STAFFORD TOWNSHIP SCHOOL DISTRICT

Transcription

1 STAFFORD TOWNSHIP SCHOOL DISTRICT BUILDING A BETTER WORLD ONE STUDENT AT A TIME Oxycocus Elementary School Jocelyn Harth Primary Learning Center Stacey Suydam Ocean Acres Elementary School Amanda Metzger McKinley Avenue School Hope Scherlin Stafford Township School District Teacher of the Year Stafford Intermediate School Nadine Burgess Linda Nealon Educational Services Professional

2 STAFFORD TOWNSHIP SCHOOL DISTRICT BUILDING A BETTER WORLD ONE STUDENT AT A TIME Stafford Township School District Retirees Deborah Addesso Cynthia Albaugh Shelley Brown-Griffin Carol DeMaio Jaclyn Denman Janet Estelow Nancy Hofmann Lisa LaRusso Donna Loblein Wayne Morris Jean Roberts Elizabeth Schenck Clare Shaltis Cynthia Ulics

3 Stafford Township School District Superintendent s Educational Report April 2015 Student Enrollment Report: April April Choice Students: April Staff Attendance Report: April 2015 Certificated Staff 97% Support Staff 95% DRILL REPORT: SCHOOL NAME DRILL TYPE OCCUPANTS INVOLVED DATE TIME Students Staff Oxycocus Elementary Fire Drill /16/15 9:29 a.m. Oxycocus Elementary Evacuation Drill/Non /27/15 9:30 a.m. Bomb Threat Primary Learning Center FIRE DRILL /29/15 10:50 a.m. Primary Learning Center EVACUATION/NON-BOMB /21/15 9:25 a.m. THREAT Ocean Acres Elementary Fire Drill /2/15 2:05 p.m. Ocean Acres Elementary Evacuation Drill/Non /24/15 10:01 a.m. Bomb Threat McKinley Avenue FIRE DRILL /15/15 1:45 p.m. Elementary McKinley Avenue EVACUATION/NON-BOMB /21/15 9:30 a.m. Elementary THREAT Intermediate School Fire Drill /15/15 1:45pm Intermediate School Evacuation/Non-Bomb Threat /21/15 9:25am

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5 PUBLIC BUDGET HEARING April 30, 2015 The Public Budget Hearing of the Stafford Township Board of Education was held on April 30, 2015 at 6:00pm at the Oxycocus Elementary School. CALL TO ORDER The Stafford Township's Board of Education is called to order in compliance with the Open Public Meeting Act Law Chapter 231 (P.L C). This meeting was advertised in the Atlantic City Press, Asbury Park Press, and the Beacon. Notice has been posted in the office of the Stafford Township Clerk and all school buildings. ROLL CALL Michael Benson Richard Czajkowski Michael Hemenway Kevin Leonard Deborah Lyons Beth Sicoli Sean Wasacz Tammy Nicolini Wendy Cotter Member Member Member Member Member Member Member Vice President President ALSO PRESENT George J. Chidiac Margaret Hom Laura Benson, Esq. Superintendent Business Administrator/Board of Education Secretary Board of Education Attorney FLAG SALUTE A. PRESENTATION 1. The Budget as presented by George J. Chidiac, Superintendent. B. COMMUNICATION FROM THE PUBLIC (AGENDA ITEMS ONLY) None C. BOARD BUSINESS 1. To adopt the following resolution Adoption of the Final Budget : Page 1 of 4

6 PUBLIC BUDGET HEARING April 30, 2015 ADOPTION OF THE FINAL BUDGET Adjustment Enrollment RESOLVED that the Stafford Township Board of Education includes in the proposed budget the adjustment for enrollment in the amount of $0. The district intends to utilize this adjustment for supplies and materials necessary for the additional students. Adjustment Health Benefits RESOLVED that the Stafford Township Board of Education includes in the proposed budget the adjustment for increased cost of health benefits in the amount of $0. The additional funds are included in the base budget and will be used to pay for the additional increases in health benefits. Adjustment PERS Pension RESOLVED that the Stafford Township Board of Education includes in the proposed budget the adjustment for deferral of the PERS pension cost and the additional interest incurred in the amount of $0. The district intends to utilize this adjustment for the purpose of paying the additional interest charges. Adjustment Responsibility Transferred RESOLVED that the Stafford Township Board of Education includes in the proposed budget the adjustment for increase (decrease) of costs associated with the transfer of responsibilities in the amount of $0. The district intends to utilize this adjustment for increase (decrease) for the costs. Adjustment Banked Cap RESOLVED that the Stafford Township Board of Education includes in the proposed budget the adjustment for banked cap in accordance with N.J.A.C. 6A:23A-10.3(b). The district has fully exhausted all eligible statutory spending authority and must increase the base budget in the amount of $182,726 for the purpose of a new math curriculum. This program was piloted during the school year. This program is necessary to align our district with the Common Core State Standards. This program needs to be implemented next year in order to better prepare students for the PARCC mandate and to offer a unified Math Curriculum district wide. The district did not make our annual progress targets in March for last year and we have been spending significant funds on supplemental materials because the current math program does not match the Common Core. Our approved action plan references the necessary replacement of a district wide Math series. If we attempted to gradually implement this program we would outlast the series useful life and, therefore, have concluded that this purchase must be made this year and cannot be deferred or incrementally completed over a longer period of time. The district intends to complete said purposes by June Capital Reserve Account Withdrawal ROD GRANT McKinley Window Replacement ($155,650) RESOLVED that the Stafford Township Board of Education requests the approval a capital reserve withdrawal in the amount of $155,650. The district intends to utilize these funds for the purpose of local shares for three ROD grants at the McKinley Avenue and Oxycocus Elementary Schools. Page 2 of 4

