Welcome Packet for Accepted Students to JA Business Week 2014

Transcription

1 Welcome Packet for Accepted Students to JA Business Week 2014 Dates & Location Junior Achievement (JA) Business Week will be held from Sunday, June 8 to Friday, June 13, 2014 at Johnson & Wales University (JWU) in Denver, Colorado. See enclosed map for building locations and directions. Check-In: Sunday, June 8 th, times vary by year, as noted below. If this is your first time at JA Business Week: Last name begins A-M: check in at 12:00 Johnson Hall (see map) Last name begins N-Z: check in at 12:30 Johnson Hall If this is your 2 nd. 3 rd, or 4 th year at JA Business Week: Check in at 1:00 Johnson Hall Check-Out: Friday, June 13 th you will bring your belongings to the Auditorium and return your keys to the Johnson and Wales University staff between 12:30 1:30pm. This will grant you admission to the Awards Ceremony. Parent/Guardian Involvement: While students will be on campus the entire week, there are two opportunities that we encourage parents/guardians to attend: Welcome Reception/Opening Session: Sunday, June 8 from 12:30 p.m.-3:00 p.m Due to seating capacity, each student may bring only 1 parent or guardian Closing Session: Friday, June 13 from 2:00-3:00 p.m. Due to seating capacity, each student may bring only 1 parent or guardian Visiting Your Child on Campus: JA Business Week requests that parents do not visit the campus during the program, as it can distract students and disrupt the learning environment. However, if you need to bring something for your child, you may drop it off in the JA Business Week Headquarters (see following page for office hours). To ensure student safety and to optimize the JA Business Week experience for all students, participants are not permitted to leave JWU campus during JA Business Week. The JA insurance liability policy allows two exceptions to this regulation: (1) extreme family/health emergencies and (2) planned JA Business Week field trips, which are limited to the following locations: project company field trips, JW Marriott in Cherry Page 1

2 Creek, interview workshop. The week s schedule will be given to students on June 8 th at check-in. Payment Information: All remaining fees are due by May 30, 2014 The deposit and registration fee cover a small portion of the expense for activities, meals and accommodations for the week. The remaining costs are covered by the generous support of Colorado businesses and foundations. You can pay online, by clicking on the PayPal link at Or, you can pay by check: payable to Junior Achievement with your student s name in the memo area. Cancellation and Refund Policy: In the event that your student is unable to attend JA Business Week, the following refund policy applies: If the cancellation is before or on May 30, 2014, a full refund of the registration fee will be issued. If the cancellation is after May 30, the registration fee will not be refunded and will be donated to the JA Business Week program. NO REFUND will be issued if your student is dismissed from the program for misconduct or unsociable behavior OR you choose to withdraw your student for any reason. Lost Keys/Damage Fees Students are responsible for their room keys, and any lost keys will result in a $80 charge. If there is any damage to the room upon check-out, the student who caused the damage will be responsible for the cost of repair. If neither student claims responsibility, both students will split the charge and receive a bill following JA Business Week. Bringing Money to JA Business Week: Since JA Business Week is an all-inclusive program, it is not necessary for students to bring money for the week. Students may wish to bring a small amount of money as there is a convenience store and vending machines. Note that JA Business Week will also supply snacks. Healthcare: In case of a medical emergency, your student will be taken by ambulance to the nearest hospital. Please be certain that JA has the most up to date health and medication information to ensure the best care for your student. Students are personally responsible for the appropriate administration of their medication. Staff will not administer medication during the week. Communicating with my Student: Students may bring their cell phones to communicate with parents during the week. If cell phones or any other electronic devices are brought to campus they must be turned off all day, so they do not disrupt the learning environment. JA Business Week discourages excessive cell phone usage during the program, as not to interrupt the experience of meeting new people and participating in all activities. Students will have access to the Headquarters phone and if needed between 8 a.m. 8 p.m. Monday Thursday. Important Phone Numbers: Junior Achievement Main Office, Open daily Monday Friday, 8:00 a.m. 5:00 p.m. (303) JA Business Week Headquarters (on Johnson & Wales campus) Number to be given at check-in Open Monday, June 9 Thursday, June 12 from 8:00 a.m. 8:00 p.m. and Friday, June 13 from 8:00 a.m. 3:00 p.m. EMERGENCIES ONLY Johnson & Wales Security* - (303) Available 24 hours, from Sunday, June 8 Friday, June 13 *Security will be able to contact JA Business Week staff any time of day. Page 2

