CITY COUNCIL AGENDA. Wednesday, October 3, :00 a.m.

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1 CITY COUNCIL AGENDA Wednesday, October 3, :00 a.m. CITY COUNCIL Martin Heines, Mayor Linda Sellers, District 1 Broderick McGee, District 2 Edward Moore, District 3 Don Warren, District 4 Bob Westbrook, District 5 John Nix, District 6 Edward Broussard, City Manager

2 CITY COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS - CITY HALL 212 North Bonner Tyler, Texas Wednesday, October 3, :00 a.m. Internet website and Cable Access Channel 3 Please call (903) if you need assistance with interpretation or translation for this City meeting. Si usted necesita ayuda con la interpretación o traducción de cualquier material en este sitio o en una reunión pública de la Ciudad de Tyler por favor llame al (903) AMERICANS WITH DISABILITIES ACT NOTICE The City of Tyler wants to ensure that City Council Meetings are accessible to persons with disabilities. If any individual needs special assistance or accommodations in order to attend a City Council meeting, please contact the City Manager s Office at , in advance so accommodations can be made. COURTESY RULES Thank you for your presence. The City Council appreciates your interest in Tyler City Government. To ensure fairness and orderly meetings, the Council has adopted rules of courtesy which apply to all members of the Council, Administrative Staff, News Media, Citizens and Visitors. If you wish to address the Council, obtain a speaker card from the receptionist s desk outside the Council Chambers, complete the information requested on the card, and deliver to the City Clerk before the meeting or as soon as you can. Speakers will be heard as the individual item(s) in which they have registered an interest come before the Council. Your remarks will be limited in duration depending on the number of people wanting to speak on a particular item. Delay or interruption of the proceedings will not be tolerated.

3 INVOCATION PLEDGE OF ALLEGIANCE MINUTES Consider approval of the Minutes of the Special Called City Council Meeting from August 29, AWARDS A-1 Request that the City Council consider accepting the Certificate of Achievement for Planning Excellence from the American Planning Association Texas Chapter. PRESENTATION P-1 Request that the City Council consider receiving a presentation regarding Transit Fixed Route Bus purchases scheduled for Fiscal Year RESOLUTION R-1 Request that the City Council consider adopting a Resolution ratifying submission of an application for, and acceptance of, Federal Aviation Administration (FAA) Grant Funds totaling $8,380, to fund approximately ninety percent of the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project and engineering construction administration at Tyler Pounds Regional Airport. This resolution authorizes acceptance of any grant amendments to increase the grant funding levels, as well as authorizing the City s match payment not to exceed $931, for proposed grant projects. R-2 Request that the City Council consider adopting a Resolution ratifying submission of an application for, and acceptance of, Federal Aviation Administration (FAA) Grant Funds totaling $3,500, to fund approximately ninety percent of the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport. This resolution authorizes acceptance of any grant amendments to increase the grant funding levels, as well as authorizing the City s match payment not to exceed $388, for proposed grant projects. ORDINANCE O-1 Request that the City Council consider adoption of an ordinance amending the FY Airport Budget to provide funding for two Federal Aviation Administration (FAA) Airport Improvement Project Grants for the Tyler Pounds Regional Airport, the 2018 Taxiway Charlie/Foxtrot Construction Project and Engineering Construction Services, and the Runway 4/22 Rehabilitation ILS Relocation.

4 O-2 Request that the City Council consider adoption of an ordinance accepting a Texas Department of Transportation (TxDOT) Routine Airport Maintenance Program (RAMP) Grant totaling $50,000 for general maintenance programs at Tyler Pounds Regional Airport and amending the FY Airport Budget to provide the funding for the City s local share. MISCELLANEOUS M-1 Request that the City Council consider authorizing the City Manager to award Tyler Bid No to SpawGlass, Inc. for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project in the amount of $8,377, M-2 Request that the City Council consider authorizing the City Manager to sign Work Order No. 2 with KSA Engineers in an amount not to exceed $10, to provide bidding services for Runway 4-22 Rehabilitation-ILS Relocation at Tyler Pounds Regional Airport. FAA Grant 41 will reimburse 90 percent of the proposed fees. Half Cent Sales Tax to fund the 10 percent local share in an amount not to exceed $1, M-3 Request that the City Council consider authorizing the City Manager to sign Amendment No. 2 to Work Order No. 1 with KSA Engineers in an amount not to exceed $527, to provide additional engineering services for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Project at Tyler Pounds Regional Airport. FAA Grant 40 will reimburse 90 percent of the proposed fees. Half Cent Sales Tax to fund the 10 percent local share in an amount not to exceed $52, M-4 Request the City Council consider authorizing the City Manager on behalf of the Tyler Police Department to purchase one (1) mobile spectroscopy drug analyzer from Safeware, Inc. in the amount of $22, M-5 Request the City Council consider authorizing the City Manager on behalf of the Tyler Police Department to purchase seventy-three (73) Officer Body Cameras from WatchGuard in the amount of $119, M-6 Request that the City Council consider authorizing the City Manager to purchase department issued officer body armor vests from Nardis Public Safety in an amount not to exceed $40, M-7 Request that the City Council consider authorizing the City Manager to purchase one Pro- Patch truck for the Street Department through Texas BuyBoard in the amount of $151,

5 CONSENT (These items are considered to be routine or have been previously discussed, and can be approved in one motion, unless a Council Member asks for separate consideration of an item.) C-A-1 Request that the City Council consider adoption of an updated Resolution approving the continued participation in the Texas State Department of Information Resources (DIR) Program and General Services Commission Local Government Purchasing Program. Also, request that the City Council consider authorizing the City Manager renew several annual leases and to utilize various vendors as sole source for parts and service for technology equipment including computers, software, and telephones for FY CITY MANGER S REPORT Executive Item No. 1: Under Texas Government Code Section "Litigation" deliberation regarding the following: Pending or contemplated litigation or settlement offer involving Cook v. City of Tyler, et al. Any final action to be taken by the City Council will be taken in open session. ADJOURNMENT

