Miami-Dade County Clerk of the Board of County Commissioners Stephen P. Clark Center 111 N.W. 1 st Street 17th Floor - Suite Miami, FL 33128

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1 MIAMI-DADE COUNTY HOMELESS TRUST REQUEST FOR APPLICATIONS (RFA) FOR INCLUSION IN THE APPLICATION TO BE SUBMITTED BY THE MIAMI-DADE COUNTY CONTINUUM OF CARE FOR THE 2015 USHUD NOTICE OF FUNDING AVAILABILITY (NOFA) FOR THE CONTINUUM OF CARE PROGRAM COMPETITION A PRE-APPLICATION WORKSHOP FOR INTERESTED RESPONDENTS WILL BE HELD at 9:30 a.m. on September 28, 2015 at the Small Business Development Division (SBD) Conference Room, 19 th Floor, Stephen P. Clark Government Center, 111 N.W. 1 st Street, Miami, Florida, A second preapplication workshop will be held at 9:30 a.m. on October 1, 2015 in Conference Room 27B on the 27 th Floor of the Stephen P. Clark Government Center, 111 N.W. 1 st Street, Miami, Florida, Attendance to one of the Pre-Application Workshops is strongly recommended. We invite government entities, public and private homeless non-profit providers to review this RFA and Federal regulations prior to applying. A brief Technical Assistance session will be provided for new provider agencies at the conclusion of the Pre-Application Workshop held on September 28, Responses to this RFA are due at the address shown below no later than 2:00 pm eastern standard time on October 15, NO EXCEPTIONS WILL BE MADE TO THE 2:00 P.M. DEADLINE. Submissions must be made to: Miami-Dade County Clerk of the Board of County Commissioners Stephen P. Clark Center 111 N.W. 1 st Street 17th Floor - Suite Miami, FL The responsibility for submitting a response to this proposal at the Office of the Clerk of the Board of County Commissioners on or before the stated time and date will be solely and strictly the responsibility of the Proposer. The County in no way will be responsible for delays caused by the United States Mail delivery or caused by any other occurrence. Proposals may not be faxed or ed. THIS PROPOSAL IS SUBJECT TO THE CONE OF SILENCE, ORDINANCE Please contact the Homeless Trust if the Request for Application document is required in an alternative format or language. Miami- Dade County is not liable for any cost incurred by the applicant in responding to the Request for Applications, and we reserve the right to modify or amend the application deadline schedule if it is deemed necessary or in the interest of Miami-Dade County. Miami-Dade County also reserves the right to accept or reject any and all applications, to waive technicalities or irregularities, and to accept applications that are in the best interest of Miami-Dade County. Miami-Dade County provides equal access and opportunity in employment and services and does not discriminate on the basis of age, gender, race or disability.

2 I. BACKGROUND/PURPOSE A. THE FEDERAL PROCESS: The CoC Program (24 CFR part 578) is designed to promote a community-wide commitment to the goal of ending homelessness; to provide funding for efforts by nonprofit providers, States, and local governments to quickly re-house homeless individuals, families, persons fleeing domestic violence, and youth while minimizing the trauma and dislocation caused by homelessness; to promote access to and effective utilization of mainstream programs by homeless; and to optimize self-sufficiency among those experiencing homelessness. The CoC Program is authorized by subtitle C of title IV of the McKinney- Vento Homeless Assistance Act, (42 U.S.C ) (the Act), and the CoC Program regulations are found in 24 CFR part 578 (the CoC Program interim rule). The FY 2015 funds for the CoC Program were authorized by the Consolidated Appropriations Act, 2015 (Public Law , approved December 16, 2014) (the FY 2015 HUD Appropriations Act ). The FY 2015 CoC Program Competition is administered under the FY 2015 CoC Program Competition NOFA and 24 CFR part 578. All projects currently receiving USHUD funds with program funding expiring in calendar year 2016 must request renewal funding through this competitive process. The total amount of funds available by U.S. HUD nationally for this competition is approximately $1.89 Billion. HUD will continue the Tier 1 and Tier 2 funding process; however the process in the FY 2015 CoC Program Competition is completely different from the past CoC Program Competitions; therefore, CoCs and applicants should ensure there is thorough understanding of the information provided in this NOFA. HUD will establish each CoC s Tier 1 and Tier 2 amounts based on the final HUD-approved Grant Inventory Worksheet (GIW). A report that lists each CoC s ARD Tier 1 amount, Tier 2 amount, and permanent housing bonus amount available will be posted to the HUD Exchange website no earlier than October 9, Tier 1 is anticipated to be $27,298, and Tier 2 $4,817, for Miami-Dade s CoC. 1. Tier 1 is equal to 85 percent of the CoC s ARD amount approved on the final HUD-approved GIW and projects in this tier will be conditionally selected from the highest scoring CoC to the lowest scoring CoC, provided the project applications pass both eligibility and threshold review. Any type of new or renewal project application can be placed in Tier 1. However, in the event HUD is required to drastically reduce the total amount of funds available under this NOFA, the Tier 1 amount per CoC will be reduced proportionately among all CoCs which could result in some Tier 1 projects falling into Tier 2. Therefore, CoCs should carefully determine the priority and ranking for all project applications in Tier 1 as well as Tier 2, which is described below. 