3 Packing List: Essential Items: Students MUST bring the following items, as they will not be provided: linens (twin sheets OR sleeping bag), bath towel, washcloth, and toiletries. See Packing List on the next page for instructions. Below is a sample of items to bring to JA Business Week. Dress at JA Business Week is casual, but all clothing must be tasteful and appropriate. Clothing that denotes drugs, alcohol, violence, vulgarities or foul language is inappropriate attire, and hats are not permitted. Students will need to bring one (1) item of business professional attire, which is required for their presentations and the Closing Session on Friday, June 14. They will also need to bring one (1) item of business casual attire (no jeans or shorts) to wear to the Etiquette Dinner/Networking Event. In addition, students may want to bring clothing that is comfortable for recreational sports. Mandatory Items (JA or JWU will not provide): Suggested items to bring: Bed Sheets (twin) OR Sleeping Bag Fan!!!! (for dorm room, they can be VERY hot) Pillow Jeans or Long Pants (3 pair) Blanket T-shirts (5) Personal Items (i.e., soap, toothpaste, deodorant, Sweatshirts (2) toothbrush, shampoo etc.) Bath Towel (1) Shorts (3 pair) Wash Cloth (1) Underwear (6 pair) Business Attire (1 outfit)* Jacket (1) Business Casual (1 outfit)** Socks (7 pair) Sneakers (1 pair) Bathrobe (1) Pajamas (1) Dress Shoes (1 pair) *Business attire for guys includes nice slacks, buttonup shirt, tie, belt, suit jacket optional, no sneakers Copy of your resume (if you have one) Bag for laundry (no laundry facilities available) *Business attire for girls includes pants or long skirt, Snacks (granola bars, cookies, fruit, etc.) No blouse (must not show chest or stomach), suit jacket coolers will be allowed at JA Business Week. optional **Business casual is no jeans or shorts! Alarm Clock INAPPROPRIATE ATTIRE Guys: sagging pants that show underwear, hats, do-rags Girls: skirts shorter than 1 above the knee, short shorts (exposing more than leg), anything that exposes undergarments, tube tops (tank tops okay), low-cut and midriff tops Laptop (if you have one) with case Sunglasses/sunscreen Camera Water Bottle Cell Phone (to call parents) Calculator, extra pens, notebook Page 3