6 SPECIAL CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS August 29, 2018 A special called meeting of the City Council of the City of Tyler, Texas, was held Wednesday, August 29, 2018 at 9:00 a.m. in the City Council Chambers, 2 nd floor of City Hall, Tyler, Texas, with the following present: Mayor: Martin Heines Mayor Pro Tem: Councilmembers: Linda Sellers Don Warren Broderick McGee Ed Moore John Nix Bob Westbrook City Manager: Edward Broussard City Attorney: Deborah G. Pullum Deputy City Attorney: Steve Kean Sr. Assistant City Attorney: Sharon Roberts Assistant City Attorney: Regina Moss Managing Director of Administrative Services/HR: ReNissa Wade Chief Financial Officer: Keidric Trimble Chief Information Officer: Benny Yazdanpanahi Police Chief: Jimmy Toler Managing Director of Culture, Recreation and Tourism Services: Stephanie Franklin Director of Solid Waste & Transit Services: Russ Jackson Managing Director of Planning & Economic Development: Heather Nick Director of Utilities: Lisa Crossman Director of Utilities: Jimmie Johnson City Clerk: Cassandra Brager INVOCATION HEARING The Invocation was given by Councilmember Nix. H-1 Request that the City Council consider conducting a second public hearing on the proposed Fiscal Year Annual Budget and on the proposed property tax rate of $ per $100 of taxable property value and consider taking action to adopt the proposed tax rate and Fiscal Year Annual Budget on September 12, Ed Broussard, City Manager Gave a presentation on the proposed Fiscal Year Annual Budget. Mayor opened up the public hearing at 9:20 am with one speaker speaking on H-1

7 August 29, 2018 (Special Called Meeting) Artis Newsome, 3034 Lively Lane - Stated that he was concerned with the utilization of the Half-Cent Sales Tax fund; concerned about the concentration of use of funds on buildings, while not addressing infrastructure needs (utilities, drainage, streets, etc.). ADJOURNMENT Motion by Mayor Pro Tem Sellers to adjourn the meeting at 9:26 am; seconded by Councilmember Nix; motion carried 7-0 & meeting adjourned. MARTIN HEINES, MAYOR OF THE CITY OF TYLER, TEXAS A T T E S T: CASSANDRA BRAGER, CITY CLERK

8 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: A-1 Date: October 3, 2018 Subject: Request that the City Council consider accepting the Certificate of Achievement for Planning Excellence from the American Planning Association Texas Chapter. Page: 1 of 2 The American Planning Association (APA) is a nonprofit public interest and research organization representing over 40,000 practicing planners, officials, and citizens involved with urban and rural planning issues. The APA Texas Planning Awards Program recognizes individuals, organizations and communities for outstanding contributions to planning in Texas. The Planning Excellence Recognition Program recognizes planning excellence in municipalities throughout the State. Evaluation criteria include the level of training of Planning Commissioners and professional staff, professional qualifications of the planning staff, breadth and currency of master plan components and completion of other planning related projects. The goals of the program include: Increasing community awareness of the importance of planning; Recognizing planning departments that meet certain professional requirements; Enhancing neighborhood and citizen recognition of planning efforts; Encouraging the funding of professional training for Planning Commissioners and staff; and Aiding economic development and community image. The City of Tyler s Planning Department has been awarded the 2018 Certificate of Achievement for Planning Excellence in recognition of the professional planning standards demonstrated by Planning staff and the support exhibited by the City Council and Planning and Zoning Commission. This is the fourth consecutive year that the City of Tyler Planning Department has received this award. Evaluation items that contributed to receiving the award included 100 percent of Planning Department staff completing qualified training and the City Council s support for recent planning initiatives including the Historical Preservation Strategic Plan, the Old Jacksonville Corridor Study and the completion of three Area Development Plans: Midtown, Texas College, and University Woods.

9 Agenda Number: A-1 Page: 2 of 2 Certificate of Achievement for Planning Excellence is a special honor as it recognizes the devotion of the City of Tyler s professional planning staff and the support from elected and appointed City officials. The City of Tyler s vision is To be the standard for performance excellence in local government. This award is recognition that the City of Tyler s planners are exemplifying its organization s vision! This recognition coincides with National Community Planning Month. During the month of October, the Planning Department will help highlight the role of planners and the importance of good planning in the Tyler community by creating promotional videos and social media posts. The Planning Department will also host an interactive event geared towards teaching youth community planning practices. RECOMMENDATION: It is recommended that City Council accept the Certificate of Achievement for Planning Excellence from the American Planning Association Texas Chapter in recognition of exemplary professional city planning. Drafted/Recommended By: Department Leader Heather Nick, AICP Managing Director of Planning and Economic Development Edited/Submitted By: City Manager

10 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: P-1 Date: October 3, 2018 Subject: Request that the City Council consider receiving a presentation regarding Transit Fixed Route Bus purchases scheduled for Fiscal Year Page: 1 of 1 Item Reference: Since 1991, the City of Tyler has operated the Tyler Transit System with the assistance of grant funding from the Texas Department of Transportation (TxDOT) and the Federal Transit Administration (FTA). Transit staff has secured funding for the purchase of three buses for fiscal year The replacement of these three buses will keep Transit on track with its current replacement schedule. This presentation will include updates on local match, future projects, plan to replace all buses past their FTA-recommended useful life within two years, and the current replacement plan for Transit vehicles. RECOMMENDATION: It is recommended that the City Council receive a presentation regarding Transit Fixed Route Bus purchases scheduled for Fiscal Year Drafted/Recommended By: Department Leader Transit Manager Edited/Submitted By: City Manager

