Recovery, Mitigation, and Standards

Transcription

1 Recovery, Mitigation, and Standards Who are we? Part of TDEM Handle disaster grants and related activities What s our purpose today? Inform Enlighten

2 Recovery, Mitigation, and Standards Questions: Hold till end of all presentations Contact TDEM and/or FEMA at the Mini-JFO here at the conference HM, PA, GMS, Grants Portal

3 Recovery, Mitigation, and Standards What s New?

4 New Project Delivery Model Introduced in the Fall of 2017 Required for all PA grants going forward PAC Lead to Project Delivery Manager PDMG assigned to 5 to 7 applicants Guide subrecipients through the project formulation process Projects written at FEMA s Consolidated Resource Center, staffed by experts Requires use of FEMA s new Grants Portal

5 New Project Delivery Model FEMA s Grants Portal: Request for Public Assistance Project Formulation Obligation Goal: All possible subrecipients preregistered in the system.

6 New Project Delivery Model What happens after a project is obligated? TDEM s Grants Management System: Obligation through the rest of its lifecycle. Best part: You get to use it!

7 Grants Management System (GMS) Roll-out

8 GMS Rollout, cont. Another dang system to learn. What the heck are we supposed to do in it? How is this going to help me?

9 GMS Rollout, cont.

10 GMS Rollout, cont. Track all grant activities, by project PA and HM now, EMPG later Obligations and De-obligations Payments (RFRs and Advances) Appeals Extensions Scope Changes Close-outs Texas Department of Public Safety

11 GMS Rollout, cont. Currently in use by TDEM, TDEM affiliates, and FEMA Roll out to subrecipients is underway Subrecipients to begin using GMS system in September

12 Quarterly Reports Federal requirement for all large projects Can impose on smalls with apparent issues Failing to complete could jeopardize funding

13 GMS Rollout, cont. Access? Instructions in Handout.

14 Training: GMS Rollout, cont. TEMC Training sessions Help Desk in JFO area PreparingTexas.org WebEx sessions Recorded Training (Library)

15 GMS Rollout, cont. Simple questions: Grant Coordinator Recovery Coordinator

16 GMS Rollout, cont. The last word: SAM.gov

17 Close-outs

18 Close-outs FEMA s Close-out Goals for Texas: Disaster Declared Program # Open Projects 1606 Hurricane Rita Sep-05 PA Severe Storms Jun-07 HM Closed! 1709 Severe Storms Jun-07 PA Hurricane Dolly Jul-08 HM Hurricane Alex Aug-10 HM Hurricane Alex Aug-10 PA Wildfires Jul-11 PA Wildfires Sep-11 PA Severe Storms Dec-13 HM Severe Storms Dec-13 PA 31 Open Projects 273

19 Close-outs Your Part: Be responsive to Grant Coordinator Provide requested documentation timely AND Be prepared to repay de-obligated funds

20 Transition to Single Affiliate

21 Transition to Single Affiliate Since 2011, TDEM has used contracted firms for grants management Four firms since 2013 In March 2018, changed business process; contracted with one affiliate Transition to Cohn Reznick is currently underway Expect majority of projects to be transitioned to CR by June 30, 2018

22 Structure State Coordinator (Region) Section Administrator (Region) District Coordinator (District) District Coordinator (District) Recovery Coordinator (District) Mitigation Coordinator (District) Grant Coordinator (Affiliate) Grant Coordinator (Affiliate) Grant Coordinator (Affiliate) City City City City

23 RMS Best Practices Utilize the FEMA Grants Portal and TDEM GMS system Get to know your Affiliate Grant Coordinator and your TDEM Recovery Coordinator Get familiar with your local procurement procedures, as well as 2 CFR Part 200. Use the most restrictive policy When in doubt reach out!