7 PUBLIC BUDGET HEARING April 30, 2015 Capital Reserve Account Withdrawal Other RESOLVED that the Stafford Township Board of Education requests the approval of a capital reserve withdrawal in the amount of $652,252 for the following work to be done at the McKinley Avenue Elementary School: hot water heater replacement, additional electric, refurbishment of gym, bathrooms, storage areas and miscellaneous HVAC/Electrical/Life Safety upgrades. Capital Reserve Account Deposit RESOLVED that the Stafford Township Board of Education requests the approval a capital reserve deposit in the amount of $0 for the balance of the Local Share. The district intends to utilize these funds for the balance of the first three ROD grants listed above at the McKinley Avenue and Oxycocus Elementary Schools. Travel and Related Expense Reimbursement WHEREAS, the Stafford Township Board of Education recognizes school staff and Board members will incur travel expenses related to and within the scope of their current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; and WHEREAS, N.J.A.C. 6A:23B-I.I. et seq. requires Board members to receive approval of these expenses by a majority of the full voting membership of the Board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and WHEREAS, a Board of Education may establish, for regular district business travel only, an annual school year threshold of $150 per staff member where prior Board approval shall not be required unless this annual threshold for a staff member is exceeded in a given school year (July 1 through June 30); and WHEREAS, travel and related expenses not in compliance with N.J.A.C. 6A:23B-1.1 et seq, but deemed by the Board of Education to be necessary and unavoidable as noted on the approved Board of Education Out of District Travel and Reimbursement Forms; now THEREFORE, BE IT RESOLVED, the Board of Education approves all travel not in compliance with N.J.A.C. 6A:23B-1.1 et seq as being necessary and unavoidable as noted on the approved Board of Education Out of District Travel and Reimbursement Forms; and BE IT FURTHER RESOLVED, the Board of Education approves travel and related expense reimbursements in accordance with N.J.A.C. 6A:23B-1.2(b), to a maximum expenditure of $50,000 for all staff and board members. Adoption of Tentative Budget BE IT RESOLVED that the tentative budget be approved for the School Year using the state aid figures and the Secretary to the Board of Education be authorized to submit the following tentative budget to the Executive County Superintendent of Schools for approval in accordance with the statutory deadline: Page 3 of 4

8 PUBLIC BUDGET HEARING April 30, 2015 GENERAL SPECIAL DEBT FUND REVENUES SERVICE TOTAL Total Expenditures 35,958,623 1,186,339 2,896,941 40,041,903 Less: Anticipated Revenues 10,797,931 1,186, ,790 12,369,060 Taxes to be Raised 25,160,692 2,512,151 27,672, To approve the attached tuition rates for the school year. A motion was made by Kevin Leonard and seconded by Beth Sicoli to approve Board Business item(s) #1-2. Roll call vote: nine (9) members present voted yes; motion passed. D. CLOSED SESSION (If Necessary) None ADJOURNMENT A motion was made by Tammy Nicolini and seconded by Michael Hemenway to adjourn the meeting at 6:13pm. Roll call vote: nine (9) members present voted yes; motion passed. PUBLIC COMMENT NOTICE - STAFFORD TOWNSHIP BOARD OF EDUCATION MEETINGS The Stafford Township Board of Education welcomes the opportunity to hear what members of the public have to say about matters of public interest. However, we do have specific procedures in place for you to bring your concerns to the proper personnel. We refer to this as the chain of command. For example, if you have a concern involving something within the classroom, we would ask that you first speak to the teacher, and if necessary, the principal. If you have not utilized the chain of command, we would ask that you please do so prior to addressing your concerns in this meeting so that the district personnel are given the opportunity to resolve these matters to your satisfaction. If, after utilizing the chain of command, you feel your concerns have not been addressed, we welcome you to return to the next Board meeting to voice your concern. If you have any questions about the chain of command (or the appropriate person to whom you should address your concern), please feel free to ask any member of the Board at the break or when this meeting concludes. We would also like to make you aware that there are certain matters that the Board can only discuss in closed session. Thus, if your comments touch upon an issue that is only to be discussed in closed session or one where certain notices must be provided prior to the Board conducting any discussions, the Board will not be able to respond to your comments at this time. We will inform you if this is the case when you have finished speaking. Specifically, this situation may arise if you are discussing a particular employee (or employees) of the district or a particular student (or students). Margaret Hom School Business Administrator/Board Secretary MH/km/ Page 4 of 4

9 BUSINESS MEETING April 30, 2015 The Business Meeting of the Stafford Township Board of Education was held on April 30, 2015 at 6:200pm at the Oxycocus Elementary School. CALL TO ORDER The Stafford Township's Board of Education is called to order in compliance with the Open Public Meeting Act Law Chapter 231 (P.L C). This meeting was advertised in the Atlantic City Press, Asbury Park Press, and the Beacon. Notice has been posted in the office of the Stafford Township Clerk and all school buildings. ROLL CALL Michael Benson Richard Czajkowski Michael Hemenway Kevin Leonard Deborah Lyons Beth Sicoli Sean Wasacz Tammy Nicolini Wendy Cotter Member Member Member Member Member Member Member Vice President President ALSO PRESENT George J. Chidiac Margaret Hom Laura Benson, Esq. Superintendent Business Administrator/Board of Education Secretary Board Attorney FLAG SALUTE CLOSED SESSION Student Matters We are looking for a motion to enter into closed session for the purpose of discussing student matters, specifically HIB reports. Pursuant to the Open Public Meetings Act, the public will be excluded from this discussion. However, results of the discussion will be made public at a time when the Board feels the matter has been resolved. A motion was made by Tammy Nicolini and seconded by Kevin Leonard to move on the above Resolution. Roll call vote: nine (9) members present voted yes; motion passed. A motion was made by Kevin Leonard and seconded by Michael Hemenway to exit closed session and resume regular meeting. Roll call vote: nine (9) members present voted yes; motion passed. Page 1 of 12

