5. Finally, submit the finished document to your assigned DHSEM Regional Field Manager.

Transcription

1 Instructions Part 1 Calendar Year 2018 EMPG-LEMS Grant Activities Work Plan Template (V ) Use the 15 EMF categories as a framework for planning your annual work program and consider identified capability gaps or shortfalls that need to be addressed. This can be done in four steps. 1. First, consider your community s long-term strategy for developing and sustaining an all-hazards preparedness strategy, including initiatives that can be accomplished during the grant performance period as well as those objectives that will need to be phased over multiple year. 2. Second, identify Planned Activities that, when completed, will assist you in achieving your long-term strategy. Complete the Work Plan Template by identifying Planned Activities for each Emergency Management Function (EMF) that is relevant to your strategy. Identify to the extent possible the measurable outcome for each Planned Activity. 3. Third, place those activities that can be accomplished during the current performance period in the quarter that you expect the activity to be completed (it is recognized that schedules and priorities change and that activities may actually be accomplished in a different quarter than the one projected). 4. Fourth, determine if the products/activities you have identified combine to make your program eligible for 100% of your award (use the product/activity table from the guidance). 5. Finally, submit the finished document to your assigned DHSEM Regional Field Manager. Please do not hesitate to contact your DHSEM Regional Field Manager for assistance in completing this Work Plan Template. Page 1

2 Signatures Must be signed (in ink) or (Adobe Acrobat digital signature) by the emergency manager and forwarded to the assigned DHSEM Regional Field Manager for approval. By signing, the applicant acknowledges that he/she has read and understands the calendar year 2018 Program Guidelines and Application Kit. Jurisdiction Administrator (Title): Dan Weinheimer, Deputy County Manager Date: Emergency Manager of Jurisdiction: David A. DeMorat Date: DHSEM Regional Field Manager: Chuck Vale Date: Page 2

3 2018 EMPG LEMS Grant Activity Work Plan Progress Report EMF # EMF 1 Finance and Administration Base Requirement Objective(s) of Planned Activities: Budget preparation, grant administration, LEMS application, expense tracking, quarterly reimbursement requests, quarterly performance reports, equipment monitoring. Mandatory Federal Activities for this EMF: Submit updated FFATA First Complete and submit 2017 Fourth Quarter report and reimbursement request. Second Complete and submit 2018 First Quarter report and reimbursement request. Third Complete and submit 2018 Second Quarter report and reimbursement request. Fourth Complete and submit 2018 Third Quarter report and reimbursement request. Page 3

4 EMF # EMF 2 Laws and Authorities Objective(s) of Planned Activities: Ordinances, resolutions, emergency declarations, EMAP accreditation, compliance with laws and regulations. Mandatory Federal Activities for this EMF: None First Meet with Fire Protection District (FPD) chiefs to begin review and revision process of the current Fifth Amended and Restated Memorandum of Understanding (Intergovernmental Agreement) for Wildland Fire. Develop Routt County Office of Emergency Management Policy for deployment and operation of Unmanned Aerial Systems (UAS) in support of emergency management activities Second Meet with FPD chiefs and finalize framework for updated Memorandum of Understanding (Intergovernmental Agreement). Page 4

5 Third Draft Sixth Amended and Restated Memorandum of Understanding (Intergovernmental Agreement) for Wildland Fire. Review and update the Statement of Policy of Routt County, Colorado Concerning the Routt County Owned Automatic External Defibrillator (AED) Program. Work with Routt County Attorney to draft a Resolution adopting the revised Statement of Policy to the Routt County Board of County Commissioners. Fourth Work with Routt County Attorney to draft a Resolution adopting the Sixth Amended and Restated Memorandum of Understanding (Intergovernmental Agreement) for Wildland Fire by the Routt County Board of County Commissioners. Page 5

6 EMF # EMF 3 Risk Assessment Objective(s) of Planned Activities: Development/upgrade of local/tribal THIRA (Threat and Hazard Risk Identification and Assessment) or HIRA (Hazard Risk Identification and Assessment), development of corresponding risk management strategies. Mandatory Federal Activities for this EMF: None First Second Third Begin development of Community Profile, incorporating data collected during Hazard Mitigation Plan (HMP) update. Fourth Prepare THIRA development schedule for 2019 and inclusion of updated Hazard Mitigation Plan (HMP) data. Page 6