4 Campus Map for Johnson and Wales University: Page 4

5 Directions to campus are below: From I-70 east or west Exit onto Quebec (South). Continue on Quebec until Montview. Free parking lots are located at Montview & Quebec (limited see white areas on map). Additional parking located off 17th in free lots at Quebec and Poplar. Students may park in lots all week, but must turn in keys at registration. From I-25 north or south Exit onto Colorado Boulevard North. Continue for three miles to 6th Avenue. Turn right onto 6th Avenue and continue for 1.5 miles to Monaco Parkway. Turn left onto Monaco Parkway and continue for 1.2 miles to 17th Avenue. Turn right onto 17th Avenue. Continue for approx. 1/2 mile. Parking located off 17th in free lots at Quebec and Poplar (see white areas on map). Additional parking is located at Montview & Quebec. Students may park in lots all week, but must turn in keys at registration. Student Code of Ethics: To ensure the safety and well-being of all students, staff, and volunteers at JA Business Week, it is important that everyone understands and follows the same standards. Please take the time to read and sign the Code of Ethics. Serious offenses will result in immediate expulsion from the program as noted. Strikes are given for lesser offenses listed below. If a student receives three strikes throughout the week, the student will be immediately expelled. No refund is awarded for expulsion. The possession or use of alcohol, tobacco, illegal drugs or weapons are not permitted and will result in immediate expulsion. Students are required to stay on campus the entire week: Sunday, June 8 at noon until Friday, June 13 at 4:00 pm. Leaving campus without approval will result in immediate expulsion. The two exceptions to this regulation are as follows: (1) extreme family/health emergencies and (2) planned JA Business Week field trips. The week s schedule will be given to students on June 8 th at check-in. Sexual conduct will result in immediate expulsion. Female students are not allowed on male dorm floors, and male students are not allowed on female dorm floors. Violations will result in immediate expulsion. Students are not allowed to have visitors during the program. If a visitor comes to campus, the student receives one strike. The first floor lobby of each dorm building will be open until 10:00pm for supervised co-ed use. Students must be inside their dorm building by 10:00pm. Each violation results in one strike. Curfew, the time students must be inside their assigned dorm room, is 10:30pm. Quiet hours begin at 11:00pm. These times will be enforced by the staff; each violation results in one strike. Students must be present at and on-time to all meetings, speakers and other activities and functions. Tardiness to any activity results in one strike. Students must act professionally and appropriately during all speakers presentations, workshops, company meetings and activities. This includes, but not limited to: not sleeping/putting head down, listening to ipods, texting, etc. At the discretion of the JA Business Week staff, students will receive one strike for inappropriate behavior. Appropriate clothing must be worn at all times during the program (details will be provided in the Acceptance Packet, which is ed upon acceptance to the program). Shoes and shirts are required at all times. Clothing with inappropriate or explicit language or graphics is not allowed. A violation results in one strike. Page 5

6 JA Business Week maintains an environment where harassment or discrimination of any kind is unacceptable and can result in immediate expulsion or one strike, depending on the severity of the violation. No staff member, volunteer or program participant shall harass or discriminate against another staff member, volunteer or program participant on the basis of race, color, creed, religion, gender, age, national origin, citizenship, veteran or marital status, sexual orientation or the presence of any sensory, physical, mental handicaps or other legally protected status. Anyone in the willful companionship of another person violating the JA Business Week Code of Ethics will receive immediate expulsion or one strike, depending on the severity of the violation. Johnson & Wales dormitory use: o Rooms and roommates are pre-assigned. Students are not allowed to move to a different room. Each participant will be provided with a room key and s/he is responsible for it. If students lose their key, students will be responsible for paying the $65 Lost Key charge. o If there is any damage to the room upon check-out, the student who caused the damage will be responsible for the cost of repair. If neither student claims responsibility, both students will split the charge. o Students are not to be in any personal vehicle during the program. If he/she brought a vehicle to campus, all needed items should be removed upon arrival, so that the vehicle does not need to be accessed during the week. Junior Achievement staff will collect keys during check-in and will retain the keys until the end of the week. o For students own safety and the safety of their personal belongings, their dorm must be locked when not in their room. Neither Junior Achievement nor Johnson & Wales University are responsible for student belongings. In summary: Violations that Result in Immediate Expulsion* Possession or use of alcohol, tobacco, illegal drugs or weapons Leaving campus without approval Sexual conduct Female student on male dormitory floor; male student on female dormitory floor Harassment or discrimination (based on severity) Violations that Result in One Strike (3 Strikes = Immediate Expulsion)** Not present or on time to a scheduled meeting, workshop, etc. Inappropriate behavior (including using cell phones) during meetings, workshops, etc. Inappropriate clothing Harassment or discrimination (based on severity) Visitor on campus Breaking the following curfews: o 10:00pm in dorm building o 10:30pm in assigned dorm room o 11:00pm quiet hours begin *Parents/guardians are notified as soon as possible and must pick up their child from JA Business Week immediately, regardless of the time of day/night. **Students report to Headquarters as soon as possible (this is the JA Business Week office on campus, open 8am-8pm) to call their parents/guardians and to sign their Incident Report form. Page 6