SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 380 E. Vanderbilt Way, San Bernardino, CA BOARD OF DIRECTORS WORKSHOP AGENDA

Transcription

1 allff BERNARDINO MUNICIPALY WATER DISTRICT SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT 380 E. Vanderbilt Way, San Bernardino, CA BOARD OF DIRECTORS WORKSHOP AGENDA 3:00p.m. Thursday, October 30,2014 CALL TO ORDER 1. PUBLIC COMMENT Any person may address the Board on matters within its jurisdiction. 2. DISCUSSION ITEMS A. Design and Engineering Services for Modifications to Lytle Creek Turnout, Hydroelectric Generation Plant at the West Valley Water District's Roemer Water Treatment Plant, and Cactus Basins Connector (Page 2) B. SA WPA Project Agreement 22- Water Use Efficiency and Drought Response (Page 21) C. Resolution Recognizing Veterans on Veteran's Day 2014 (Page 27) 3. ADJOURNMENT PLEASE NOTE: Materials related to an item on this Agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District's office located at 380 E. Vanderbilt Way, San Bernardino, during normal business hours. Also, such documents are available on the District's website at subject to staff's ability to post the documents before the meeting. The District recognizes its obligation to provide equal access to those individuals with disabilities. Please contact Lillian Hernandez at (909) two working days prior to the meeting with any special requests for reasonable accommodation. 1/28

2 allen llernard~no M UNICIPALY WATER DISTRICT DATE: October 30, 2014 TO: FROM: SUBJECT: Boards of Directors' Workshop Douglas Headrick, General Manager Wen Huang, Manager of Engineering Design and Engineering Services for Modifications to Lytle Creek Turnout, Hydroelectric Generation Plant at the West Valley Water District's Roemer Water Treatment Plant, and Cactus Basins Connector Summary: This memorandum provides background information regarding Valley District's plan to facilitate recharge in the Cactus Basins, design considerations for required facilities, and its desire to cooperate with West Valley Water District (WVWD) for development of a hydroelectric generation plant at the Roemer Water Treatment Plant. As directed by the Board of Directors at the September 2 Joint Board Meeting with WVWD, a proposal for the design and engineering services with Nline for the modifications to the Lytle Creek Turnout, hydrostation at the Roemer WTP, and the Cactus Basins Connector pipeline has since been developed and is attached for consideration by the Board. Background: In the early 1980s Valley District constructed the Rialto-Colton Basin recharge facilities near the corner of Linden Avenue and Riverside Avenue in Rialto. The West Valley Water District (WVWD), Oliver Roemer Treatment Plant now occupies the lands where the recharge ponds were located. Staff has been seeking alternative recharge sites in the Rialto-Colton Basin for many years. The partially developed flood control basins, Cactus Basins, located south of Interstate 210 and north of Etiwanda Avenue between Ayala Drive and Cactus Avenue appear to be the most feasible location to provide recharge water for the Rialto-Colton Basin. San Bernardino County Flood Control District (SBCFCD) owns these facilities. To facilitate State Water Project (SWP) water replenishment in the Cactus Basins from the Devil Canyon-Azusa Pipeline, in which Valley District owns capacity, a couple of design alternatives 2/28

3 have been evaluated, including 1) construction of a new turnout facility near Riverside Avenue and about 0.5 miles of pipeline along the Devil Canyon-Azusa Pipeline easement to Locust Avenue then connecting to a series of existing stormwater drainage facilities owned by the City of Rialto and SBCFCD, respectively, to the Cactus Basins; and 2) upgrade and modifications to the existing Lytle Creek Turnout and associated appurtenances that currently facilitate delivery of SWP water to the WVWD's Roemer Water Treatment Plant (WTP), construction of a one-mile new pipeline, and then through a series of existing facilities to the Cactus Basins. Design alternative 2) is preferred as it maximizes the hydroelectric development potential by combining SWP flows for direct delivery to WTP and for groundwater replenishment at the Cactus Basins and the increased value of energy generated to offset electricity use by the WTP. It is estimated that the cost for modifications to the Lytle Creek Turnout and construction of associated appurtenances and the pipeline is approximately $2.4 million. Historically, Valley District has paid for the design and construction of regional recharge facilities including turnouts from the main transmission pipelines. In terms of the hydroelectric development, Nline Energy (Nline) completed a feasibility assessment for the new design alternative at the WTP in March 2014 and concluded that the site has great potential for development of a hydroelectric plant. In order to perform a more indepth study, the Valley District Board of Directors awarded Nline a contract to conduct a preliminary analysis for the WVWD Roemer WTP at its meeting on May 6, Based on the results of the preliminary analysis, it is recommended that a set of pump-asturbines is the most suitable technology for the hydroelectric project with a combined hydroelectric capacity of up to 440kW. It is also recommended that the project be pursued given the financial estimates of a simply payback period of 11.2 years taking into consideration a 45-year historic SWP hydrologic cycle with both wet and dry periods. The total cost for the hydroelectric unit is approximately $2.3 million, which would be paid for by WVWD. At the Joint Board Meeting with WVWD on September 2, both Valley District and WVWD Boards desired to work cooperatively for modifications to the Lytle Creek Turnout to facilitate groundwater recharge in the Cactus Basins and development of the hydroelectric generation unit at the Roemer WTP. As directed by both Boards, a financing, construction, and operation, and maintenance agreement with WVWD is being developed based on the agreement in principle that was approved at the meeting and will be brought to both Boards for consideration 3/28