11 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: R-1 Date: October 3, 2018 Subject: Request that the City Council consider adopting a Resolution ratifying submission of an application for, and acceptance of, Federal Aviation Administration (FAA) Grant Funds totaling $8,380, to fund approximately ninety percent of the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project and engineering construction administration at Tyler Pounds Regional Airport. This resolution authorizes acceptance of any grant amendments to increase the grant funding levels, as well as authorizing the City s match payment not to exceed $931, for proposed grant projects. Page: 1 of 2 Item Reference: FAA AIP Project No Airport staff has worked with the Federal Aviation Administration (FAA) to acquire grant funding for FY 2018 to perform a number of airport improvement projects. The FAA contacted Airport staff stating that funding could be available no later than September 18, 2018, and advised that an application be made for FAA Airport Improvement Program (AIP) funds. The proposed grant will pay approximately 90 percent of all eligible expenses related to the Taxiway Charlie/Foxtrot Rehabilitation Project. The aged pavement has exceeded its designed life expectancy. Currently ARC C-III and D commercial aircraft utilize Taxiway Foxtrot, and it is the parallel taxiway to the newly rehabilitated runway 4/22. The pavement is showing distress from increased loads and age. The new pavement design will remove the old base material and will process the subgrade and base material to new design criteria established by the FAA. The pavement section will be designed for current and future weight loads in order to serve runway 4/22. In order to receive this funding, the grant application had to be executed and returned to the FAA as quickly as possible. The grant was offered to the City of Tyler on September 14, 2018 with the requirement it be executed by September 18, Airport staff is requesting City Council

12 Agenda Number: R-1 Page: 2 of 2 consideration to ratify staff s application and acceptance of FAA Grant No totaling $8,380, and any amendments to increase this grant. Grant Budget: FAA Funding (90%) $ 8,380, Local Matching Funds (10%) $ 931, TOTAL PROGRAM FUNDING $ 9,311, On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson will present the recommendations of the Airport Advisory Board to the City Council. The decision of the City Council will also be forwarded to the Tyler Half Cent Sales Tax Board on October 9, 2018, for final consideration to fund the local share totaling $931, RECOMMENDATION: It is recommended that the City Council adopt a Resolution ratifying submission of an application for and acceptance of Federal Aviation Administration (FAA) Grant Number totaling $8,380, for the 2018 Taxiway Charlie/Foxtrot Construction Project and Engineering Construction Services at Tyler Pounds Regional Airport. This resolution also accepts any grant amendments to increase the grant funding levels, as well as authorizing the City s match payment not to exceed $931, for proposed grant projects. ATTACHMENTS: 1. Resolution Drafted/Recommended By: Department Leader Davis Dickson, Airport Manager Edited/Submitted By: City Manager

13 RESOLUTION NO. R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS, RATIFYING SUBMISSION OF AN APPLICATION FOR, AND ACCEPTANCE OF, FEDERAL AVIATION ADMINISTRATION GRANT FUNDS FOR THE 2018 TAXIWAY CHARLIE/FOXTROT REHABILITATION CONSTRUCTION AND ENGINEERING CONSTRUCTION SERVICES AT TYLER POUNDS REGIONAL AIRPORT; GRANT NUMBER TOTALING $8,380,170.00, ALONG WITH ANY GRANT AMENDMENTS TO INCREASE THE GRANT FUNDING LEVELS; AUTHORIZING THE CITY S MATCH PAYMENT IN AN AMOUNT NOT TO EXCEED $931,130.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on September 7, 2018, the City of Tyler submitted to the Federal Aviation Administration (FAA) an application requesting $8,380, in Airport Improvement Program (AIP) funding for approximately 90 percent of all eligible costs for the purpose of performing the 2018 Charlie/Foxtrot Rehabilitation Construction Project and Engineering Construction Services at Tyler Pounds Regional Airport; and WHEREAS, the Federal Aviation Administration has stated that a Grant offer totaling $8,380, may be available; and WHEREAS, On September 14, 2018, Grant was received; and WHEREAS, on October 1, 2018, the Airport Advisory Board recommended that the City Council ratify submission of the application for and accept any FAA funding for the purpose of performing the 2018 Charlie/Foxtrot Rehabilitation Project and Engineering Construction Services at Tyler Pounds Regional Airport; and WHEREAS, it is necessary for the City Council to ratify submission of the application for, and acceptance of, FAA Grant and any grant amendments to increase the grant funding levels; and WHEREAS, it is considered to be in the public interest to obtain and use grant funds for the above public purposes; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS: PART 1: That the Application for Federal Assistance for AIP Project No requesting $8,380, Airport Improvement Funding submitted to the Federal Aviation Administration on September 7, 2018 and including all understandings and assurances contained therein, is hereby ratified and approved.

