THE UT PHYSICAL FACILITIES INVENTORY 2017 APPENDIX A: AREA TYPE (ROOM USE) CODES, DEFINITIONS AND DESCRIPTIONS

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1 THE UT PHYSICAL FACILITIES INVENTORY 2017 APPENDIX A: AREA TYPE (ROOM USE) CODES, DEFINITIONS AND DESCRIPTIONS Unclassified Areas 0050 Inactive, Available 0060 Alteration, Conversion 0070 Unfinished, New 0080 Inactive, Renovation required Circulation areas 0110 Bridge/Tunnel 0120 Elevator 0130 Escalator 0140 Loading Dock 0150 Public Lobby 0160 Public Corridor 0170 Stairway Building Services area 0210 Custodial supply closet 0220 Janitor Room 0230 Restroom, Public 0231 Restroom, unisex 0233 Restroom, female 0235 Restroom, male 0237 Restroom lounge 0239 Restroom, Family 0240 Trash Room 0250 Wellness Room Mechanical areas 0310 Central Utility Plant 0320 Fuel Room 0330 Shaft 0340 Mechanical 0343 Computer/Communications 0345 Electrical 0347 Telephone Wiring Classroom Areas 1100 Classroom, General 1102 Classroom, Special Purpose 1103 Class Auditorium, General 1104 Class Auditorium, Special 1106 Classroom, Seminar 1150 Classroom Service Laboratory Areas: Non-medical 2100 Laboratory, Class 2104 Lab-class, photo dkrm 2150 Laboratory Service - Class 2154 Lab svc-class, pho dkrm 2200 Laboratory, Open 2204 Lab, open photo dkrm 2250 Lab Service, Open 2254 Lab svc, Open photo drkrm 2500 Lab-Research/Non-class 2550 Lab Service-Res/nc, Other 2551 Lab svc-res/nc, glasswash 2552 Lab svc-res/nc, warm room 2553 Lab svc-res/nc, cold room 2554 Lab svc-res/nc, pho darkrm 2555 Lab svc-res/nc,instrument rm 2556 Lab svc-res/nc, prep rm 2557 Lab svc-res/nc, storage rm 2558 Lab svc-res/nc, culture rm 2559 Lab svc-res/nc, autoclave rm Office Areas 3101 Office, faculty 3109 Office, library faculty 3110 Office, staff 3112 Office, program staff 3114 Office, clerical 3116 Office, other non-exempt 3120 Office, student employee 3122 Office, graduate assistant 3124 Office, graduate teaching asst Office, graduate research asst Office, post-doctoral 3130 Office, emeritus 3132 Office, visitor 3150 Office service 3152 Circulation, Suite/Dept hallways Meeting & Conference Areas 3500 Conference Room 3550 Conference Room Service 6800 Meeting Room 6850 Meeting Room Service Study/Library Areas 4100 Study, Reading 4200 Library Stack 4300 Library Open stack/reading 4400 Library Processing 4550 Library/Study Service Special Use Areas 5100 Armory 5150 Armory Service 5300 Media Production 5350 Media Production Service 5354 Media prod svc, darkroom 5400 Clinic, Non-medical 5450 Clinic Service, Non-medical 5500 Demonstration 5505 Staff Training Room 5550 Demonstration Service 5900 Other Special Use 5905 Other Spec. Dept Recharge Ctr Athletics & PE Areas (nonclassrooms) 5200 Athletic/physical Education 5230 Athletic Spectator Seating 5250 Athletic/physical Ed Service 5257 Ath/phys edu svc locker Agriculture & Animal Quarters Areas 5600 Agricultural Field Building 5700 Animal Quarters 5750 Animal Quarters Service 5751 Animal qtrs svc, cage wash 5752 Animal qtrs svc quarantine 5753 Animal qtrs svc Surgery 5754 Animal qtrs svc Surgery Prep 5755 Animal qtrs svc Surgery Recovery 5756 Animal qtrs svc Receiving area 5800 Greenhouse 5850 Greenhouse Service General Use Areas 6100 Assembly 6150 Assembly Service 6200 Exhibition 6250 Exhibition Service 6300 Food Facility 6350 Food Facility Service 6400 Day Care 6450 Day Care Service 6500 Lounge 6550 Lounge Service 6600 Merchandising 6650 Merchandising Service 6657 Merch svc locker 6700 Recreation 6750 Recreation Service 6757 Rec svc locker Support Activity Areas 7100 Central Computer or Telecommunication 7150 Central Computer/Telecommunication Service 7200 Shop 7250 Shop Service 7257 Shop svc locker 7300 Central Storage 7350 Central Storage Service 7400 Vehicle Storage 7450 Vehicle Storage Service 7500 Central Service 7506 Laundry, Central 7550 Central Service Support 7600 Hazardous Materials 7700 Hazardous Waste Storage 7750 Hazardous Waste Service 7800 Unit Storage Health Care & Medical Areas 8100 Patient Bedroom 8150 Patient Bedroom Service 8200 Patient Bath 8300 Nurse Station 8350 Nurse Station Service 8357 Nurse Station Service, locker 8400 Surgery 8450 Surgery Service 8500 Treatment/Examination 8550 Treat/Exam Service 8507 Radiology 8550 Treatment/Exam Service 8554 Treatment/Exam svc, dkrm 8600 Lab, Diagnostic 8601 Lab, Pharmacy 8602 Lab, Autopsy 8606 Lab, Bacteriology 8650 Lab, Diagnostic svc 8654 Lab Support, Diagnostic svc 8700 Central Supplies (health) 8800 Public Waiting Room 8900 Staff On call Facility 8950 Staff On call Facility svc Residential Areas 9100 Sleep/study, No toilet or bath 9190 Residential Bath/toilet 9200 Sleep/study With Bath or toilet 9350 Sleep/study Service 9500 Apartment 9550 Apartment service 9700 Residential House Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 1

2 UNCLASSIFIED AREAS AREA TYPE (ROOM USE) DEFINITIONS AND DESCRIPTIONS 0050 Inactive, Available Definition: Rooms available for assignment to an organizational unit or activity but unassigned at the time of the inventory. Limitations: Rooms being modified or not completed at the time of the inventory are classified as Alteration Conversion [0060], Unfinished New [0070], or Inactive Renovation Required [0080] rooms Alteration, Conversion Definition: Pre-existing rooms that are temporarily out of use because they are being altered, remodeled, or rehabilitated at the time of the inventory. Limitations: Newly constructed rooms inactive or not completed at the time of the inventory are classified as Inactive Available [0050] and Unfinished New [0070]. Preexisting rooms that are in need of renovation before use that are not currently being rehabilitated should be classified as Inactive Renovation Required [0080] Unfinished, New Definition: All potentially assignable areas in new buildings, shell space, or additions to existing buildings not completely finished at the time of the inventory. Limitations: Intended only for the unfinished part or shell area of a building or addition for new construction. The parts that are in use should be appropriately classified. Areas that are inappropriate for use and plans are not complete for renovation need to use Inactive Renovation Required [0080] Inactive Renovation Required Definition: Rooms that are out of use because they need major renovation to be rehabilitated at the time of inventory and plans have not been completed for the rehabilitation. CIRCULATION AREAS 0110 Bridge/Tunnel Definition: A covered and walled