require more please complete and add into the application pack before submitting license application forms.

4 6. Please tick the items you have included with this application form a. Document(s) / Information required for all trainees** REPs Level 3 (or equivalent) DBS (if working with Under 18 or disabled/vulnerable people) Proof of identification (Both a photo and address is required) Electronic Photo (please for ID card) First Aid Certificate b. Document(s) / Information required for each organisation Public Liability Insurance (minimum 5 million) Risk Assessment Included? Yes Included? Yes No No **all information in section a, requires to be submitted for all their personnel who wish take a class or train on the parks commons and open spaces in Wandsworth (there are no additional costs for additional permits for fitness class permit licenses, this is included into the setup fee) 7. Additional Information If any of the information about is not included, your application may not be considered complete. If this is the case, please explain when the information will be provided and why there is a delay in supplying the information: If you have any comments or additional information please write in here. This is information will be taken into consideration when confirm a licensing permit agreement: 8. License Fee Calculator for 01 April March 2018 Type of license Charges are in s per Annum Net Vat Total to pay Personal Trainer license Fitness Trainer License - Setup fee including 1 session / class (2 Hour slot for 1 hour class) Fitness Trainer License + for every additional session / class (2 hour slot for 1 hour class) ADHOC - please call to discuss options available Please call for a quote Please see example of how to calculate your permits Appendix 1. * Prices are set by Wandsworth council and are subjected to review on 01 st January. New prices are applied 01 st April of every year.

5 7. Hiring Agreement Hiring Wandsworth parks, commons or open spaces for personal or fitness training will incur fees. Fees are charged based on your activities you identified in 2. Session(s) Information 1. This application does not mean you have the permission to hold the session and that you may be required to provide more information before the application is processed and finally granted permission with a signed agreement and issued a permit license 2. I warrant and represent that I the undersigned have the full authority of my organisation/company to make this application. I certify that the information I supplied is accurate. 3. I agree to pay all fees in relation to the physical activity license permit as quoted by Quadron Services Ltd trading as idverde as per Wandsworth Council sports contract. 4. I acknowledge that once the permit license and payment is accepted no refunds or credits are offered. Any amendments will charged an admin fee of and must be put into writing 7 days prior to any changes being agreed and approved. 5. I acknowledge in some circumstances Quadron Services Ltd trading as idverde in conjunction with Enable leisure and culture may need to cancel or issue a grass ban on a temporary basis (this is usually due to poor weather conditions which may result in your planned activity causing damage to the grounds) in this case no refund is offered and permits are not transferable. Notification of this will be via I certify that the organisation/company will conform to all legal requirements and abide by the terms of any license agreement required for physical activity sessions. 8. Terms and Conditions of Wandsworth Council & Enable Leisure and Culture (who want to remind you) You must abide by all byelaws including those relating to noise and including No person shall in any open space: Sell, offer for sale, exhibit for sale, or distribute any book, pamphlet, leaflet, card, bill, advertisement or literature of any kind whatsoever; Vehicles are not permitted on the commons, parks or open spaces including on any roadway or path under and circumstances with no exceptions (not even to drop equipment or bags). No Erection of structures including pop ups and gazebos You do not have exclusive access to, or use of, the location you have been permitted to use as specified in your license. You must be mindful at all times of other users within the space and that you may not obstruct them, nor prevent them going about their business, nor verbally admonish them. You may only use equipment identified in your permit license agreement. You may not use any other equipment, plant or machinery. You may not affix equipment to any tree, bench, fence, barrier or other structure, including fixed items of fitness equipment provided/installed by the council. When using fitness equipment provided/installed by the council. It must be used only for its proper purpose. Such equipment must not be used for extended periods of time to the detriment/disadvantage of others waiting to use equipment (this is particularly important in the early morning and late afternoons/evenings and at weekends). You are responsible for removing all litter and rubbish generated by you or client(s) and taking it away from site. Misuse of park(s) and greenspace(s) and/or failure to abide the terms and conditions will not be tolerated and may result in your permission/license agreement being relinquished. Send all completed forms via back to: wandsworth.sports@idverde.co.uk or post to Quadron Services Ltd trading as idverde, Staff Yard, Dr Johnson Avenue, Tooting, SW17 8JU (You will still need to send an electronic photo) Signed by Applicant: Name of Applicant: Date Submitted: For Office Use Only Application Reference: Date Application Submitted:

6 Physical Activity Training in Wandsworth Appendix 1. Appendix 1. License application for the period 01 April 2017 to 31 March 2018 Please state starting times for each session (2 hour slot per 1 hour training session) under each day for each site: 1. Session(s) information (Training sessions) Monday Tuesday Wednesday Thursday Friday Saturday Sunday Battersea Park (BP) 8.00 am 8.00am 9.00am Wandsworth Common (WC) 7.00pm 7.00pm 2. License Fee Calculator for 01 April March 2018 Type of license Charges are in s per Annum Net Vat Total to pay Personal Trainer license Fitness Trainer License - Setup fee including 1 session / class (2 Hour slot for 1 hour class) Fitness Trainer License + for every additional session / class (2 hour slot for 1 hour class) ADHOC - please call to discuss options available Please call for a quote Calculations example: Information based on 5 classes. Set up fee + 1 session = Additional Classes = Net = Vat = Total payable = Quadron Services Ltd trading as idverde Registered Office: Landscapes House 3 Rye Hill Office Park Birmingham Road Allesley, Coventry CV5 9AB Registered in England No

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