14 PART 2: That the City Manager's filing of the grant application, and all actions taken in connection therewith, is hereby ratified and authorized. PART 3: That the City Council hereby resolves and affirms to the Federal Aviation Administration that the City of Tyler has legal authority to apply for the grant and to finance and carry out the proposed project. PART 4: That the City Council hereby resolves and affirms to the Federal Aviation Administration the City of Tyler's intent to comply with all of the assurances set forth in the grant agreement and all laws, regulations, and circulars incorporated by reference in the grant agreement. PART 5: That the City Manager s acceptance of the grant for AIP Project No and any grant amendments to increase the funding levels, is hereby ratified. PART 6: That payment of the City of Tyler s match is hereby authorized in an amount not to exceed $931, PART 7: That the City Manager is hereby authorized and directed to take all actions necessary in order to accept and use the grant to fulfill the purposes described above. PART 8: That the City Manager is hereby authorized and directed to provide such additional information as may be required by the Federal Aviation Administration. PART 9: That this Resolution shall take effect immediately upon its adoption. PASSED AND APPROVED on this the 3 rd day of October, MARTIN HEINES, MAYOR OF THE CITY OF TYLER, TEXAS ATTEST: APPROVED: CASSANDRA BRAGER, CITY CLERK DEBORAH G. PULLUM CITY ATTORNEY

15 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: R-2 Date: October 3, 2018 Subject: Request that the City Council consider adopting a Resolution ratifying submission of an application for, and acceptance of, Federal Aviation Administration (FAA) Grant Funds totaling $3,500, to fund approximately ninety percent of the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport. This resolution authorizes acceptance of any grant amendments to increase the grant funding levels, as well as authorizing the City s match payment not to exceed $388, for proposed grant projects. Page: 1 of 2 Item Reference: FAA AIP Project No Airport staff has worked with the Federal Aviation Administration (FAA) to acquire grant funding for FY 2018 to perform a number of airport improvement projects. FAA contacted Airport staff stating that funding could be available no later than September 18, 2018, and advised that an application be made for the FAA Airport Improvement Program (AIP) funds. The proposed grant will pay approximately 90 percent of all eligible expenses related to the Runway 4/22 Rehabilitation: ILS Relocation. The FAA and Airport staff have worked to plan future projects for the airport in accordance with the Airport Master Plan. A recommendation in the Master Plan and recent runway pavement assessments was to reconstruct Runway 4/22 and relocate the Instrument Landing System (ILS) and related facilities from runway 13/31 to runway 4/22. Relocation will provide an ILS-equipped runway that will accommodate operations by larger aircraft on a regular basis, during Instrument Flight Rules (IFR) conditions. Relocating the ILS to the longest runway on the airport with the most conducive wind coverage in inclement weather conditions will meet performance safety standards for the newest commercial fleet. In order to receive this funding, the grant application had to be executed and returned to the FAA as quickly as possible. The grant was offered on September 14, Airport staff is requesting

16 Agenda Number: R-2 Page: 2 of 2 City Council consideration to ratify staff s application for the grant and acceptance of the FAA Grant No totaling $3,500, and any amendments to increase this grant. Grant Budget: FAA Funding (90 percent) $ 3,500, Local Matching Funds (10 percent) $ 388, TOTAL PROGRAM FUNDING $ 3,888, On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson will present the recommendations of the Airport Advisory Board to the City Council. The decision of the City Council will also be forwarded to the Tyler Half Cent Sales Tax Board on October 9, 2018, for final consideration to fund the local share totaling $388, RECOMMENDATION: It is recommended that the City Council adopt a Resolution ratifying submission of an application for and acceptance of Federal Aviation Administration (FAA) Grant Number totaling $3,500, for the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport. This resolution also accepts any grant amendments to increase the grant funding levels, as well as authorizing the City s match payment not to exceed $388, for proposed grant projects. ATTACHMENTS: 1. Resolution Drafted/Recommended By: Department Leader Davis Dickson, Airport Manager Edited/Submitted By: City Manager

17 RESOLUTION NO. R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS, RATIFYING SUBMISSION OF AN APPLICATION FOR, AND ACCEPTANCE OF, FEDERAL AVIATION ADMINISTRATION GRANT FUNDS FOR THE RUNWAY 4/22 REHABILITATION: ILS RELOCATION AT TYLER POUNDS REGIONAL AIRPORT; GRANT NUMBER TOTALING $3,500,000.00, ALONG WITH ANY GRANT AMENDMENTS TO INCREASE THE GRANT FUNDING LEVELS; AUTHORIZING THE CITY S MATCH PAYMENT IN AN AMOUNT NOT TO EXCEED $388,889.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on September 7, 2018, the City of Tyler submitted to the Federal Aviation Administration (FAA) an application requesting $3,500, in Airport Improvement Program (AIP) funding for approximately 90 percent of all eligible costs for the purpose of performing the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport; and WHEREAS, the Federal Aviation Administration has stated that a Grant offer totaling $3,500, may be available; and WHEREAS, On September 14, 2018, Grant was received; and WHEREAS, on October 1, 2018, the Airport Advisory Board recommended that the City Council ratify submission of the application for and accept any FAA funding for the purpose of performing the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport; and WHEREAS, it is necessary for the City Council to ratify submission of the application for, and acceptance of, FAA Grant and any grant amendments to increase the grant funding levels; and WHEREAS, it is considered to be in the public interest to obtain and use grant funds for the above public purposes; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS: PART 1: That the Application for Federal Assistance for AIP Project No requesting $3,500, Airport Improvement Funding submitted to the Federal Aviation Administration on September 7, 2018 and including all understandings and assurances contained therein, is hereby ratified and approved. PART 2: That the City Manager's filing of the grant application, and all actions taken in connection therewith, is hereby ratified and authorized.