connecting passageway for people to Passover or under the ground to gain access to another facility. Limitations: Ground-level passageways, walled or not, are coded as Public Corridors (0160). Any portion of the floor area of covered and walled bridges or tunnels used exclusively for housing utility services such as gas, steam, or water lines, should not be included in a space inventory as they are considered infrastructure, not buildings Elevator Definition: The structural shaft built to accommodate one or more elevator cabs. The entire cross-sectional shaft area is to be inventoried at each floor level through which it passes Escalator Definition: A moving passageway that carries passengers from one floor level to another or along a level path over some distance. For a ramped escalator, the floor area taken by the entire length of each escalator at the lowest level is recorded at that floor level. The area of each floor penetrated by that escalator is inventoried on each of those floors. Limitations: The escalator equipment itself is considered as fixed equipment and may be inventoried as a fixed asset. The overall dimensions of that equipment may be smaller than the floor area penetration inventoried for a space inventory Loading Dock Definition: A covered area of a platform used to load or off-load goods or materials that are to be transported elsewhere within a reasonable amount of time such that the platform is not considered as a storage location. Only the length and width of the platform s covered area is to be included in the inventory. If the platform is internal to the building line, that area of the platform covered by the floor immediately above is to be included in the inventory. Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 2

3 Limitations: Any part of the platform area not covered is excluded from the building s gross, assignable, and non-assignable areas. Any area of a loading dock that is used for central storage of nonhazardous materials should be regarded as assignable area and coded as Central Storage (7300) Public Lobby Definition: A circulation area used to transition from the floor s external entrance to internal circulation space, to pass from one corridor to another, or move to a different level such as a lobby areas outside an elevator bank. Although a Lobby may have some limited seating furniture, it is designed more for passing through (or having standing conversations) than for sitting and relaxing. Limitations: A lobby differs from an assignable Lounge (6500) in furniture placement, use, and intent Public Corridor Definition: A covered passageway or ramped area available to the general public, whether walled or not, to transport people or things from one location to another. The use of phantom walls is recommended to identify portions of passageways on the same floor level that may represent differing purposes, e.g., a main corridor versus a side corridor, or differing maintenance needs, e.g., terrazzo flooring versus carpeted flooring. Limitations: Restricted access private circulation aisles or ramped areas used only for circulation within an organizational unit s suite of rooms, auditoria, or other working areas should not be included. In these cases, they may fall within the service subcategories of those space use categories. Many such spaces at UT may be coded as 3152 Suite/Dept Corridor Stairway Definition: The covered internal or external space dedicated to provide non-mechanically assisted passage from one floor level to another. IN an enclosed stairway, the cross-sectional area of the stairwell is inventoried at each floor through which it passes. In an unenclosed stairway, only the area beneath the stairway structure that is not accessible or has less than a 3-foot ceiling height is included. Limitations: In stairways that pass through floor openings larger than themselves, the open area around the stairway s floor penetration is not counted as either gross area or usable area. In an unenclosed stairway, that area beneath the stairway structure that is accessible and has a 3-foot ceiling height or greater should be included as both gross area and usable area in the inventory. BUILDING SERVICES AREAS 0210 Custodial Supply Closet Definition: A room used for housing building protection, care, and maintenance materials. Description: Rooms used to store custodial maintenance supplies and equipment for a building or several departments and usually accessed by official custodial personnel. Limitations: A room within a department that is used to store incidental cleaning supplies should be coded as office service rather than custodial; the cleaning supplies in this instance are not there for the use of custodial staff Janitor Room Definition: A space dedicated for use by janitorial staff. It may include a clothes changing area, clothes lockers, shower facility, a small eating and relaxing space, a desk for completing paperwork, a sink room for wet mop activities, or a temporary trash collection area for nonhazardous waste materials. Limitations: Similar areas in health care facilities should be coded as Treatment/Examination Clinic Service (8550) Restrooms, Lavatories, Toilets (General Code) Definition: Non-assignable public restroom, lavatory, or toilet. Limitations: Not intended for private toilet facilities, bathroom lounges or specially marked restrooms (male, female, or unisex.) In most cases, private bathrooms would be coded as Office Service. (See More Specific Restroom Codes Below) Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 3