4 when complete. Among other things, the agreement would include Valley District financing design and construction of the hydroelectric generation plant ($2.3 million) at the request of the WVWD Board. In addition, to maintain the continuity of the design and minimize any potential delays, WVWD and Valley District Staff recommended Nline for design and engineering services for the proposed modifications to the Lytle Creek Turnout and the Roemer WTP hydroelectric generation unit. Nline was recommended to be the preferred provider for hydropower assessment and development as part of the Request for Qualifications (RFQ) process conducted by the Association of California Water Agencies, of which Valley District and WVWD are both members. At the September 2 Joint Meeting, staff was directed by the Board to develop a scope for the design and engineering services with Nline and bring a proposal back to the Board for consideration. The attached proposal outlines the details of engineering design services for the modifications to the Lytle Creek Turnout, hydrostation at the Roemer WTP, and the Cactus Basins Connector pipeline for a not-to-exceed fee of $869,660, of which $525,000 will be WVWD's responsibility for design and engineering services for the hydrostation. Both Valley District and WVWD Staff have reviewed the proposal and determined it to be reasonable for the anticipated level of efforts. Staff Recommendation: Direct staff to bring the Nline Energy scope of work for engineering, design, and construction administration for the modifications to the Lytle Creek Turnout, hydrostation at the Roemer WTP, and Cactus Basins Connector outlined in this memorandum for consideration at the November 4 Board of Directors' meeting. Attachments: 1. Conceptual Design Layout for Modifications to Lytle Creek Turnout, Hydrostation at Roemer WTP, and Cactus Basins Connector; and 2. for Engineering, Design, and Construction Administration for the Modifications to the Lytle Creek Turnout, Hydrostation at the Roemer WTP, and Cactus Basins Connector. 4/28

5 LEGEND: PROPOSED ALIGNMENT ALTERNATE ALIGNMENT EXISTING PIPELINE ! I

6 Appendix 1: SBVMWD lytle Creek Turnout/ Cactus Recharge Pipeline Project and WVWD Roemer WFF Hydroelectric Station Project Overview San Bernardino Valley Municipal Water District ("SBVMWD" or "District") intends to modify an existing turnout facility and construct a hydroelectric station and a pipeline that would accommodate continuing deliveries of State Water Project (SWP) water to West Valley Water District (WVWD) for treatment and facilitate deliveries of SWP water to recharge basins for groundwater replenishment. SBVMWD, in concert with WVWD, will engage the design and engineering services of N Line Energy ("Consultant") to undertake these efforts. The basis for these projects was established in a recent report titled, "Preliminary Analysis Report for the WVWD Roemer WFF Hydroelectric Project," which was completed by Nline Energy in August The Preliminary Analysis report examined flows, pressures, turbine selection, environmental and regulatory issues, revenue generation, capital cost estimates, and power monetization strategies. Additionally, SBVMWD is in the process of preparing environmental documentation and other activities necessary to facilitate groundwater recharge at the Cactus Basins. This scope of services outlines the tasks and steps necessary to design, permit, build and commission all ofthe projects on time, on schedule and within budget. Project Goals The goals of the overall project are to modify the existing Lyle Creek Turnout and design the hydroelectric station and recharge pipeline that will be simple to operate, easy to maintain and not complicate existing operations. These projects will be separated into in two phases, yet run concurrently and complimentary development paths: Project 1: SBVMWD Lytle Creek Turnout and Cactus Recharge Pipeline: The end-state of this project is to design and construct a new flow, pressure and surge control station at SBVMWD's Lytle Creek turnout that will facilitate deliveries of SWP water through to WVWD's Roemer WFF for treatment and distribution. Flows for recharge will be directed through a weir flow distribution box to the Cactus Recharge pipeline. This new turnout will conform to SBV!\~WD's standards for materials and safety, while providing protections to the SBVMWD transmission system. The pipeline will conform to the standards of SBVMWD and the City of Rialto. Project 2: WVWD Roemer WFF Hydroelectric Station: At the request of WVWD Board, SBVMWD will finance the development on an in-conduit hydroelectric facility at WVWD's Roemer WFF. The project involves installing two turbine-generating units into a new powerhouse located at the WFF as well as a bypass pipeline and weir flow distribution box. Page 1 of 15 6/28

7 Development Team As the overall Project Developer, the Consultant is responsible for the success of the project. The Consultant proposes the following subconsultants: Domenichelli and Associates (D&A) (civil, mechanical and structural design) and EETS, Inc. (EETS) (Electrical, interconnection, SCADA and control strategies) and EN2 Resources (environmental). Project 1: SBVMWD Lytle Creek Turnout and Cactus Recharge Pipeline 1. Task 1: Baseline, Initial Investigations and Preliminary Layout a. Task 1.1: Baseline Information Review- All members of the project team will meet to review the project goals, project criteria, initial assumptions, scope and tasks as well as a review of all applicable information related to the project. The following tasks will be conducted: i. Conduct a kickoff meeting and site visit ii. Review as-built of current SBVMWD turnout, piping I utilities layout iii. Review of current SBVMWD flow control equipment and operations iv. Review of current pressure surge protection equipment and operations v. Review of current control and monitoring operations (PLC/SCADA) vi. Review of the City of Rialto Storm Drain Master Plan Updates vii. Review existing topographic, geotechnical and environmental documents and identify constraints viii. Review Assessor's maps, property boundary maps, easements, right-ofway, encroachment and set-back requirements ix. Review SBVMWD and WVWD design, equipment and construction standards b. Task 1.2: Underground Utilities Analysis- The Consultant will conduct an initial evaluation of underground utilities and provide an analysis of the federal, state and local agencies that have jurisdiction over this project, namely the City of Rialto, West Valley Water District, and the County of San Bernardino. c. Task 1.3: Initial Layout- The Consultant will develop an initial plan layout based on baseline review, underground utilities analysis and the initial site visit of the modified Lytle Creek Turnout and the Cactus Recharge pipeline with alignment alternatives (up to two alignments). This information will also be used to guide initial permitting and environmental activities. d. Task 1.4: Topographic survey-a topographic survey of both the Lytle Creek Turnout and up to two alignments for the Cactus Recharge Pipeline beginning at the Roemer hydroelectric station weir flow distribution box extending east and south to Bohnert Avenue. i. The Consultant will use a ground control and field topography for the Lytle Creek Turnout and ground control and Aerial topography for the two proposed alignments for the Cactus Recharge Pipeline. ii. Deliverables: Ortho-rectified digital black and white TIFF photo, topographic mapping in AutoCAD DWG format and one set of contact prints of the aerial photography. Page 2 of 15 7/28