10 BUSINESS MEETING April 30, 2015 TIME IN: 6:20pm TIME AT CONCLUSION OF CLOSED SESSION: 6:59pm A. RECOGNITION/PRESENTATIONS a. Recognition: Gail Rua, teacher aide for her contributions to the staff and students at McKinley Avenue Elementary School. b. Recognition: Fourth Grade Student for being a good friend to other students in the Extended Day Program and for making new students to the program feel welcome. B. SUPERINTENDENT S EDUCATIONAL REPORT - Attachment C. CLOSED SESSION Student Matters Took place after the Flag Salute. D. APPROVAL OF MINUTES OF PREVIOUS MEETING(S) *NOTE: If a board member was absent (listed below), they are to abstain from the vote on that item/meeting. To approve the minutes of the following meeting(s): 1. March 12, 2015 Budget Workshop Meeting - 3 absences (R. Czajkowski, K. Leonard, D. Lyons) 2. March 12, 2015 Closed Session - 3 absences (R. Czajkowski, K. Leonard, D. Lyons) 3. March 19, 2015 Business Meeting 4 absences (R. Czajkowski, D. Lyons, T. Nicolini, S. Wasacz) A motion was made by Beth Sicoli and seconded by Michael Hemenway to approve Approval of Minutes of Previous Meeting(s) items #1-3. Roll call vote: nine (9) members present voted yes; motion passed. Richard Czajkowski and Deborah Lyons abstained on items #1-3. Kevin Leonard abstained on items #1-2. Tammy Nicolini and Sean Wasacz abstained on item #3. E. COMMUNICATION FROM THE PUBLIC (AGENDA ITEMS ONLY) STEA questioned page 9 of the agenda in regard to the probationary period as it relates to health benefits eligibility. STEA questioned page 9 of the agenda in regard to the new district-wide supervisor position. Page 2 of 12

11 BUSINESS MEETING April 30, 2015 F. CORRESPONDENCE TO AND FROM THE BOARD None G. BOARD BUSINESS 1. There were two incidents of harassment, intimidation, and bullying. 2. To move the Business Meeting that was scheduled for May 14, 2015 to Tuesday, May 12, 2015 at 7:30pm to be held at STAC. 3. To move the Business Meeting that was scheduled for June 11, 2015 to Thursday, June 18, 2015 at 7:30pm at the Oxycocus Elementary School. 4. BE IT RESOLVED by the Stafford Township Board of Education to approve and accept the Steinway & Sons Grand Piano as a transfer of asset from Southern Regional Board of Education. The piano will be housed at STAC. 5. BE IT RESOLVED by the Stafford Township Board of Education to approve the attached Renewal Master Collaborative Educational Services Agreement with Middlesex Regional Educational Services Commission. This agreement is used for independent student evaluations. The terms of the agreement are from July 1, 2015 through June 30, 2020 but must be reapproved annually. (Year 1 of 1) 6. BE IT RESOLVED by the Stafford Township Board of Education to approve the attached Memorandum of Understanding (MOU) made and entered into between the New Jersey Office of Emergency Management (NJOEM) for the application of grants under the Federal Emergency Management Agency (FEMA). A motion was made by Sean Wasacz and seconded by Kevin Leonard to approve Board Business item(s) #1-6. Roll call vote: nine (9) members present voted yes; motion passed. NEW BUSINESS H. FINANCE/INSURANCE/TRANSPORTATION The following Finance/Insurance/Transportation items were discussed: Chairperson of the Finance/Insurance/Transportation Committee Richard Czajkowski Report: The Finance/Insurance/Transportation Committee has reviewed the following action items, has consulted with the superintendent, school business administrator/board secretary and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the Page 3 of 12

12 BUSINESS MEETING April 30, 2015 board/district goals. In addition, we further certify that we have reviewed the attached bill list and are satisfied that curriculum related expenditures are directly related to the results of assessment data and that professional development expenditures are directly related to professional development plans. 1. To approve for payment of bills listed on the Bill Resolution dated April 30, 2015 totaling $3,456, To accept the Treasurer s Report for the month of February 2015 with a cash balance of $6,935, To accept the Secretary s Report for the month of February 2015 with a cash balance of $6,935, Certification of Overexpenditures: Pursuant to N.J.A.C. 6A: (c)3, I, Margaret Hom, Board of Education Secretary, certify that as of February 2015 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A: (a). Board of Education Secretary Date Board Resolution: Through the adoption of this resolution, we, the Stafford Township Board of Education, pursuant to N.J.A.C. 6A: (c)4, certify that as of February 2015, after review of the secretary s monthly financial report (appropriations section) and upon consultation with the business administrator and other appropriate district officials, that no major account or fund has been over-expended in violation of N.J.A.C. 6A: (b)4 I-VI and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 5. To approve the attached line item transfers for the school year. 6. To approve the attached list of donations. 7. To approve the attached School Bus Emergency Evacuation Drill Report for the Intermediate, McKinley, Ocean Acres, Primary Learning Center and Oxycocus schools. Bus evacuations for the Intermediate/McKinley schools took place on March 20, Evacuations for Ocean Acres, Primary Learning Center and Oxycocus took place on March 24, All evacuations took place on school property at the normal location for student drop-off. Each bus driver evacuated his/her bus upon arrival at the school. The principal or his/her designee was Page 4 of 12

13 BUSINESS MEETING April 30, 2015 outside to witness the evacuations. Upon completion of the evacuations, the necessary reports will be filed with the County Office. 8. To approve the attached proposal from Spiezle Architectural Group of Trenton, NJ to provide architectural services for renovations at McKinley Avenue Elementary School (hot water replacement, gym floor replacement, bathroom renovations, electrical upgrades) for a lump sum fee of $31,275 plus reimbursables. 9. To approve the agreement for Evaluation and Determination of Eligibility Services between the Stafford Township Board of Education and Middlesex Regional Educational Services Commission for the school year. 10. To approve the agreement to provide Nonpublic Services under IDEA between the Stafford Township Board of Education and Middlesex Regional Educational Services Commission for the school year. 11. To approve the agreement to provide Nonpublic Nursing Services between the Stafford Township Board of Education and Middlesex Regional Educational Services Commission for the school year. 12. To approve the agreement to provide Nonpublic Title 1 Services and Non Public Title III services between the Stafford Township Board of Education and Middlesex Regional Educational Services Commission. Dates: July 1, 2015 to June 30, A motion was made by Richard Czajkowski and seconded by Sean Wasacz to approve Finance/Insurance/Transportation item(s) #1-12. Roll call vote: nine (9) members present voted yes; motion passed. Michael Benson abstained on check #6145. I. BUILDINGS/GROUNDS/CAFETERIA The following Buildings/Grounds/Cafeteria items were discussed: Chairperson of the Buildings/Grounds/Cafeteria Committee Sean Wasacz Report: The Buildings/Grounds/Cafeteria Committee has reviewed the following action items, has consulted with the school business administrator/board secretary and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the board/district goals. 1. BE IT HEREBY RESOLVED that the Stafford Board of Education authorizes the School Business Administrator in conjunction with Spiezle Architectural Group to issue a Request for Bid for the McKinley Renovations (hot water heater replacement, gym floor replacement, bathroom renovations, electrical upgrades). Page 5 of 12

