The remainder of your tuition is due before registration on June 11th Registration will be Sunday, June 11th,

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1 May 11, 2017 Hello from Stetson University! Congratulations on your decision to attend the 11th Annual Stetson University Clarinet Clinic. We are looking forward to an exciting week and hope you have a wonderful experience. Additional pages include the following: directions to Stetson University, answers to frequently asked questions, Rules and Regulations, a What to Bring list, an Informed Consent Form, and a sample schedule for the week. Please read everything carefully. Audition requirements will be sent out via next week. The schedule enclosed is an example of what will happen during the week. General large events (i.e. evening concerts) will remain the same; daily activities may vary slightly as to time or place as University scheduling dictates. An updated and complete schedule will be available at registration. All evening concerts are free and open to the public. The remainder of your tuition is due before registration on June 11 th. Payments can be made at any time through your online payment portal. You can find the link to your payment portal in your registration confirmation , sent to you just after you registered for the clinic. Registration will be Sunday, June 11 th, in Elizabeth Hall, beginning at 10:30 am. We cannot accept checks or cash at registration. Registration will be different than in past years, so please watch your the week prior to camp starting for specific information regarding registration and your audition time. There will be a representative from DRF studios present at registration for the last minute musical supplies your student might have forgotten to pack. Parents should plan to leave immediately after you get your child settled into their room. Placement auditions will be in Emily Hall beginning at 11:30 am. Be prepared to play your major scales in addition to the required audition excerpt. You may be asked to sight-read. The Clinic is offering all interested participants, regardless of age, the opportunity to audition for the Young Artist Competition. Winners of this event will perform on the Young Artist Recital presented Thursday, June 15 th, at 7 p. m. Stetson University will provide an accompanist for this performance; an accompanist is not required for the audition. Students planning to enter must Dr. Musco (lmusco@stetson.edu) by June 7 th with your name and the composer, title and movement (if applicable) of the piece you will be playing. The audition will be on Sunday, June 11 th from 12 to 3, prescheduled around your placement audition. The solo of choice may not exceed 10 minutes. All concerts will be held in the H. Douglas Lee Chapel in Elizabeth Hall. Parking is available just north of Elizabeth Hall between Chaudoin and Emily Halls (access from Woodland Blvd.) or across the street from Elizabeth Hall behind Flagler Hall (access from Minnesota Ave.).

2 Part of the camp experience is being away from home. We would like to discourage the use of cell phones during the week unless it is an emergency. We will be strictly adhering to a usage policy similar to that which might be found in their schools no usage during classes, rehearsals or concerts. If you have any questions, please lmusco@stetson.edu (quickest response). We are looking forward to seeing you! Dr. Lynn Musco, Director lmusco@stetson.edu < -` o o o ` o o, o ;; <

3 Directions to Emily Hall, Stetson University Stetson University 421 N. Woodland Blvd. DeLand Florida DIRECTIONS: From South of DeLand off I 95 Take the Exit for STATE ROAD 44. Head West to DeLand (c. 20 miles). Turn Right at AMELIA (traffic light/sun Bank on corner). Turn Left on Michigan Ave. Turn right on Woodland Blvd. Emily Hall is on the right hand side of the street across from University Hall and on the corner of Woodland Blvd. and University Ave. A large parking lot is located on the south side of the dorm. From North of DeLand off I 95 Take Exit for I 4 West and then follow directions below. From I 4 Take the Exit for STATE ROAD 44 (Exit 118). Head West to DeLand. Turn Right on AMELIA (traffic light/sun Bank on corner). Turn Left on Michigan Ave. Turn right on Woodland Blvd. Emily Hall is on the right hand side of the street across from University Hall. The parking lot is located at the south side of the dorm. From I 75 Take the Exit for STATE ROAD 40 (at Ocala). Head East to HIGHWAY 17. Go Right (South) into DeLand (becomes Highway and Woodland Blvd. / International Speedway). Stetson will be on the left side of the road. Emily Hall parking lot will be on the left hand side of the street across from University Hall.