8 iii. iv. Exclusions: This work does not include boundary survey. Submittal review: District staff, WVWD staff and other representatives will be provided with initial layout options form Task 1 for review and comment and a submittal review meeting will be scheduled. The City of Rialto staff will be included for review of the Cactus Recharge Pipeline plans. Comments from the submittal review meeting will be incorporated in subsequent design efforts. At the conclusion of Task 1, the Nline Energy team will have a thorough understanding of the site conditions and be in a position to refine the initial layout design to conform to the topographic surveys and other findings. 2. Task 2: Initial Design- The design team will incorporate the findings and conclusions in Task 1, to guide the design portion ofthe project. a. Task 2.1: Preliminary design- The Consultant will complete a pre-design technical memorandum and plans that will include: i. Incorporation of topographic, utility and survey information ii. Pipeline sizing and material selection recommendations iii. Method of flow control I surge control and station location determination. (Note: Flow Science, contracted separately through SBVMWD, will conduct surge analysis. Nline Energy and our team will incorporate Flow Science's analysis into the design activities to ensure a seamless design strategy) iv. Siting and operational strategy of the turnout and pipeline facility v. Initial electrical one-line diagram vi. PLC, SCADA and controls strategy vii. Utility crossing evaluation viii. Roadway crossing alternative analysis ix. Alternative pipeline routing (two alternatives) x. Alternative cost analysis xi. Deliverables: Pre-design technical memorandum and plans xii. Submittal review: District staff, WVWD staff and other representatives will be provided with deliverables form Task 2 for review and comment and a submittal review meeting will be scheduled. Comments from the submittal review meeting will be incorporated in subsequent design efforts. b. Task 2.2: 50-Percent Design plans and initial specifications- The Consultant will build upon Task 1 and 2.1 to a 50-percent level. The Consultant will build upon the initial design technical memorandum and plans, incorporating comments from the District, WVWD and representatives. This task will include: i. Refinement of the preliminary design technical memorandum ii. Provide details, sections, elevation views and other necessary engineering layout designs iii. Provide updated engineer's project cost estimate iv. Development of initial specifications using District front-end documents and specifications v. Deliverables: Page 3 of 15 8/28

9 vi percent Technical Memorandum a. Engineer's project cost estimate b. Preliminary construction I development schedule percent design plans a. Cover sheet I Index b. Civil I Mechanical drawings c. Electrical drawings d. Details percent design specifications a. Cover b. Index with major components section c. Draft Front-End documents d. Technical Specifications Submittal review: District staff, WVWD staff and other representatives will be provided with deliverables form Task 2.2 for review and comment and a submittal review meeting will be scheduled. Comments from the submittal review meeting will be incorporated in subsequent design efforts. 3. Task 3: Permitting Assistance- The Consultant will provide the assistance necessary for SBVMWD to obtain permits, right-of-way and easements necessary for the project. a. Permitting requirements for the pipeline project are anticipated to include: i. City of Rialto, CA ii. County of San Bernardino iii. Construction General Permit (SWPPP) b. Exclusions: This task does not include preparation of or any fees associated with obtaining any permits, right-of-way or easements for the project. Encroachment permits and permitting costs will paid directly by the District. 4. Task 4: Final Design- 90-percent design plans and Final design plans and specifications. a. Task 4.1: 90-percent design plans and specifications- The 90-percent design will incorporate additional comments from SBVMWD in order to construct a complete, bid set of documents. All specifications, plans and engineer's cost estimates will be complete, pending review and feedback. Site-specific construction and permitting instructions will be included. Site-specific construction and permitting instructions will be included. Specification information will include: District front end documents, bonding and insurance requirements, indemnification requirements, guarantee and warranty requirements, delivery schedule, spare parts, testing, startup and acceptance, commissioning and training requirements. All equipment, system modules, and electrical components shall be listed or recognized by the appropriate United States Safety Laboratory (UL, ETL, etc.). b. Task 4.2: Final design, plans, estimate and specifications- This effort will incorporate SBVMWD's standard front end bid documentation, and general Page 4 of 15 9/28