2. Tier 2 is the difference between Tier 1 and the CoC s ARD plus any amount available for the permanent housing bonus. This does not include the amounts available for CoC planning costs. Through the reallocation process CoCs may create the following type of new projects (1) CoCs may create new permanent supportive housing projects where all beds will be dedicated for use by chronically homeless individuals and families, as defined in 24 CFR (2) CoCs may create new rapid rehousing projects for homeless individuals and families who enter directly from the streets or emergency shelters, youth up to age 24, and persons who meet the criteria of paragraph four of the definition of homeless. (3) CoCs may create a new Supportive Services Only (SSO) project specifically for a centralized or coordinated assessment system. (4) CoCs may create a new dedicated Homeless Management Information System (HMIS) project for the costs at 24 CFR that must be carried out by the HMIS Lead. CoCs may create new projects through the permanent housing bonus up to 15 percent of the CoC s Final Pro Rata Need (FPRN) for the following types of new projects (1) CoCs may create new permanent supportive housing projects that will serve 100 percent chronically homeless families and individuals, and (2) CoCs may create new rapid re-housing projects that will serve homeless individuals and families coming directly from the streets or emergency shelters, and includes persons fleeing domestic violence situations and other persons meeting the criteria of paragraph four of the definition of homeless. 2

3 CoCs may request, that up to 10 percent of funding for each fiscal year awarded under this NOFA be approved to serve homeless households with children and youth defined as homeless under other Federal statutes who are unstably housed (paragraph 3 of the definition of homeless found at 24 CFR 578.3). Approved CoCs are limited to using only up to 10 percent of the total amount awarded for each fiscal year appropriation to the CoC to serve this population, and must determine which project(s) will be permitted to use some or all of their funding for this purpose. The only project types that can serve this population are Transitional Housing and Supportive Services Only. B. THE LOCAL PROCESS: The Miami-Dade County Homeless Trust (Trust) serves as the Collaborative Applicant for USHUD NOFA funds on behalf of the Miami-Dade County Continuum of Care system (MDCoC). The MDCoC encompasses all of Miami-Dade County, including all municipalities. All local entitlement jurisdictions are part of the MDCoC. This Collaborative Application will contain the projects submitted by Project Applicants (also referred to as subrecipients) selected through the Request for Applications (RFA) process set forth in this document. The Collaborative Application submitted by our community will be reviewed by USHUD, which will ultimately decide which projects submitted will be funded. Letters of Intent to apply for the new permanent housing projects or reallocate existing projects into Permanent Supportive Housing must be submitted by proposers by 5:00 p.m. eastern standard time on Friday, October 2, We encourage ALL providers to review their program expenditures and reallocate any project funds they anticipate lapsing. We ask providers who anticipate reallocating any part of their FY2015 project budget to submit letters of intent regardless of their intent to apply for reallocation. Letters of Intent must clearly specify the providers desire to apply for a new or reallocation project, if applicable. For reallocation projects, letters of intent must include the existing project name for and percentage of reallocation. Please review Sections III.B. and VI. for more information on new and reallocation project requirements. Providers may Letters of Intent to Manny Sarria via fax at (305) or at mannys@miamidade.gov. PLEASE NOTE: Inclusion in the NOFA for Homeless Continuum of Care Program Competition Collaborative Application submitted to USHUD does not guarantee funding from USHUD. USHUD requires that local communities review proposed sub-recipient projects based on need and substance, and that they submit Collaborative Applications that address the funding priorities of the community, consistent with USHUD funding priorities. Applications received pursuant to this RFA for renewal funding or for new projects will be selected and ranked by a committee appointed by the County Mayor comprised of County staff with experience in the relevant areas specific to the grant programs. The criteria for selection and ranking are set forth in Section XII of this document. Not all proposals received in response to this RFA are guaranteed to be included in the Collaborative Application. C. IMPORTANT INFORMATION ALL APPLICANTS SHOULD KNOW The implementation of the HEARTH Act, concurrent with budgetary issues at USHUD, requires local communities to apply even greater scrutiny to the local Collaborative Application to be submitted for funding. All applicants are encouraged to read the NOFA for 2015 to understand the requirements of local Continuums of Care to receive funding. A copy of the NOFA is available on the Miami-Dade County Homeless Trust website ( Funding to CoC s is allocated through a competitive process, and the score awarded to the Collaborative Application submitted by the Miami-Dade County Continuum of Care can and will impact the level of funding received for our continuum of care. In particular, the NOFA provides clear direction in terms of USHUD s expectations for the use of their allocated funds by local communities to serve the homeless. These include an expectation that all CoC s adopt a Coordinated Assessment Process, move to a Housing First model, that permanent supportive housing unit vacancies be prioritized to serve the Chronic Homeless, and that other non-ushud resources be identified and used to provide services. 3

4 All RFA respondents are encouraged to familiarize themselves with the following terms and definitions included in the HEARTH Act, as defined in 24 CFR 578.3, including: Annual Renewal Amount (ARA), Applicant, Centralized or Coordinated Assessment System, Chronically Homeless, Collaborative Applicant, Continuum of Care, Consolidated Plan, Homeless, Permanent Housing, Permanent Supportive Housing, Private Nonprofit Organization, Program Participant, Project, Sub-recipient, Support Services Only, Transitional Housing, and Final Pro Rata Need. In addition, the following terms and concepts are not found in 24 CFR part 578, but are used in the NOFA and this RFA to define concepts that pertain specifically to the CoC Program Competition application process: a. Renewal Project. Support Services Only (SSO), Safe Haven (SH), Transitional Housing (TH), Homeless Management Information System (HMIS), Permanent Housing through Rapid Re-housing (PH-RRH) and Permanent Housing through Permanent Supportive Housing (PH-PSH) projects approved in FY 2015 GIW that are eligible to apply for renewal funding during the FY 2015 CoC Program Competition. b. New Project. New project refers to funds made available through reallocation or the permanent housing bonus. c. Consolidated Plan Certification. The statutory form in which a state or local official certifies that the proposed activities or projects are consistent with the jurisdiction s Consolidated Plan and, if the applicant is a state or unit of local government, that the jurisdiction is following its Consolidated Plan. d. Housing Inventory Count (HIC). A complete listing of the community s USHUD and non-ushud funded beds dedicated to the homeless. e. Project Applicant. An applicant designated by the CoC to apply for CoC Program funds to carry out activities related to a specific project(s) as defined in 24 CFR This includes Collaborative Applicants that apply for planning funds. Project Applicant and sub-recipient are used interchangeably. f. Rapid Re-housing. A type of permanent housing meeting the requirements of 24 CFR (a)(1)(ii). g. Annual Renewal Demand (ARD) (24 CFR (b)(2)). The total amount of all the CoC s projects that will be eligible for renewal in the CoC Program Competition. A separate ARD will be established for each year of funding under this NOFA. It is the sum of the annual renewal amounts of all projects within the CoC s geographic area eligible to apply for renewal in the CoC Program Competition, before any required adjustments to funding for leasing, rental assistance, and operating line items based on FMR changes. h. Beds Dedicated to the Chronically Homeless. The total number of beds in the CoC s geographic area that are dedicated specifically for use by the chronically homeless as reported in the CoC s Housing Inventory Count (HIC). For these types of beds, when a participant exits the program, the bed must be filled by another chronically homeless participant, unless there are no chronically homeless persons located within the geographic area. i. Housing First. A model of housing assistance that is offered without preconditions (such as sobriety or a minimum income threshold) or service participation requirements, and rapid placement and stabilization in permanent housing are primary goals. j. Non-Dedicated Permanent Supportive Housing Beds. Permanent supportive housing beds within a CoC s geographic area that are not currently dedicated specifically for use by the chronically homeless. CoCs and projects are strongly encouraged to prioritize the chronically homeless in nondedicated permanent supportive housing beds as they become available through turnover. k. Preliminary Pro Rata Need (PPRN). The amount of funds a CoC could receive based upon the geographic areas HUD approves as included in the CoC. To determine the homeless assistance need of a particular jurisdiction, HUD will use the formula set forth 24 CFR (a). Each year, HUD publishes the PPRN for each jurisdiction. A CoC s PPRN is determined by adding the published PPRN of each jurisdiction located within the HUD-approved CoC geographic area. l. Reallocation. Reallocation is when a CoC shifts funds in whole or part from existing eligible renewal projects to create one or more new projects without decreasing the CoC s ARD. In the CoC Program Competition, reallocation can only be used to create new permanent supportive housing for the 4

5 chronically homeless, or rapid re-housing to serve homeless households being referred directly from the streets or emergency shelter. The population served must meet program eligibility requirements as described in the HEARTH Act. The only persons who may be served by any permanent supportive housing projects are those who meet the USHUD definition for homeless at time of the referral and have a qualifying disability. Homeless individuals and homeless households with children coming from transitional housing must have originally come from a place not meant for habitation or emergency shelter. Homeless individuals and homeless households with children with a qualifying disability who were fleeing or attempting to flee domestic violence, dating violence, sexual assault, or stalking and are living in transitional housing are eligible for permanent supportive housing even if they did not live on the streets, emergency shelters, or safe havens prior to entry in the transitional housing. As participants leave currently operating projects, those meeting this eligibility standard must replace them. Persons with a qualifying disability exiting institutions where they resided for 90 days or less and came from the streets, emergency shelter, or safe havens immediately prior to entering the institution are also eligible for PSH. II. TIMELINE FOR DEVELOPMENT OF THE COLLABORATIVE APPLICATION In light of Federal requirements and deadlines, the timeline for this RFA process is as follows: RFA Applications Available 9:30 am Monday, September 28, 2015 RFA Pre-Application Workshop (1) 9:30 am 12:00 pm SBD Conference Room, 19 th Floor Monday, September 28, NW 1 st Street, Miami, Florida RFA Pre-Application Workshop (2) Conference Room 27B, 27 th Floor 111 NW 1 st Street, Miami, Florida Deadline for Submittal of Written Questions - RFA Deadline for Submittal of Letters of Intent to apply for new projects, or reallocate existing projects into PSH Response to Written Questions - RFA Deadline for Submission of RFA Applications Clerk of the Board of County Commissioners 111 NW 1 st Street, 17 th Floor, #17-202, Miami, Florida Selection Committee Review of RFA Applications, 111 NW 1 st Street, 27 th Floor, Miami, Florida Selection Committee opportunity for oral presentations from applicants, 111 NW 1 st Street, 27 th Floor, Miami, Florida 5 9:30 am 11:30 am Thursday, October 1, Noon Friday, October 2, :00 pm Friday, October 2, :00 pm Monday, October 5, :00 pm (no exceptions) Thursday, October 15, :00 am to 5:00 pm Tuesday, Wednesday & Thursday October 20-22, :00 p.m.to 5:00 pm Thursday, October 22, 2015 Notification to applicants regarding recommendations Friday, October 23, 2015 Deadline for appeals 5:00 p.m. Wednesday, October 28, 2015 Miami-Dade County Homeless Trust Executive 9:30 am Committee Approves Recommendations of applications Friday, November 13, 2015 submitted in response to RFA, for inclusion in NOFA Collaborative Application 111 NW 1 st Street, 18 floor, Miami, Florida Conference Room 18-4

