Central MN Regional Advisory Committee Friday, October 12, 2018

Transcription

1 Central MN Regional Advisory Committee Friday, October 12, :00 a.m. Sherburne County Emergency Operations Center (EOC) Business Center Dr. NW, Elk River, MN Sherburne County Agenda 1. Call to Order 2. Roll Call 3. Revisions and Approval of Agenda 4. Revisions and Approval of Minutes from September 14, 2018 (P1-5) 5. Communications a. Introduction of the New Central and Southern RIC b. ECN Program Updates Newsletter (View online) c. Cross Spectrum Interoperability Committee (Motobridge) 6. Reports a. SRB/ARMER Update; MnDPS/MnDOT 1. MnDOT/RIC 2. SECB (Micah Myers) (P6-7) 3. OTC (No Meeting) 4. Interop (No Meeting) 5. Finance Committee (Micah Myers) (P8) 6. Legislative Committee (Micah Myers) (P9) 7. Steering Committee (Tina Lindquist) (P10) 8. State Interop Data Committee (Al Fjerstad) (P11) 9. Interop STR Workgroup (No Meeting) b. Regional Leadership Group (Next Mtg. October 22, 2018) c. NG-911 Committee (Judy Diehl) d. EMAC Committee (Seth Hansen) e. Owners and Operators Committee (Kristen Lahr) f. User Committee (Paul McIntyre) g. EMS/Hospital Sub-Committee (Paul McIntyre) h. Executive Committee 7. Emergency Services Board (Next Mtg. December 19, 2018) 8. Updates from Partners on Current Projects a. Website Project b. Motorola IV&D (Integrated Voice & Data) City of St Cloud Pilot Project c. Regional Coordinator Report (View report online) 9. General Discussion and New Business a. OneDrive Document Sharing (Update) b. DocuSign Electronic Signature (Update) c. Regional Project Priority List for 2019 SECB/SHSP Grant (P12) d. Fiscal Year 2018 Assistance to Firefighters Grant (FY 2018 AFG Program) (P13) e. Other 10. Old Business a. Policy on CMNESB Contracts b. Current Representative List (P14) c. Attendance Record Status (Update) (P15) d. JPA Mille Lacs Band Resolution (Update) 11. Upcoming Meetings a. November 9 Stearns County b. December 14 Stevens County (Location Needed) 12. Adjournment

2 Central MN Regional Advisory Committee Friday, September 14, :00 a.m. Pope County Courthouse 130 E. Minnesota Ave., Glenwood, MN Pope County Members/Alternates Present: 1. Brandon Larson City of St. Cloud 2. Kyle Dusing Benton County 3. Sheriff John Haukos Big Stone County 4. Michael Henrion Douglas County 5. Tina Lindquist Grant County 6. Sheriff Dan Hartog Kandiyohi County 7. Randy Celander Meeker County 8. Keith VanDyke & Jason Karlgaard Otter Tail County 9. Sheriff Tim Riley, Vice Chair Pope County 10. Kyle Breffle Sherburne County 11. Kristen Lahr Stearns County 12. Dona Greiner Stevens County 13. Sheriff John Holtz Swift County 14. Sarah Booker Todd County 15. Lynn Siegel Traverse County 16. Tyler Wheeler Wadena County 17. Sheriff Rick Fiedler Wilkin County 18. Haley Dubois Wright County Members/Alternates Absent: 19. Mille Lacs County 20. Morrison County Guests Present: John Dooley ECN IPAWS Program Manager Dan McCoy Granite Electronics Mike Kahl Granite Electronics Mike Rosonke Motorola Derek Leyde Northland Business Systems Meeting was called to order by Vice Chair Riley at 10:03 a.m. 18 of the 20 members in attendance with a quorum present. Revisions and Approval of Agenda: Stearns County made a motion to approve the RAC Agenda. City of St. Cloud seconded, motion carried. Approval of Minutes: Stearns County made a motion to approve the RAC minutes from July 13, City of St. Cloud seconded, motion carried