4 FREQUENTLY ASKED QUESTIONS and the ANSWERS!!! When is drop off and pick up? Registration/check in/drop off will begin Sunday, June 11 at 10:30 am. About a week prior to registration an will be sent with specific registration directions. PLEASE ARRIVE ON TIME. If personal schedules require a specific check-in time that is possible with prior notice - Dr. Musco at lmusco@stetson.edu. Parents should plan on arriving on Saturday, June 17 in time to attend the concert at 11:30. Students will check out of the dorms directly following the concert. Please DO NOT come to the dorm prior to the concert; the students will be involved in pre-concert activities. This will be my child s first time away from home. Is it safe? How are the students supervised? How are the rooms assigned? The clinic is designed with younger students in mind, and one of the most frequent comments about the camp is that is was an ideal first-time-away-from-home experience. There is an expectation that older students will mentor the younger, and all of the faculty/counselors have experience dealing with school age children. It is an extremely safe, caring, and friendly environment. All faculty are counselors, and all stay in the dorms with the students for the duration of the camp. The students are chaperoned/ supervised 24/7, and all rules and regulations are thoroughly discussed at the beginning of camp (refer to the enclosed Rules and Regulations) and enforced. All students are housed in a single dorm, but are separated by gender (males on one floor, females on another) and age (generally by wing of each floor) with counselors strategically placed on each floor. The most experienced counselors are always in close proximity to the youngest students. The students are grouped in ensembles according to age and like abilities, and assigned roommates of similar age. It is possible to request a roommate at the time of registration or with an to Dr. Musco. My child has dietary restrictions, can this be accommodated? Yes. The campus food service plans meals to accommodate vegetarian, diabetic, and celiac conditions. Your child will be responsible for choosing the food he/she is able/required to eat. The students are allowed to keep some snacks in their rooms and they are allowed to order take out (delivered to the dorms) after the scheduled evening activities. NO HIGHLY CAFFEINATED/ENERGY DRINKS ARE ALLOWED. Are there other activities/free time? Free time is scheduled each day. Lunch break is an hour, there is free time before and after dinner, and after each evening s scheduled event. At times there are scheduled fun activities during the free time. What is appropriate evening recital apparel? We ask that the students dress appropriately for the evening recitals: gentlemen - shirts with a collar, dress pants/shorts (polo shirts and khakis, for example); ladies - dresses, skirts, appropriate shirts/ blouses (school dress code length/skin coverage please), no jeans, sports clothes, flip flops.

5 What concerts can parents/friends attend? All clinic concerts are free and open to the public. The schedule available at check in will give the detailed itinerary for the week. Is it possible to pay the balance due with a credit card? All tuition is due prior to check-in. Payments may be made online through your payment portal with a credit card or e-check. Final payments cannot be made at camp check-in in any form. If you have questions about how to submit payment, please contact our Summer Music Camp Coordinator, Kirsten Shippert, at kshipper@stetson.edu.

6 RULES, REGULATIONS, and THINGS to NOTE * Students are expected to be at all events unless officially excused by a faculty member. They are not allowed to go anywhere alone and are to keep the directors and faculty advised of their whereabouts at all times. * STUDENTS MAY NOT LEAVE THE STETSON CAMPUS. This includes going out to eat with parents or relatives unless prior arrangements have been made and approved by the clinic director. In the event of an emergency, students may leave campus with a chaperone that is approved by the clinic director. * Smoking, alcoholic beverages, other chemical abuse, firearms, fireworks or explosive devises will not be allowed under any circumstances. Violators of this regulation will be immediately dismissed from the clinic at parental expense. * Members of the opposite sex, except parents, are not allowed in dorm rooms. Visitors (anyone not attending the clinic) are not allowed in the dorm rooms. * Students will be held responsible for their personal belongings as well as materials issued by the faculty. Students are expected not to use or disturb the belongings of others without permission. Locked lockers in the University music buildings are available for storage of instruments and supplies, but it is the student s responsibility to make sure the lockers are securely locked at all times. Any malfunction should be reported to the head counselor immediately upon discovery. Stetson University is not responsible for lost or stolen items. * Any medical emergencies will be handled through West Volusia Memorial Hospital in DeLand. PARTICIPANTS MUST BRING THE ENCLOSED INFORMED CONSENT FORM TO REGISTRATION. * There will be a $50 charge per key for lost room keys and $75 charge for lost electronic entry keys payable immediately upon checkout. * A message may be left for a student at the School of Music office from 8:00 am Noon and from 1:00 to 4:30 pm (386) , or an to the clinic director (Dr. Musco) if after 4:30 pm. * Address for mail: Student s name / Clarinet Clinic / Stetson University School of Music / Unit 8399 / 421 N. Woodland Blvd. / DeLand, FL Correspondence to the Clinic Director should be via lmusco@stetson.edu. * Stetson University Public Safety is available 24 hours a day and the campus is patrolled on a regular basis. Security s number is (386) In addition, call boxes (identified by blue lights) are located at many points around campus for emergencies. Students are expected to exercise good judgment at all times and look out for each other as well as themselves. * A lock box will be provided and kept by a faculty member to store extra cash. Students with more than $30 are encouraged to check their money at registration. Withdrawals may be made before or after dinner.