14 BUSINESS MEETING April 30, BE IT HEREBY RESOLVED that the Stafford Board of Education authorizes the School Business Administrator in conjunction with Spiezle Architectural Group to issue a Request for Bid and/or Rebid for the previously approved ROD Grants: School: McKinley Avenue Elementary School (Rebid) Project Description: Window Replacement DOE Project Number: SDA Project Number: G2LA Grant Number: G Total Project Cost: $287,584 Grant Amount: $115,034 Local Share Amount: $172,550 School: Oxycocus Elementary School (No Rebid) Project Description: EIFS Repair/Replacement DOE Project Number: SDA Project Number: G2KW Grant Number: G Total Project Cost: $229,200 Grant Amount: $91,680 Local Share Amount: $137,520 School: Oxycocus Elementary School (No Rebid) Project Description: Window Replacement DOE Project Number: SDA Project Number: G2KX Grant Number: G Total Project Cost: $204,720 Grant Amount: $81,888 Local Share Amount: $122, BE IT RESOLVED by the Stafford Township Board of Education to approve the disposal of the Kawai Baby Grand Piano (Asset Tag #93) at Stafford Township Arts Center. This piano is being released to Our Gang Players. A motion was made by Sean Wasacz and seconded by Kevin Leonard to approve Buildings/Grounds/Cafeteria item(s) #1-3. Roll call vote: nine (9) members present voted yes; motion passed. J. CURRICULUM/INSTRUCTION/TECHNOLOGY The following Curriculum/Instruction/Technology items were discussed: Chairperson of the Curriculum/Instruction/Technology Committee Beth Sicoli Page 6 of 12

15 BUSINESS MEETING April 30, 2015 Report: The Curriculum/Instruction/Technology Committee has reviewed the following action items, has consulted with the superintendent and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the board/district goals. In addition, we further certify that we have reviewed the attached professional development request list and are satisfied that each professional development event is directly related to the employee s duties, each event is fiscally prudent (consistent with N.J.S.A. 18A:11-12), that teaching staff requests are aligned to the New Jersey Core Curriculum Content Standards, and that administrator requests are aligned to the Professional Standards for School Leaders. 1. To approve the professional development requests shown on the attached listing. 2. To approve continuance of terms of the goods and services contract to Achieve 3000 of Lakewood, NJ for On-Line Software Solution to Address Student Needs With Reading/Writing/Technology Skills under the same terms and conditions of the present contract. (Year 2 of 2) 3. To approve to accept for the FY school year, Jets Play 60 grant in the amount of $1,000. A motion was made by Beth Sicoli and seconded by Kevin Leonard to approve Curriculum/Instruction/Technology item(s) #1-3. Roll call vote: nine (9) members present voted yes; motion passed. K. PERSONNEL The following Personnel items were discussed: Chairperson of the Personnel Committee Tammy Nicolini - Report: The superintendent recommends the board approve/ratify the appointment of the following named individuals who constitute a careful selection and screening of applicants, in accordance with the board/district hiring policies/procedures, and are hereby recommended for an employment contract contingent upon the successful completion of their accredited degree program, New Jersey Department of Education certification requirements, Federal NCLB Highly qualified Teacher requirements, a criminal history clearance and the successful completion of a medical examination as required by the board of education. These initial assignments/appointments may be changed as district needs develop unless otherwise stipulated. The Personnel/Negotiations Committee has reviewed the following action items, has consulted with the superintendent and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the board/district goals. Page 7 of 12

16 BUSINESS MEETING April 30, To approve the attached list of substitutes for the school year and the school year. 2. To approve the following retirements: a. Donna Loblein, Speech and Language Therapist, effective June 30, b. Shelley Brown-Griffin, LDT-C, effective June 30, c. Cynthia Ulics, teacher, effective June 30, d. Jaclyn Denman, teacher, effective July 1, To approve the following requests for unpaid leaves of absence: a. Shana Costa, teacher, request for unpaid contractual child rearing leave, beginning 9/1/15 and returning 7/1/16. b. Marisa Ross, teacher, request for unpaid family leave beginning, 10/2/15 and returning 1/15/16 and request for contractual child rearing leave beginning 1/16/16 and returning 7/1/16. c. Laura Shouldis, teacher aide, request for unpaid family leave, beginning 3/2/15 and returning 4/6/15 and request for other unpaid leave of absence beginning 04/06/15 and returning 5/11/15. d. Melanie Bodner, teacher, request for other unpaid leave of absence, beginning 9/1/15 and ending 7/1/16. NOT APPROVED e. Melany Crosby, bus driver, request for other unpaid leave of absence, beginning 6/8/15 and returning 6/15/ To approve the change of assignment for the attached list of personnel for the school year. 5. To approve Tammy Anderson as probationary substitute bus driver, beginning May 1, 2015 and ending September 30, 2015, Step 8 of the Stafford Township Board of Education/STEA Agreement. This is a new budgeted position. 6. To approve David Ytreboe as Director of Pupil Services, Intermediate School, beginning July 1, 2015 and ending June 30, 2016, Step 16 of the Stafford Township Board of Education/STAA Agreement. This is a replacement position. 7. To approve Jenny Ulbricht as 10-Month Supervisor, District-Wide, beginning September 1, 2015 and ending June 30, 2016, Step 5 of the Stafford Township Board of Education/STAA Agreement 10-Month Supervisor Guide. This is a new budgeted position. 8. To approve Margaret Cartagena as Extended Day Confidential Secretary/ Bookkeeper, beginning May 16, 2015 and ending June 30, To approve David Dover as probationary substitute custodian, beginning May 1, 2015 and ending July 31, 2015, Step 1, pro-rated of the Stafford Township Board of Education/STEA Agreement. This is a replacement position. Page 8 of 12