4 0231 Restroom, Unisex Definition: Non-assignable public restroom, lavatory, or toilet that is specifically marked as unisex. Limitations: Not intended for private toilet facilities or restroom lounge Restroom Female Definition: Non-assignable public restroom, lavatory, or toilet that is specifically marked as female. Limitations: Not intended for private toilet facilities or restroom lounge Restroom Male Definition: Non-assignable public restroom, lavatory, or toilet that is specifically marked as male. Limitations: Not intended for private toilet facilities or restroom lounge Restroom Lounge Definition: Non-assignable public restroom lounge or lounge area. Limitations: Not intended for private toilet facilities Restroom, Family Definition: Non-assignable public restroom, lavatory, or toilet that is specifically marked for use by families (adults with children). Limitations: Not intended for private toilet facilities or restroom lounge Trash Room Definition: A space for the temporary storage of nonhazardous waste awaiting disposal or removal. Limitations: Rooms or spaces that house hazardous waste should be coded as either Hazardous Waste Storage (7700) or Hazardous Waste Service (7750) Wellness Room Definition: Room provided for addressing personal issues that cannot be managed in an open or shared environment (medical needs, pumping milk, etc.) Limitations: Not intended for private toilet facilities or restroom lounge. MECHANICAL AREAS 0310 Central Utility Plant Description: A facility that primarily houses central utility production and/or distribution to more than one facility on campus. These include such facilities as steam plants, cogeneration facilities, and electrical distribution facilities. Limitations: Conventional space use types such as Office (31xx), Office Service (3150), Conference Room (3500), and the like are designated as such, even though they are located in a central utility plant Fuel Room Description: A room or area within a building in which fuel for the heating/cooling of the building is stored Shaft Description: Included are accessible or non-accessible shaft spaces available to house utility pipes and cables, or to distribute air within or to the exterior of a building. The cross-sectional area of every shaft is to be inventoried at each floor level through which it passes. Limitations: Shafts that house elevator cabs are to be coded as Elevator (0120) Mechanical Description: Space housing mechanical equipment, stacks, boilers, mechanical, fire hose, meter closets. Description includes central heating plants and chillers. Limitations: Not intended for computer, communications, telephone, or electrical housing spaces Computer/Communications Description: Rooms for SER or Satellite Equipment. These rooms contain equipment providing the voice and data communication for a particular area within a building. Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 4

5 0345 Electrical Description: A room dedicated for housing electrical wiring, meters, and fuse boxes Telephone Wiring Description: A room dedicated for housing telephone wiring. CLASSROOM AREAS 1100 Classroom, General Definition: A room used for classes and that is also not tied to a specific subject or discipline by equipment in the room or the configuration of the room. Description: Includes rooms generally used for scheduled instruction that require no special restrictive equipment or configuration. These rooms may be called lecture rooms, lecture demonstration rooms, seminar rooms, and general purpose classrooms. A classroom may be equipped with tablet armchairs (fixed, joined, flexible in arrangement), tables and chairs (seminar room), or similar types of seating. These rooms may contain multimedia or telecommunications equipment. A classroom may be furnished with special equipment (globes, pianos, maps) appropriate to a specific area of study if this equipment does not render the room unsuitable for use by classes in other areas of study. Limitations: This category does not include conference rooms [3500], meeting rooms [6800], auditoriums [6100], or class laboratories [2100]. Conference rooms and meeting rooms are distinguished from seminar rooms according to primary use. Rooms with chairs and tables that are used primarily for meetings as opposed to classes are conference rooms, meeting rooms, or auditoria are distinguished from lecture rooms based on primary use. A large room with seating oriented toward some focal point and is used for dramatic or musical productions is an assembly [6100] facility. A class laboratory is distinguished from a classroom based on equipment in the room and by its restrictive use. If a room is restricted to a single or closely related group of disciplines by special equipment or room configuration, it is a laboratory [2100] Classroom, Special Purpose Definition: A room used for regularly scheduled classes requiring special purpose instructional or demonstration equipment to be housed permanently in the room. Description: The floor design is flat. The room contains standard classroom furniture (tablet armchairs, desks, and tables fixed or movable). Equipment or features which make it necessary for specific classes to meet in the room (maps attached to the wall). Do NOT include room that contains individual student computer, audio, or video stations. The room could still be easily used by a variety of disciplines. The only difference between room use categories Classroom, general [1100] and Classroom, Special Purpose is that the special purpose category designates a classroom with special features. Limitations: Classrooms with individual student computer, audio, or video stations are to be classified as Laboratory, class [2100]. Proximity to other spaces in the building is NOT justification for designating the classroom as a Classroom, special purpose Class Auditorium, General Definition: An auditorium that is used for regularly scheduled classes with NO special features or equipment that may limit its use to a single discipline. Description: The floor is sloped. The seating contains tablet armchairs, seats, or tables and chairs. May have slide, sound, or other features used by one or a few disciplines. Limitations: See Assembly in General [6100] use areas for auditoriums that are not used for scheduled classes Class Auditorium, Special Definition: An auditorium that is used for regularly scheduled classes with special features or equipment limiting its use to a single discipline. Description: The floor is sloped. The seating contains tablet armchairs, seats, or tables and chairs. Limitations: Very few auditoriums are classified in this category Classroom, Seminar Definition: Room used for instructional purposes which is furnished as a lounge or living room. Description: Contains lounge furnishing (sofas and chairs) rather than tables and chairs or desks. Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 5