6 Staff Completes NOFA Collaborative Application October 23 November 18, 2015 Deadline for submission of Certificates of Consistency New Projects (to Homeless Trust, 111 NW 1 st Street, Suite 2:00 p.m. Friday, October 30, , Miami) NOFA Collaborative Application available for review Wednesday, November 18, 2015 Collaborative Application submitted to US HUD 5:00 p.m. USHUD Deadline for submission of Collaborative Applications 6 Thursday, November 19, :59:59 p.m. EST Friday, November 20, 2015 Miami-Dade County reserves the right to modify this schedule if necessary and in the best interest of the County. III. RFA PRE-APPLICATION/TECHNICAL ASSISTANCE WORKSHOPS An RFA Pre-Application Workshop will be held beginning at 9:30 am on Monday, September 28, 2015 at the Small Business Development (SBD) Conference Room, 19 th Floor, Stephen P. Clark Government Center, 111 NW 1 st Street, Miami, Florida A second pre-application workshop will be held at 9:30 a.m. on October 1, 2015 in Conference Room 27B on the 27 th Floor of the Stephen P. Clark Government Center, 111 N.W. 1 st Street, Miami, Florida, Attendance to one of the Pre-Application Workshops is not required but is strongly recommended, especially in light of new requirements and changes to the USHUD NOFA process. If you need assistance, please come to this workshop with your questions. We invite government entities, public and private homeless non-profit providers to review this RFA and Federal regulations prioir to applying for this funding opportunity. Please remember that new projects must meet the identified priorities for the MDCoC, which are referenced on Section V. of this document. Please note that any additional questions that proposers may have after the workshop has concluded must be submitted in writing to the designated contact person below by no later than noon on Friday, October 2, Questions may be submitted via fax at (305) , or to mannys@miamidade.gov. The contact person for all inquiries relating to this RFA is Manny Sarria, Deputy Director, Miami-Dade County Homeless Trust, Stephen P. Clark Center, 111 N.W. 1st Street, Suite 2710, Miami, Florida, mannys@miamidade.gov, or via fax at (305) A. CONE OF SILENCE Proposers are hereby advised that this solicitation is subject to the Cone of Silence, in accordance with Ordinance , as may be amended. From the time of advertising until the County Mayor issues a recommendation, there is a prohibition on communication with the County s professional staff. The Ordinance does not apply to oral communications at pre-proposal conferences, oral presentations before selection committees, contract negotiations, public presentations made to the Board of County Commissioners during any duly noticed meeting, communications in writing at any time with any county employee, official or member of the Board of County Commissioners, unless specifically prohibited by applicable RFA documents. Any questions, explanations or other requests desired by Proposer(s) regarding this RFA must be requested to the Contact Person (see above). Additionally, a copy of all written communications must be filed with the Clerk of the Board, 111 N.W. 1 st St., 17 th floor, Suite , Miami, Florida, Among other penalties, violation of these provisions by any particular proposer shall render any RFA award to such proposer voidable. Proposers should reference the actual ordinance for further clarification. The individuals listed below will be available to assist interested applicants regarding the federal regulations governing this program and other applicable restrictions and basic technical requirements. You may contact the following individuals if you need assistance with the technical requirements of the

7 application. These individuals will not be able to discuss any specific proposal/concept: Terrell Thomas-Ellis, Homeless Trust, (305) Mahtosha Nance, Homeless Trust, (305) B. LETTERS OF INTENT Agencies interested in submitting request(s) to (1) reallocate all or part of an existing projects; or (2) apply for a new bonus project are requested to submit Letter of Intent, not to exceed one-page, by Friday October 2, 2015 at 5:00 p.m. EST. The Letter of Intent should briefly describe: 1. The name of the Sponsoring agency, contact person, title, and phone number. 2. The type of program for which you anticipate applying, including the proposed/targeted population to be served- (e.g. permanent housing for chronic homeless). If applying for reallocation please include the name of the project being reduced or eliminated by reallocation, and the percentage of reallocation being proposed. 3. The anticipated project size (e.g. number of units/beds/persons/households to be served). 4. The type of funding that is anticipated to be requested (e.g. Supportive Services, operations, leasing, rental assistance, administration). 5. The general location of the program (North, Central or South Miami-Dade County). IV. THRESHOLD REQUIREMENTS 1. Any agency seeking funding pursuant to this Request for Applications (RFA) must be a government entity, public or private non-profit. Whenever applicable, proof of non-profit status (IRS 501 (C) 3 documentation) must be provided at the time of application submission. For-profit entities are not eligible to apply for the USHUD grants. 2. All projects submitted as part of the Collaborative Application to USHUD must have a Certificate of Consistency with the Consolidated Plan for the entitlement jurisdiction where the project will be located. All new project proposals selected for inclusion in the Collaborative Application through this RFA process will be conditionally recommended pending the receipt of the Certificate of Consistency for the proposed new project by no later than 2:00 pm on October 30, 2015 to the offices of the Miami- Dade County Homeless Trust, 111 NW 1 st Street, Suite , Miami, Florida. Any new project not obtaining and providing an original copy of the Certificate of Consistency, Attachment 28, by this deadline will NOT be included in the Collaborative Application to USHUD. 