24 FMAG Quick Notes The FMAG grant provides a 75%-25% Federal Cost Share of eligible cost. Two categories covered. Cat B-Emergency Protective Measures Cat H- Fire Fighting Activities FMAG s Are Not Automatic If you think you have an FMAG-Speak with your District Coordinator or Regional Fire Coordinator with the Texas A & M Forest Service.

25 The grant will cover the time the FMAG was sent by the state until the fire is 100% contained. General Items Needed for Submission: Force Account Labor Pay Policies Insurance Policies Volunteer Hours Equipment Hours Invoices and receipts Food Costs Mutual Aid Agreements

26 406 Mitigation Not to late! 90% / 10% cost share Incomplete projects Add to completed projects? What about next disaster? Request in the future Possible Mitigation Plan Actions

27 Debris Tips Private Property Debris - Apply for PPDR first Demolition- Apply for PPDR for each address Waterway Debris- Requests first; legal responsibility Debris Contracts- Annual review; new RFP every 2 years Permitting- TCEQ and THC permits in place

28 Recovery Mitigation and Standards (RMS) Mollie Rivas, Section Administrator- Region 1 Sherri LaCour, Section Administrator - Region 2

29 Region 1 Mollie Rivas (Region 1) Work: Cell: Mollie.Rivas@dps.texas.gov Public Assistance Hazard Mitigation Regional Disaster Finance Andrea Lowe DDC 4 & 22-PA Cell Work Andrea.Lowe@dps.texa s.gov Pat McGraw DDC 5 & 6-PA Cell Work Pat.McGraw@dps.texas.gov Ted Shull PA 4A Cell Work Theodore.Shull@dps.texas.gov Charles Reagan Region 1 Work Charles.Reagan@dps.texas.gov David Jackson (HM Supervisor) Work: Cell: Jamie Youngs Work Cell: Jamie.Youngs@dps.texas.gov

30 Region 2 Sherri LaCour (Region 2) Work: Cell: Sherri.lacour@dps.texas.gov Christopher Perry PST/Admin Work Christopher.Perry@ Chris Broussard DDC 13 and 15- PA Cell: Work: Christopher.Broussard@ Alexis Scayola DDC 16D-PA Cell: Coming Soon Work Alexis.Scayola@ Dell Davis DDC 14-PA Cell Work s-7004 D.Davis@ Rebekah Kennedy DDC 16C-PA Cell: Work: Rebekah.kennedy@ Creig Romero DDC 16B-PA Cell Work Creig.Romero@ Michelle Ellis DDC 16A Cell Coming soon Work Michelle.Ellis@ Pravin Bhagat DDC 16A (Assistant) Cell: Work: Pravin.bhagat@

31 Region 2 Sherri LaCour (Region 2) Work: Cell: Sherri.lacour@dps.texas.gov Regional Disaster Kelly Brown DDC 14,16A,16C-HM Cell Work Kelly.Brown@ Ashley Ruiz DDC 13,15,16B,16D-HM Cell: Coming Soon Work Ashley.Ruiz@ Beth Strope Work: Cell: Beth.Strope@dps.texas.gov

32 What s New? Affiliate Organizations 4 1 New FEMA PA Delivery Model Grants Portal Website TDEM Grants Management System (GMS)

33 Region 3 Judy Lucio (Region 3) Work: (512) Cell: (512) Judy.Lucio@dps.texas.gov Regional Disaster Hilda Castillo PA 19 Work Hilda.Castillo@ Luis Gasca PA 21 Work Luis.Gasca@ Albert Barber PA 20 & 24 Work Albert.Barber@ Ivonne Garza Work: Ivonne.Garza@dps.texas.gov

34 Region 6 & 7 Kevin Goodlett (Region 6 & 7) Work: Cell: Kevin.Goodlett@dps.texas.gov Regional Disaster Mark Cross PA 18A, 18B & 17 Cell Work Mark.Cross@ Karen Beard PA 23 & 11 State Agencies Cell Work Karen.Beard@ Natasha Valentine Work Cell: Natasha.Valentine@dps.texas.gov