10 conditions will be used to create a final set of design, plans and specifications to be used in Bidding Services. At the conclusion of Task 4, both the design and permitting activities will be complete, allowing the project to move to bidding and construction. 5. Task 5: Bidding Services- The Nline Energy team will assist SBVMWD with a public bid for construction services. This task includes: a. Coordination of a pre-bid meeting and site-walk. b. Provide ten (10) sets of full size plans and specifications. c. Respond to contractor RFis during the bidding period. d. Deliverable: Consultant will provide an independent evaluation of the bids for conformance to SBVMWDs requirements, as well as the specifications and conformity to the bid documents. 6. Task 6: Engineering Services during Construction- Once the construction contract is awarded, the Consultant will assist SBVMWD with engineering services during construction. a. Pre-construction meeting and preparation of conformed construction documents a. Construction meeting coordination and updates. The Consultant will conduct periodic construction meetings, via teleconference, with all parties and prepare meeting notes for distribution b. Review of submittals, respond to RFis, enforce the project development schedule and cost estimates, and review pay requests c. Coordination with SCE for new electrical load considerations at the Lytle Creek turnout station d. Prepare and deliver record I as-built drawings at the completion of construction e. Exclusions: We assume that day-to-day construction management and on-site inspection and material testing and pressure testing provided by SBVMWD. f. Deliverables: Five (5) sets of conformed contract documents, electronic meeting notes, responses to RFis and submittals with recommendations and one full size and one electronic copy of the record/as-built drawings. 7. Task 7: Final Inspection- The Contractor will be on site to witness the contractor commissioning and startup ofthe flow control I surge control facility at the Lytle Creek turnout, as well as the Cactus Recharge pipeline. \file will review the hydraulic protections at all sites and inspect the controls strategy to ensure they comply with the final design and specifications. Additionally, the electrical and instrument calibration test results will be reviewed. 8. Task 8: Project Management- Project management includes all the activities to control scope, schedule and budget for the overall project. Project management activities include: a. Project coordination meetings b. Bi-weekly progress update summaries c. Coordination of the overall work d. Coordination of sub-consultants Page 5 of 15 10/28

11 e. Quality assurance and quality control f. Schedule and budget control g. Administrative activities associated with execution of the work h. Monthly billing summaries will include an activity breakdown according to the scope of services with percent of scope and budget complete i. Deliverables: i. Detailed Project schedule ii. Field Inspection records (reflecting Consultant staff visits) iii. Meeting notes iv. Shop drawings v. Change order recommendations and records vi. Contractor updated schedules vii. Progress payment recommendations viii. Punch list coordination records ix. Quality Assurance and Quality Control x. Project Closeout Page 6 of 15 11/28

12 Project II: West Valley Water District Roemer WFF Hydroelectric Project Tasks 1. Task 1: Initial Design -The Consultant will conduct the following tasks: a. Task 1.1: Initial Investigations and Preliminary Design Technical Memorandum and Plans- Task 1.1 will include: i. Kick-off meeting to include WVWD staff and District consultants/advisors ii. Information gathering iii. Refinement of Preliminary Analysis assumptions and analysis iv. Operations description (current and proposed) v. Initial layout of powerhouse vi. Turbine/generation system vii. Control valves and piping viii. Initial electrical one line design ix. Deliverables: 1. Technical Memorandum 2. Background 3. Available Pressure & flow 4. Preliminary turbine selection 5. Current operations description 6. Proposed operating description 7. Initial layout drawings, electrical one line x. Submittal review: Parties, including WVWD and District representatives, will be provided with deliverables form Task 1.1 for review and comment and a submittal review meeting will be scheduled. Comments from the submittal review meeting will be incorporated in subsequent design efforts. b. Task 1.2: 50-percent design report and plans- Based on feedback from District staff, and WVWD representatives, the preliminary design will be modified. The Consultant will conduct the following subtasks: i. Refine the preliminary design memorandum ii. Refine electrical one line diagrams iii. Provide details, sections, elevation views and other necessary engineering layout designs iv. Provide updated engineer's project cost estimate v. Provide updated financial attributes including a detailed tariff analysis using expected generation and revenue vi. Deliverables: percent Design Report a. Project description b. Design parameters including refined available energy potential c. Project facilities and operation d. Outline of initial specifications Page 7 of 15 12/28

13 vii. viii. e. Turbine-generator sizing and selection f. Pressure surge management g. Control and operation scenarios h. Electrical control i. j. PLC control logic description P&ID Schematic k. Utility interconnection I. Project cost estimate m. Economic analysis: estimated energy production, generation, project cost, payback period and netpresent value n. Tariff analysis o. Preliminary construction I development schedule percent design plans a. Cover sheet I Index b. Civil I Mechanical drawings c. Electrical drawings d. Details percent design specifications a. Cover b. Index with major components section c. Draft Front-End documents d. Technical Specifications Submittal review: Parties, including WVWD and District representatives, will be provided with deliverables form Task 1.2 for review and comment and a submittal review meeting will be scheduled. Comments from the submittal review meeting will be incorporated in subsequent design efforts. Exclusion: The District's third party representative will conduct Surge analysis. The Consultant will work closely with the District's representative to provide the necessary information. 2. Task 2: FERC Notice of Intent (NOI)- The Consultant will file a FERC Qualifying Conduit Facility (QCF) Notice of Intent (NOI) application for the Project. Recent legislation (August 2013) allows for a streamlined FERC permitting process. Based on a review of the FERC QCF requirements, the project will qualify for the NOI process. Once the FERC NOI application is submitted, FERC will have 15 days to review the project attributes, then advertise the NOI for 45 days and invite public comments. If FERC receives no comment, they will issue a Notice to Proceed with the project and no additional FERC interaction is required. Consultant will draft and file the NOI application on behalf of the District. a. Exclusions: This scope of work assumes no comments will be received during the 60-day process and no challenges to the project. If a challenge to the project is received and FERC requires additional study or information, this work may be outside the intended scope of work and require a contract amendment. Page 8 of 15 13/28