7 EMF # EMF 4 Hazard Mitigation Plans and Projects Objective(s) of Planned Activities: Development of local/ tribal hazard mitigation plans, implementation of hazard mitigation projects, coordination of Environmental and Historic Preservation (EHP) reviews. Mandatory Federal Activities for this EMF: None First Pending grant approval, submit RFP for vendor to complete Hazard Mitigation Plan (HMP) update; select vendor; conduct initial meeting with whole community participation to introduce vendor and discuss whole community involvement. Conduct All-Hazards MAC Advisory Group and discuss HMP update process. Second Conduct All-Hazards MAC Advisory Group and whole community meeting to review HMP update progress. Third Conduct All-Hazards MAC Advisory Group and whole community meeting to review HMP update progress. Fourth Complete HMP; conduct final whole community meeting to brief results. Page 7

8 EMF # EMF 5 Emergency Operations Plan Objective(s) of Planned Activities: Development/upgrades of local/tribal emergency operations plans (EOPs) in accordance with CPG-101, Version 2.0, fostering partnerships with EOP stakeholder agencies and organizations. Mandatory Federal Activities for this EMF: All EMPG Program grantees/sub-grantees must maintain, or revise as necessary, jurisdiction-wide all-hazards Emergency Operations Plans that are consistent with CPG-101 v.2 (November 2010) and provide copies of new and revised EOPs/Annexes to DHSEM Regional Field Manager. First Review status of EOP and components. Determine development and update priorities. Complete review of current Emergency Operations Plan (EOP) using DHSEM EOP evaluation tool. Second Begin update of EOP, to include discussing update requirements with the All-Hazards MAC Advisory Group. Third Conduct in-progress review of EOP update with the All- Hazards MAC Advisory Group. Fourth Complete EOP re-write; evaluate in County exercise. Page 8

9 EMF # EMF 6 Recovery Plans Base Requirement Objective(s) of Planned Activities: Development/upgrades of local/tribal recovery plans, fostering partnerships with recovery stakeholder agencies and organizations. Mandatory Federal Activities for this EMF: None First Second Third Discuss recovery plans and requirements at All-Hazards MAC Advisory Group meeting. Fourth Meet with community representatives to establish a preliminary outline for the development of a Routt County Disaster Recovery Plan and plan additional work in Page 9

10 EMF 7 Training Base Requirement EMF # Objective(s) of Planned Activities: NIMS training delivery, staff professional development, development of Training & Exercise Plans (TEPs). Mandatory Federal Activities for this EMF: (1) all EMPG program funded personnel (State/Local/Tribal) must complete the following NIMS training courses and record proof of completion: IS 100; IS 200; IS 700; and IS 800; FEMA Professional Development Series: IS 139; IS 230.a; IS 235.a; IS 240.a; IS 241.a; IS 242.a; and IS 244.a, (2) all grantees and sub-grantees are required to develop a Multi-Year TEP that incorporates linkages to core capabilities and update it annually. First Implement the CY18 TEP; update CY 19 of the multi-year training and exercise plan. This plan should include required training for EMPG funded personnel. Report completed training for EMPG funded personnel. RCOEM and Routt County elected officials attend G-402 (Disaster Recovery for Elected and Appointed Officials) in Steamboat Springs. Conduct Colorado DHSEM provided EOC training. Routt County Emergency Operations Director complete Incident Leadership (L-381). Page 10

11 Second Submit updated TEP to DHSEM Regional Field Manager. Report completed training for EMPG-funded personnel to DHSEM Regional Field Manager. Emergency Operations Director complete ICS-400. Third Work with All-Hazards MAC group to determine training and exercise goals for 2019 and Participate in TEPW process. Report completed training for EMPG-funded personnel to DHSEM Regional Field Manager. Fourth Report completed training for EMPG-funded personnel to DHSEM Regional Field Manager. Page 11

12 EMF 8 Exercises Base Requirement EMF # Objective(s) of Planned Activities: Participation in exercises as Sponsoring and/or Participating agencies. Conduct at least one resource management drill/functional exercise. Mandatory Federal Activities for this EMF: (1) All EMPG program funded personnel (State/Tribal/Local) must participate in at least three exercises in a 12-month period. Sub-grantees may sponsor and/or participate in other sponsor s exercises to fulfill this requirement, (2) all grantees and sub-grantees are required to develop a Multi-Year TEP that incorporates linkages to core capabilities and update it annually. First Implement exercise program as outlined in the TEP. Develop plan to meet grant exercise requirement and review with DHSEM Regional Field Manager. Report on completed exercises to include After Action Review (AAR) or Corrective Action Plan (CAP) and send to DHSEM Regional Field Manager. Page 12