6 Limitations: If a seminar room is furnished as a conference room and used for classes, use code Classroom, general [1100] or Classroom, special purpose [1102] Classroom Service Definition: A room that directly serves one or more classrooms as an extension of the activities in that room. Description: Includes projection rooms, telecommunications booths, preparation rooms, closets, or storage areas if they serve classrooms. Limitations: Does not include projection rooms, preparation rooms, closets or storage areas, if such rooms serve laboratories, conference rooms, meeting rooms, or assembly facilities. A projection booth in an auditorium that is not used primarily for scheduled classes is classified as Assembly Service [6150]. LABORATORY AREAS: NON-MEDICAL 2100 Laboratory, Class Definition: A room used primarily for formally or regularly scheduled classes that require special purpose equipment or a specific room configuration for student participation, experimentation, observation, or practice in an academic discipline. Description: A class laboratory is designed for or furnished with equipment to serve the needs of a particular discipline for group instruction in formally or regularly scheduled classes. This special equipment normally limits or precludes the room use by other disciplines. Included in this category are rooms generally called teaching laboratories, instructional shops, typing or computer laboratories, drafting rooms, band rooms, choral rooms, group music practice rooms, language laboratories, group studios, theater stage areas used primarily for instruction, instructional health laboratories, and similar specially designed or equipped rooms, if they are used primarily for group instruction in formally or regularly scheduled classes. Computer rooms used primarily to instruct students in the use of computers are classified as class laboratories if that instruction is conducted primarily in formally or regularly scheduled classes. Limitations: This definition does not include classrooms or informally scheduled or unscheduled open laboratories [2200]. This category does not include rooms generally defined as Research Non-class Laboratories [2500]. It does not include gymnasia, pools, drill halls, laboratory schools, demonstration houses, and similar facilities that are included under Special Use areas or General Use areas. Computer rooms in libraries or used primarily for study should be classified as Study, reading rooms [4100]. Note Photo Darkroom Class Laboratories have been excluded from this group [2104] Laboratory-Class, Photo Darkroom Definition: A room used primarily for formally or regularly scheduled classes and that contains special equipment used for photographic development. Description: A room containing equipment necessary for photographic development and associated with regular instruction related to photography. Limitations: This room is not a service room to a Laboratory Class Laboratory Service-Class Definition: A room that directly serves one or more class laboratories as an extension of the activities in those rooms. Description: Includes any room that directly serves a class laboratory. Included are projection rooms, telecommunications control booths, coat rooms, preparation rooms, closets, material storage including temporary hazardous materials storage, balance rooms, cold rooms, stock rooms, or equipment issue rooms if they serve class laboratories. Limitations: Does not include service rooms that support classrooms, Open Laboratories, or Laboratories for Research/Non-class. Animal Quarters [5700] and Greenhouses [5800] are categorized separately Laboratory Service-Class, Photo Darkroom Definition: A room that directly serves one or more photo darkroom class laboratories as an extension of the activities in those rooms. Description: A service room that supports the function of a photo darkroom class lab. This room may store developing supplies, additional equipment, etc Laboratory, Open Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 6

7 Definition: A laboratory used primarily for individual or group instruction that is informally scheduled, unscheduled, or open. Description: An open laboratory is designed for or furnished with equipment that serves the needs of a particular discipline or discipline group for individual or group instruction where the use of the room is not formally or regularly scheduled, or the access is limited to specific groups of students. Included in this category are rooms generally called music practice rooms, language laboratories used for individualized instruction, studios for individualized instruction, special laboratories or learning laboratories if discipline restricted, individual laboratories, and computer laboratories involving specialized restrictive software or where access is limited to specific categories of students. For example, a computer laboratory with only engineering or CAD software, or a computer based writing laboratory available only to English composition students would be classified as an open laboratory because of the restricted usage of the room for a particular discipline or discipline group. Rooms containing computer equipment that is not restricted to a specific discipline or discipline group are classified as Study, reading [4100]. Note Photo Darkrooms that are Laboratory Open have been excluded from this list [2204]. Limitations: Laboratories with formally or regularly scheduled classes are Laboratory, class [2100]. This category also does not include rooms defined as Laboratory, research/non-class [2500]. A room that contains equipment (typewriters, microcomputers) which does not restrict use to a specific discipline or discipline group, and which is typically used at a student s convenience, should be classified as a Study, reading [4100] Laboratory, Open Photo Darkroom Description: Laboratory Open room dedicated as a photo darkroom. (See open laboratory definition above) 2250 Laboratory Service, Open Definition: A room that directly serves one or more open laboratories as an extension of the activities in those rooms. Description: Includes only those rooms that directly serve an open laboratory. Included are projection rooms, telecommunications control booths, coat rooms, preparation rooms, closets, material storage including temporary hazardous materials storage, balance rooms, cold rooms, stock rooms, equipment issue rooms, and similar facilities, if they serve open labs. Limitations: Does not include service rooms that support Classrooms [1100], Class Laboratories [2100], Laboratory service, class, or Laboratory service, research/non-class. Animal Quarters [5700], Greenhouses [5800], and Central Service [7500] facilities are also categorized separately Laboratory Service, Open Photo Darkroom Definition: A room that directly serves one or more photo darkrooms which are used as open laboratories. Description: Includes only those rooms that directly serve an open laboratory that is