Notice and Agenda of a Board Workshop Tuesday, October 30, 2012 at 4:00 p.m.
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1 Notice and Agenda of a Board Workshop Tuesday, October 30, 2012 at 4:00 p.m. MEETING LOCATION: District Administration Building Second Street, Yucaipa MEMBERS OF THE BOARD: Director Ian Cuthbertson, Division 1 Director Bruce Granlund, Division 2 Director Jay Bogh, Division 3 Director Lonni Granlund, Division 4 Director Hank Wochholz, Division 5 I. Call to Order II. Public Comments At this time, members of the public may address the Board of Directors on matters within its jurisdiction; however, no action or significant discussion may take place on any item not on the meeting agenda. III. Staff Report IV. Presentations A. Overview of Proposed Updates to the Yucaipa Valley Water District s Strategic Plan for a Sustainable Future - Resolution No [Workshop Memorandum No Page 5 of 75] V. Capital Improvement Projects A. Status Report on the Construction of the R-10 Recycled Water Reservoir and Booster Complex [Workshop Memorandum No Page 17 of 75] B. Status Report on the Construction of the Crow Street Pipeline Facilities [Workshop Memorandum No Page 21 of 75] C. Status Report on the Construction of the Recycled Water Booster Facility at the Reservoir R-12.1 Complex [Workshop Memorandum No Page 22 of 75] D. Status Report on the Construction of the Wochholz Improved Salinity Effluent (WISE) Project [Workshop Memorandum No Page 26 of 75] Any person with a disability who requires accommodation in order to participate in this meeting should telephone Erin Anton at (909) , at least 48 hours prior to the meeting in order to make a request for a disability-related modification or accommodation. Materials related to an item on this agenda submitted to the Board of Directors after distribution of the workshop packet are available for public inspection during normal business hours at the District office located at Second Street, Yucaipa. Meeting material is also be available on the District s website at
2 Yucaipa Valley Water District Board Workshop Page 2 VI. Development Related A. Development Agreement with Highpointe JPR 308 Related to Tract No Calimesa [Workshop Memorandum No Page 31 of 75] B. Development Agreement with Highpointe JPR 308 Related to Tract No Calimesa [Workshop Memorandum No Page 47 of 75] VII. Administrative Issues A. Notice of Completion for the Contract with Merlin Johnson Construction for the Second Place Pipeline at Harruby Drive, Calimesa [Workshop Memorandum No Page 64 of 75] B. Authorization to Initiate Annexation Proceedings for the Jurisdictional Boundary Adjustment Related to Parcel Map No [Workshop Memorandum No Page 67 of 75] C. Consideration of Amendments to the 2010 San Bernardino Valley Regional Urban Water Management Plan [Workshop Memorandum No Page 70 of 75] D. Authorization to Participate in a Coordinated Water Resource Study Related to the Wilson Creek Spreading Basins [Workshop Memorandum No Page 73 of 75] VIII. Director Comments IX. Closed Session A. Conference with Real Property negotiator(s) (Government Code ) Property: Assessor s Parcel Number: Agency Negotiator: Joseph Zoba, General Manager Negotiating Parties: Palmer General Corporation Under Negotiation: Terms of Payment and Price X. Adjournment
3 Yucaipa Valley Water District Board Workshop - October 30, of 75 STAFF REPORT
4 Yucaipa Valley Water District Board Workshop - October 30, of 75 PRESENTATIONS
5 Workshop Memorandum Date: October 30, 2012 Subject: Overview of Proposed Updates to the Yucaipa Valley Water District s Strategic Plan for a Sustainable Future - Resolution No On August 20, 2008, the Board of Directors of the Yucaipa Valley Water District adopted Resolution No This resolution served as the policy implementation mechanism for the District s Strategic Plan for a Sustainable Future - the Integration and Preservation of Resources. Over the past four years, the District staff has (1) completed the majority of the infrastructure envisioned in the Strategic Plan; (2) developed a regional water quality plan for the Yucaipa, San Timoteo and Beaumont Management Zones; and (3) established an allocation procedure for imported water supplies in the region. Based on these recent experiences, the District staff would like to present suggested modifications to the original sustainability policy to incorporate changes to reflect the revised residential dual plumbing requirements and the renewed emphasis on economic growth opportunities. Yucaipa Valley Water District Board Workshop - October 30, of 75
6 Workshop Memorandum No Page 2 of 11 Yucaipa Valley Water District Board Workshop - October 30, of 75
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16 Yucaipa Valley Water District Board Workshop - October 30, of 75 CAPITAL IMPROVEMENT PROJECTS
17 Workshop Memorandum Date: October 30, 2012 Subject: Status Report on the Construction of the R-10 Recycled Water Reservoir and Booster Complex Yucaipa Valley Water District is in the process of constructing several recycled water facilities to prepare the community for the next drought cycle. By connecting the available recycled water supply at the Wochholz Regional Water Recycling Facility to the existing recycled water system, the District will be able to immediately reduce our dependency on imported water by more than 1,000 acre feet per year. Overall, the aggressive use of recycled water is an important element in our water resource planning. One of the projects planned for completion over the next year is the R-10 Reservoir Complex. This facility is located at the western end of County Line Road in the City of Calimesa. During this agenda item, the District staff will be providing an update of the status of this important project. Yucaipa Valley Water District Board Workshop - October 30, of 75