14 3. Task 3: Environmental- Based on an initial review of the program attributes, California code, local biological and endangered species databases, the site likely qualifies for a California Environmental Quality Act (CEQA) Categorical Exemption (CatEx) filing. The Consultant will conduct a Field survey to determine if species (plant and mammal) included on the state or federal ESA list will affect the project. This analysis will include potential impacts to biological and cultural resources in the vicinity and the requisite permits for each of the proposed alignments. The Consultant will conduct the environmental compliance process by providing the project description and design information as required by the appropriate regulatory agencies. The consultant will prepare a CEQA application and a brief staff report and coordinate with the District and/or WVWD staff to finalize, process, and publicly notice the filling(s) in accordance with CEQA requirements a. Exclusions: The District will provide existing land ownership, right-of-way and easement Information. The District will post, file, and pay for the County noticing of the CEQA Cat Ex, as well as any other agency or filing fees that may be applicable. If any additional fees are required, they will be paid directly by the District. 4. Task 4: Electrical Interconnection- This task includes preparation of materials and supporting information in order to process a Rule 21 Net-Energy Metered (NEM) interconnection within the SCE distribution system. Once the 50-percent design report and plans are completed, the Consultant will prepare and submit a SCE NEM interconnection application. The application will include one-line diagrams showing the relationship between the hydro station and existing electrical equipment. Site plans and diagrams, meters, switchgear, switchboard, protective relays, generators, circuit breakers, operating voltages, capacities, and protective functions will be included. As part of this task, the Consultant will respond to SCE inquiries, site visit requests and integration of work within the greater project scope and timeline. At the conclusion of the study period (Supplemental Review), SCE will provide a cost estimate for the proposed interconnection. Once the initial interconnection application is accepted, SCE will transmit an interconnection agreement for review and signature along with an estimate of capital costs. Consultant will coordinate any facilities work at the site during the construction phase of the project. Consultant will coordinate the required independent third party certified relay testing during commissioning of the project (separately contracted by the District) and assemble the necessary documentation to achieve the Permission to Operate certification from SCE. a. Exclusions: This task assumes that the interconnection fees will be paid directly by the District to SCE's Interconnection Department and SCE's Rule 21 interconnection study period will be satisfied through the Supplemental Review period. If SCE's Interconnection department requires a Detailed Review, additional work may be required. The District will provide third party certified relay testing during Construction. This task does not include California Independent System Operator (CAISO) metering and databasing. At the time of this proposal, the Consultant is unaware if this additional metering and work is required. If the work is required, then additional work may be required that the District will cover the additional costs. Page 9 of 15 14/28

15 5. Task 5: Self-Generation Incentive Program- This project will qualify for the Self Generation Incentive Program (SGIP) as a Pressure Reducing Turbine technology. The Consultant will prepare the required documentation based on a three-step incentive claim process and file on behalf of WVWD. a. Initial Reservation Application b. Proof of Project Milestone c. Incentive Claim Form i. Exclusions: The WVWD will pay for the SGIP initial reservation-filling fee. Based on the attributes of the project, certain Federal, State and local grants may be applicable to this project. These agencies may include the Department of Energy, U.S. Environmental Protection Agency, US Bureau of Reclamation, California Energy Commission, California Public Utilities Commission, State Water Resources Control Board, Department of Water Resources, California Air Resources Board and other local agency grant sources. The Consultant will recommend certain grant packages to the District as they become available. Generally, the equivalent of a 50-percent design and CEQA filed with the State Clearinghouse is required in order to be considered competitive in these solicitations. If additional grants/subsidies are applicable to the project, an amendment for scope, time and money will be agreed to in writing prior to starting work. 6. Task 6: Final Design a. Task 6.1: 90-Percent Design Plans- Including coordination with District staff, interconnection coordination, FERC and CEQA filings, the Consultant will update the SO-percent design to a 90-percent level. All specifications, plans and engineer's cost estimates will be complete, pending review and feedback. Sitespecific construction and permitting instructions will be included. Additionally, the Consultant will develop final technical specifications and equipment documentation in specific detail for the turbine, generator, switchgear, and major components for a complete water-to-wire package. Specification information will include: District front end documents, bonding and insurance requirements, indemnification requirements, hydraulic and power generation conditions, efficiency requirements, guarantee and warranty requirements, delivery schedule, spare parts, testing, startup and acceptance, commissioning and training requirements. All equipment, system modules, and electrical components shall be listed or recognized by the appropriate United States Safety Laboratory (UL, ETL, etc.). The specifications shall require that the complete water-to-wire package comply with all applicable local, county, state and federal standards including but not limited to: i. National Electric Code- NFPA ii. U L 1741-Standard for Inverters, Converters, and Controllers iii. ASME B31.3- Process Piping iv. IBC -International Building Code v. U BC- Uniform Building Code vi. IFC- International Fire Code vii. IMC -International Mechanical Code viii. IPC -International Plumbing Code Page 10 of 15 15/28