a photo darkroom such as a material storage area. Limitations: Does not include service areas that support anything other than the open lab photo darkroom Laboratory, Research/Non-Class Definition: A room used primarily for laboratory experimentation, research or training in research methods, professional research, professional observation or a structured creative activity within a specific program. Description: A research Non-Class laboratory is designed or equipped for faculty, staff, and students for the conduct of research and controlled or structured creative activities. These activities are generally confined to faculty, staff and assigned graduate students and are applicable to any academic discipline. Activities may include experimentation, application, observation, composition, or research training in a structured environment directed by one or more faculty or principal investigator(s). These activities do not include practice or independent study projects and activities which, although delivering "new knowledge" to a student, are not intended for a broader academic (or sponsoring) community (a presentation or publication). This category includes labs that are used for experiments, testing or "dry runs" in support of instructional, research or public service activities. Non-Class public service laboratories which promote new knowledge in academic fields (animal diagnostic laboratories, cooperative extension laboratories) are included in this category. Limitations: Student practice activity rooms should be classified under Laboratory, open rooms [2200]. A combination office/music or art studio or combination office research laboratory should be coded according to its primary use if only a single room use code can be applied. Determination also should be made whether the "studio" or "research lab" component involves developing new knowledge (or extending the application or distribution of existing knowledge) for a broader academic or sponsoring community (and not merely for the practitioner), or the activity is merely practice or learning within the applied instructional process. Primary use should be the determining criterion in either case. Definition excludes testing or monitoring facilities (e.g., seed Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 7

8 sampling, water or environmental testing rooms) that are part of an institution's Central Service system [7500]. It also does not include the often unstructured, spontaneous or improvisational creative activities of learning and practice within the performing arts, which take place in scheduled Laboratory, Class [2100] or if not specifically scheduled practice Laboratory, Open [2200]. Such performing arts and other science and nonscience activities which are controlled or structured to the extent that they are intended to produce a specific research or experimental outcome (e.g., a new or advanced technique) are included in the Laboratory, research/non-class category [2500] Laboratory Service, Research/Non-Class - Other Definition: A room that directly serves one or more research Non-Class laboratories as an extension of the activities in those rooms. Description: Includes only those rooms that directly serve a Research Non-Class Laboratory. In general this category Includes projection rooms, telecommunications control booths, coat rooms, preparation rooms, closets, material storage, balance rooms, cold rooms, stock rooms, dark rooms, equipment issue rooms, temporary hazardous materials storage areas, and similar facilities, if they serve Research Non-Class Laboratories. However, more specific codes (see ) should be used wherever possible. If one of the codes in the group does not accurately describe the type of support room then use Limitations: Does not include glass wash, warm room, and cold rooms. Definition does not include service rooms that support classrooms [1150], Laboratory Class Service [2150], or Open Laboratory Service [2250]. Animal Quarters [5700], Greenhouses [5800], and Central Service [7500] facilities are categorized separately Lab Service - Research/NC, Glass Wash Description: A room for cleaning glassware that serves a research/non-class laboratory Lab Service - Research/NC, Warm Room Description: A temperature controlled walk-in room that directly serves one or more research/non-class laboratories Lab Service - Research/NC, Cold Room Description: A temperature controlled walk-in room that directly serves one or more research/non-class laboratories Lab Service - Research/NC Photo Dark Room Description: A darkroom that directly serves one or more research/non-class laboratories Lab Service - Research/NC, Instrument Room Description: A room that houses laboratory instruments that directly serves one or more research/non-class laboratories Lab Service-Research/NC, Preparation Room Description: A room to prepare materials used in one or more research/non-class laboratories as an extension of the activities in those rooms Lab, Service, Research/NC Storage Room Description: A storage room that directly serves a research/non-class laboratory Lab, Service, Research /NC Tissue Culture Room Description: A tissue culture room that directly serves a research/non-class laboratory Lab, Service, Research /NC Tissue - Autoclave Description: An autoclave room that directly serves a research/non-class laboratory. OFFICE AREAS 3101 Office, Faculty Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 8

9 Definition: An office assigned to a member or members of the faculty (demonstration teachers, lecturers, instructors, assistant professors, associate professors, and professors) whether the person(s) assigned to the office are full time or part time employees. Limitations: Exclude those offices assigned to department heads, deans, and other academic employees with administrative duties and faculty rank. Offices for these positions should be coded 3110-Office, staff. (Changed in 2007) 3109 Office, Library faculty Definition: An office used by non-instructional faculty working for the library Office, Staff Definition: An office assigned to administrative faculty (chair, dean or department head), administrators or professional staff who have exempt positions and are NOT primarily involved in research or public service Office, Program Staff Definition: An office used by professional staff engaged primarily in research or public service. These positions would be exempt, non-faculty staff Office, Secretary/Clerical Definition: An office