18 Workshop Memorandum No Page 2 of 4 Yucaipa Valley Water District Board Workshop - October 30, of 75
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21 Workshop Memorandum Date: October 30, 2012 Subject: Status Report on the Construction of the Crow Street Pipeline The Yucaipa Valley Water District is in the process of constructing several recycled water facilities to prepare the community for the next drought cycle. By connecting the available recycled water supply at the Wochholz Regional Water Recycling Facility to the existing recycled water system, the District will be able to immediately reduce our dependency on imported water by more than 1,000 acre feet per year. Overall, the aggressive use of recycled water is an important element in our water resource planning. One of the projects planned for completion over the next year is the Crow Street Pipeline. During this agenda item, the District staff will be providing an update of the status of this important project. Yucaipa Valley Water District Board Workshop - October 30, of 75
22 Workshop Memorandum Date: October 30, 2012 Subject: Status Report on the Construction of the Recycled Water Booster Facility at the Reservoir R-12.1 Complex The Yucaipa Valley Water District is in the process of constructing several recycled water facilities to prepare the community for the next drought cycle. By connecting the available recycled water supply at the Wochholz Regional Water Recycling Facility to the existing recycled water system, the District will be able to immediately reduce our dependency on imported water by more than 1,000 acre feet per year. Overall, the aggressive use of recycled water is an important element in our water resource planning. The Recycled Water Booster Facility located at the Reservoir R-12.1 Complex is now under construction and will be completed by the end of the year. During this agenda item, the District staff will be providing an update of the status of this important project. Yucaipa Valley Water District Board Workshop - October 30, of 75
23 Workshop Memorandum No Page 2 of 4 Yucaipa Valley Water District Board Workshop - October 30, of 75
24 Workshop Memorandum No Page 3 of 4 Yucaipa Valley Water District Board Workshop - October 30, of 75
25 Workshop Memorandum No Page 4 of 4 Yucaipa Valley Water District Board Workshop - October 30, of 75
26 Workshop Memorandum Date: October 30, 2012 Subject: Status Report on the Construction of the Wochholz Improved Salinity Effluent (WISE) Project Yucaipa Valley Water District is in the process of constructing the Yucaipa Valley Regional Brineline in order to produce recycled water that complies with groundwater basin objectives as established by the Regional Water Quality Control Board. In order to comply with these limits, the District is required to add a reverse osmosis process to the wastewater treatment plant. This will enable the District to remove salts and minerals from depositing in to the groundwater basin. The proposed reverse osmosis system will produce salt water, referred to as brine, that must be sent to the Pacific Ocean so it does not impact any fresh water supplies downstream of the Yucaipa Valley. The first phase of the reverse osmosis equipment is being designed as part of the Wochholz Improved Salinity Effluent (WISE) Project. This project is currently scheduled for the completion of the construction phase by November Yucaipa Valley Water District Board Workshop - October 30, of 75
27 Workshop Memorandum No Page 2 of 4 Yucaipa Valley Water District Board Workshop - October 30, of 75
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30 Yucaipa Valley Water District Board Workshop - October 30, of 75 DEVELOPMENT ISSUES
31 Workshop Memorandum Date: October 30, 2012 Subject: Development Agreement for Tract No Calimesa The District staff is currently working with a developer for the preparation of a development agreement for Tract No This residential development is located south of Avenue L and west of Bryant Street / Singleton Road in Calimesa. The draft development agreement is currently being reviewed by the parties, with a final version of the agreement anticipated to be presented at the next regular board meeting. Yucaipa Valley Water District Board Workshop - October 30, of 75
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47 Workshop Memorandum Date: October 30, 2012 Subject: Development Agreement for Tract No Calimesa The District staff is currently working with a developer for the preparation of a development agreement for Tract No This residential development is located southeast of the Calimesa County Club in Calimesa. The draft development agreement is currently being reviewed by the parties, with a final version of the agreement anticipated to be presented at the next regular board meeting. Yucaipa Valley Water District Board Workshop - October 30, of 75
48 Workshop Memorandum No Page 2 of 16 Yucaipa Valley Water District Board Workshop - October 30, of 75