3 Communications: a. ECN Program Updates Newsletter John Dooley provided a few updates from the folks down in St. Paul. They want to thank you for doing your COOP updates and getting those all in. We have two reviews that have already been done. This Thursday, September 20 th, is going to be the national test. In the next day or so we will be sending out an to the PSAP list and Emergency Managers. Listen to the radio on that day. We will have a quick survey: (1) What county were you in; (2) Did you not get the test on your phone; (3) What carrier did it not come in on; and (4) On the radio and television if you happened to be watching if you did not hear at 1:20 p.m. tell us who you were listening to or watching. Today is the day they are doing interviews for the Southern RIC down in Mankato. We had two candidates for that one. We are also doing an interview for an Assistant Director. In the last two weeks, you saw a letter from Dooley on IPAWS testing. It had been put out by FEMA with all the legislation that is coming down especially in California, they have gotten hit hard with wild fires. Instead of doing things we have been doing for the last 3 years in Minnesota they have been told they are going to start it up in 6 months and get it done in a year. That is what was really driving a lot of things from FEMA saying we are going to make testing mandatory. There is legislation that has passed through the U.S. Senate now it just has to go through the House. That is driving a lot of these things, not necessarily out of the whole Hawaii incident, that one just woke up the government to realize how we are going to do a national alert. We have a lot of big fires out there in California and Tennessee that have had some big impacts on alerting the public. b. Sea-Level Advancing Mission Critical Communications Information in the packet. c. Cross Spectrum Interoperability Committee (Motobridge) There is a letter in your packet from Jim Stromberg. They are developing a workgroup for Motobridge. Reports: SRB/ARMER Update; MnDPS/MnDOT: 1. MnDOT/RIC: See ECN Program Updates Newsletter. 2. SECB: (Micah Myers report) The majority of the meeting was consumed by the presentation from CenturyLink/West on the recent 911 outage, and the Q/A which followed their presentation. Several standards were approved, along with three plan amendments (State Patrol, Wright, and Sherburne counties). SECB also approved the recommendation from the Finance Committee on the 2019 SECB grant allocation. Micah was also named the chair of the Finance Committee with Chief Gerlicher s retirement. 3. OTC: No meeting. 4. Interop: (Micah Myers report) The Interop Committee met July 17 th and approved the following COMU Sub-Committee items: AECS position task book Historical INTD Training Approval of COMU SOG V1.1 A Task Force (workgroup) was formed to come up with a use of the Motobridge system (Cross Spectrum Interoperability Committee listed above). 5. Finance Committee: (Micah Myers report) The Finance Committee met 9/13/2018, the discussion was centered around the new Motorola SUA contract and the lack of detail Motorola has provided and the 33 million dollar price tag. The Committee has tasked MnDOT and ECN to continue their efforts to obtain the details for the 33 million SUA renewal. We ll also look at what s available for funding to cover the increased cost

4 Reports: (Continued) SRB/ARMER Update; MnDPS/MnDOT: (Continued) 6. Legislative Committee: No Meeting. 7. Steering Committee: (Kristen Lahr) Met on Wednesday. ECN gave the reports. There was no meeting of Education & Outreach workgroup. They are trying to get that back together again. There was a discussion of SECB Bylaws from our previous meeting. Chair Glaccum is requesting all of the SECB committees review their Bylaws in reference to their attendance. There were administrative changes to the Bylaws: Adjustments to how the agendas are formed so they can flow better; and some language regarding timing for cancellation of meetings. They are hoping to get Bylaws discussed at all the SECB committees. There was a short update on the ARMER fees discussion. There has not been any additional feedback from Legal as far as whether or not the state can charge fees for ARMER participation for the non-government entities. There was one action item the Strategic Plan was reviewed at all of the SECB committees, feedback was taken from all those committees and brought back to Steering and was approved to be forwarded to SECB. 8. State Interop Data Committee No report. 9. Interop STR Workgroup (No Meeting) No Meeting. Henrion reported Troy Trettor moved to the private sector. They cancelled the October meeting. Our next meeting will be the first week of December. SWIC Stromberg asked Henrion if he was interested in being the Chair and he told him he was. Regional Leadership Group (Next Meeting October 22, 2018) Next meeting is October 22 nd. NG-911 Committee Henrion reported there was half a dozen entities present and we had a phone bridge. Cathy Anderson from ECN was on phone and she gave an update on StatusBoard and COOP plans. She admitted she does not know a lot about patching, but there are some agencies that have reported hearing noise on the consoles with encryption; a lot of them involve Drug Taskforce radios. Anderson talked about StatusBoard to make sure to check the reserve status before you use the StatusBoard. Dustin Leslie was there. His goal is to get 25 PSAPs on text-to-911 by year s end; by week s end he would have 20. Discussion with text-to-911 going to State Patrol and their sectors along the state highways and the interstate. That is in an early discussion period and Dan Craigie brought up these are just out there for discussion. There were some concerns about if they go directly to State Patrol how do you get the first responders out there, because the counties are the ones that page them out for fires and medical calls. Leslie mentioned that MN is one of 7 states that have statewide deployment of text-to-911. Craigie spoke about the service disruption on August 1 st. It is being called an outage by a lot of people, but he says a service disruption is a better term to use, because a lot of calls did get through; 693 calls did not complete. Discussion about grant funding that is available for NG911. Norm Anderson is the new state GIS contact. Discussion about the RICs and the interviews going on. There was a vague announcement from some of the carriers about more accurate location information. They were talking about Verizon going over to Comtech. With the calls plotting on the maps, vendors are not complying with the standards. They are not inserting an uncertainty value in the ALI information. Sherburne County stated they would be going live January Discussion about some of the hospitals and schools not complying with the state requirements that are by Statute about how the 911s locate with the information that comes into the Dispatch Center. Leslie had a PowerPoint on wireless provisioning. Craigie did go quickly over the Strategic Plan