providing primary work space for secretarial/clerical personnel including receptionists Office, OTHER Non-exempt Definition: An office providing primary work space for non-exempt personnel who are NOT working in secretarial/clerical type positions. Limitations: Do not include offices of secretarial/clerical type personnel in this code; use code 3114 instead Office, Student Employee Definition: An office or workspace assigned to undergraduate students who are employed by the university Office, Graduate Assistant Definition: An office assigned to a graduate assistant. Limitations: This code should not be used for graduate research assistants or graduate teaching assistants Office, Graduate Teaching Assistant Definition: An office assigned to a graduate teaching assistant. Limitations: This code should not be used for graduate research assistants or graduate assistants Office, Graduate Research Assistant Definition: An office assigned to a graduate research assistant. Limitations: This code should not be used for graduate teaching assistants or graduate assistants Office, Post-Doctoral Definition: An office or workspace assigned to post doctoral student/fellow (usually involved in research activities) who is employed by the university Office, Emeritus Office Definition: An office or workspace assigned to a University employee with Emeritus status Office, Visitor Definition: An office or workspace provided for temporary use by a party that is not employed by the University Office Service Definition: A room that directly serves an office or group of offices as an extension of the activities in those rooms. Description: Includes file rooms, break rooms, kitchenettes serving office areas, copy and FAX rooms, vaults, closets, private rest rooms, records rooms, office supply rooms, first aid rooms serving office areas, student counseling rooms and testing (non-health and non-discipline related) rooms. Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 9

10 Limitations: Waiting, interview, and testing rooms are included as office service if they serve a specific office or office area and not a classroom or laboratory; a student counseling (non-health) testing room should be coded as Office Service. A receptionist room that includes a waiting area should be coded as Office. Lounges which serve specific office areas and which are not generally available to the public should be coded as Office Service. Centralized mail rooms, shipping or receiving areas, and duplicating or printing shops that serve more than one building (department or school) or that are campus wide in scope should be classified Central Service [7500]. Open or private restricted access circulation areas should be coded as 3152 Circulation, Suite/Departmental hallways Circulation, Suite/Dept hallways Definition: The circulation space connecting a group of offices that is primarily used by office staff and not the general public. Description: Includes open and private restricted access circulation areas. MEETING & CONFERENCE AREAS 3500 Conference Room Definition: A room serving an office complex and used primarily for staff meetings and departmental activities. Description: A conference room is typically equipped with tables and chairs. Normally it is used by a specific organizational unit or office area, whereas Meeting Rooms [6800] are used for general purposes such as community or campus group meetings not associated with a particular department. If a room is used for both conference and meeting room functions, then the room should be classified according to its principal use. A conference room is distinguished from facilities such as seminar rooms, lecture rooms, and classrooms because it is used primarily for activities other than scheduled classes. A conference room is intended primarily for formal gatherings whereas a lounge is intended for relaxation and casual interaction. This category includes teleconference rooms. Limitations: Does not include classrooms, seminar rooms, lecture rooms, auditoria [6100], departmental lounges [3150], open lounges [6500], and Meeting Rooms [6800] Conference Room Service Definition: A room that directly serves one or more conference rooms as an extension of the activities in those rooms. Description: Includes kitchenettes, storage rooms, telecommunications control booths, projection rooms, and sound equipment rooms if they serve conference rooms. Limitations: Excluded are service rooms that support Meeting rooms [6850]. STUDY/LIBRARY AREAS 4100 Study, Reading Definition: A room or area used by individuals to study at their convenience which is not restricted to a particular subject or discipline by contained equipment. Description: Includes study or reading rooms located in libraries, residential facilities, academic or student service facilities, study carrels, and similar rooms that are intended for general study purposes. Study stations may be grouped, as in a library reading room, or individual, as in a carrel. Study stations may include microcomputers, typewriters, computer terminals, microform readers, or other multimedia equipment. The category Study, Reading includes rooms commonly termed "learning labs" or "computer labs" if they are not restricted to specific disciplines by contained equipment or software. Study rooms are primarily used by students or staff for learning at their convenience, although access may be restricted by a controlling unit. Limitations: Definition does not include Laboratory, Open [2200] that are restricted to a particular discipline or discipline group. This category also does not include Lounges [6500] that are intended for relaxation and casual interaction Library Stack Definition: A room used to house arranged collections of educational materials for use as a study resource. Description: Stacks typically appear in central, branch, or departmental libraries and are characterized by accessible, arranged, and managed collections. Collections can include books, periodicals, journals, monographs, micro-materials, electronic storage media, musical scores, maps, and other educational materials. Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 10