7 * Cell phones will not be allowed in rehearsals, classes, or concerts (basically all day...). Any cell phone that is used at an inappropriate time will be confiscated by the faculty member in charge and held for the duration of the clinic. *Most of all - Have a GREAT experience!

8 WHAT TO BRING If you have access and permission to borrow a working alto, bass, or contra clarinet and wish to play it please do not hesitate to bring it along (with WORKING reeds...). We will need auxiliary clarinets for the chamber ensembles and the clarinet choirs. Instrument(s), at least one box of reeds, current method books, solos and ensembles, your own metronome and tuner, if you own either/or both, and any other supplies or music related to clarinet. Please bring working reeds. FOLDING MUSIC STAND. DO NOT forget a stand! Please try to borrow one if you do not have one of your own. We will not provide stands. Please remember to put your name on all parts of the stand. Casual clothes, comfortable shoes, athletic wear, etc. are suitable for daily activities; pajamas and a robe would be suitable for evenings in the dorm. A sweater or jacket is suggested as the buildings tend to be cold. Students are expected to dress up for the evening concerts no blue jeans, shorts, or casual flip flops (see frequently asked questions). Clinic concert dress for the Friday and Saturday concert is black skirt or pants (black socks and shoes please) with a white blouse or top for the ladies; gentlemen, black dress pants (black socks and shoes) with a white shirt and appropriate tie. Towels, washcloths, soap, toiletries, sunscreen, raincoat or umbrella, twin size (extra long) sheets, pillow, blankets (dorms are often cold at night), alarm clock, etc. Spending money ($30 50 should be plenty). All admissions and meals are pre-paid in the tuition/dorm fee. However, the bookstore is open for souvenirs, sometimes students need to buy reeds (we will have a vendor on campus during registration and at least once during the week), there is a snack shop available on campus and students may order pizza/take out at night. PLEASE DO NOT BRING LARGE AMOUNTS OF CASH. Board games, cards, hand-held video games, etc. are acceptable for free time in the afternoon or before lights out, but we discourage bringing expensive recreational items to the clinic. The clinic/university is not responsible for items lost or stolen during the duration of the clinic, so if you do choose to bring electronic items (such as a game boy, ipod, ipad, etc.) please be responsible in the use and care for said item. Part of the clinic/camp experience is being away from home. We discourage the use of cell phones during the week unless it is an emergency. Cell phone usage will NOT be permitted in classes, rehearsals, or concerts.