5 Reports: (Continued) SRB/ARMER Update; MnDPS/MnDOT: (Continued) EMAC Committee: Siegel reported we have AMEM coming up starting Sunday. Our 3 grants that were submitted got approved. Now we are working on the RFPs. Deadline is September 28 th to get them in. Interviews for our Planner/contractor person will be set for Thursday, October 11 th. Hopefully being able to award October 26 th. Contract approval December 19 th and then the performance period. We did all get our EMPG grant, so we had to put our stuff in for that. Owners & Operators Committee: (Kristen Lahr) We meet next Thursday. Next week we are looking for an update from PSAPs around the area on how weather service communications are going. We will review another standard. The standard that we will be reviewing is Requesting Full Participation to the Region. Some questions on how people are approaching subscriber replacement. Benton County has the communications discussion. Talk about a regional COMU group forming. User Committee: See O&O. EMS/Hospital Sub-Committee: No Report. Executive Committee: No Report. Emergency Services Board: (Next meeting September 26, 2018) Next meeting is September 26 th. Updates from Partners on Current Projects: Website Project Update No Report. Motorola IV&D (Integrated Voice & Data) City of St. Cloud Pilot Project Larson reported for our IV&D project we are in a stalled point. We have been asking Motorola for quotes on a KMF product. They came back over $1 million. We went back and asked how about a pilot we test it out. Now we are having some issues on how much labor Motorola is quoting for installation. It is still in the 6 figures. Larson does not know if the KMF piece will get tested for the over-the-air rekeying. Regional Coordinator Report You can view online. General Discussion and New Business: Regional Project Priority List for 2019 SECB/SHSP Grant The list reflects all of the projects that have been funded and new requests from our members SHSP Turn-back Funds Albany High School BDA (Action Item) This request needs approval before it can be submitted to the grant workgroup, these funds cannot be used for subscriber radios. Vice Chair Riley requested a motion. Lahr stated the Albany High School is an addition so we need an approval on that to be submitted to the grants workgroup. Stearns County motioned to approve the application for Albany High School BDA. Kandiyohi County seconded. Motion approved

6 Old Business: a. Policy on CMNESB Contracts b. Current Representative List Make sure your delegate and alternate are up-to-date, because we are approaching the end of the year there will be some changes. c. Attendance Standard (Update) d. JPA Mille Lacs Band Resolution (Update) Deputy Chief West has confirmed that the Mille Lacs Band will not be making the request to join the Central Region this will be removed from future RAC agendas. Upcoming Meeting Date and Location: October 12 Sherburne County November 9 Stearns County Adjournment: Swift County made a motion to adjourn the meeting. Wilkin County seconded, and the motion was carried unanimously to adjourn at 10:30 a.m. Minutes recorded by Shari Gieseke

7 STATEWIDE EMERGENCY COMMUNICATIONS BOARD Thursday, September 27, :30 2:30 p.m. Join Skype Meeting CHAIR: DPS Commissioner Ramona Dohman / VICE-CHAIR: Joe Glaccum Location: MnDOT Shoreview Training and Conference Center 1900 County Road I West, Shoreview, MN Call in Number: Call in code: # Call to Order AGENDA Approval of Today s Agenda Approval of Previous Meeting Minutes August 23, 2018 Announcements Standing Committee Reports Operations and Technical Committee (Thomson) Standard Change Management... Action Item Standard Regional Development and Responsible Entity... Action Item Standard System Admin Definition and Minimum Training Requirements... Action Item Standard Training Technical Staff... Action Item Standard ID & Talkgroup Allocation... Action Item Standard Fleetmap Standards... Action Item Standard CASM Standard for Administration, Data Entry & Maintenance... Action Item Standard Ontario-Minnesota Interoperability... Action Item Standard Disaster Relief Organization... Action Item Standard Hospital Access... Action Item Standard P25 Digital Standard... Action Item Dickinson County, IA Interoperability Participation Plan... Action Item Wisconsin Office of Emergency Communication Interoperability Participation Plan. Action Item Steering Committee (Glaccum) o Proposed Cass County, ND Agreement... Jim Stromberg o Strategic Plan... Kristin Lahr Interoperability Committee (Wisniewski) Statewide Emergency Communications Board September 27, 2018 Page 1

