2016 NOFA Project Application CoC Program Competition
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1 2016 NOFA Project Application CoC Program Competition 8/10/2016 NYC DHS 1
2 Learning Objectives: At the end of this training, you will be able to: Complete the Project Application Identify Application Parts 1 through 8 Answer questions aligned with HUD s goals Locate Additional Resources 8/10/2016 NYC DHS 2
3 Timeline: 8/1 New RRH & Bonus PSH RFP s (to nycccoc@dhs.nyc.gov) 8/11- RENEWAL Project Applications are due in e-snaps 8/10- Decisions issued for New Project RFPs 8/16- NEW Project Applications are due in e-snaps 8/30- DHS notifies all providers of Project Application inclusion in CoC Priority Listing submission 9/8- DHS submits NYC CCoC Collaborative Applications 8/10/2016 NYC DHS 3
4 2016 Project Application: Completed by the Project Applicants: New Projects: Created through Permanent Supportive Housing (PSH)Bonus, or PSH and Rapid Re-housing through reallocation NOFA pp V.D. 1-3 Renewal Projects (PH, TH, SH, SSO, HMIS) Currently in operation with signed grant agreement by both HUD and recipient, executed by 12/31/15 (expiring in CY 2016). Must meet 1 eligibility requirement NOFA pp ; V. C /10/2016 NYC DHS 4
5 Eligibility Requirements: Threshold Requirements NOFA p.23-28, V.G.2.d.(1)-(7) Non-profit documentation Financial management capacity Certifications Project Quality Threshold NOFA pp.24-26, V.G.2.c. 8/10/2016 NYC DHS 5
6 DUNS # & SAM: Data Universal Numbering System (DUNS) # or call 1 (800) Register with the System for Award Management (SAM) 8/10/2016 NYC DHS 6
7 Lessons Learned: Detailed instructions not fully read Incomplete answers show don t tell! Data and Narrative must be consistent throughout the whole application Information should be current 8/10/2016 NYC DHS 7
8 Project Application Preparation: Review & have ready access to: FY 2016 CoC Program NOFA(51 pages) FY 2016 CoC Program Application Process: Detailed Instructions for Completing the Renewal Project Application (112 pages) FY 2016 Renewal Project Application: E-snaps Instructional Guide (85 pages) Project details listed on the FY 2016 GIW 8/10/2016 NYC DHS 8
9 8/10/2016 HMIS Policies & Procedures v2.1 9
10 8/10/2016 HMIS Policies & Procedures v2.1 10
11 8/10/2016 HMIS Policies & Procedures v2.1 11
12 Application Parts: NOTE: Parts 3-8 of the Project Application are not visible until all mandatory SF-424 fields are completed Part 1: SF-424 Part 2: Recipient and Sub-recipient Information Part 3: Project Information Part 4: Housing, Services, and HMIS Part 5: Participants and Outreach Information Part 6: Budget Information Part 7: Attachment(s) Part 8: Submission Summary 8/10/2016 NYC DHS 12
13 Part 1: SF-424 Form 1A 1.Type of Submission 2.Type of Application 3.Date Received 4. Applicant Identifier 5a. Federal Entity Identifier 5b. Federal Award Identifier 6. State Application Identifier Expiring grant number listed in the FY2016 GIW. NOTE: Edit the Applicant Profile for any revisions 8/10/2016 NYC DHS 13
14 Part 1: SF-424 (Cont d) Form 1B 8. Applicant Form 1C 9. Type of Organization 10. Name of Federal Agency 11. Catalog of Federal Domestic Assistance (CFDA) Title 12. Funding Opportunity Number 13. Competition Identification Number 8/10/2016 NYC DHS 14
15 Part 1: SF-424 (Cont d) Form 1D 14. Area(s) affected 15. Descriptive title 16. Congressional District(s) 17. Proposed project 18. Estimate Funding Form 1E 19. Executive Order Delinquent debt Start date should be in 2017; end date should be in 2018 Answer = b. Program is subject to E.O.1237 but has not been selected by the State for review. 8/10/2016 NYC DHS 15
16 Part 1: SF-424 (Cont d) Form 1F. Declaration Must select checkbox next to the I agree statement. NOTE: Application Forms in Parts 3-8 will remain hidden until the checkbox is selected and this screen is saved! 8/10/2016 NYC DHS 16
17 Part 2: Recipient and Sub-recipient Information 2A Project Sub-recipients List all sub-recipients and their designated contacts NOTE: Sub-recipients are only applicable to Shelter + Care grants This will not pre-populate for first time renewal Review and update sub-recipients (hide/show instructions for each field- view/add/delete icons) 8/10/2016 NYC DHS 17
18 Part 2: Recipient and Sub-recipient Information 2B Recipient Performance Questions regarding: 1. APR Submission 2. HUD Monitoring Findings 3. Quarterly Drawdowns 4. Recaptured Funds 8/10/2016 NYC DHS 18
19 Part 2B: Recipient Performance (cont d) 8/10/2016 NYC DHS 19
20 Part 3: Project Information Form 3A 1. Expiring Grant Number 2a. CoC Number and Name 2b. CoC Applicant Name 3. Project Name 4. Project Status 5. Component Type 6. Title V Leave as default standard Enter NY-600 New York City CoC This dictates the rest of the application questions! 8/10/2016 NYC DHS 20