18 PART 3: That the City Council hereby resolves and affirms to the Federal Aviation Administration that the City of Tyler has legal authority to apply for the grant and to finance and carry out the proposed project. PART 4: That the City Council hereby resolves and affirms to the Federal Aviation Administration the City of Tyler's intent to comply with all of the assurances set forth in the grant agreement and all laws, regulations, and circulars incorporated by reference in the grant agreement. PART 5: That the City Manager s acceptance of the grant for AIP Project No and any grant amendments to increase the funding levels, is hereby ratified. PART 6: That payment of the City of Tyler s match is hereby authorized in an amount not to exceed $388, PART 7: That the City Manager is hereby authorized and directed to take all actions necessary in order to accept and use the grant to fulfill the purposes described above. PART 8: That the City Manager is hereby authorized and directed to provide such additional information as may be required by the Federal Aviation Administration. PART 9: That this Resolution shall take effect immediately upon its adoption. PASSED AND APPROVED on this the 3 rd day of October, MARTIN HEINES, MAYOR OF THE CITY OF TYLER, TEXAS ATTEST: APPROVED: CASSANDRA BRAGER, CITY CLERK DEBORAH G. PULLUM CITY ATTORNEY

19 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: O-1 Date: October 3, 2018 Subject: Request that the City Council consider adoption of an ordinance amending the FY Airport Budget to provide funding for two FAA Airport Improvement Project grants for the Tyler Pounds Regional Airport, the 2018 Taxiway Charlie/Foxtrot Construction Project and Engineering Construction Services, and the Runway 4/22 Rehabilitation ILS Relocation. Page: 1 of 3 Item Reference: FAA AIP Project No and FAA AIP Project No Airport staff has worked with the Federal Aviation Administration (FAA) to acquire grant funding for FY 2018 to perform a number of airport improvement projects. FAA Grant Number totaling $8,380,170 for the 2018 Taxiway Charlie/Foxtrot Construction Project and Engineering Construction Services and FAA Grant Number totaling $3,500, for the Runway 4/22 Rehabilitation: ILS (Instrument Landing System) Relocation at Tyler Pounds Regional Airport. The proposed grants will pay approximately 90 percent of all eligible expenses related to the two projects. Grant Budget: Grant 40 FAA Funding (90 percent) $ 8,380,170 Grant 40 Local Matching Funds (10 percent) $ 931,130 TOTAL PROGRAM FUNDING $ 9,311,300 Grant 41 FAA Funding (90 percent) $ 3,500,000 Grant 41 Local Matching Funds (10 percent) $ 388,889 TOTAL PROGRAM FUNDING $ 3,888,889 Amendments are listed in detail in the proposed ordinance amending the FY original Airport budget:

20 Agenda Item: O-1 Page: 2 of 3 Beginning Balance Increase Decrease Ending Balance 525 Airport Grant Income From Other Agencies Operating/Architect/Engin eer Fees Capital Outlay/Airport Runway Improvement 0 8,380,170 8,380, , , ,377,550 8,377, , , Airport Grant Income From Other Agencies Operating/Architect/Engin eer Fees Capital Outlay/Airport Runway Improvement 0 3,500,000 3,500, ,608,247 1,608, ,280,642 2,280, , ,889 1,320,019 On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson will present the recommendations of the Airport Advisory Board to the City Council.

21 Agenda Item: O-1 Page: 3 of 3 RECOMMENDATION: It is recommended that the City Council adopt the proposed ordinance amending the FY original Airport Budget to provide the funding for two FAA Airport Improvement Project Grants. ATTACHMENTS: 1. Ordinance Drafted/Recommended By: Department Leader Davis Dickson, Airport Manager Edited/Submitted By: City Manager

22 ORDINANCE NO. O AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS, AMENDING THE BUDGET FOR FISCAL YEAR AUTHORIZING THE APPROPRIATION OF FUNDS FOR FAA GRANT NO AND FAA GRANT NO ; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, The Federal Aviation Administration has offered a $ 8,380,170 AIP Grant for the 2018 Charlie/Foxtrot Rehabilitation and a $3,500,000 AIP Grant for the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport; and WHEREAS, the City Council hereby accepted the grant on October 3, 2018; and WHEREAS, this budget amendment will provide funding for the City s ten percent local share required by these grants; and WHEREAS, this budget amendment will provide account allocations for disbursement of funds for 2018 Charlie/Foxtrot Rehabilitation and the Runway 4/22 Rehabilitation: ILS Relocation at Tyler Pounds Regional Airport; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS: PART 1: That the following line item accounts as approved in the budget for fiscal year shall be amended to read as follows: 525 Airport Grant Income From Other Agencies Operating/Architect/Engin eer Fees Capital Outlay/Airport Runway Improvement Beginning Balance Increase Decrease Ending Balance 0 8,380,170 8,380, , , ,377,550 8,377, , , Airport Grant Income From Other Agencies 0 3,500,000 3,500,000

23 ,608,247 1,608,247 Operating/Architect/Engin eer Fees ,280,642 2,280,642 Capital Outlay/Airport Runway Improvement , ,889 1,320,019 PART 2: That the City Clerk is hereby directed to file a copy of this budget amendment as required by state law. PART 3: That amendment of the fiscal year Budget is required in order to provide funding for the FAA AIP Project No and FAA AIP Project No and creates an urgent public necessity to authorize the amendment to the budget herein contained. PART 4: Should any section, subsection, sentence, provision, clause or phrase be held to be invalid for any reason, such holding shall not render invalid any other section, subsection, sentence, provision, clause or phrase of this ordinance and same are deemed severable for this purpose. PART 5: That this ordinance shall take effect immediately upon approval. PASSED AND APPROVED this the 3 rd day of October, MARTIN HEINES, MAYOR OF THE CITY OF TYLER, TEXAS ATTEST: CASSANDRA BRAGER, CITY CLERK APPROVED: DEBORAH G. PULLUM, CITY ATTORNEY