13 Second Implement exercise program as outlined in the TEP. Report on completed exercises to include After Action Review (AAR) or Corrective Action Plan (CAP) and send to DHSEM Regional Field Manager. Conduct TTX in accordance with priority core capabilities identified in TEP. Participate in 2018 NWCIMT Full Scale Exercise in Mesa County. Participate in Yampa Valley Regional Airport Tabletop exercise, building upon lessons learned from airport triennial exercise in Third Implement exercise program as outlined in the TEP. Report on completed exercises to include After Action Review (AAR) or Corrective Action Plan (CAP) and send to DHSEM Regional Field Manager. Participate in Moffat County Hazardous Material full-scale exercise. Page 13

14 Fourth Implement exercise program as outlined in the TEP. Report on completed exercises to include After Action Review (AAR) or Corrective Action Plan (CAP) and send to DHSEM Regional Field Manager. Conduct Functional Exercise in accordance with priority core capabilities identified in TEP. Page 14

15 EMF # EMF 9 Incident Management Base Requirement Objective(s) of Planned Activities: EOC management, COG, multi-agency coordination, support of incident command operations. Mandatory Federal Activities for this EMF: None State Requirement: Hold a meeting with the jurisdiction s emergency services and partner agencies to include: law enforcement, fire, EMS, public works, health and medical, behavioral health, mass care (human services, Red Cross, VOAD), school districts, public utilities, public information, and other relevant stakeholders. These are the agencies and entities which constitute your partners during EOC activation and any significant incident response. Prepare an agenda for these meetings with the DHSEM Regional Field Manager. First Review EOC Activation and Operations Guide, Hazard Mitigation Plan (HMP) update, and EOP re-write with All- Hazards MAC Advisory Group. Second Include EOC/ICP interface and coordination during TTX. Conduct All-Hazards MAC Advisory Group Meeting, focusing on progress of HMP and EOP updates and initial exercise planning for 4 th quarter Functional Exercise. Third Conduct All-Hazards MAC Advisory Group Meeting, focusing on HMP and EOP updates and final exercise planning for 4 th quarter Functional Exercise. Page 15

16 Fourth Include EOC/ICP interface and coordination objectives in Functional Exercise. Page 16

17 EMF # EMF 10 Communications Base Requirement Objective(s) of Planned Activities: Activities supporting interoperability, including cooperative planning, equipment tests, drills, radio checks, purchases, etc. Mandatory Federal Activities for this EMF: None First Complete IPAWS training for RCC and OEM personnel. Establish operational capability for use of IPAWS. Second Update Routt County Public Alert and Warning Plan. Incorporate Routt County Public Alert and Warning System into TTX. Third Prepare User Guide for use of Routt County Public Alert and Warning System (provided by Everbridge) for internal coordination for Routt County departments and other agencies and groups. Page 17

18 Fourth Incorporate Routt County Public Alert and Warning System into Functional Exercise. Deploy Routt County Mobile Communications Van as a mobile command and communications center during Functional Exercise. Page 18

19 EMF # EMF 11 Operations Procedures Base Requirement Objective(s) of Planned Activities: Development/maintenance of systems (e.g., Web EOC), processes (e.g., resource order process), capabilities (e.g., EOC management training), and Plans (e.g., COOP) to support incident operations. Mandatory Federal Activities for this EMF: None First Implement updated EOC Activation and Operations Guide at TTX. Send out monthly reminder to our emergency response community to log into WebEOC and confirm all status information. Second Upload CRRF information into WebEOC. Send out monthly reminder to our emergency response community to log into WebEOC and confirm all status information. Third Update Resource Management Plan and procedures. Conduct WebEOC drill. Send out monthly reminder to our emergency response community to log into WebEOC and confirm all status information. Page 19

20 Fourth Evaluate Resource Ordering via WebEOC during Functional Exercise. Send out monthly reminder to our emergency response community to log into WebEOC and confirm all status information. Page 20