3. Applicants seeking funding through a new or reallocation project serving homeless households with only children and unaccompanied youth must be able to demonstrate that serving this population is of equal or greater priority than serving homeless as defined under paragraphs (1), (2), and (4) of the definition of homeless in 24 CFR Respondents must describe how the requirements described in Section 427(b)(1)(F) of the Act will be met. The funding request cannot exceed 10 percent of the total award for fiscal year 2015 which is approximately $3.2 million. 4. Any new project that requests capital (new construction, acquisition, or rehabilitation) must request a minimum of a 3-year grant term and may request up to a 5-year grant term. If an applicant requests capital funds in addition to requesting funds for operating, or supportive services, the funding will be for the 3 years requested, and the grant term will be 3 years plus the time necessary to acquire the property, complete construction, and begin operating the project. HUD will require recordation of a HUD-approved use and repayment covenant (a form can be obtained from the local HUD CPD Field Office) for all grants of funds for new constructions, acquisition, and rehabilitation. V. NEEDS PRIORITIES AND PRIORITIZATION OF PROJECTS Earlier this year, the MDCoC s Continuum of Care (CoC) Sub-Committee identified the community's homeless housing and services needs. This process involved extensive input from the community, including surveys of homeless persons and input from homeless providers, as well as public comment meetings, and review and approval by the Homeless Trust Board. All of these meetings were publicly noticed. A Collaborative Application totaling approximately $32 million will be submitted on behalf of the Miami- 7

8 Dade CoC, which is the value of the Annual Renewal Demand (ARD) or the total amount of funding needed for all currently funded projects to receive renewal funding. Subsequently, USHUD has announced that CoC s must submit a two-tiered application; Tier 1 is equal to 85% of the CoC s ARD in 2015; and, Tier 2 is the difference between Tier 1 and the CoC s ARD plus any amount available for the permanent housing bonus project. As such, Collaborative Applications submitted in response to the NOFA must include two Tiers of funding, with projects prioritized within each Tier. The preliminary ARD for the Miami-Dade CoC is $32,115,472. Pursuant to USHUD guidelines, these projects are considered renewal projects for prioritization purposes. Additional re-allocated funds may become available during the RFA competition. As such, we strongly encourage new applications to be submitted for the use of re-allocated funds. NEW permanent housing projects providing: (1) supportive housing exclusively for the Chronic Homeless families or individuals, or (2) rapid re-housing serving families or individuals coming directly from the streets or emergency shelters, including victims of domestic violence. The new permanent housing bonus projects cannot exceed 15% of the CoC s FPRN; new PH bonus projects may represent up to $4,817, for our CoC. In order to submit an application to USHUD with the required Two-Tier process, it is necessary to prioritize renewal projects. As such, renewal projects will be evaluated and scored, and lower performing projects and/or projects with a lower priority in the Miami-Dade CoC may be included in Tier 2. Renewal projects will be evaluated based on the criteria provided in Section XII of this RFA. It is important to note that in the scoring of renewal projects, bonus points will be awarded for any permanent or transitional housing project that has previously received capital funding for acquisition, rehabilitation or new construction, either through federal resources (SHP, SRO, HOME, CDBG, ESG), state (HHAG, Tax Credit Homeless Set Aside), or local (Food & Beverage, Homeless GOB) in which the Homeless Trust has been a participant in the funding process. This is done to protect Miami-Dade County s capital investment, as well as ensure compliance with funder-required affordability periods. Bonus points will also be awarded to SSO or TH project seeking reallocation to PH. Please refer to Attachment 1, 2015 NOFA Priorities for the Two-Tier Prioritization process that is being utilized in the local competition. Applicants are encouraged to review the USHUD NOFA for the 2015 CoC program, in particular pp. 8, section 2 HUD s Homeless Policy and Program Priorities, for further insight on USHUD s expectations in terms of local prioritization. The 2015 Priorities Chart, Attachment 1, provides in each Tier a brief description of the scope of the priority and targeted population. As noted, all Renewal projects may request funding for only for one (1) year. The amounts being requested must match the amounts submitted to USHUD for renewal projects on the Grants Inventory Worksheet submitted to USHUD. FOR A COPY OF THE 2015 GRANTS INVENTORY WORKSHEET (GIW), PLEASE VISIT THE HOMELESS TRUST WEBSITE, Please note that administrative funds are once again seven percent (7%). As has been customary, the Trust will split this available administrative funding 50/50 with any agency funded through the Collaborative Application submitted to USHUD (3.5% to Sub-recipient; 3.5% to Trust). When completing the Line Item Budget please make sure to use the administrative funding amount indicated in the GIW submitted to USHUD. The Selection Committee reserves the right to recommend adjustments to the maximum amounts per category based on annual renewal needs/budgets, or to adjust individual project funding requests in order to fund additional projects within Tier 1. These recommended adjustments may be made to coincide with underexpenditure of previously awarded funds. The Selection Committee also has the discretion to deviate from the foregoing process based on the quantity and quality of the proposals submitted, and may reduce funding requests and adjust the maximum funding within/between priorities categories as deemed necessary. They also have the discretion to deviate from the foregoing process based on the quantity and quality of the proposals submitted, or to ensure that a property with a capital investment is duly considered. That 8