24 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: O-2 Date: October 3, 2018 Subject: Request that the City Council consider adoption of an ordinance accepting a Texas Department of Transportation (TxDOT) Routine Airport Maintenance Program (RAMP) Grant totaling $50,000 for general maintenance programs at Tyler Pounds Regional Airport and amending the FY Airport budget to provide the funding for the City s local share. Page: 1 of 2 Item Reference: TxDOT Aviation Division Airport staff pursued a grant program for Tyler Pounds Regional Airport to acquire Texas Department of Transportation (TxDOT) Routine Airport Maintenance Program (RAMP) Grant funding for FY On August 30, 2018, TxDOT contacted airport staff with a grant offer of $50,000. The grant will provide 50 percent funding for eligible projects and will require the airport to provide a 50 percent local match. The grant funding is to be used for general maintenance, which includes: contract for services/purchase materials for routine maintenance/improvement of airport pavements, signage, drainage, AWOS (Automated Weather Observing System), approach aids, lighting systems, utility infrastructure, fencing, herbicide/application, sponsor owned and operated fuel systems, hangars, terminal buildings and security systems; professional services for environmental compliance, and approved project design. Local Funding Source: Fund 524 Contingencies Balance Grant Budget: TxDOT Funding (50 percent) $ 50,000 Local Matching Funds (50 percent) $ 50,000 TOTAL PROGRAM FUNDING $100,000 Amendments are listed in detail in the proposed ordinance amending the FY original Airport budget:

25 Agenda Number: O-2 Page: 2 of TxDOT Ramp Grant 524 (Match) Beginning Balance Increase Decrease Ending Balance ,000 (50,000) ,000 50, Airport Grant Transfer from Fund Income from Other Agency Special Services Airport Runway Improvements 0 50,000 50, ,000 50, ,000 40, ,000 60,000 On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson will present the recommendations of the Airport Advisory Board to the City Council. RECOMMENDATION: It is recommended that the City Council adopt the proposed ordinance accepting a Texas Department of Transportation (TxDOT) Routine Airport Maintenance Program (RAMP) Grant totaling $50,000 for general maintenance projects at Tyler Pounds Regional Airport, and amend the FY original Airport Budget to provide the funding for the City s local share. ATTACHMENTS: 1. Ordinance 2. TxDOT RAMP Grant 2019 Agreement Drafted/Recommended By: Department Leader Davis Dickson, Airport Manager Edited/Submitted By: City Manager

26 ORDINANCE NO. O AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS, ACCEPTING A TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) ROUTINE AIRPORT MAINTENANCE PROGRAM (RAMP) GRANT TOTALING $50,000 FOR GENERAL MAINTENANCE PROJECTS AT TYLER POUNDS REGIONAL AIRPORT, AND AMENDING THE BUDGET FOR FISCAL YEAR AUTHORIZING THE APPROPRIATION OF FUNDS FOR THE FIFTY PERCENT LOCAL SHARE REQUIRED FOR THE TEXAS DEPARTMENT OF TRANSPORTATION RAMP GRANT; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, The Texas Department of Transportation has offered a $50,000 RAMP Grant for the maintenance of Tyler Pounds Regional Airport; and WHEREAS, it is the intent of this grant to not supplant local funds normally utilized for airport maintenance, and that any state financial assistance offered under this grant be in addition to those local funds normally dedicated for airport maintenance; and WHEREAS, this budget amendment will provide funding for the City s fifty percent local share required by this grant; and WHEREAS, the City Council hereby authorizes acceptance of the grant; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF TYLER, TEXAS: PART 1: That the City is hereby authorize to accept the Texas Department of Transportation (TxDOT) Routine Airport Maintenance Program (RAMP) Grant totaling $50,000 for general maintenance projects at Tyler Pounds Regional Airport. PART 2: That the following line item accounts as approved in the budget for fiscal year shall be amended to read as follows: 2019 TxDOT Ramp Grant Beginning Balance Increase Decrease Ending Balance 524 (Match) ,000 (50,000) ,000 50, Airport Grant ,000 50,000 Transfer from Fund Income from Other Agency 0 50,000 50,000

27 Special Services Airport Runway Improvements 0 40,000 40, ,000 60,000 PART 3: That the City Clerk is hereby directed to file a copy of this budget amendment as required by state law. PART 4: That amendment of the fiscal year Budget is required in order to provide funding for the Texas Department of Transportation RAMP Grant and creates an urgent public necessity to authorize the amendment to the budget herein contained. PART 5: Should any section, subsection, sentence, provision, clause or phrase be held to be invalid for any reason, such holding shall not render invalid any other section, subsection, sentence, provision, clause or phrase of this ordinance and same are deemed severable for this purpose. PART 6: That this ordinance shall take effect immediately upon approval. PASSED AND APPROVED this the 3 rd day of October, MARTIN HEINES, MAYOR OF THE CITY OF TYLER, TEXAS ATTEST: CASSANDRA BRAGER, CITY CLERK APPROVED: DEBORAH G. PULLUM, CITY ATTORNEY

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40 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: M-1 Date: October 3, 2018 Subject: Request that the City Council consider authorizing the City Manager to award Tyler Bid No to SpawGlass, Inc. for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project in the amount of $8,377, Page: 1 of 2 Item Reference: FAA AIP Project No ; Bid No The FAA and airport staff have worked to plan future projects for the airport in accordance to the Airport Master Plan. A recommendation in the Airport Master Plan and recent runway pavement assessments was to reconstruct Taxiway Charlie/Foxtrot. The reconstruction of Taxiway Charlie/Foxtrot is a priority project within the Airport Master Plan, and it is a proactive project due to the pavement section being over 20 years old. Additionally, the runway weight capacity is below anticipated activity levels forecasted within the next five years. The airport staff has worked with the Federal Aviation Administration (FAA) to acquire grant funding for FY 2018 for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project. The City of Tyler advertised a Notice Requesting Quotations for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project in the local newspaper, sent notifications to contractors and subcontractors known to perform this type of work, and displayed plans and specifications at local plan rooms. Proposed bids were accepted until 2:00 p.m. on Tuesday, July Three (3) bids were opened at the bid Opening and are summarized below. Vendor Base Bid Additive Total Amount Bid Alternate #1 Longview Bridge $ 9,492, $766, $ 10,258, & Road, Ltd. Reynolds & Kay $8,467, $641, $ 9,109, SpawGlass, Inc. $8,377, $696, $ 9,073, KSA Engineers, Inc., and airport staff have reviewed the bids. Based on our current knowledge and the references checked, it is recommended that the project be awarded to SpawGlass, Inc., for only the base bid amount of $8,377,