8 STATEWIDE EMERGENCY COMMUNICATIONS BOARD Legislative and Government Affairs Committee (Workman) IPAWS Committee (Hamdorf) o IPAWS Standard 1.0.0: IPAWS Alerting Authorities o IPAWS Standard 1.1.0: Sub-jurisdictional Alerting Agreements o Nationwide Alert Reminder NG911 (Pankonie) Interoperable Data Committee (Risvold) Approval of Mike Wisniewski as Member at Large on IDC Committee... Risvold Finance Committee (Myers) Special Reports ARMER Project Status Report... MNDOT ECN Update... Dana Wahlberg Old Business Update on Service Disruption from August 1, CenturyLink (Rhonda Kriss, Matthew Hoffer, Jake Jacobson attending on behalf of CenturyLink) New Business None. Other Business None. Motion to Adjourn Statewide Emergency Communications Board September 27, 2018 Page 2

9 STATEWIDE EMERGENCY COMMUNICATIONS BOARD FINANCE COMMITTEE September 13, :00 11:00 a.m. Conference Call: Code: # CHAIR: VACANT / VICE-CHAIR: Micah Myers MEETING LOCATION: Conference Call Call to Order AGENDA Approval of Agenda Approval of Previous Meeting s Minutes August 9, 2018 Announcements Standing Committee Reports Special Reports Old Business None New Business OTC Request to Fund a System Upgrade Agreement with Motorola... Thompson Other Business None Motion to Adjourn Finance Committee September 13, 2018 Page 1

10 STATEWIDE EMERGENCY COMMUNICATIONS BOARD LEGISLATIVE COMMITTEE Thursday, October 4, :00 12:00 p.m. Conference Call: Code: # CHAIR: Liz Workman / VICE CHAIR: Kip Bruender MEETING LOCATION: Conference Call AGENDA Call to Order Approval of Agenda Approval of Previous Meeting Minutes June 1, 2017 December 7, 2017 Announcements Old Business None. New Business 403 Statute Changes... Dana Wahlberg Motion to Adjourn Legislative Committee October 4, 2018 Page 1

11 STATEWIDE EMERGENCY COMMUNICATIONS BOARD STEERING COMMITTEE Wednesday, September 12, :00 3:00 p.m. Join Webex meeting CHAIR: Joe Glaccum MEETING LOCATION: North Memorial Ambulance Service th Avenue N, Brooklyn Center, MN Call-in Number: Access Code: Meeting password: Steering Call to Order AGENDA Approval of Agenda Approval of Previous Meeting s Minutes August 8, 2018 Announcements Standing Committee Reports ECN Report... Dan Craigie Education and Outreach Workgroup... John Dooley Special Reports None Old Business Discussion of SECB Bylaws... Joe Glaccum ARMER Fees Update... Dana Wahlberg New Business IPAWS High Level... John Dooley Strategic Plan...Dan Craigie/John Dooley Other Business None Motion to Adjourn Steering Committee September 12, 2018 Page 1

12 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEROPERABLE DATA COMMITTEE Tuesday, September 18, :00 12:00 p.m. Join Webex meeting WebEx password: DATA Call-in Number: Meeting number: CHAIR: Mike Risvold / VICE-CHAIR: Dave Deal MEETING LOCATION: WebEx and Conference Call Call to Order AGENDA Approval of Agenda Approval of Previous Meeting s Minutes August 21, 2018 Announcements Reminder of October 15, 2018 FirstNet Application Round Table HSIN Request access for Minnesota ECN membership page NICS FirstNet Webinar Responses FirstNet Application Review Board Standing Committee Reports ESChat Application... Akiko Nakamura Special Reports Old Business Policy and Procedures for Wireless Broadband...Discussion New Business HSEM Regions I-IV Representative... Action 2018 Minnesota AT&T CapEx Release... Discussion Special Edition Article: Verizon Fails Public Safety... Discussion Other Business Motion to Adjourn Interoperable Data Committee September 18, 2018 Page 1