17 BUSINESS MEETING April 30, To approve Tito Reyes as night custodial mechanic maintenance supervisor, beginning June 1, 2015 and ending June 30, This is a full time position which was previously a part-time position. 11. To approve Suzanne Pukala, custodian to received boilerman s stipend, effective March 16, To approve the attached job descriptions: a. A-41 Extended Day Confidential Secretary/Bookkeeper, revised. b. C-15 Night Custodial Mechanic Maintenance Supervisor, new. c. E-1 Home/School Liaison, revised. d. B-19 Ten Month Supervisor, revised. 13. To approve the attached specialist as a consultant to the Child Study Team for the school year. 14. To approve the attached contract between Margaret Hom, Board Secretary/School Business Administrator, and the Stafford Township Board of Education, beginning July 1, 2015 through June 30, 2016, as approved by the Executive County Superintendent. 15. To approve the attached contract between Barbara D Apuzzo, Director of Personnel, and the Stafford Township Board of Education, beginning July 1, 2015 through June 30, To approve the contracts for all tenured and non-tenured administrators as listed on the attachment for the school year, beginning July 1, 2015 and ending June 30, Contracts are being approved at this time in order to comply with applicable law or board policy. 17. To approve the contracts for all tenured and non-tenured non-affiliated staff as listed on the attachment for the school year, beginning July 1, 2015 and ending June 30, Contracts are being approved at this time in order to comply with applicable law or board policy. 18. To approve the contracts for all tenured and non-tenured certified staff as listed on the attachment for the school year, beginning September 1, 2015 and ending June 30, Contracts are being approved at this time in order to comply with applicable law or board policy. 19. To approve the contracts for all tenured affiliated secretaries as listed on the attachment for the school year, beginning July 1, 2015 and ending June 30, Contracts are being approved at this time in order to comply with applicable law or board policy. Page 9 of 12

18 BUSINESS MEETING April 30, To approve contracts for all tenured and non-tenured custodians, mechanics, and mail courier as listed on the attachment for the school year, beginning July 1, 2015 and ending June 30, Contracts are being approved at this time in order to comply with applicable law or board policy. 21. To approve the contracts for all bus attendants and bus drivers as listed on the attachment for the school year, beginning September 1, 2015 and ending June 30, Contracts are being approved at this time in order to comply with applicable law or board policy. 22. To approve the contracts for all cafeteria/playground aides as listed on the attachment for the school year, beginning September 1, 2015 and ending June 30, Contracts are being approved at this time in order to comply with applicable law or board policy. A motion was made by Tammy Nicolini and seconded by Kevin Leonard to approve Personnel item(s) #1-22 and to vote NO on 3d. Roll call vote: nine (9) members present voted yes; motion passed. Richard Czajkowski voted NO on item #10. L. POLICY/LEGISLATIVE The following Policy/Legislative items were discussed: Chairperson of the Policy/Legislative Committee Kevin Leonard Report: The Policy/Legislative/Communications Committee has reviewed the following policies and regulations, has consulted with the board attorney and other appropriate district officials, and hereby certify, pursuant to N.J.S.A. 18A:11-1, that the attached policies and regulations are in compliance with all applicable statutes and administrative code provisions and are consistent with the board/district goals. 1. To approve the second reading of the following new and revised policies and regulations: Policy 5306 Policy 5308 Policy 5310 Policy 5339 Policy 5530 Policy 5756 Policy 8505 Regulation 5306 Regulation 5308 Regulation 5310 Regulation 5530 Health Services to Nonpublic Schools (M) (Revised) Student Health Records (M) (Revised) Health Services (M) (Revised) Screening for Dyslexia (M) (New) Substance Abuse (M) (Revised) Transgender Students (New) Wellness Policy/Nutrient Standards for Meals and Other Foods (M) (Revised) Health Services to Nonpublic Schools (M) (Revised) Student Health Records (M) (Revised) Health Services (M) (Revised) Substance Abuse (M) (Revised) Page 10 of 12

19 BUSINESS MEETING April 30, 2015 A motion was made by Kevin Leonard and seconded by Beth Sicoli to approve Policy/Legislative item(s) #1. Roll call vote: nine (9) members present voted yes; motion passed. M. ADVANCED PLANNING Next meeting scheduled for May 12, N. COMMUNICATION FROM THE PUBLIC None O. BOARD INFORMATIONAL ITEMS None P. CLOSED SESSION STUDENT MATTERS We are looking for a motion to enter into closed session for the purpose of discussing student matters, specifically HIB reports. Pursuant to the Open Public Meetings Act, the public will be excluded from this discussion. However, results of the discussion will be made public at a time when the Board feels the matter has been resolved. A motion was made by Kevin Leonard and seconded by Michael Hemenway to move on the above Resolution. Roll call vote: nine (9) members present voted yes; motion passed. A motion was made by Michael Hemenway and seconded by Kevin Leonard to exit closed session. Roll call vote: nine (9) members present voted yes; motion passed. TIME IN: 7:20pm TIME AT CONCLUSION OF CLOSED SESSION: 8:20pm ADJOURNMENT A motion was made by Michael Hemenway and seconded by Kevin Leonard to adjourn the meeting at 8:22pm. Roll call vote: nine (9) members present voted yes; motion passed. PUBLIC COMMENT NOTICE - STAFFORD TOWNSHIP BOARD OF EDUCATION MEETINGS The Stafford Township Board of Education welcomes the opportunity to hear what members of the public have to say about matters of public interest. However, we do have specific procedures in place for you to bring your concerns to the proper personnel. We refer to this as the chain of command. For example, if you have a concern involving something within the classroom, we would ask that you first speak to the teacher, and if necessary, the principal. If you have not utilized the chain of command, we would ask that Page 11 of 12