41 Agenda Number: M-1 Page: 2 of 2 The FAA should reimburse 90 percent of the cost of the described project, requiring 10 percent local match funding. Funding Sources: FAA Funding from Grant 40 (90 percent) $ 7,539, Local Funds from the Half Cent Sales Tax Fund (10 percent) $ 837, Total $ 8,377, On October 1, 2018, the Airport Advisory Board will consider this item and Davis Dickson will present the recommendations of the Airport Advisory Board to the City Council. On October 9, 2018, the Tyler Half Cent Sales Tax Board will consider funding the local share. The City Council decision will be presented to the Tyler Half Cent Sales Tax Board in a request for approval of the local share. RECOMMENDATION: It is recommended that the City Council authorize the City Manager to award Tyler Bid No to SpawGlass, Inc., for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Construction Project in the amount of $ 8,377, ATTACHMENTS: 1. Bid Tab Drafted/Recommended By: Department Leader Davis Dickson, Airport Manager Edited/Submitted By: City Manager

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46 Agenda Number: M-2 Date: October 3, 2018 CITY OF TYLER CITY COUNCIL COMMUNICATION Subject: Request that the City Council consider authorizing the City Manager to sign Work Order No. 2 with KSA Engineers in an amount not to exceed $10, to provide bidding services for Runway 4-22 Rehabilitation-ILS Relocation at Tyler Pounds Regional Airport. FAA Grant 41 will reimburse 90 percent of the proposed fees. Half Cent Sales Tax to fund the 10 percent local share in an amount not to exceed $1, Page: 1 of 2 Item Reference: Work Order No. 2 with KSA Engineers. The Runway 4/22 Rehabilitation-ILS Relocation is a priority project within the Airport Master Plan. A recommendation in the Airport Master Plan and recent runway pavement assessments was to reconstruct Runway 4/22 and relocate the Instrument Landing System (ILS) and related facilities from runway 13/31 to runway 4/22. Relocation will provide an ILS-equipped runway that will accommodate operations by larger aircraft on a regular basis during Instrument Flight Rules (IFR) conditions. Relocating the ILS to the longest runway on the airport with the most conducive wind coverage in inclement weather conditions will meet performance safety standards for the newest commercial fleet. The proposed Work Order No. 2 has been prepared with KSA Engineers to provide bidding services, with a total maximum contract amount not to exceed $10, FAA Grant 41 will reimburse 90 percent of the engineering fees with the local share being $1, FUNDING: FAA Grant 41 (90 percent) $9, Half Cent Sales Tax Fund (10 percent) $1, Total: $10, On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson will present the recommendations of the Airport Advisory Board. On October 9, 2018, the Tyler Half Cent Sales Tax Board will consider this item. The City Council decision will be presented to the Tyler Half Cent Sales Tax Board in a request for approval of the local share.

47 Agenda Number: M-2 Page: 2 of 2 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to sign Work Order No. 2 with KSA Engineers, in an amount not to exceed $10, to provide bidding services for the Runway 4/22 Rehabilitation ILS Relocation Project at Tyler Pounds Regional Airport. ATTACHMENTS: 1. Work Order No. 2. Drafted/Recommended By: Department Leader Davis Dickson, Airport Manager Edited/Submitted By: City Manager

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51 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: M-3 Date: October 3, 2018 Subject: Request that the City Council consider authorizing the City Manager to sign Amendment No. 2 to Work Order No. 1 with KSA Engineers in an amount not to exceed $527, to provide additional engineering services for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Project at Tyler Pounds Regional Airport. FAA Grant 40 will reimburse 90 percent of the proposed fees. Half Cent Sales Tax to fund the 10 percent local share in an amount not to exceed $52, Page: 1 of 2 Item Reference: Amendment No. 2 to Work Order No. 1 with KSA Engineers. The rehabilitation of Taxiway Charlie/Foxtrot is a priority project within the Airport Master Plan, and is a proactive project due to the pavement section being over 20 years old. Additionally, the taxiway weight capacity is well below anticipated activity levels forecasted and the runway it serves, Runway 4/22. On February 14, 2018, the Tyler City Council approved KSA Engineers Work Order No. 1 for the Taxiway Charlie/Foxtrot Rehabilitation Project, with a total maximum contract amount of $354, to provide all design plans and specifications. FAA Grant 40 will pay 90 percent of the proposed fees. The fee was assessed by the Airport Manager and the basic service fees are in line with the fee curves for basic engineering services published by the American Society of Civil Engineers. The proposed amendment 2 to Work Order No. 1 has been prepared with KSA Engineers to add construction related administrative services, construction materials testing and providing the project representative for the construction of the project. The total maximum contract amendment amount is not to exceed $527, FAA Grant 40 will reimburse 90 percent of the engineering fees with the local share being $52, FUNDING: FAA Grant 40 (90 percent) $474, Half Cent Sales Tax Fund (10 percent) $52, Total: $527, On October 1, 2018, the Airport Advisory Board will consider this item. Davis Dickson will present the recommendations of the Airport Advisory Board. On October 9, 2018, the Tyler Half Cent Sales Tax Board will consider funding the local share. The City Council decision will be presented to the Tyler Half Cent Sales Tax Board.