11 Limitations: Does not include general storage areas for such materials that serve a particular room or area; such rooms would take the appropriate service code. Examples of these service rooms include tape storage rooms for language laboratories [2250], book storage rooms for classrooms [1150] and music for general listening enjoyment [6750]. Also does not include collections of educational materials, regardless of form or type (from books to soils collections), that are for exhibition use as opposed to a study resource [6200] Library Open Stack/Reading Definition: A combination study room and stack, generally without physical boundaries between the stack and study areas. Description: Seating areas include those types of station and seating arrangements described under Study, Reading [4100]. The stack areas of these rooms may include any of the educational material collections described under Library Stack [4200]. Limitations: Does not include Study, Reading rooms [4100] which have no stack areas. Those stack areas that have only a few incidental chairs or other seating without a formally arranged study seating area should be coded Library Stack [4200]. Institutions may wish to separate and code the seating or study areas [4100] and stack areas [4200] into separate room records. As with Library Stack [4200] and Library Processing rooms [4400], Library Open stack/reading [4300] appears primarily in central, branch, and departmental libraries Library Processing Definition: A room or area devoted to processes and operations in support of library functions. Description: A processing room is intended for specific library operations that support the overall library mission. Included are cards, microfiche, online catalog areas, reference & circulation desk areas, bookbinding rooms, online search rooms, multimedia materials processing areas, interlibrary loan processing areas, & other areas with a specific operation that supports library functions. Limitations: Areas which serve both as office stations and processing rooms should be coded according to primary use. Small incidental processing areas in larger stack or study areas should be included within the larger primary activity category (Study Reading, Library stack, Library Open Stack/Reading). This definition does not include typical support rooms that serve study and other primary activity areas, such as storage or copy rooms, closets, and other service type rooms (see Library/Study Service). Acquisitions work areas with a primary office use should be classified as Office [3100] Library/Study Service Definition: A room that directly serves study rooms, stacks, open stack study rooms, or processing rooms as a direct extension of the activities in those rooms. Description: Includes storage, copy, locker, and coat rooms, closets, and other typical service areas that support a primary study facilities room. Limitations: Does not include Library processing rooms that house specific library support processes and operations (bookbinding rooms, multimedia processing rooms). SPECIAL USE AREAS 5100 Armory Definition: A room or area used by Reserve Officer Training Corps (ROTC) and ancillary units for military training and/or instructional activities. Description: Rooms that are obviously designed or equipped for use in a military training or instructional program, such as indoor drill areas, indoor rifle ranges, and specially designed or equipped military science rooms, are included in this category. Ancillary units may include special rifle and drill teams. Limitations: Conventional room use types such as Classroom, general [1100], Laboratory, class [2100], Office [3100], and Study, reading rooms [4100] are designated as such even though they are located in an armory building. Military supply and weapons rooms are coded Armory service Armory Service Definition: A room that directly serves an armory facility as an extension of the activities in that facility. Description: This category includes supply rooms, weapons rooms, and military equipment storage rooms. Limitations: Rooms directly serving conventional primary activity areas are classified with the appropriate corresponding service name (Classroom service, Laboratory service, class, Office service, and Library/study service). Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 11

12 5300 Media Production Definition: A room used for the production or distribution of multimedia materials or signals. Description: Includes rooms generally called TV studios, radio studios, sound studios, photo studios, video or audio cassette and software production or distribution rooms, and media centers. These rooms have a clearly defined production or distribution function that serves a broader area (department, entire campus) than would a typical service room. Limitations: Does not include rooms that merely store media materials and equipment. Such rooms would be coded as Media production service rooms if serving the primary production or distribution room for Media production, or the appropriate service category for the room(s) they serve. Radio or TV broadcasting areas and other media rooms used for teaching broadcasting to students for instructional purposes should be coded as laboratories [2***]. This classification also does not include centralized computer based data processing and telecommunications equipment facilities [7100] Media Production Service Definition: A room that directly serves a media production or distribution room as an extension of the activities in that facility. Description: The primary criterion here is that the room should serve a media production or distribution room and not another primary activity room. Examples include film, tape, or cassette libraries or storage areas; media equipment storage rooms; recording rooms; engineering maintenance rooms; preparation rooms; studio control booths; and other support areas that specifically serve a media production or distribution room [5300]. Limitations: Dark rooms for Media production services are excluded. Those rooms containing media materials, equipment or operations which serve a primary activity room other than a Media production should be assigned the appropriate corresponding service code Media Production Services Darkroom Description: A Darkroom that directly serves a media production or distribution room as an extension of the activities in that facility Clinic, Non-medical Definition: A room used for providing diagnosis, consultation, treatment, or other services to patients or clients in facilities other than those separately organized health care facilities related to medicine, veterinary medicine, dentistry, or student health care. Description: Included are patient or client examination rooms, testing rooms, and consultation rooms. Clinics are typically