To All Interested Parties, October 1, 2015

Transcription

1 To All Interested Parties, October 1, 2015 The Hartford CT Continuum of Care (CoC) Advisory Board is seeking applications for new permanent supportive housing projects to be funded through the HUD Continuum of Care (CoC) 2015 competition. The Hartford CT CoC expects to have approximately $350,077, based on the Preliminary Pro Rata Need, available for new Permanent Supportive Housing project applications (pending award of funds by HUD). HUD allows for 15% of the Final Pro Rata Need to be used for new permanent housing bonus funds. In addition, HUD will announce the Final Pro Rata Need on October 9, 2015, which will be the basis for the determination of the final amount available. The NOFA was published on September 18, 2015 and can be found at this link: All applicants, for both new and renewal funds, are required to read the NOFA and adhere to its requirements. The NOFA instructions will supersede this notice should there be any discrepancies. The Hartford CT Continuum of Care has established the attached request for information for new Permanent Housing proposals for 2015 HUD Continuum of Care funds. It is the responsibility of each applicant to review and comply with HUD regulations and requirements in the Project Application on HUD s websites. A complete schedule of Hartford CoC application requirements has been made available and can be obtained from the contact people noted above. I. Initial Schedule: o A letter of intent to apply for these new Permanent Housing Bonus funds is due by to Crane W. Cesario: crane.cesario@ct.gov, by Monday, October 5, 2015 by 4:00 p.m. o On Friday, October 9, 2015, HUD will announce the Final Pro Rata Need, which will determine the total funding available. o New Project Applications scoring documentation are due to Catherine Damato damatoc@crtct.org and Crane W. Cesario crane.cesario@ct.gov via by 10 am on Tuesday October 13, 2015, by PDF from e-snaps (do not submit in e-snaps at this time). o Consolidated Plan forms for all applications are due to Catherine Damato at damatoc@crtct.org and cc: to Crane W. Cesario by crane.cesario@ct.gov on Tuesday, October 13, 2015 by 4:00 p.m. o Final New Project Applications, Attachments and all information for e-snaps submission are due to Catherine Damato damatoc@crtct.org and Crane W. Cesario by crane.cesario@ct.gov by 10 am on Tuesday October 13, 2015, by PDF from e-snaps (do not submit in e-snaps at this time). o Threshold Acceptability Notification: The accepted new project application(s) will be announced by the Hartford CoC Scoring Committee on Friday October 16, o All applicants must provide a contact person to be available on Thursday, November 12, 2015 to receive notice to submit all accepted applications in e-snaps. 1

2 II. New Project Requirement and Priorities: Eligible activities/projects for the Permanent Housing Bonus Funds must meet the following requirements: 1. Threshold Requirements. a. To be considered for funding, each Permanent Supportive Housing Bonus project application must: (1) Propose to serve 100 percent chronically homeless individuals and families; (2) Provide scattered-site leasing or tenant-based rental assistance; or, if the applicant can provide a deed or long-term lease demonstrating site control for a building or units where evidence of site control exceeds the requested grant term, and where the building or units are ready to be occupied no later than 6 months after the award of funds, the applicant may instead request operating costs or project-based rental assistance; (3) Be submitted by a project applicant that is in good standing with HUD, which means that the project applicant does not have any open monitoring Findings, or history of slow expenditure of grant funds; (4) Be an eligible applicant with proposed program serving eligible project participants with eligible activities and costs as indicated in the NOFA for the 2015 Continuum of Care Program Competition (link above) and 24 CFR Part 578 of the Federal Register. (5) Demonstrate a plan for rapid implementation of the program; the project narrative must document how the project will be ready to begin housing the first program participant within 6 months of the award; (6) Demonstrate a connection to mainstream service systems; and (7) Be a current participant or agree to participate in the CoC s coordinated assessment system, and demonstrate the utilization of a Housing First model. 2. Additional Requirements. o All Projects must agree to enter client data into the CT HMIS and participate in the annual homeless counts in the City of Hartford. o Match and Leveraging: Applications must meet HUD s match requirements and have at least 2 times the amount of the HUD funding request in leveraging. Attached are pages of the New Project Application Form, which must be accurate, complete and submitted on time as noted in the schedule, to be considered for the competitive review process. There are 8 Sections. Applicants will be scored on project quality, successful prior experience with HUD CoC grants or other similar programs, cost effectiveness, leveraging, timeliness of project start up, and ability to provide services to ensure eligible participants are receiving appropriate supports, active participation in Coordinated Assessment and Hartford Continuum of Care activities, all other elements noted in the Federal Register and 2015 NOFA contents. If you have questions, please contact Crane W. Cesario at crane.cesario@ct.gov or