21 EMF # EMF 12 Mutual Aid Base Requirement Objective(s) of Planned Activities: Maintenance of local, interagency, regional and statewide intergovernmental agreements. Meet with stakeholder groups to go over mutual aid agreements for currency and validity. Mandatory Federal Activities for this EMF: None First Finalize 2018 Routt County Wildland Fire Management Annual Operating Plan. Finalize All-Hazard MAC Advisory Group Charter. Convene Wildland Fire MAC Policy and Advisory Groups. Convene All-Hazards MAC Advisory Group. Second Convene Wildland Fire MAC Policy and Advisory Groups. Begin development of Sixth Amended Memorandum of Understanding (Intergovernmental Agreement) for County Wildfire Suppression. Page 21

22 Third Convene Wildland Fire MAC Policy and Advisory Groups. Convene All-Hazards MAC Advisory Group. Continue development of Wildfire Memorandum of Understanding (Intergovernmental Agreement) update. Fourth Finalize Sixth Amended Memorandum of Understanding (Intergovernmental Agreement) for County Wildfire Suppression. Convene Wildland Fire MAC Policy and Advisory Groups. Exercise All-Hazards MAC Advisory Group in Functional Exercise. Page 22

23 EMF # EMF 13 Resource Management Base Requirement Objective(s) of Planned Activities: Development/maintenance of resource mobilization plans and processes, including database management systems, financial controls and relevant forms. Mandatory Federal Activities for this EMF: None Colorado Requirement: In order to meet the requirements of the Colorado Disaster Emergency Act CRS , Part 7, a Colorado priority for the 2017 EMPG program is the development and implementation of state and local resource management systems. (Please see program requirements in guidance) First Finalize Routt County Resource Mobilization Plan. Sometime in 2018, conduct a resource management workshop, drill, or functional exercise. Update resource database in WebEOC. Second Update CRRFs for FPDs and county departments, specifically Routt County Sheriff s Office (RCSO), Road and Bridge and Information Systems (IS) departments (to include GIS), and County Fairgrounds. Third Finalize Resource Management Plan. Page 23

24 Fourth Exercise Resource Management Plan and Mobilization Guide in Functional Exercise. Page 24

25 EMF # EMF 14 Facilities Management Base Requirement Objective(s) of Planned Activities: Monitoring & maintenance of EOC/Alternate EOC facilities and equipment. Mandatory Federal Activities for this EMF: None First Implement EOC improvement requirements identified during October 2017 Functional Exercise. Second Evaluate EOC improvements implemented at tabletop exercise. Third Continue to evaluate primary or secondary EOC facility during Yampa Valley Regional Airport tabletop exercise. Fourth Activate EOC for Functional Exercise. Evaluate improvements implemented following Functional Exercise in October Page 25

26 EMF # EMF 15 Crisis Communication, Public Information and Education Objective(s) of Planned Activities: Development/maintenance of Joint Information System (JIS) protocols and procedures, web page management, and procedures for utilizing social media. Development and maintenance of Alert and Warning Plans and procedures. Mandatory Federal Activities for this EMF: None First Utilize social media, website, monthly newsletter, and media releases to get the community informed (to include neighboring counties). Conduct at least one Routt County PIO meeting. Participate and assist as needed with meetings of the Public Information Officers of Moffat County group. Conduct WebEOC training for Routt County PIOs. Page 26

27 Second Utilize social media, website, monthly newsletter, and media releases to get the community informed (to include neighboring counties). Conduct at least one Routt County PIO meeting. Review and update the Routt County Joint Information Center / System Operating Plan. Complete Routt County Public Alert and Warning Plan. Incorporate social media procedures in Routt County Public Alert and Warning Plan. Review and update the Routt County High Water Preparedness Information Guide. Participate and assist as needed with meetings of the Public Information Officers of Moffat County group. Page 27

28 Third Utilize social media, website, monthly newsletter, and media releases to get the community informed (to include neighboring counties). Conduct at least one Routt County PIO meeting. Participate and assist as needed with meetings of the Public Information Officers of Moffat County group. Fourth Utilize social media, website, monthly newsletter, and media releases to get the community informed (to include neighboring counties). Conduct at least one Routt County PIO meeting. Participate and assist as needed with meetings of the Public Information Officers of Moffat County group. Evaluate Routt County Public Alert and Warning Plan during Functional Exercise. Evaluate Joint Information System (JIS) in Functional Exercise. Page 28