20 BUSINESS MEETING April 30, 2015 you please do so prior to addressing your concerns in this meeting so that the district personnel are given the opportunity to resolve these matters to your satisfaction. If, after utilizing the chain of command, you feel your concerns have not been addressed, we welcome you to return to the next Board meeting to voice your concern. If you have any questions about the chain of command (or the appropriate person to whom you should address your concern), please feel free to ask any member of the Board at the break or when this meeting concludes. We would also like to make you aware that there are certain matters that the Board can only discuss in closed session. Thus, if your comments touch upon an issue that is only to be discussed in closed session or one where certain notices must be provided prior to the Board conducting any discussions, the Board will not be able to respond to your comments at this time. We will inform you if this is the case when you have finished speaking. Specifically, this situation may arise if you are discussing a particular employee (or employees) of the district or a particular student (or students). Margaret Hom School Business Administrator/Board Secretary MH/km/ Page 12 of 12

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137 Acceptance of Donations May 2015 Donator Amount To Be Used For Deposit in Account American Legion Post #511 $265 Veteran s Garden OA Student Activity km/

138 Date of Workshop Provider, Location (Description/ Title ) Stafford Township School Distric t Office of Instructional Services Manahawkin, NJ Professional Development Requests for Approval at: May 12, 2015 Board of Education Meeting Attendee If Annual Event: total Attendance and Cost for Previous Year Total Cost A5 Required (R) or Optional (O) 6/5/15 STS of NJ, STS General Meeting L. Morris $25+ O 5/27/15 Garden State Coalition of Schools, M. Hom $25 O Jamesburg, NJ, GSCS Annual Meeting 4/16/15 Colts Neck Schools, Colts Neck Schools, Writer s Workshop J. Derion G. Gundling E. Hardin S. Madara T. Simonelli P. Hawes S. Goddard M. Stasuk D. Adanatzian K. Cheeseman J. Buck C. Nicoletti A. Chiodi $10+ $10+ $10+ $10+ $10+ $10+ $10+ $10+ $10+ $10+ $10+ $10+ $10+ O O O O O O O O O O O O O The Superintendent has reviewed all documentation for compliance with NJAC 6A:23A-7.5 and said documentation is available upon request. cs

139 May 12, 2015 To approve the following substitutes for the & school years: NJ Certified Teachers: Kristen Fence County Certified Teachers: Mary Blais Amber O Neal Teacher Aides: Laura Fei Luis Gutierrez Amy Prosperi Luis Gutierrez Jenna VanKeuren Kristen Fence Amber O Neal Jenna VanKeuren Secretaries: Kristen Fence Cafeteria/Playground Aides: +Eileen Conway Custodians: Rafael Adorno Tyler Smith + Tammy Anderson Revised 4/29/2015 >Indicates rehire *Indicates upgrade +Indicates an additional position

140 Stafford Township School District College Student Student Teaching/Fieldwork Placement School Year May 12, 2015 Board Meeting Last Name First Name College Beginnin g Date Ending Date Cooperating Teacher/Location Type of Placement Campoamor Amanda SRSD 4/29/2015 4/29/2015 Lori Ruff/Elizabeth Schenck - Ocean Acres Fieldwork Cullen Heather SRSD 4/29/2015 4/29/2015 Lori Ruff/Elizabeth Schenck - Ocean Acres Fieldwork Gambocorta Rachel Rutgers 5/2015 6/2015 Maryann Schiattarella - McKinley Fieldwork Henefer Malia SRSD 4/29/2015 4/29/2015 Christine Murphy-Greenblatt/Katherine Buckley - Ocean Acres Fieldwork Hurd Madison SRSD 4/29/2015 4/29/2015 Christine Murphy-Greenblatt/Katherine Buckley - Ocean Acres Fieldwork Pineno Daniella SRSD 4/29/2015 4/29/2015 Jennifer Tomlinson/Jennifer Lowe -Ocean Acres Fieldwork Shinn Haley SRSD 4/29/2015 4/29/2015 Jennifer Tomlinson/Jennifer Lowe -Ocean Acres Fieldwork Revised

141 STAFFORD TOWNSHIP BOARD OF EDUCATION Manahawkin NJ A-42 Central Office Administration TITLE: QUALIFICATIONS: REPORTS TO: JOB GOALS: CONFIDENTIAL SECRETARY/ATTENDANCE OFFICER 1. High school diploma; secretarial training 2. Experience in general business and school office work 3. Knowledge of automated office equipment including knowledge of Systems 3000, Genesis, spreadsheets, word processing, internet and 4. Strong analytical, communication and human relations skills 5. Required criminal history background check and proof of U.S. citizenship or legal resident alien status Director of Curriculum and Instruction To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the district PERFORMANCE RESPONSIBILITIES: 1. Coordinates the efficient workflow of the attendance and professional development for the district. 2. Performs all secretarial and confidential work as assigned by the director. 3. Assists in the preparation of all correspondence and reports emanating from the director. 4. Maintains a regular filing system and processes incoming correspondence. 5. Places and receives telephone calls, and records messages for the director. 6. Maintains a schedule of appointments for the director and makes arrangements for conferences, meetings and interviews. 7. Assists the director in preparing reports required by law, administrative code and board policy. 8. Assists with planning, scheduling, and implementation of district professional development. 9. Create record keeping system to track all district professional development. 10. Insures compliance for staff training in the following areas: CPR, Affirmative Action, Right to Know, and mandatory training. 11. Coordinate student data management system. 12. Process student withdrawals, transfers and notify appropriate personnel. 13. Conduct residency verification checks. 14. Maintain student records in compliance with statutes, and perform proper disposition of student records. 15. Maintains daily contact with schools to monitor undocumented absences and excessive tardiness; confers with parents/guardians and makes home calls when necessary. 16. Maintains confidentiality of student records at all times. 17. Advises parents/guardians of their legal responsibility to ensure school attendance; issues five-day notices as required under law. 18. Handles all court matters pertaining to attendance problems; prepares necessary reports; and attends pre-trial conferences and/or court sessions as required. 19. Investigates challenges to students legal residence in accordance with law and board policy. 20. Performs other related duties as may be assigned by the director.