16 ix. ANSI/IEEE Standard x. IEEE Standards C37 xi. IEEE Standards C57 xii. California Code of Regulations 16060, 16050, 16060, 16075, 16080, 16120, 16122, 16130, 16220, and xiii. Submittal review: Submittal review: Parties, including WVWD and District representatives, will be provided with deliverables form Task 6.1 for review and comment and a submittal review meeting will be scheduled. Comments from the submittal review meeting will be incorporated in subsequent design efforts. b. Task 6.2: Final Design, plans and specifications- The final design, plans and specifications will become the basis for the construction bid documentation. Following incorporation of the comments into the 90-percent documents, the Consultant shall prepare a final bid ready set of drawings and specifications incorporating all comments from the previous submittals as agreed upon in the submittal review meetings. Construction costs shall be included with the final design submittal. These final drawings and specifications shall be signed and sealed by a Registered Professional Engineer in the State of California. All drawings shall be prepared using AutoCAD 2013, and provided on recordable compact disks containing the AutoCAD source files and a PDF image suitable for printing both full-size and half-size documents. A final version of the technical specifications shall be prepared and submitted to the District in hard copy, Microsoft Word format, and PDF file format. All electronic documents shall become the property of the District at the time of submittal. District staff will handle the advertising and distribution of the contract documents to prospective bidders. 7. Task 7: Regulatory Support Services a. Task 7.1: California Energy Commission (CEC) Renewable Portfolio Standards (RPS) registration - In order for Renewable Energy Credits (RECs) to be valued in any third-party sale, the distributed generation unit should be registered as an RPS-eligible distributed generation site. CEC pre-registration and registration will be in accordance with current RPS Guidebook and RPS certification documents. The Consultant will draft the appropriate forms in order to certify the project with the CEC for District staff to submit. Note that the potential revenue through the sale of RECs largely will drive registration with the CEC. If REC values do not cover the RPS compliance costs, then this task will be delayed or removed. b. Task 7.2: Western Renewable Energy Generation Information System (WREGIS) Registration- The Western Renewable Energy Generation Information System (WREGIS) is an independent, renewable energy tracking system for the region covered by the Western Electricity Coordinating Council (WECC). WREGIS tracks renewable energy generation from units that register in the system using verifiable data and creates renewable energy certificates (RECs) for this generation. WREGIS Certificates can be used to verify compliance Page 11 of 15 16/28

17 with state and provincial regulatory requirements (Renewable Portfolio Standards, for example) and in voluntary market programs. The Consultant will draft the appropriate forms in order to certify the project with the CEC for District staff to submit. Note that the potential revenue through the sale of RECs largely will drive registration with WREGIS. If REC values do not cover the RPS compliance costs, then this task will be delayed or removed. c. Task 7.3: State Water Resources Control Board (SWRCB) Hydroelectric certification- The SWRCB requires that hydroelectric generation be added to the existing water right. The Consultant will assist the District with the proper documentation in order to comply with this requirement. d. Task 7.4: FERC Qualifying Facility (QF) certification- The Consultant will complete the FERC QF self-certification form on behalf of the District. e. Task 7.5: Energy Information Administration (EIA)- Consultant will complete the EIA generation registration form on behalf of the District. 8. Task 8: Construction Bidding Support Services- The Consultant will complete the final bid package with plans and specifications and assist in the bidding, negotiation and award of construction contract, including specific information related to the turbinegeneration system. The contract documents will utilize existing District standard contract documents and supplement the contract with specific language unique to this project. These documents will provide clarification to the General Contractor providing the construction services. The documents will utilize existing District standard procurement documents and supplement the contract with specific language unique to this project. These documents will provide clarification to the equipment manufacturers providing the construction services. a. Deliverables: Consultant will provide a technical memorandum that evaluates the respondent construction and equipment bids and provides a recommendation for construction firm(s). b. The Consultant will attend the pre-bid meeting as necessary. c. Review and provide responses to RFis. 9. Task 9: Engineering Services during Construction- Once the construction contract is awarded, the Consultant will provide the following engineering services during construction. a. Pre-construction meeting and preparation of conformed construction documents. b. Conduct periodic construction meetings, in-person and via teleconference, with all parties and prepare meeting notes for distribution. c. Review submittals, respond to RFis, enforce the project development schedule and cost estimates, and review pay requests. d. Coordinate with SCE for interconnection equipment construction. e. Coordinate with turbine-generator and other equipment manufacturers for factory testing and/or delivery of equipment. f. Deliverables: Prepare and deliver record I as-built drawings at the completion of construction, which will consist of five (5) sets of conformed contract Page 12 of 15 17/28

18 documents, electronic meeting notes, responses to RFis and submittals with recommendations and one full size and one electronic copy of the record/asbuilt drawings. g. Exclusions: The District shall provide day-to-day construction management, onsite civil, mechanical, structural and electrical inspection, as well as material testing. 10. Task 10: Start-up & Commissioning Services- Start-up services include development and implementation of a startup and commissioning plan patterned after Class B "Extended Test" recommendations of the International Electro technical Commission (IEC). Testing and commissioning will include activities such as pre-start testing, closing devices, first run operation and controls, bearing temperature, vibration, emergency shutdown, electrical protection, over speed test, runaway test, overpressure, emergency trip and load rejection. The startup and commissioning plan will include testing the communications systems and controls per the District's requirements and determining the guaranteed generation to verify efficiency of the equipment against the requirements of the specifications. a. Deliverables i. Startup and Commissioning Plan ii. Manufacturers Testing certification and records iii. Training documentation iv. Operation and Maintenance manuals 11. Task 11: Project Management- Project management includes all the activities to control scope, schedule and budget for the overall project. Project management activities include intermediate project coordination meetings, bi-weekly progress update summaries, coordination of the overall work, coordination of sub-consultants, quality assurance and quality control, schedule control, budget control, and administrative activities associated with execution ofthe work. The Consultant will develop a detailed project schedule for approval by the District and manage activities to meet the schedule. The Consultant will provide updates to the schedule as events warrant. The Consultant will monitor and manage the work effort and progress within the existing budget. Monthly billing summaries will include an activity breakdown according to the scope of services with percent of scope and budget complete. The Consultant will deliver the following items: i. Review of field Inspection records ii. Meeting notes iii. Shop drawings iv. Change order recommendations and records v. Contractor updated schedules vi. Progress payment recommendations vii. Punch list coordination records viii. Quality Assurance and Quality Control ix. Project Closeout Page 13 of 15 18/28