9 said, any project with a capital investment that would, based on scoring, have been subject to placement in Tier 2, will be reviewed for potential placement on a Performance Improvement Plan, and/or future reduction in operational funding. VI. CONTENTS OF APPLICATION Please refer to the RFA Checklist (Attachment 2) for instructions on how to submit your application. Proposals should follow the order and format for the submission of documents as delineated in the Checklist. Please read the instructions carefully for those documents that are only required to be submitted with the ORIGINAL copy of a project proposal. REMINDER: Applications are due no later than 2:00 p.m. on Thursday, October 15, There are no exceptions to this deadline. Applications can only be submitted to the Clerk of the Board of County Commissioners, 111 N. W. 1st Street, 17th Floor - 202, Miami. One (1) original and seven (7) copies, along with an electronic version of including your application and ALL attachments (on computer disc or flash drive in the format provided by the Homeless Trust WORD or EXCEL) must be delivered to the Clerk of the Board at the address listed above, on or before the due date, ONLY between the hours of 8:30 a.m. 4:00 p.m., Monday Friday, except on the application due date, when the deadline to submit is no later than 2:00 pm. The Application Form (Attachment 3) must be signed by an officer of the agency who is legally authorized to enter into a contractual relationship in the name of the applicant. A current list of the agency s Board of Directors must be included with the NEW project applications. IMPORTANT: Because all applications submitted must be reviewed and evaluated this year, an original and the required copies must be submitted for EACH application for which funding is being requested, whether for renewal funding or new funding. Please refer below to the information that must be provided for Renewal Project Applications, New Project Application and for ALL project applications. A. RENEWAL PROJECT APPLICATIONS Currently-funded projects with funding expiring in the 2016 calendar year as reflected in the Grant Inventory Worksheet must request renewal funding under this RFA. Please also note that renewals can only request one (1) year of funding. Projects receiving PBRA or operating costs may request up to a 15 year term but only one year of funding Renewals are not guaranteed funding, and funding may not be recommended at the level requested. Renewal funding may only be requested for existing services. Expansion of existing services is not considered a renewal and may not be requested through this RFA as a renewal. 1. All renewal proposals must include a completed Renewal Project Application Form following the format outlined in Attachment 4 for the program. 2. For renewal projects that have not already provided current audits, please submit one (1) copy with your Original copy of your project application. If you are submitting multiple renewal applications, please provide a copy of the cover page of the Audit and identify in WHICH original copy of a project application the audit can be found. 3. Renewal applicants who have NOT previously submitted their APR s for the project must submit any outstanding APR which was due on or before September 30, This APR may be submitted in the Original Copy of the project proposal only. 4. Please follow the RFA Checklist, Attachment 2, for all other required documents. USHUD requires CoC s to consider the need to continue funding for projects expiring in calendar year Renewal projects must meet minimum project eligibility, capacity, timeliness, and performance standards identified in this RFA and in the NOFA or they will be rejected from consideration for funding. 9

10 When considering renewal projects for award, the MDCoC and USHUD will review information in LOCCS; Annual Performance Reports (APRs); and information provided from the local HUD/CPD Field Office, including monitoring reports and A-133 audit reports as applicable, and performance standards on prior grants. This information is therefore used to evaluate renewal projects in this RFA. In particular, the renewal projects are evaluated on: (1) Whether the project applicant s performance met the plans and goals established in the initial application as amended; (2) Whether the project applicant demonstrated all timeliness standards for grants being renewed, including standards for the expenditure of grant funds have been met; (3) The project applicant s performance in assisting program participants to achieve and maintain independent living and record of success, including new USHUD expectations for performance in this regard; and, (4) Whether there is evidence that a project applicant has been unwilling to accept technical assistance, has a history of inadequate financial accounting practices, has indications of project mismanagement, has a drastic reduction in the population served, has made program changes without prior CoC/HUD approval, or has lost a project site. Renewal projects will also be evaluated and scored to the extent that they propose to meet new local and USHUD objectives, to include, low barriers to program entry; Housing First and priority given to chronic homeless for permanent supportive housing; and for programs that serve families, the extent to which they meet the educational assurances requirements of USHUD. B. NEW PROJECT APPLICATIONS The following information must be provided for New Project requests. Please refer to the RFA Checklist, Attachment 2, for a listing of all required documents that must be submitted: 1. New Project Application Form (Attachment 5) 2. Documentation for Capital Requests New or reallocated project proposers requesting capital funding must prepare the Pre-Development Checklist (Attachment 6) and submit the Section 3 Certification (Attachment 7). Please note that: 1) any applicant requesting more than $200,000 in capital (acquisition, rehab or new construction) or rental rehab funding with less than $3 million in net assets will be required to create a single asset corporation/subsidiary for purposes of receiving funding through this RFA; and 2) All applicants receiving any capital funding (acquisition, rehab or new construction) will be required to record a Restricted Covenant, or any other such legal document, as may be required by USHUD and the Trust, to secure the use of the property for a minimum of 20 years. 