142 TERMS OF EMPLOYMENT: EVALUATION: Salary and work year to be determined by the board of education. Performance of this job will be evaluated annually in accordance with provisions of the board s policy on evaluation of noncertified personnel. Date Adopted:

143 Extended Day Employee List School Year PM Session Employee Name Position School Days worked Hours Substitutes 1 Broderick, Lenore EDP Aide Mckinley Mon thru Fri 3:00-5:00 2 Brown, Tricia EDP Aide Oxycocus Mon thru Fri 3:30-6:00 Adams, Stacey 3 Carbone, Phyllis EDP Aide Ocean Acres Mon thru Fri 3:00-6:00 Carbone, Phylis 4 Cassaro, Susan EDP Aide PLC Wed-Fri 3:30-5:30 Conway, Eileen 5 Colecchia, Debra EDP Aide Ocean Acres Mon thru Fri 3:30-6:00 Dunn, Kerri 6 Conway, Eileen EDP Aide Mckinley Mon thru Fri 2:00-6:00 Guinee, Mary 7 Dunn, Kerri EDP Aide PLC Mon-Tues-Thurs 3:30-5:30 Herring, Linette 8 Glogoza, Donna EDP Aide Ocean Acres Mon thru Fri 3:00-5:15 Hundley, Maggie 9 Jakubas, Loretta EDP Aide Mckinley Mon thru Fri 2:30-6:00 Jakubas, Loretta 10 Mahoney, Linda EDP Aide Ocean Acres Thursday 3:15-5:15 Jankowski, Laura 11 Mele, Kathleen EDP Aide Oxycocus Mon thru Fri 3:00-6:00 Osborne, Evan 12 Puccio, Denise EDP Aide Mckinley Mon thru Fri 3:00-5:00 Payne, Sarah 13 Robyn Racz EDP Aide Ocean Acres Mon Wed- Fri 3:45-5:15 Rogers, Sharron 14 Shouldis, Laura EDP Aide Oxycocus M-W-F 3:45-4:45 Rua, Gail 15 Somodi, Annette EDP Aide PLC Mon thru Fri 3:00-6:00 Schuster, Theresa 16 Urban, Terese EDP Aide McK/Int Mon thru Fri 2:00-6:00 Sheehan, Sheryll 17 Weidenhof, Elizabeth EDP Aide PLC Tues-Thurs 3:30-6:00 Shouldis, Laura 18 Williams, Mary EDP Aide PLC Mon-Wed-Fri 3:30-6:00 Stewart, Cynthia Tatur, Heather AM Session Titus, Irene Employee Name Position School Days worked Hours Urban, Terese 1 Adams, Stacey EDP Aide PLC Mon thru Fri 6:30-9:00 2 Herring, Linette EDP Aide Oxycocus Mon thru Fri 6:30-9:00 3 Jakubas, Loretta EDP Aide PLC Mon thru Fri 7:30-9:00 4 Stewart, Cynthia EDP Aide Oxycocus Mon thru Fri 7:30-9:00 5 Tatur, Heather EDP Aide PLC Mon thru Fri 6:30-9:00

144 May 12, EDP/Summer Camp Personnel Coordinator Debbie DeFilippis "Special" Teacher Aides Jen Martin - Gym Jill Siegfried - Science Caitlyn Gioe- Drama/Music Shannon Mastrogiovanni - Computer Suzy Batullo - 1/2 day am - Art Noreen Gail - 1/2 day pm - Board Games Special Teacher Aide Debbie Sheppard - 1/2 day pm ELA/Math Morning Teacher Aides Linette Herring Loretta Jakubas Gail Rua Summer Camp Teacher Aides (am) Debbie Colecchia Loretta Jakubas Cindy Stewart Tracey Osborne-Lomax Stacey Adams Linette Herring Summer Camp Teacher Aides (pm) Eileen Conway Terry Urban Mary Williams Annette Somodi Danielle Brown Sheryll Sheehan - M, T, Th Linda Mahoney - W, F EDP Evening Teacher Aides Terry Urban Eileen Conway Greeter Annette Somodi EDP/Summer Camp Substitutes Mary Blais Shannon Mahoney Evan Osborne-Lomax Laura Jankowski Sue Cassaro Cathy Grant Special Teacher Assistant

145 Non-Affiliated Employee Handbook Stafford Township Board of Education 250 North Main Street Manahawkin, NJ ADOPTED: SEPTEMBER 16, 2010 REVISED AND READOPTED: MAY, 2011 REVISED AND READOPTED: MAY 24, 2012 REVISED AND READOPTED: JUNE 2013 REVISED & READEOPTED: MAY 2014

146 TABLE OF CONTENTS Section Page # EMPLOYMENT CONTRACTS, ASSIGNMENTS AND EVALUATIONS 2 Contracts: 2 Assignments: 2 Probationary Period: 3 Evaluations: 3 HEALTH, PENSION AND OTHER BENEFITS 3 Employee Health Benefits: 3 Disability Insurance: 4 AFLAC: 4 Pension Benefits: 4 Longevity: 5 ABSENCES AND LEAVES 5 Absence Reporting Procedure: 5 Authorized Attendance Codes: 6 Vacation: 7 Personal Days: 7 Illness Days/Sick Leave: 7 Sick Day Bank: 8 Family Illness Days: 9 Family Medical Leave: 9 Unused Time: 9 Death in Family/Civil Union: 10 Unpaid Leave of Absence: 10 Holidays: 11 Jury Duty: 11 Military Leave: 11 EMPLOYEE PROFESSIONAL DEVELOPMENT, TRAVEL AND TUITION REIMBURSEMENT 11 Professional Development: 11 Other Travel: 12 Tuition Reimbursement: 12 College Credit Compensation: 13 AFFIRMATIVE ACTION AND EMPLOYEE GRIEVANCE PROCEDURES 15 Affirmative Action: 15 Grievances: 16 WORKPLACE ACCIDENTS AND INJURIES 17 Reporting and Treatment: 17 Return to Work: 18 i