19 Project Cost and Initial Schedule: Table 1 outlines tasks, initial schedule and expected cost s to complete each project Table 1: Task, Schedule and Cost Matrix for SBVMWD Lytle Creel< Turnout and Cactus Recharge Pipeline SBVMWD Lytle Creek Turnout & Cactus Recharge Project: Tasks and Cost Summary Task Description Time Date Cost Tasl< 1 I Baseline, Initial Layout and Investigations Ll3 months I I Nov Jan 2015 I I $ 40,360 Task 2!Initial Design 114 months I IJan - Apr 2015 JJ$ 79,600 Tasl< 3 I Permitting Services I 14 months 11Mar-Jun2015 II $ 10,000 Task 4 I Final Design I 13 months I I May -Jul 2015 I I s 86,100 Task 5 I Bidding Services I 12 months I!Aug - Sep 2015 II S 23,000 Task 6 I Engineering Services During Construction lis months I!Oct Feb 2016 I I $ 36,300 Task 7 I Fina l Inspection Ill months II Feb 2016 li S 9,300 Task 8 JProject M anagement I j16 months I I Nov Feb 2016 I I $ 60,000 Total. Ll $ 344,660 Table 2: ProJect Cos t and lnill;~ l Schedule for WVWD Roemer WPF Hydroelectric Projecl WVWD Roemer WFF Hydroelectric Project: Task, Schedule and Cost Summary Task Dcscrlotlon Time Date Cost Task 1 I Initial Design 116 months II Nov 2014 Apr 2015 II $ 118,200 Task 2 I FERC NO! 113 months IIApr- Jun 2015 II S 15,000 Tasl< 3 1 Environmental 113 months IIApr-Jun 2015 II S 11,500 Task 4 I Electrical Interconnection ll17months IIApr Aug20l6 II S 64,800 Task 5 I SGIP Grant Services months II Dec Auc 2016 I I S 10,000 Tasl< 6 I Final Deslsn I 13 months I I Auc - Oct 2015 II S 91,100 Task 7 I Regulatory Support Services I 111 months I I Aug Jul 2016 II S 5,000 Task 8 I Construction Bidding Support Services 113 months I I Oct Dec 2015 II S 23,100 Task 9 I Engineering Services During Construction 117 months I!Jan - Jul 2016 II S 75,700 Task lo 1 Start-up and Commisslonlnc Services Ill month I I Aug 2016 II S 31,000 Task 111 Pro)ctt Management I 122 months I I Nov Aug 2016 I I S 79,600 Total I I S 525,000 Project Travel: NLine Energy and subcontractors have estimated reasonable incidental cost s, travel costs and expenses, which are Included in t he current scope of work. If travel costs Page 14 of 15 19/ 28

20 become excessive beyond those estimated, Nline Energy may seek approval of reimbursement through the District based on time and materials basis. Project Coordination: The Consultant will coordinate directly with the District's designated project manager, staff and representatives, including WVWD and the City of Rialto staff. Board updates: Board update presentations will be provided at the completion of the 50- percent design level, Review of general contractor bids and project completion that will outline project milestones and project financial information. Nline Energy will provide both a written presentation and a Board update. Page 15 of 15 20/28

21 a tten BERNARDINO MUNICIPALY WATER DISTRJCT DATE: October 30, 2014 TO: FROM: SUBJECT: Board of Directors Workshop Douglas Headrick, General Manager SAWPA Project Agreement 22-Water Use Efficiency and Drought Response Background In 2013, the Valley District Board joined with four other regional water agencies in the Santa Ana River Watershed to develop coordinated water projects. The group, called the Watermaster Action Team 0/VAT), developed a list of priority projects and is working on refining the list to identify the best alternatives. On March 1, 2014, in light of the extreme dry conditions, Governor Brown signed a Drought Response Legislative Package. Included in that legislation was an accelerated funding program using existing authorized, but unallocated, bond funds to promote immediate drought response projects. The WAT facilitated the development of a watershed-wide water use efficiency grant application in an effort to secure funding under the Drought Response program. On September 23, 2014, the Department of Water Resources announced that the WAT water use efficiency grant application was recommended for full funding at $ million. In anticipation of the implementation of the water use efficiency grant funds for this year and future integrated regional programs of a similar nature, the WAT asked the Santa Ana Watershed Project Authority (SAWPA) to develop a Project Agreement. The attached Project Agreement 22 Agreement was developed in coordination with the General Managers of the WAT agencies (Valley District, Western Municipal, Eastern Municipal, Orange County Water District, and Inland Empire Utilities Agency) and is attached for consideration by the Board. Project Agreements have been used at SAWPA in the past to administer and implement specific, individual projects and programs that span SAWPA member agency boundaries. 21/28