associated with such educational areas as psychology, law, speech, hearing, and similar areas. Limitations: Does not include clinics associated with student health care, student counseling services, or clinics for the medical or dental treatment of humans or animals (see Health care & medical areas). Also does not include rooms used for remedial instruction which should be classified as classrooms or laboratories [2***] or testing or counseling rooms in non-health or non-discipline related programs [3150] Clinic Service, Non-medical Definition: A room that directly serves a clinic facility as an extension of the activities in that facility. Description: Included are waiting rooms, observation rooms, control rooms, records rooms, and similar supporting rooms. Limitations: Does not include rooms that serve separately organized health care facilities (see Health care & medical areas). Also does not include first aid treatment rooms that serve other primary activity areas (Athletic/physical education service, Day care service) Staff Training Room (replaced code 1107 in FY 2015) Definition: Room used for instructional purposes for institutional staff. Description: This room is set up for staff training. It may contain desks, tables and chairs, or may be configured as a computer lab. Limitations: This training room is not for academic instruction for students. If meeting rooms are sometimes used for staff training but are not dedicated to staff training they should continue to be coded as meeting rooms Demonstration Definition: A room or group of rooms used to practice, within an instructional program, the principles of certain disciplines such as teaching, child care or development, and home management or economics. Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 12

13 Description: The key criterion here is practice activity within an instructional program which closely simulates a real world or occupational setting. This definition includes demonstration day care and development centers, laboratory schools and home economics or management houses, when these facilities are used for practice as a part of collegiate training or instruction. Limitations: Does not include day care and development centers which are not used as part of an instructional program (see Day care in General use areas). This category also does not include laboratories (see Laboratory areas: non-medical) that are used for direct delivery of instruction as opposed to practice. Demonstration schools, laboratory schools, day care centers, and home management houses in which students serve as the subjects for a research study are classified as Laboratory, research/non-class Demonstration Service Definition: A room that directly serves a demonstration facility as an extension of the activities in that facility. Description: Includes facilities generally called store rooms, and pantries in a home demonstration facility; and kitchens, lockers, shower rooms, in a laboratory school. Similar support rooms that directly serve primary care and training areas in a demonstration day care center (see Demonstration) are included in this category. Limitations: Generally, the primary activity areas such as kitchen, dining room, living room (in a home demonstration house), or classrooms, laboratories, gymnasia that serve nursery, elementary, or secondary school students (in a laboratory school) should be designated as Demonstration. Primary care and training areas in a (practice) day care center are also Demonstration. Kitchen and food preparation rooms in a demonstration day care facility are classified as service areas. Eating or break rooms for staff in demonstration day care centers are classified as service areas; eating or training rooms for children are classified as primary activity areas (see Demonstration) Other Special Use Definition: A category of last resort. Description: Included as a category of last resort to be used only for those rooms or facilities that cannot be described, even approximately, with other codes and definitions. Limitations: Should have very limited use, if used at all Other Special-Departmental Recharge Centers Definition: A room that normally operates within an academic division or department and provides support to the division or department activities. These recharge centers are usually not high dollar volume cost centers because they are usually small and benefit only departmental activities. Usually only direct costs are included in the billing rates. (Include in the Notes field the name of the recharge center. For example, electronic repair shop, chemical supply room, DNA sequencing, etc.) ATHLETIC & PHYSICAL EDUCATION AREAS (NON-CLASSROOM) 5200 Athletic/Physical Education Definition: A room or area used by students, staff, or the public for athletic or physical education activities. Description: Includes gymnasia, basketball courts, handball courts, squash courts, wrestling rooms, weight or exercise rooms, racquetball courts, indoor swimming pools, indoor putting areas, indoor ice rinks, indoor tracks, indoor stadium fields, and field houses. This category includes rooms used to teach dancing and bowling only if they are part of the physical education instructional program. Limitations: This room use code does not distinguish instructional from intercollegiate, intramural, or recreational use of these areas. Additional classification through function and academic discipline codes makes this distinction. Classroom areas, Laboratory areas (non-medical), Office areas and other primary room use categories are coded as such, even though these areas may be located in an athletic or physical education building. Permanent spectator seating areas associated with athletic facilities are coded Athletic Spectator Seating. Outdoor athletic areas, such as outdoor tennis and basketball courts, archery ranges, golf courses, and other outdoor fields, do not meet the definition of buildings and, therefore, are not assignable area. Recreational or amusement areas such as billiards rooms, game or arcade rooms, bowling alleys, table tennis rooms, ballrooms, chess and card playing rooms, and hobby and music listening areas are classified Recreation, if they are not used for instructional purposes Athletic Spectator Seating Definition: The seating area used by students, staff, or the public to watch athletic events. Supplement to the Instructions for Completing the UT Physical Facilities Inventory, Revised April 2011 Page A- 13