52 Agenda Number: M-3 Page: 2 of 2 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to sign the Amendment No 2 to Work Order No. 1 with KSA Engineers, in an amount not to exceed $527, to provide additional engineering services for the 2018 Taxiway Charlie/Foxtrot Rehabilitation Project at Tyler Pounds Regional Airport. ATTACHMENTS: 1. Amendment No.2 to Work Order No. 1. Drafted/Recommended By: Department Leader Davis Dickson, Airport Manager Edited/Submitted By: City Manager

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55 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: M-4 Date: October 3, 2018 Subject: Request the City Council consider authorizing the City Manager on behalf of the Tyler Police Department to purchase one (1) mobile spectroscopy drug analyzer from Safeware, Inc. in the amount of $22, Page: 1 of 1 Item Reference: CA3, City Council Agenda, February 14, 2018 The Tyler Police Department received $18, from the East Texas Council of Governments State Jag Grant to fund the purchase one (1) mobile spectroscopy drug analyzer to reduce the contact of harmful dangerous drugs to the officers in the department, reducing the risk of toxic exposure during their normal public safety duties. The Tyler Police Department will use $4, from its Asset Forfeiture Account to meet the remaining costs. Quotes were obtained from the following vendors, and staff recommends purchasing from Safeware, Inc. as the lowest quoted amount. Safeware, Inc. $22, Thermo Scientific Portable Instruments $22, Pemica, Inc. $32, Funding from the Police Department s State Jag Grant Account and Asset Forfeiture Account RECOMMENDATION: It is recommended that the City Council authorize the City Manager and the Tyler Police Department to purchase one (1) mobile spectroscopy drug analyzer from Safeware, Inc. in the amount of $22, ATTACHMENTS: 1. Resolution No. R authorizing application for grant funding. Drafted/Recommended By: Department Leader Edited/Submitted By: City Manager Jimmy Tyler, Police Chief

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57 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: M-5 Date: October 3, 2018 Subject: Request the City Council consider authorizing the City Manager on behalf of the Tyler Police Department to purchase seventy-three (73) Officer Body Cameras from WatchGuard in the amount of $119, Page: 1 of 1 Item Reference: CA-2, City Council Agenda, February 14, 2018 In an effort to replace aging departmental body cameras, the Tyler Police Department received grant funding in the amount of $60, from the Office of the Governor s Criminal Justice Division to replace approximately seventy-three (73) officer body cameras for its existing departmental WatchGuard video system. The Tyler Police Department will utilize existing asset forfeiture funds in the amount of $59, to meet the required remaining costs. WatchGuard video system is sole source vendor. Funding from the Police Department s State Jag Grant Account and Asset Forfeiture Account RECOMMENDATION: It is recommended that the City Council authorized the City Manager and the Tyler Police Department to the purchase seventy-three (73) officer body cameras from WatchGuard in the amount of $119, ATTACHMENTS: 1. Resolution No. R authorizing application for grant funding. Drafted/Recommended By: Department Leader Jimmy Toler, Police Chief Edited/Submitted By: City Manager

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59 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: M-6 Date: October 3, 2018 Subject: Request that the City Council consider authorizing the City Manager to purchase department issued officer body armor vests from Nardis Public Safety in an amount not to exceed $40, Page: 1 of 1 Item Reference: Each year the Police Department replaces a portion of its officers issued duty body armor, which expires every five years. This purchase is an authorized yearly budget item out of the department s employee safety account. During Fiscal Year , the replacement cost for 48 needed vests totals $39, The Police Department can complete this purchase with the budgeted amount plus the additional $3, from funds budgeted for clothing and uniforms. The purchase of an additional, incidental vest need is factored into the not-to-exceed amount of $40, this fiscal year. This will allow staff to make all needed purchases should one additional vest become necessary before the time of purchase. The Police Department received the following quotes: Nardis Public Safety Miller Uniform (GALLS) Red the Uniform Taylor Chief Supply $ per vest $ per vest No Bid No Bid Funding from the Police Department s Employee Safety Funds comes from RECOMMENDATION: It is recommended that the City Council authorize the City Manager to purchase department issued officer body armor vests from Nardis Public Safety in an amount not to exceed $40, Drafted/Recommended By: Department Leader Jimmy Toler, Police Chief Edited/Submitted By: City Manager

60 CITY OF TYLER CITY COUNCIL COMMUNICATION Agenda Number: M-7 Date: October 3, 2018 Subject: Request that the City Council consider authorizing the City Manager to purchase one Pro-Patch truck for the Street Department through Texas BuyBoard in the amount of $151, Page: 1 of 1 Item Reference: The Street Department received approval in the fiscal budget for the addition of a Pro-Patch Truck to help improve street repair response times. The vehicle will be funded by the Solid Waste Commercial Department. After meeting with the Street Department, Vehicle Services researched bids with City specified options and recommends purchase of the following equipment though Texas BuyBoard Purchasing Cooperative: Purpose Vehicle Vendor Cost Department Addition to Fleet (1) 2019 Freightliner M2106 with Pro-Patch TCM Freightliner of Austin, of Austin Texas BuyBoard Contract # $ 151, Streets FUNDING: Solid Waste Capital Outlay for Motor Vehicles account: FY2019 budgeted item. RECOMMENDATION: It is recommend that the City Council consider authorizing the City Manager to purchase one Pro-Patch truck for the Street Department through Texas BuyBoard in the amount of $151, ATTACHMENTS: 1. Freightliner of Austin Quote Drafted/Recommended By: Department Leader Stan Stoffregen Vehicle Services Manager Edited/Submitted By: City Manager