3 Section 1: Agency Information Name of Applicant Agency: Address: Contact Person: & Phone Number: Agency Type: (non-profit, et al) Funding and/or Program Type: Initial Target Population: (indicate details in Need for Program section, below) Number of People to be Served: Number of Units/ Unit sizes: Amount of Funds Being Requested: Number of Years of Funding Request: Total expected Funding: Amount of Leverage: Sponsor Agency (if any) Please attach Approval letter Rental Assistance Rapid ReHousing Leasing Acquisition, Construction or Rehabilitation Literally Homeless Individuals Literally Homeless Families Chronically Homeless Individuals Chronically Homeless Families From sponsoring agency, if applicable. Section 2: HUD Continuum of Care / Funding Experience A. HUD Monitoring Findings 1. Have any of your agency s HUD funded programs received a HUD audit in the last 12 months? yes no If yes, please answer question #2 2. Were there any findings from the audit? yes no If yes, please answer question #3 3. Please describe the findings and your agency s corrective actions to satisfy the findings and attach a copy of the corrective action plan that you submitted to HUD. 3

4 B. HUD Continuum of Care Grant Awards List all HUD CoC Grants, other than ESG, received after 2003, including for each grant: the year awarded, grant number, grant amount, and amounts spent to date. Only list HUD-issued grant numbers. Use an attachment or add rows as needed. Project Name and Year Awarded Grant Start Date Grant Amount Amount Spent to Date Example: ABC House /1/09 $500,000 $375, Please explain any delays in implementing any of the grants listed in (2a) above which exceeds the applicable timeliness standards described in the Notice of Funding Availability (NOFA). 2. Additionally, please identify and describe any HUD grants that were received that were unexecuted and/or returned in the past ten years. Section 3: HUD Environmental Review 1. Have all of your agency s CoC funded programs completed an Environmental Review in the last 5 years? yes no If yes, please submit Environmental Review documentation for each of your projects. If no, please describe the status of the environmental review for each of your projects. 4

5 Section 4: Applicant Narratives In the following Narrative responses, please feel free to use additional space or add attachments. 1. Executive Summary: This will be used in the CoC review and selection process. 2. Summary of Project for Consistency with Consolidated Plan Confirmation: If this project is selected for submission to HUD, it will need to be confirmed as consistent with Hartford s Consolidated Plan. Please attach your 1-2 paragraph summary or include here. 3. Community Need for Program (2-3 paragraphs): 4. Provide a description that addresses the entire scope of the proposed project: Include services to be provided: (Describe target population, outreach and case management services designed to assist clients with maintaining permanent housing and to increase access to mainstream program as part of your description ) 5. HMIS Participation: (Please describe your agency s HMIS participation.) 6. Agency Background & Experience: (Please describe your agency and experience serving the homeless and identified target population. Including data from a recent APR or evaluation, such as the percentage of clients exiting to permanent destinations or percentage of clients enrolled in Mainstream Programs can support your application. ) 5

6 Section 5: Population Served TARGET POPULATION: A. Population Served (type and numbers) 1. INDIVIDUALS total a. CHRONIC b. NON-CHRONIC 2. FAMILES total a. CHRONIC b. NON-CHRONIC B. Project Scope Questions: 3. VULNERABILITY INDEX total 1. Does your project participate in a CoC Coordinated Entry/ Assessment Process? 1.a. Please describe the extent of your participation in your local Coordinated Entry/Assessment process Include agency programs and their use of common priority list(s), staff and leadership participation levels, and referral procedures. (Use attachment or additional space as needed) 2. Does your project have a specific population focus? A. Specific Population Focus (check all that apply): People who are / experiencing: a. Chronically Homeless b. Youth (under age 25) c. Families with children d. Veterans e. Mental Illness f. Chronic substance abuse g. HIV/AIDS h. Domestic violence i. Other, specify: 6

7 B. Prior living situations for project participants (show projected percentages): a. % directly from streets or places not meant for human habitation b. % directly from emergency shelters c. % directly from Safe Havens d. % directly from transitional housing and previously resided in a place not meant for human habitation, or emergency shelters, or safe havens) TOTAL % If the total is less than 100 percent, identify how the persons meet HUD s definition of homelessness and the project type eligibility requirements: Section 6: Housing First a. Does the project quickly move participants into permanent housing b. Does the project ensure that participants are not screened out based on the following items? Select all that apply. By checking all of the first four boxes, this project will be considered low barrier. Having too little or no income Active or history of substance abuse Having a criminal record with exceptions for state-mandated restrictions History of domestic violence (e.g. lack of a protective order, period of separation from abuser, or law enforcement involvement) None of the above c. Does the project ensure that participants are not terminated from the program for the following reasons? Select all that apply. Failure to participate in supportive services Failure to make progress on a service plan Loss of income or failure to improve income Being a victim of domestic violence Any other activity not covered in a lease agreement typically found in the project's geographic area. None of the above 7