147 EXPECTATIONS FOR EMPLOYEE CONDUCT 18 Dress Code: 18 Physical Examination/Examination for Cause: 19 Consulting, Outside Employment and other Outside Activities: 19 Political Activities: 20 Code of Ethics/Model Civility/Conflicts of Interest: 20 Use of Cellular Telephones: 20 Smoking, Alcohol or Controlled Dangerous Substances on School Grounds: 21 Energy Conservation: 21 News Media Relations: 21 TECHNOLOGY & ACCEPTABLE USE OF COMPUTERS/COMPUTER NETWORKS 21 Equipment 21 Software: 22 Security: 22 MISCELLANEOUS 22 Paychecks: 22 Personnel Records: 23 Procedures for Changing Name/Address/Withholdings: 23 Work Schedule/Summer Hours/Overtime: 23 Inclement Weather Procedures: 23 Parking Permit Tags: 24 ID Badges: 24 Building/Office Maintenance: 24 Other Department Specific Procedures: 24 SIGNATURE AND AUTHORIZATION OF RECEIPT 25 ii

148 INTRODUCTION On behalf of the Stafford Township Board of Education, we welcome you. Whether you are a returning staff member or new to the district, you are a valued member of our educational team and very important to the educational success of our students. Together we hold the key to improving student achievement. The administration is committed to providing you with support and materials that will enable you to meet the district s educational goals and educational demands of our students. The purpose of this handbook is to serve as a reliable, informational, and current resource for relevant district-wide information as it pertains to non-affiliated staff*. This handbook should be used as a reference for procedural information. However, it is not intended to be an all-inclusive guide to the procedures of the district. Your individual assignment will also have procedures for you to follow. You should always be sure to check with your department and immediate supervisor for additional information, procedures and forms. The handbook is not an employment contract. It contains information and documents that relate to employment within the Stafford Township School District. It does not create any legal rights, nor establish terms and condition of employment. Throughout this document, you will see references to district policies and regulations which can provide more detailed information. Any information contained herein should always be read in conjunction with district personnel policies, regulations, procedures, forms and any employee s individual employment contract. In the event the information contained herein is in conflict with any information in policy, regulation, procedure, form or any employee s individual employment contract, the information/language of the policy, regulation, procedure, form or individual employment contract shall govern. In addition, policies, regulations, procedures and forms are subject to review and revision by the Board at any time. Employees must always check the district s intranet for the most up-to-date version of the policy, regulation, procedure or form. No handbook can ever replace cooperation and open communication when it comes to resolving concerns and/or problems. Your immediate supervisor should always be utilized for resolving your concerns. The Human Resources Department is also available to assist you. You may reach that office by calling (609) x1400. Please use this handbook to get answers to questions that may arise during the school year. As an important member of our school community, you will have many opportunities to contribute thoughts that will further enhance the positive school environment for students in our district. You and what you do are essential to the success of our schools and to the preparation of our students for the future. We look forward to working with you and assisting us in this endeavor. * Affiliated staff have rights established through a collective bargaining agreement and can use that agreement as a reference. However, there is no such document for non-affiliated staff to use as a reference. This document does not create any new rights but merely sets forth current procedure as a usable reference guide. 1

149 EMPLOYMENT CONTRACTS, ASSIGNMENTS AND EVALUATIONS Contracts: The individual terms and conditions of an employee s individual employment with the District are specifically set forth the in the employee s individual employment contract. The individual terms will include the date; the name of the employee; the beginning and ending dates of the contract; the salary to be paid*; provision for a probationary period, in accordance with the probationary period procedures set forth herein below, and the termination of the contract by either party following the completion of the probationary period on fifteen calendar days notice; and such other terms and conditions appropriate to the employment of that individual employee. All employees (tenured and non-tenured) who are offered reemployment for the next year will receive written employment contracts in order to clearly set forth the individual terms. The district recognizes that certain categories of non-affiliated employees** are entitled to the protections of tenure and providing a written employment contract should in no way be interpreted to reduce the tenure protections afforded to those employees by law. The written contract is intended only to outline the terms of the individual s employment for the year covered by that written contract. Non-tenured employees who will not be offered reemployment for the next year will be notified in writing on or before May 15. For more information regarding non-renewal, employees should see Stafford Township Board of Education Policy and Regulation Please be aware that while non-affiliated employees are not covered by the terms and conditions of a collective bargaining agreement, in the years when the district is in negotiations with a collective bargaining unit (years in and around an expiring collective negotiations agreement), the written contract procedures may be slightly modified to reflect that certain terms of employment cannot be determined until after collective negotiations are completed. As previously stated, in the event the information contained herein is in conflict with any information in policy, regulation, procedure, form or any employee s individual employment contract, the information/language of the policy, regulation, procedure, form or individual employment contract shall govern. *In the event that the salary entered on the written contract differs from that formally approved by the Board, the salary approved by the Board shall be the salary paid. **Not all non-affiliated employees are in the category of employment entitled to tenure protections granted by applicable law. If you are unsure of whether you are in a category of employment that is entitled to tenure, please check with your immediate supervisor. See Stafford Township Board of Education Policy 4124, 4360, 4146 and Regulation 4146 (always check the district website for any revisions that may have been made to these policies.) Assignments: All non-affiliated employees will be notified of their assignments on or before June 30 th of each year for employment in the next preceding year. However, the district reserves the right to assign and transfer non-affiliated employees at any point during the year to assignments for which the individual is qualified and in which service will best serve the operational needs of the district. 2