9 STETSON UNIVERSITY Stetson School of Music Summer Camp Informed Consent Agreement, Assumption of Risk & Liability Waiver Dear Parent/Guardian: Please read the following carefully, and complete accordingly. This is to certify that I am (We are) the parents(s) and/or legal guardian(s) of:, (print child s name), age, born / /, and I (we) give full permission for my child to voluntarily participate in the School of Music Summer Camp program activities at Stetson University (herein as SOM Camp ) and to participate in related camp activities which will include overnight stay, various music rehearsals and/or instructions, meals, and concert, plus some use of campus recreational facilities, which may include pool use and/or recreational activities as available and as per the participant s choice. Name of SOM Camp Program: Stetson University Clarinet Clinic Program Start Date: Sunday June 11, 2017 and Time: 10 am Drop-Off/Check-In Location: Emily Hall - Check-In Time frame: From: 10:30am to: 2:00 Program Final/End Date: Saturday June 17 Participant Pick-up Info (If Applicable)- As Follows: Pick-up Time - From: 11:30 am Program Pick-Up Location: Emily Hall To: No Later Than: 2:30 pm Assumption of Risk: I understand that I am responsible for the transportation of my child to and from the SOM Camp program location. I further acknowledge that my child s participation in the SOM Camp Program activities, which may include a variety of music and/or other related activities both indoors and outdoors, could involve risk of physical injury or illness, and I accept and assume the risks associated with these activities, knowing that despite precautions and supervision, not all risks can be prevented. Such related risks could include, but are not limited to as follows: Traveling to and from the program location, All day activities, foot travel throughout the Campus, climbing stairs, exposure to sun, heat, elements when outdoors, unfamiliar surroundings, large groups, possible recreational activities that may be offered, music ensembles, allergic reactions(example: food or cologne allergies/products brought or worn by others), anxiety, actions of other participants, etc. I also acknowledge that Stetson University its Staff, Chaperones, and volunteers will not be responsible or liable for damage, theft, or loss of any personal property of participants or parents including, but not limited to electronic equipment, phones, jewelry or money. It is advisable that participants bring only what is necessary and leave unnecessary valuables, electronics or cash at home. Medical Care/Emergencies Despite efforts made to provide a safe environment; there is always a risk of accident or illness. I thereby grant Stetson University, and its personnel/staff/chaperones full authority to take whatever actions they may consider warranted for my child s health and safety, at their sole discretion, including administering first aid and any

10 medically necessary medications, and to place my child at my own expense, in a medical facility or with a local doctor for emergency medical treatment. I release Stetson University and its personnel/staff/chaperones from liability for any such decisions or actions. I understand it is my responsibility to provide medical coverage for my child, and/or provide any payments for medical costs that may arise as a result of injuries or illnesses related to, or that occur during the SOM Camp Program activities. Allergies & Medication: Meals are provided as part of the SOM Camp program. If your child has specific dietary restrictions, If possible, please provide them with their own lunch accordingly, or advise the Program Director to see what arrangements can be made. In the case of severe food allergies, it is not possible for us to monitor what other children bring to the program or eat. The SOM Camp Program staff shall not be responsible for overseeing the taking of or administration of medication to participants unless medically necessary during the dates of the camp stay, and as per the guidelines herein. If medically necessary, please provide the medication information at the end of this document accordingly. By completing the medication section, you are hereby authorizing SOM Camp staff to store and oversee your child s medication. All indemnification sections and language regarding medical care contained herein apply to the overseeing and/or administering of medications to camp participants. All medically necessary medications that will be brought and administered during the camp stay, must be disclosed in the medication section at the end of this form. Photography and Videography: Stetson University s SOM Camp Program reserves the right to use any photographs, videotaping, or other records of the Program to promote future SOM Camp or University related Programs. By signing this consent agreement, you are granting the SOM Camp Program and Stetson University permission to use these artifacts in promotional media and for archival purposes. Please sign here to consent to the above release: Participant Conduct, Supervision & Program Drop Off/Pick Up: Participants are required to behave in an appropriate manner. Participants who fail to meet these expectations for appropriate behavior may be dismissed from the program as determined by the SOM Camp Program leader or Stetson Music School Official. The parent/legal guardian shall be contacted and hereby agrees to pick up their child should this occur. I, the legal parent or guardian of the participant, hereby agrees to (or shall make arrangements to) drop off and pick up my child according to the designated program hours and location as shown above. Stetson University and the SOM Camp Program staff shall be at the dropoff/pick up site during the designated program check-in timeframe shown above. Stetson University and the SOM Camp Program staff & chaperones will not be responsible or liable for the travel of participants, nor the supervision of participants who are dropped off and/or present on campus before or after the designated pickup/drop-off timeframes, nor for any non-som Camp activities participants might choose to participate on their own. Liability Waiver and Release Furthermore, in consideration of the opportunity to participate in the Stetson SOM Camp Program activities, with full knowledge and appreciation of the risks involved, and full understanding of the above and preceding issues/conditions and terms, I hereby release and hold harmless Stetson University, Inc., its faculty, staff, officers, trustees, representatives, students, chaperones, volunteers and agents from all manner and causes of