35 HQ Tech Review Kyle Jones (Region HQ) Work: Cell: David Wiltse Cell Work Valerie Blanton Cell Work

36 Region 4 & 5 Colleen O Neal (Region 4 & 5) Work: (806) Cell: (806) Colleen.Oneal@dps.texas.gov Regional Disaster Jody Terrazas Work: (806) Cell: (806) Jody.Terrazas@ LaVonia Marriott Work: (512) Cell: (512) Lavonia.Marriott@ Avelardo Talavera Work Cell: Avelardo.Talavera@dps.texas.gov

37 Regions 4 & Counties

38 What is currently in place for recovery in the district? Section Administrator Recovery Coordinator Regional Finance Coordinator What future plans are in place for the district? Hazard Mitigation Education One stop shop for submitting information What does this mean for the district? Better customer service/communications Better situational awareness Better education Better ease of information flow

39 Latest Responses Dam Slippage Eastland County FMAG s in Jones, Hutchinson, Jeff Davis, and Gray Counties so far

40 Types of Assistance Public Assistance- Restoration to pre-disaster condition and emergency work Mitigation- Prevents future disaster damage, increase resiliency Individual Assistance- Assist individuals and households Community Disaster Loans- Loss of Income or Revenue

41 REGIONAL DISASTER FINANCE (RDF)

42 Regional Disaster Finance Coordinators Jamie Youngs Work Cell: Beth Strope Work: Cell: Michael Widtfeldt Work: Cell: Ivonne Garza Work: Natasha Valentine Work Cell: Avelardo Talavera Work Cell: Robin Sheard Work Cell: Becky Pursur Work Cell:

43 Reimbursements Texas Department of Public Safety

44 HOW DO I PREPARE? DOCUMENT EVERYTHING YOU SPEND TIME & MONEY ON! Categories To Prepare For: Force Account Labor Force Account Equipment Force Account Materials Travel Rentals Contracts

45 HOW YOU PREPARE Plan in advance to capture documentation that will support the cost claimed. Start gathering support documents on day one. Break projects down into bite size pieces: keeping the cost of each category separate. Document expenses using Reimbursement template forms - just make sure all cost are documented! Guard all documentation!! Refer to federal and local retention guidelines Ask for Help!!!

46 MORE INFORMATION Forms, Forms, and More Forms DSA DDA Request for Public Assistance (RPA) Cat B-Expedited PW Debris-Expedited PW Private Property Debris Removal (PPDR)

47 Lessons Learned Do not be afraid to ask for help Know who your DC, State Coordinator, Recovery Coordinator, and Regional Disaster Finance Coordinator Regional Disaster Finance Coordinators are State Deployable Assets Call your DC s, SC s, and RC s if assistance is needed in your area.

48 Lessons Learned Be prepared for Just in time Training Start the FINANCE Process Early Engage County Treasurer, Auditor, Finance Director, HR, Procurement DOCUMENT, DOCUMENT, DOCUMENT

49 Lessons Learned Policy and Procedures Procedures need to be taken to Council or Commissioners Court Record Retention What needs to be kept Easy Access For how long Audit timeframe Expectation of sending information more than once Develop a Process from Real Life Events

50 Lessons Learned Purchasing and Contracts Review of contracts before event, pricing Piggybacking Time and Material Contracts without a ceiling price Awarding Cost plus percentage or Percentage of construction contracts Understand what contracts you have in place and local, state, and federal procurement laws

51 Labor Lessons Learned Cat B Overtime (40 hour week vs 8 hour day) What is in your pay policy? Permanent Work Road Crews need to track time by site Track time by project Equipment Documentation of Maintenance Records

52 Lessons Learned Establish Debris Management procedures in advance (Plan, Site and Contract) Know the importance of Volunteers and Donated Resources Develop a Process from Real Life Events

53 Community Disaster Loan (CDL) A loan to local governments who have experienced a substantial loss in tax or other revenue due to a presidentially-declared disaster which significantly and adversely affects the level and/or categories of essential governmental services provided prior to the disaster. Texas Department of Public Safety

54 Community Disaster Loan What does substantial loss mean? Disaster-caused a reduction in revenues affecting essential local government services Disaster-caused a greater than 5% estimated revenue loss for the FY in which the disaster occurred or for the succeeding FY.