3. Licensing and Other Requirements New applicants proposing treatment services (with or without housing), must provide a copy of current licenses (Agency and/or for clinical staff). New Applicants must provide a copy of the current zoning for the site being proposed for funding, with an explanation, if needed, of any zoning issues. A copy of the certificate of occupancy for residential treatment facilities is required if site control exists. 4. Line Item Budget/Agency Financial Information For NEW Projects only: proposers must prepare and submit a detailed line item budget and budget narrative for the program for which funding is being requested, that provides details on how the funding request was developed. Current Guidelines/Requirements: a. When preparing the budget, please be advised that a proposer can request up to 75% of the project s total operating and supportive services costs, and 100% of leasing and rental assistance costs. The balance of the operations and supportive services project costs must be provided by the proposer through a match. No match is required for leasing funds, but a match of 25% of total costs is required for all other grant funds requested, including rental assistance and administration. b. The Line Item Budget and budget narrative must include the following: For the supportive services and operations budget, percentage of the total staff salary that will be paid by the USHUD grant. If this percentage is less than 100%, a description of the funding source for the balance of the 10

11 funding must be provided. The narrative should clearly explain the purpose of the line item funding request, and how it is necessary to achieve the goals of the program. c. Attached to the budget and budget narrative, please provide the Agency Financial Information Worksheet (Attachment 8), which requires information regarding 1) agency s fiscal year; 2) total (agency-wide) budget for current fiscal year; 3) total number of programs administered by agency, etc. Agencies that currently receive funding for more than one USHUD grant, AND/OR that have shared project costs (e.g. staff split across programs), must specify in Attachment 8, demonstrating cost allocations across grants. This cost-allocation must be included in the grant application for each project. 5. Affidavits/US HUD Requirements Please sign and include the attached Affidavits regarding applicable County Affidavits (Attachment 9) 6. New project applicants not currently receiving funding from the Miami-Dade County Homeless Trust must complete the Previous Contractual Relationship Review Form (Attachment 10) to demonstrate their performance in non-trust funded programs. 7. Certifications of Consistency with Consolidated Plans For all renewal projects, the County will assume this responsibility. The Trust will be obtaining master Certifications of Consistency, Attachment 28, letters from the entitlement jurisdictions. NEW PROJECTS (Permanent Housing and Re-allocation projects) WILL BE RESPONSIBLE FOR OBTAINING THEIR OWN CERTIFICATION FORM FROM THE APPROPRIATE ENTITLEMENT JURSIDICTION. THIS FORM MAY BE DOWNLOADED FROM THE HUD WEBSITE AT All new project proposals will be conditionally recommended pending the receipt of the Certificate of Consistency by no later than 2:00 pm on October 30, 2015 to the offices of the Miami-Dade County Homeless Trust, 111 NW 1 st Street, Suite , Miami, Florida. Any new project not obtaining and providing the Certificate of Consistency by this deadline will NOT be included in the Collaborative Application to USHUD. C. ALL PROJECTS/APPLICANTS (Renewal and New) Please refer to the RFA Checklist, Attachment 2, for a list of all documents that must be submitted and the order in which they must be submitted: 1. RFA Checklist Please complete the RFA Checklist, (Attachment 2), checking off the list of all documents which must be submitted. 2. Application Form The Application Form (Attachment 3) must include the names and phone numbers for all parties who are authorized to respond to questions during oral presentations. 3. CoC Application Addenda Prepare and submit the CoC Application Addenda for renewal and new projects using (Attachment 12) 4. All applicants must complete and submit the Project Leveraging Worksheet (Attachment 13). Applicants must submit their match/leverage commitment letters dated no earlier than September 20, Agencies that have matched/leveraged a building in a prior year NOFA must provide the worksheet reflecting: 1) the total value of the match, with documentation validating the total value; 2) the amount of the match/leverage previously submitted; and 3) the amount of the match/leverage being submitted at this time. 5. All applicants must complete and submit the Affidavit acknowledging notification of the USHUD Requirements (Attachment 14). 6. All applicants must complete and submit the Acknowledgement of Addenda (Attachment 15) 7. Application for Federal Assistance All applicants must complete and submit SF424 Application for Federal Assistance (Attachment 16). 8. Certification for a Drug-Free Workplace All applicants must complete and submit the Certification for a Drug-Free Workplace (Attachment 17). 9. All applicants must complete and submit the USHUD required forms (Attachment 19A-C). 10. All renewal transitional housing or supportive services only project applicants that propose to serve 11