22 The SAWPA Commission approved the Project Agreement 22 on October 7, It is anticipated that all costs associated with the administration of Project Agreement 22 will be covered by available grant funds and in-kind contributions from the WAT agency staff. Staff Recommendation Direct Staff to bring the Project Agreement 22 Agreement to the full Board for consideration. Attachment Project Agreement 22 Agreement - Committee Water Use Efficiency and Drought Response Project 22/28

23 SANTA ANA WATERSHED PROJECT AUTHORITY PROJECT AGREEMENT 22 WATER USE EFFICIENCY AND DROUGHT RESPONSE PROJECT COMMIITEE THIS AGREEMENT is made on October 7, 2014, by and between the SANTA ANA WATERSHED PROJECT AUTHORITY ("SAWPA"), a joint powers agency created pursuant to Government Code Section 6500 et seq., and the following member agencies of SAWPA, referred to hereinafter as Project Committee 22 members: EASTERN MUNICIPAL WATER DISTRICT ("EASTERN");INLAND EMPIRE UTILITIES AGENCY ("IEUA");ORANGE COUNTY WATER DISTRICT ("OCWD"); SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT rvalley");and WESTERN MUNICIPAL WATER DISTRICT ("WESTERN"). RECITALS A. The Project Committee 22 members are all special districts with broad authority over water resources, including powers to develop, protect, and enhance water supply and reliability within the region. B. The SAWPA Joint Powers Agreement, as amended, provides for SAWPA's exercise of the shared powers of the members, including through the formation of Project Committees for specific purposes. C. SAWPA developed and administers the Proposition 84 Integrated Regional Water Management Plan (IRWMP) process for the Santa Ana Region, including administering grant funds as the State of California makes those grant funds available. D. The California Department of Water Resources (DWR)has called for grant applications for up to $200 million from the Proposition 84 IRWMP program for urgent drought response efforts. The SAWPA member agencies have submitted a grant application to SAWPA,and SAWPA has submitted the application in response to the DWR solicitation. E. The most immediatedrought response actions that can be implemented across the entire Santa Ana Region are demand reduction and water use efficiency measures, particularly measures that reduce water demand in the near term, provide for durable demand reduction and efficiency improvement in the future, and are inspirational and scalable so as to promote a higher level of watershed-wide water use efficiency. F. The Project Committee 22 members and SAWPA desire to identify watershed-wide water use efficiency as a project of SAWPA pursuant to Section 18 of the SAWPA Joint Powers Agreement and the provisions described herein. COVENANTS Based on the foregoing facts, and in consideration of the mutual covenants of the Project Committee 22 members and SAWPA, it is agreed that: 1. Project Committee 22 is hereby established for the purpose of developing and implementing demand reduction and water use efficiency measures in order both to effect an urgent response to the current drought and to transform the water use efficiency of the Santa Ana River watershed in the future. 23/28

24 Draft Project Agreement 22 October Project Committee 22 will implement measures funded pursuant to the grant proposal developed by the SAWPA member agencies, and will provide an accounting category for the administration of any such grant funds. Subject to SAWPA's grant contract with the State, Project Committee 22 may establish any appropriate guidelines for the allocation of grant funds throughout the watershed in order to achieve the project goals described herein. 3. This Project Agreement has no set term and is not limited to the immediate drought or the 2014 drought response grant. Project Committee 22, at the sole discretion of its members, may undertake additional actions related to the purposes of the project committee using other sources offunding, including but not limited to funds used to match grant funds. 4. In addition to and separate from Project Committee 22, SAWPA w ill continue Its role of administering the Proposition 841RWMP program for the region, including forwarding grant applications and entering Into grant contracts with the State. Funds available from State grants for administration may be used by SAWPA for that purpose, while SAWPA services in support of Project Committee 22 will be accounted for as project costs. Funds available to SAWPA for services in support of Project Committee 22 shall be approved in accordance with the budgeting process described in Section In accordance with Section 18 of the SAWPA Joint Powers Agreement, each SAWPA member agency thatfs a signatory hereto hereby appolntsthegeneral Manager of thatagencyas its representativeto Project Committee 22. Project Committee 22 representatives shall serve at the pleasure of the agency that appoints them and may be changed upon notification of t he appointing agency to SAWPA. All budget and operating decisions of the Project Committee will be made by unanimous consent of the member representatives. In the event the Project Committee cannot reach unanimity, a majority of the Committee may refer a question to the SAWPA Commission for decision. 6. Project Committee 22 may establish advisory or non-voting committee members or advisory sub-committeeswho representother agencies or stakeholders in or near the region to assist the Project Committee in effecting It~ purposes. The number and designation of advisory committee members shall be determined by Project Committee 22 and shall be reported to the SAWPA Commission. 7. A budget shall be established for Project Committee 22 that will address the sources and uses of funds and the respective financial obligations and functions of the Project Committee 22 members. The budget shall include the planned use of any Proposition 84 grant after the grant administration cost is allocated to SAWPA, and shall include costs for SAWPA support of Project Committee 22.The Parties acknowledge that SAWPA grant administrative costs shall be reviewed and periodically approved by the SAWPA Commission. The project budget shall be approved annually by Project Committee 22 and the members' governing boards per Sections 7, 18, 26 and 27 of the SAWPA Joint Powers Agreement. SAWPA shall provide a quarterly report to Project Committee 22 of actual expenses relative to the approved budget. 8. Project Committee 22 created herein shall have, without further ratification by the said Boa rds of Directors, such authority as may be necessary to implement the provisions of this Project Agreement. 24/28