8 d. Does the project follow a "Housing First" approach? 5. Does the PH project provide PSH or RRH? 5a. Does the project request costs under the rental assistance budget line item? 5b. Is this a CoC Program leasing or former SHP project that had been approved by HUD to revise the renewal project budget from leasing to rental assistance? (This change must have been listed on the final HUD-approved GIW. See 24 CFR (b)(8)) Section 7: Funding Request Details A. Fund type questions 1. Do any of the properties in this project have an active restrictive covenant? 2. Was the original project awarded as either a Samaritan Bonus or Permanent Housing Bonus project? 3. Are the requested renewal funds reduced from the previous award as a result of reallocation? 4. Does this project propose to allocate funds according to an indirect cost rate? No 5. Renewal Grant Term: 6. Select the costs for which funding is being requested: Leased Units Leased Structures Rental Assistance Supportive Services Operations HMIS 8

9 B. Type of Rental Assistance: Metropolitan or nonmetropolitan fair market rent area: Does the applicant request rental assistance funding for less than the area's per unit size fair market rents? Size of Units # of Units (Applicant) HUD Paid FMR Area Rent (Applicant) (Applicant) 12 Months SRO 0 x x = 0 Bedroom 0 x x = 1 Bedroom 0 x x = 2 Bedrooms 0 x x = 3 Bedrooms 0 x x = 4 Bedrooms 0 x x = 5 Bedrooms 0 x x = 6 Bedrooms 0 x x = 7 Bedrooms 0 x x = 8 Bedrooms 0 x x = 9 Bedrooms 0 x x = Total Units and Annual Assistance Requested Grant Term Total Request for Grant Term Total Request (Applicant) $ 9

10 C. Summary Budget Eligible Costs Total Assistance Requested for 1 Year Grant Term (Applicant) 1a Leased Units $ 1b Leased Structures $ 2 Rental Assistance $ 3 Supportive Services $ 4 Operating $ 5 HMIS $ 6 SUB-TOTAL of COSTS REQUESTED $ 7 Admin (up to 6.99%) $ % of (8) Total: 8 TOTAL Assistance Plus Admin Requested $ D. Leveraging Chart Please identify all possible leveraged resources: construction/rehabilitation, other services received by project participants, cash grants, donated and in-kind services. Please be sure to include all cash match sources in the leveraging chart. HUD has previously awarded maximum points to projects with leveraging ratios of 200% or higher of the total HUD request. HUD requires that commitment letters for leveraged resources be dated on or before the application due date. Summary for Match: Total Value of Cash Commitments: $ Total Value of In-Kind Commitments: $ Total Value of All Commitments: $ Percentage of Total Requested Budget: % Summary for Leverage: Total Value of Cash Commitments: $ Total Value of In-Kind Commitments: $ Total Value of All Commitments: $ Percentage of Total Requested Budget: % 10

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12 Identify Type of Contribution: Match/Leverage; Cash or In kind Name the Source of Contribution Identify Contributor Source as: (G) Government or (P) Private Date of Written Commitment Value of Written Commitme nt Example: Cash CDBG G 10/5/2015 $10,000 Government sources are appropriated dollars. TOTAL: $ Note on Leveraging Letters: An attachment in place of this chart is acceptable. Provide information in BOLD for contributions for which you have a written commitment in hand at the time of application. If you do not have a written agreement in hand at the time of application submission, enter the contribution in italics. Section 8: Level of Participation in Hartford Continuum of Care: (See next page for the levels of participation) Highly Active Active Moderate Minimal Comments: 12

13 Hartford Continuum of Care participation is based on activity by member agency representatives prior to the HUD Continuum of Care NOFA release date for 2015 (9/18/2015). Levels of Participation: Highly Active participation: 1. agency is represented by attendance at a majority of Hartford Continuum of Care meetings 2. active membership and leadership role in the Advisory Board; or 3. active subcommittee leadership with tasks accomplished over last two HUD grant cycles or minimum of one year. 4. Overseeing a component or chairing a committee for Exhibit 1/ CoC Application preparation. Active participation: 1. Agency is represented through frequent attendance at Hartford Continuum of Care meetings (over 50% of meetings ); AND has 2. active membership in Advisory Board; or 3. active subcommittee membership with tasks accomplished over last two HUD grant cycles or minimum of one year. 4. Limited participation in Exhibit 1/ CoC Application preparation Moderate Participation: 1. Agency is represented through attendance at Hartford Continuum of Care meetings (less than 50% of meetings ) 2. minimal participation on Advisory Board; 3. Subcommittee attendance, no tasks accomplished, over last two HUD grant cycles or minimum of one year. 4. Limited participation in Exhibit 1/ CoC Application preparation. Minimal Participation: 1. Three or fewer Hartford Continuum of Care meetings attended in the last year; 2. No committee or subcommittee representation over the last two years. 3. Minimal or no participation in Exhibit 1/ CoC Application preparation. 13