12 homeless families and youth defined as homeless per other federal statutes, must complete and submit (Attachment 21) D. ASSEMBLY INSTRUCTIONS Please refer to the RFA checklist (Attachment 2) to assist you in assembling the application for submission. In order to ensure that all information is readily and easily available to the Selection Committee for review, it is important that the information be provided, as requested. E. ATTACHMENTS Attachment NOFA Priorities (for applicant use only, do not return with application) Attachment 2 RFA Checklist (all applicants) Attachment 3 Application Form (all applicants) Attachment 4 New Project Request Form (New project applicants only)renewal Project Request Summary (Renewal project applicants only) Attachment 5 Renewal Project Request Summary (Renewal project applicants only)new Project Request Form (New project applicants only) Attachment 6 Pre-Development Checklist (New project applicants requesting capital) Attachment 7 Section 3 Certification (New project applicants requesting capital ) Attachment 8 Agency Financial Information Worksheet (New project applicants only) Attachment 9 Miami-Dade County Affidavits (New project applicants only) Attachment 10 Previous Contractual Relationship Review Form (New Applicants) Attachment 12 CoC Application Addenda (All applicants) Attachment 13 Project Leveraging Worksheet (All applicants) Attachment 14 Affidavit Acknowledging USHUD Requirements (All applicants) Attachment 15 Acknowledgement of Addenda (All applicants) Attachment 16 SF424 Application for Federal Assistance (All applicants) Attachment 17 Certification for a Drug Free Workplace, must be dated no earlier than July 1, 2015 (All applicants) Attachment 19A-C Federal required forms, Attachment 19A Form HUD-2880, Applicant/Recipient Disclosure/Update Report must be attached for each project. Form HUD-2880 must include the correct amount of HUD assistance requested and must be dated no earlier than July 1, 2015 (All applicants) Attachment 21 Request to serve Homeless Families/Youth per other Statutes (as applicable) Attachment 26 Scoring Guidelines (for applicant use only, do not return with application) Attachment 28 Certificate of Consistency (New Applicants) VII. INFORMATIONAL ITEMS AND RESOURCES Please refer to the Miami-Dade County Homeless Trust website ( for resource and reference information, including the USHUD NOFA, the MDCoC s Grants Inventory Worksheet, RFA forms (Attachments). VIII. HUD POLICY PRIORITIES FOR FY 2015: To ensure you understand all submission requirements, applicants should read the FY 2015 CoC Program Competition NOFA available online at CoC-Program-NOFA.pdf. HUD s Homeless Policy and Program Priorities can be found on page 8, Section II of the NOFA. We strongly encourage all respondents to read the FY 2015 CoC Program Competition NOFA. Homeless Trust Requirements Project applications must be submitted electronically via Esnaps by the collaborative applicant. This means for the majority of the applications, other than two direct grants, will be entered and submitted by 12

13 the Homeless Trust staff. We will be working with provider agencies to accomplish this task outside of the competitive process. None of this work will impact any ranking or competitive processes. However, the application information must be submitted pursuant to the deadline referenced in the timeline. IX. MONTHLY FAIR MARKET RENTS - MIAMI-DADE COUNTY: The following is a list of the current 2015 HUD Fair Market Rents (FMRs) in Miami-Dade County for use in those applications which require said information: (Note: USHUD may adjust these figures upon award.) Fair Market Rent Payment Standard Fair Market Rents Effective September 1, 2015 SRO 0 BR 1 BR 2 BR 3 BR 4 BR 5 BR 6 BR $559 $745 $907 $1,162 $1,594 $1,863 $2,143 $2,422 $554 $738 $871 $1,069 $1,466 $1,714 $1,972 $2,228 X. MATCHING FUNDS/LEVERAGING Pursuant to new HEARTH regulations, Subpart F, Section , there is a 25% match requirement for operations, supportive services, rental assistance and administration. No match is required for leasing and a 100% match is required for capital funding requests. The match requirement may be cash or in-kind. All applicants are urged to secure matching funds from sources at their disposal. Proof of match commitments (letters of commitment, plan for addressing match requirements, etc.) should be attached and will be considered favorably at the time of the proposal evaluation. Match commitment can (and is encouraged to) exceed the USHUD minimum requirement. Maximum points will be given for projects that demonstrate the extent to which the amount to be assisted with the grant is supplemented. Please refer to the Selection Criteria, Section XII. Leveraging can include in-kind services in addition to the Cash Match. All proposers must attach both written letters of match and commitment for leveraged resources, at the time of application submission. Only leverage with written commitment letters will be counted as leverage in this year s local and federal competitions. Match and leverage letters must be dated no more than sixty (60) days prior to the NOFA application due date of November 20, The value of a commitment for land, buildings and equipment may be leveraged only ONCE and the same cannot be claimed by more than one project (i.e. the value of donated land, buildings, or equipment already claimed in FY2014 or in prior years cannot be claimed again as leveraging by the project when implemented in FY2015 or any other subsequent year). In light of the above limitation, applicants should look at how they may wish to leverage land, a building or equipment that is being used by various programs, including whether to allocate portions of the allowable leverage for each program over a few years. Applicants must submit proof of the TOTAL value of the building (or portion thereof) that will be used as in-kind match/leverage and if it will be used for more than one program, the methodology used to allocate the total value to each program. The Homeless Trust will provide the necessary match for the portion of administrative reimbursement that will be retained by the Homeless Trust. XI. OUTCOME/PERFORMANCE MEASUREMENTS Program performance and utilization, including occupancy and expenditure rates, will be considered in the evaluation of renewal applications based on the most recent APR and HMIS data. Programs currently under performance improvement plans (PIP) will also be evaluated against Year to Date (YTD) performance. Renewal project performance will be measured this year based on the following factors: 1. Most recently submitted APR, (and YTD performance for new projects) as specified above; 13

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