55 Community Disaster Loan Primary Contact (The person who will be making the loan payment requests) Name of Organization DUNS Number Primary Contact s Title Telephone Number Fax number Address Mailing Address

56 For More Information: John Kincer

57 PAAP DAC Aka: Flat DAC Pilot DAC Fixed Rate DAC Capped DAC PAAP DAC Simplified DAC Fixed Estimate DAC

58 PAAP DAC Goal of the Policy Reduce the administrative burden FEMA Reciepient Subrecipients Ensure Subrecipients provide to FEMA Completed information Correct documentation Timely matter Encourage timely submission of a Subrecipient s project Closeout through a non-compliance remedy Consistent with 2 CFR (b)

59 PAAP DAC Reducing the administrative burden Direct administrative tasks for projects Allocated to one consolidated Cat Z DAC PW Can be spent on direct costs for any eligible Projects Cat Z DAC PW Establishes a budget for DAC associated with eligible PA projects Better manage force account and/or contractor costs If there are any excess funds in the CAT Z DAC PW after DAC activities are reimbursed/accounted for, the applicant can request use of those funds toward training, response, and recovery planning and cost-effective mitigation

60 PAAP DAC To ensure Subrecipients provide timely and complete information and documentation to FEMA for the purposes of applying for, administering, and closing PA awards, and comply with the federal award administrative requirements described in 2 CFR 200. Subrecipients can receive the 4% for any projects included in the Category Z Project Subrecipients can only receive the additional 1% for projects where the closeout request is submitted within 90 days of the projects Period of Performance end date. Delays in submitting closeouts can be costly to the Subrecipient $1,000,000 project will have $40,000 flat DAC and $10,000 in incentive DAC

61 Key Points PAAP DAC Only on version zero for underlying projects Written on pre-reduction value of Project Only 4 versions will be written Only 4 % will paid per project Advances are available under normal policy Additional 1% available if closeout request is submitted timely (90 days)

62 System for Award Management Registration Required for Federal Award Register to do business with the U.S. government Update or renew your entity registration Check status of an entity registration Search for entity registration and exclusion records Texas Department of Public Safety

63 Procurement Tips Procurement method should be most stringent of Federal, State or Local Sole source availability or proprietary Exigent and Emergency Circumstances

64 Pre-Award (Contingency) Contracts Compliance with federal procurement when solicited and awarded Comply with current federal procurement standards Determine whether a contract modification is legally permissible Scope of work covers type and extent of work Associated prices/costs remain fair and reasonable Review Annually, Re-solicit Every Two Years

65 Buy Boards and Co-Ops (Memberships) Full and Open Competition Solicitation-scope of work Member Participation Affirmative Steps for minority, women owned and labor surplus firms Contract provisions

66 HUD-CDBG Funds for Local Match Community Development Block Grants at General Land Office. If eligible and awarded, will trigger: Davis-Bacon Prevailing Wage Rates For more information, htm

67 HAZARD MITIGATION

68 Hazard Mitigation Planning David Jackson Work: Cell: Raymond Mejia Team Lead Raymond.Mejia Patrick Kelley Betty Rogers Sammy Aburto Alika Valdez

69 Hazard Mitigation Planning David Jackson Work: Cell: Ann Lehnick Region 4 HM Work Ann.Lehnick@ Eileen Whitaker Region 5 HM Work Eileen.Whitaker@ Fanny Milan Region 6 HM Work Fanny.Milan@ Terrell Kincaid Mitigation Grant Coordinator Cell: Work: Terrell.Kincaid@

70 Hazard Mitigation Hazard Mitigation is any sustained action taken to reduce or eliminate the long-term risk to human life and property from hazards.