13 Total Total Total Project Funding County/Location Item Description Budgeted Cost Award Eligible Awarded Status Big Stone County CRAE - Ortonville $23, $11, $11, Funded City of Saint Cloud St. Cloud School BDA $38, $19, $19, Funded CMNESB Regional Training Training $25,000 $25, $25, Funded Grant County School BDA (Summer of 2019) Budgeting Otter Tail County ASR Site City of Perham Budgeting Stevens County Stearns County Traverse Wilkin 20 - EMS Radios (Funded Through 2017 SHSP Turn-Back) $73,930 $36, $20, Funded Sartell School BDA $47, $23, $23, Funded Albany School BDA $25, $12, Application GIS Mapping $22,525 $22, $22, Funded GIS Mapping $26,880 $26, $26, Funded Subtotal $234,060 $129,026 $99,857 TOTALS $234,060 $129,026 $99,857

14 From: Leslie, Dustin (DPS) Sent: Thursday, September 27, :35 AM Subject: Information on AFG Grant Hi All, This is just for information. Jim Stromberg came across this grant opportunity for fire fighters that ECN is not eligible to apply for. Eligible applicants include Fire Departments, EMS Organizations, and State Fire Training Academies. This grant request caught our eyes because Communications is listed as a high priority. Feel free to pass the information on to your fire departments. See link below for more information on the grant. FYI, there is a quick turnaround time on applying for the grant. Also, I wrote up a very short high level overview of the grant for Dana and Jim. See below for my notes. More information will be available in the Notice of Funding Opportunity (NOFO) on the FEMA website: Fiscal Year 2018 Assistance to Firefighters Grant (FY 2018 AFG Program) A new program that has been put out due to recent unprecedented homeland security challenges such as hurricanes, wildfires, terrorist attaches, cyberattacks, and active shooters. The AFG Program supports the goals of building a culture of preparedness and readying the nation for catastrophic disasters. The main objective of the grant is to enhance the safety of the public and firefighters with respect to fire and fire-related hazards. The priorities (cope capabilities): - Fire Management and Suppression - Environmental Response/Health and Safety - Threats and Hazards Identification - Public Health, Healthcare, and Emergency Medical Services - Operational Coordination - Operational Communications - Mass Search and Rescue Operations - Community Resilience - Long-Term Vulnerability Reduction Grant term of 1 year with a projected award date of 6/1/2019 Eligible Applicants: - Fire Departments - Nonaffiliated EMS Organizations - State Fire Training Academies Cost Share or Match: - Applicants will need to meet a match that is dependent on size of population (see more details in the NOFO) Submission information: - Application due date: 10/26/18 at 5pm - Funding selection date: 3/1/ Applicants must have a DUNS, SAM, and EIN

15 Updated July 2018

16 Central MN Emergency Services Board Standard Attendance Score 2018 Period: January - September 2018 ESB mtgs= 5 RAC mtgs = 9 OO mtgs = 9 USER mtgs= 9 Annual - 32 Entity # Score # Score # Score # Score Attended Score City of St. Cloud 4 80% 9 100% 9 100% 9 100% 31 97% Benton 4 80% 9 100% 8 89% 7 78% 28 88% Big Stone 5 100% 8 89% 7 78% 7 78% 27 84% Douglas 5 100% 8 89% 8 89% 8 89% 29 91% Grant 5 100% 8 89% 4 44% 7 78% 24 75% Kandiyohi 5 100% 7 78% 7 78% 7 78% 26 81% Meeker 5 100% 9 100% 7 78% 7 78% 28 88% Mille Lacs 5 100% 6 67% 9 100% 9 100% 29 91% Morrison 5 100% 7 78% 9 100% 9 100% 30 94% Otter Tail 3 60% 8 89% 9 100% 9 100% 29 91% Pope 5 100% 9 100% 7 78% 8 89% 29 91% Sherburne 1 20% 7 78% 6 67% 6 67% 20 63% Stearns 5 100% 8 89% 9 100% 9 100% 31 97% Stevens 5 100% 9 100% 9 100% 9 100% % Swift 4 80% 8 89% 8 89% 8 89% 28 88% Todd 5 100% 9 100% 8 89% 8 89% 30 94% Traverse 5 100% 8 89% 7 78% 7 78% 27 84% Wadena 5 100% 8 89% 8 89% 9 100% 30 94% Wilkin 5 100% 9 100% 8 89% 8 89% 30 94% Wright 3 60% 9 100% 9 100% 9 100% 30 94% ESB Board, RAC, Owners and Operators, and User Committees