21 Part 3: Project Information (Cont d) Form 3B 1. Provide a description that addresses entire scope of the proposed project Clear picture of target population(s) to be served Plan for addressing the identified needs/issues of the CoC target population(s) Projected outcome(s) Coordination with other source(s)/partner(s) 2. Does your Project have a specific population focus? 8/10/2016 NYC DHS 21
22 Part 3: Project Information (Cont d) Form 3B (Cont d) 3. Does your project follow a Housing First model? This is auto-scored based upon the responses to the questions above and Yes or No will indicate if the project is using the Housing First approach to house program participants. This is a required field for PH, TH and SSO projects. 8/10/2016 NYC DHS 22
23 8/10/
24 Part 3: Project Information (Cont d) Form 3B (Cont d) 4. Does the PH project provide PSH or RRH? 4a. Does the project request costs under the rental assistance budget line item? Y/N 8/10/2016 NYC DHS 24
25 Part 4: Housing, Services, & HMIS Form 4A - Supportive Services for participants 1. Supportive Services- Provider/Access/Frequency 8/10/2016 NYC DHS 25
26 -- select -- Form 4A Supportive Services for Participants (Cont d) 2. Activities provided by the project: 2a. Transportation assistance to clients to attend mainstream benefit appointments, employment training, or jobs? 2b. Use of a single application form for four or more mainstream programs? 2c. At least annual follow-ups with participants to ensure mainstream benefits are received and renewed? 8/10/2016 NYC DHS 26
27 -- select -- Form 4A Supportive Services for Participants (Cont d) 3. Do project participants have access to SSI/SSDI technical assistance provided by the applicant, a subrecipient, or partner agency? (Y/N) 3a. Has the staff person providing the technical assistance completed SOAR training in the past 24 months? 8/10/2016 NYC DHS 27
28 Part 4: Housing, Services, & HMIS Form 4B Housing Type and Location Detail 1. Housing Type 2. Total # Units, Beds, 3. Dedicated CH Beds and Prioritized CH Beds 4. Address 5. Geographic Area 8/10/2016 NYC DHS 28
29 Part 5: Participants & Outreach Form 5A There must be at least one person at or above the age of 18, and at least one person under the age of 18 NOTE: Each nonshaded field is intended to reflect a single point in time (PIT) at maximum occupancy the number of households or persons served (not the number served over the course of a year or grant term). 8/10/2016 NYC DHS 29
30 Part 5: Participants & Outreach Form 5B NOTE: 1) This form can only be completed once Form 5A. has been completed and saved. 2) Each non-shaded field is intended to reflect a single point in time (PIT) at maximum capacity (not the number served over the course of a year or grant term). 8/10/2016 NYC DHS 30
31 From 5C: Outreach 8/10/2016 NYC DHS 31
32 Part 6: Budget Information Must match GIW; Match Requirements >25% of Total Grant Request; including Administrative Costs; excluding Leasing Costs (i.e. any funds for leased units or structures) Form 6A- Funding Request (qs. 1-6) 1. Do any of the properties in this project have an active restrictive covenant? If unknown, answer No. 6. Select the costs for funding (must be completed & saved to view appropriate budget screens) NOTE: Forms 6B-6G appear as per selection on Form 6A. 6. *Make sure Form 3A. Project Detail>5. Component Type (ie. PH, TH, SH, SSO) is answered correctly. 8/10/2016 NYC DHS 32
33 Part 6: Budget Information Form 6B-Leased Units Budget Form 6C- Leased Structures Budget Form 6D- Rental Assistance Budget Form 6E- Supportive Services Budget Form 6F- Operating Budget Form 6G- HMIS Budget Form 6H- Sources of Match Form 6I- Summary Budget 8/10/2016 NYC DHS 33
34 Part 6: Budget Information 6H- Sources of Match Based on current commitment at time of project application submission (not based on projection) 8/10/2016 NYC DHS 34
35 Part 6: Budget Information 6I- Summary Budget Total Requested (Grant Term) for: Admin Cash Match In-Kind Match Enter the amount of requested administrative funds as per the GIW. Do not request Admin. Up to 10%! 8/10/2016 NYC DHS 35
36 Part 7A: Attachment(s) 8/10/2016 NYC DHS 36
37 Part 7A: Attachment(s) 8/10/2016 NYC DHS 37
38 Applicant Profile: 5. Attachments 8/10/2016 NYC DHS 38
39 Part 8B: Submission Summary 8/10/2016 NYC DHS 39
40 Final Tips Download a copy of NOFA Review Detailed Instructions & Instructional Guides Frequently Asked Questions (FAQs) Visit Project Applicants A-K contact Merih Anil (manil@dhs.nyc.gov) Project Applicants L-Z contact Aleida Valentin (avalenti@dhs.nyc.gov) 8/10/2016 NYC DHS 40
41 Additional Information: HUD Exchange Local HUD CPD Office Ask A Question (AAQ) General Section Office of Strategic Planning and Management Grants Management and Oversight Division or TTY /10/2016 NYC DHS 41
42 HUD Exchange: 8/10/2016 NYC DHS 42
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