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63 Yucaipa Valley Water District Board Workshop - October 30, of 75 ADMINISTRATIVE ISSUES
64 Workshop Memorandum Date: October 30, 2012 Subject: Notice of Completion for the Contract with Merlin Johnson Construction for the Second Place Pipeline at Harruby Drive, Calimesa At the regular meeting on October 17, 2012, the Board ratified the award of a contract to Merlin Johnson Construction, Inc. for the installation of 410 feet of ductile iron pipe in Second Place at Harruby Drive in Calimesa for a sum not to exceed $63,115 [DM ]. Based on the attached acceptance letter by Krieger and Stewart, staff recommends the Board authorize filing the Notice of Completion and release of the retention amount of $3, thirtyfive days after the recorded date. Yucaipa Valley Water District Board Workshop - October 30, of 75
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67 Workshop Memorandum Date: October 30, 2012 Subject: Authorization to Initiate Annexation Proceedings for the Jurisdictional Boundary Adjustment Related to Parcel Map No The Yucaipa Valley Water District has been requested by the property owner of Parcel Map No to initiate annexation proceedings of approximately 230 acres. The subject property is currently within the sphere of influence of the Yucaipa Valley Water District. This item will be presented at a future board meeting to allow the Board of Directors to consider the adoption of Resolution No which will allow the property owner to submit an application with the Local Agency Formation Commission to proceed with the boundary adjustment. Yucaipa Valley Water District Board Workshop - October 30, of 75
68 Workshop Memorandum No Page 2 of 3 RESOLUTION NO A RESOLUTION OF THE BOARD OF DIRECTORS OF THE YUCAIPA VALLEY WATER DISTRICT REQUESTING THE LOCAL AGENCY FORMATION COMMISSION TAKE PROCEEDINGS FOR THE ANNEXATION OF PARCEL MAP NO (ASSESSOR S PARCEL NUMBER ) WHEREAS, the Yucaipa Valley Water District has received a request for annexation from the property owner of approximately 230 acres (Assessor s Parcel Number(s) ); and WHEREAS, the territory proposed to be annexed to the Yucaipa Valley Water District is uninhabited and the property owner desires to receive water and sewer service from Yucaipa Valley Water District. NOW, therefore, the Board of Directors of Yucaipa Valley Water District does hereby resolve, determine, and order as follows: 1. This Resolution is hereby adopted and approved by the Board of Directors of the Yucaipa Valley Water District; and 2. The Local Agency Formation Commission is hereby requested to take proceedings for the annexation of Assessor s Parcel Number(s) ; and 3. The owner/developer of the property shall be responsible for all costs incurred by the District pertaining to this aforementioned annexation request. ADOPTED this 7 th day of November ATTEST: President of the Board Secretary of the Board (SEAL) Yucaipa Valley Water District Board Workshop - October 30, of 75
69 Workshop Memorandum No Page 3 of 3 Yucaipa Valley Water District Board Workshop - October 30, of 75
70 Workshop Memorandum Date: October 30, 2012 Subject: Consideration of Amendments to the 2010 San Bernardino Valley Regional Urban Water Management Plan Multiple agencies in the service area of the San Bernardino Valley Municipal Water District cooperated for the preparation of a Regional Urban Water Management Plan. These agencies included: the City of Colton; the City of Loma Linda; City of Redlands; the City of San Bernardino; the East Valley Water District; the Riverside Highland Water Company; the San Bernardino Valley Municipal Water District; the West Valley Water District; and the Yucaipa Valley Water District. Since the original adoption of the plan, revisions have been made to the Regional Urban Water Management Plan. The water code requires that any changes to an Urban Water Management Plan be readopted and re-filed with the Department of Water Resources (water code section and 10621(c)). The Draft Amended Regional Urban Water Management Plan includes revisions to the document to correct errors and clarify portions of the Regional Plan based on a review by the Department of Water Resources. The draft revisions do not impact on Yucaipa Valley Water District s individual Urban Water Management Plan which was prepared separately from the Regional Plan. Yucaipa Valley Water District Board Workshop - October 30, of 75
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73 Workshop Memorandum Date: October 30, 2012 Subject: Authorization to Participate in a Coordinated Water Resource Study Related to the Wilson Creek Spreading Basins The Yucaipa Valley Water District requested the attached scope of services from the United States Geological Survey to study the movement of recharge water from the Wilson Creek Spreading Basins. This study is site specific to the Wilson Creek Spreading Basins and will assist the Yucaipa Valley Water District and the San Bernardino Valley Municipal Water District to gain a better understanding of how imported water migrates through the soil in the Yucaipa area. Yucaipa Valley Water District Board Workshop - October 30, of 75
74 Workshop Memorandum No Page 2 of 3 Yucaipa Valley Water District Board Workshop - October 30, of 75
75 Workshop Memorandum No Page 3 of 3 Yucaipa Valley Water District Board Workshop - October 30, of 75
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