71 TDEM Mitigation Program Philosophy Success requires a strong partnership between sub-applicants, TDEM, and FEMA. Risks that Texas seeks to mitigate through this program exist in your communities. The state s success at implementing the State Hazard Mitigation Plan and reducing the longterm risk for natural hazards in Texas depends on your success. Helping you achieve success with your mitigation projects is the primary focus of TDEM mitigation staff.

72 Hazard Mitigation Planning Assist jurisdictions in developing effective hazard mitigation strategies and FEMA approved mitigation plans

73 Hazard Mitigation Plans Status 165 FEMA approved Hazard Mitigation Plans in Texas 114 are plans are multi-jurisdictional with counties 51 are Jurisdictional and/or Special District Plans Average of 12% increase in plans per year. 34 plans are actively in review/edits by the jurisdictions, state or FEMA 94 plans are currently in development 46 mitigation plans approved in 2017

74 Hazard Mitigation Plans Status Approximately 81% of state s population is within the jurisdiction of an approved plan which represents about 23 million people. The State of Texas Hazard Mitigation Plan 2018 update had been drafted and is currently in the review and approval process. The G318 Local Mitigation Planning Workshop is requested frequently throughout the state and the planners provide more classes than any other state; on average once per month.

75 Plan approved by FEMA Expired plan in development/update Informational graphic only Expired - not developing Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov No plan - not developing Jim Hog g Mario n Parmer Cochran Yoakum Hall Hal e Motle y Lubboc k Dickens Andrews Kin g Terry Castro Briscoe Childres s Cottl e Hardema n Foar d Dallam Lipscomb Moor e Hemphill Potter Gray Sherman Hansford Ochiltr ee Hutchinso n Wheeler Rand all Armstron g Donl ey Hartl ey Robert s Oldham Carson Deaf Smith Collingswort h Bail ey Swishe r Lam b Floyd Hockle y Crosb y Gaine s Knox Lyn n Garza Ken t Stonewall El Paso Hudspeth Culberson Jeff Davis Reeve s Loving Winkle r War d Ecto r Dawso n Marti n Mitchell Zaval a Uvald e Kinn ey Edwards Val Verde Presidio Brewster La Salle Dimmit Jim Wells Web b Kenedy Star r Hidalg o Cameron Bowi e Cas s Camp Titus Frankl in Morris Rains Kaufma n Harrison Panola Greg g Rus k Bell Williamson Milam Sabin e Trinity Upshur Woo d Van Zandt Hill Cherok ee Freesto ne McLenn an Fall s Shelb y Nacogdoch es San Augustin e Jaspe r Jefferso n Tyl er Walker Polk Robertson Madison Brazos Hardi n San Jacinto Grime s Liberty Chamber s Montgomer y Burles on Lee Goliad Bee Maverick Refugi o Nueces San Patricio Kleber g Duv al Zapat a Smit h Henderson Anderson Leon Limeston e Travi s Hay s Coma l Housto n Angelina Orang e Cooke Grayson Fanni n Coll in Denton Lamar Delt a Hopki ns Dalla s Red River Rockwall Nolan Bayl or Jone s Shackelfor d Stephen s Archer Young Tayl or Fisher Haske ll Throckmort on Callaha n Eastland Scurr y Howar d Borde n Parke r Montagu e Clay Wichita Wilbarger Wis e Jac k Upto n Brown Colema n Runnels Cok e Sterlin g Glasscock Midland Crane Menard McCulloch Conch o Sutton Schleich er Tom Green Crocke tt Pecos Irion Reagan Comanc he Hood Bosqu e Hamilto n Kimbl e Mason Mill s San Saba Blanc o Burne t Lampasa s Johnson Gillespi e Terre ll Llan o Coryell Tarra nt Washingto n Fayett e Lavac a Jackso n Wharton Colorad o Austin Fort Bend Brazori a Harris Bastro p Matagord a Kerr Real Bexa r Wilso n Karnes Caldwe ll Guadalup e Gonzales DeWitt Walle r Calhou n Victoria Kendall Atascosa Frio Bandera Galvest on Arans as Dickens McMulle n Brooks Willacy Hun t Erath Elli s Live Oak Medin a Navarr o Palo Pinto Somerve ll Plan in review/revision Counties Mitigation Plan Status as of May 1, 2018 Plan approved - expires within the next year Newton