11 actions, claims, suits, or demands of any nature, including injuries (including death), damages, or property loss resulting from my child s participation in the School of Music Summer Camp Program and related activities. Signature of Parent/Guardian Print Name Date Witnessed By (signature) Print Name Date Parent/Guardian Home and/or Cell # Alternative Emergency Contact # Complete Next Page for Any Special Needs Request (To include any Necessary Medications) Check Here if special needs are Not Applicable to Participant: Parent s Initials: Special Needs Request, Necessary Medications and Emergency Medical Info Special Needs Request (If Applicable): Medically Necessary Medications that will be brought with Camper during the Camp Program Dates (if any): I hereby authorize SOM Camp and University staff to store and oversee the administration of the following medications for my child/participant. By signing this form, and completing and initializing this section, I hereby acknowledge that camp personnel are not trained medical staff and that the overseeing of this medication is being done as a courtesy by my request, and I release and hold harmless Stetson University and their faculty, staff, officers, trustees, chaperones and volunteers from any and all liability or claims for injury (or death) resulting from the overseeing and/or administration of these medications. Parent/Legal Guardian Initials: PLEASE PRINT: 1) Medication Name: Dosage:

12 How Much (amount of liquid or how many tablets): How Often during the day: 2) Medication Name: Dosage: How Much (amount of liquid or how many tablets): How Often during the day: 3) Medication Name: Dosage: How Much (amount of liquid or how many tablets): How Often during the day: Other Medical or Important Information (Optional, such as info for Emergency Medical personnel): (Rev 6/15)

13 Annual Clarinet Clinic Daily Schedule of Events SAMPLE DAY 1 10:30 am 2:00 pm Check in at Emily Hall Lobby 11 am - 3:30 pm Placement Auditions/Young Artist Auditions Emily Hall 4:00-5:30 pm Welcome/Orientation/Ice Breakers Emily Hall Lobby 5:45 6:15 pm Dinner 7:00 pm Faculty Recital - HDL Chapel/Elizabeth Hall 8:30 Organized Activity 10:00 pm In Rooms 10:30 pm Lights Out DAY 2-5 7:30 am Rise and Shine 8 :00-8:30 am Breakfast 8:45-9:15 Warm up - Feasel Rehearsal Hall - McMahon Hall 9:15-11:15 am Symphonic Clarinet Choir Rehearsal - Elizabeth Hall 11:30-12:15 pm Lunch Concert Chamber Groups rehearse; individual practice time 12:30-1:30 pm Body Mapping & Tai Chi - Feasel Rehearsal Hall - McMahon Hall 1:45-3:45 pm Concert Clarinet Choir Rehearsal HDL Chapel, Elizabeth Hall Symphonic Chamber Groups rehearse; individual practice time 4:00-4:30 pm Master Classes/Special presentations - various topics

14 4:30-5:30 pm Free time 5:45-6:30 pm Dinner 7:00 Evening Recital - HDL Chapel - Elizabeth Hall Sunday Faculty Recital; Monday - Mass Choir Rehearsal/Organized activity; Tuesday Faculty Recital; Wednesday free/movie Thursday Young Artists Recital; Friday - Chamber Ensemble Concert 10:00 pm In rooms 10:30 Lights out DAY 7 7:30 am Rise and Shine 8:00-8:30 am Tai Chi on the Green 8:30-9:00 am Breakfast 9:15-10:15 Dress Rehearsals - HDL Chapel & Feasel Rehearsal Room 10:30-11:15 Change for the concert/pack 11:15 Warm up - Everyone Presser Hall 11:30 am FINALE CONCERT - HDL Chapel - Elizabeth Hall 1:00 pm Return to the dorm; PACK; check out; TURN IN KEYS! 2:30 All have departed from the Stetson Campus for a safe drive home!