76 Region 1 Palo Pinto Erath Lamar Cooke Grayson Fannin Red River Delta Wise Denton Collin Hunt Hopkins Franklin Titus Morris Bowie Cass Camp Rockwall Rains Parker Tarrant Dallas Wood Upshur Marion Kaufman Van Zandt Harrison Hood Gregg Johnson Ellis Smith Somervell Henderson Panola Rusk Navarro Cherokee Anderson Plan approved by FEMA Plan approved - expires within the next year Plan in review/revision Expired plan in development/update Expired - not developing No plan - not developing Informational graphic only Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov

77 Region 2 Plan approved by FEMA Robertson Burleson Brazos Washington Colorado Leon Madison Grimes Waller Austin Wharton Walker Fort Bend Houston Montgomery Harris Brazoria Trinity San Jacinto Shelby Nacogdoches San Augustine Polk Galveston Liberty Angelina Tyler Hardin Chambers Jasper Jefferson Sabine Newton Orange Plan approved - expires within the next year Plan in review/revision Expired plan in development/update Expired - not developing No plan - not developing Matagorda Informational graphic only Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov

78 Region 3 Plan approved by FEMA Val Verde Edwards Real Plan approved - expires within the next year Kinney Uvalde Plan in review/revision Maverick Zavala Expired plan in development/update Dimmit Webb La Salle Duval Live Oak Jim Wells Bee San Patricio Nueces Refugio Aransas Expired - not developing No plan - not developing Kleberg Zapata Jim Hogg Brooks Kenedy Starr Hidalgo Willacy Informational graphic only Cameron Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov

79 Region 4 Plan approved by FEMA Gaines Andrews Dawson Martin Borden Howard Plan approved - expires within the next year Plan in review/revision El Paso Hudspeth Culberson Jeff Davis Loving Ector Winkler Ward Crane Reeves Pecos Midland Upton Glasscock Reagan Crockett Sterling Irion Coke Tom Green Schleicher Sutton Concho McCulloch Menard Mason Kimble Expired plan in development/update Expired - not developing No plan - not developing Presidio Brewster Terrell Informational graphic only Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov

80 Region 5 Dallam Hartley Oldham Moore Potter Carson Gray Wheeler Plan approved by FEMA Plan approved - expires within the next year Plan in review/revision Parmer Bailey Deaf Smith Castro Lamb Swisher Hale Briscoe Hall Floyd Motley Dickens Cottle King Foard Knox Wilbarger Wichita Baylor Archer Clay Expired plan in development/update Expired - not developing No plan - not developing Terry Lynn Garza Kent Throckmor ton Young Jack Scurry Fisher Jones Shackel ford Nolan Taylor Eastland Brown Informational graphic only Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov

81 Region 6 Informational graphic only Hill Bosque Hamilton Freestone Mills McLennan Limestone Coryell Falls San Saba Lampasas Bell Burnet Milam Llano Williamson Gillespie Blanco Travis Lee Kerr Hays Bastrop Kendall Comal Caldwell Fayette Bandera Guadalupe Colorado Medina Bexar Gonzales Lavaca Wharton Wilson DeWitt Frio Atascosa Karnes Jackson Victoria Goliad Calhoun Plan approved by FEMA Plan approved - expires within the next year Plan in review/revision Expired plan in development/update Expired - not developing No plan - not developing Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov

82 4, 5 & 6 Texas State Mitigation Plans Regional Responsibilities Team Lead Betty Rogers Betty.Rogers@dps.texas.gov 5 1 Raymond Mejia Raymond.Mejia@dps.texas.gov 2 4 1, 2 & TexasMitigationPlans@DPS.Texas.Gov = 7 Sammy Aburto Samantha.Aburto@dps.texas.gov

83 HMGP Summary Grant Number of Projects Grant POP Date Lock-In Amount DR /24/2017 $15,535,593 DR /28/2018 $406,266,164 DR /21/2018 $15,053,281 DR /4/2018 $13,698,306 DR /2/2018 $3,755,594 DR /20/2017 $1,525,687 DR /29/2019 $33,755,553 FM /14/2018 $331,166 DR /25/2018 $8,124,103 DR /8/2019 $3,934,374 DR /19/2020 $6,673,699 DR /25/2021 $12,786,378 DR /9/2021 $13,018,383

84 PDM Summary Grant Number of Projects Grant POP Date Federal Share LPDM /15/2018 $542,481 LPDM /4/2018 2,747,695 PDM /5/2017 $1,460,742 PDM /15/2017 $406,860 PDM /9/2018 $654,498 PDM /30/2018 $1,010,794 PDM /30/2018 $1,749,595 PDM /30/2019 $1,233,306 PDM-17 8 TBD TBD ($575,000 min)

85 Region 1 Mitigation Grant Summary 69 Open Projects 26 Projects in Close-out Status 1 Project > 90% Complete

86 Region 2 Mitigation Grant Summary 144 Open Projects 80 Projects in Close-out Status 9 Projects > 90% Complete

87 Region 3 Mitigation Grant Summary 68 Open Projects 32 Projects in Close-out Status 6 Projects > 90% Complete

88 Region 4 Mitigation Grant Summary 6 Open Projects 4 Projects in Close-out Status 0 Projects > 90% Complete

89 Region 5 Mitigation Grant Summary 25 Open Projects 6 Projects in Close-out Status 6 Projects > 90% Complete

90 Region 6 Mitigation Grant Summary 81 Open Projects 24 Projects in Close-out Status 7 Projects > 90% Complete

91 HMGP DR-4332 Approximately $1,116,321,816 in funding available (6-month estimate) XXX Notice of Intents (NOI) forms received as of Friday, May 11, 2018 XX Applications received as of Friday, May 11, 2018

92

93 HMGP & Planning-Related Activities Master drainage plans eligible as mitigation-planning related activity 7% mitigation planning funds Incorporate drainage plan into hazard mitigation plan

94 HMGP & Houses of Worship Houses of Worship Included in definition of PNP Eligible to receive HMGP funding as subapplicant HMA Guidance Change to essential social services

95 HMGP & Generators Emergency generators remain eligible Regular project Initiative project Submit completed Benefit-Cost Analysis (BCA) with all generator projects Help us help you

96 HMGP Best Practices Ask questions dialog with mitigation coordinator Detailed scope of work Scope of work / budget / schedule Sell the investment what is being protected? Be responsive to requests for additional information Think long-term if you contract services to write the grant application

97 HMGP FMAG Declarations Bipartisan Budget Act of 2018 authorizes HMGP assistance under FMAG declarations for FFY 2017 & Current FMAG Declarations $425,000 / FMAG Declaration Abbreviated application period (6-month) More guidance expected

98 Mitigation Training L-276 Benefit-Cost Analysis May 30-31, 2018 Houston June 4-5, 2018 Victoria L-212 Unified HMA: Developing Quality Application Elements May 22-24, 2018 Houston June 6-7, 2018 Austin June 19-21, 2018 Victoria

99 Mitigation Training G-318 Local Mitigation Planning Workshop May 23-24, 2018 Austin June 19-20, 2018 Edinburg July 18-19, 2018 El Paso

100 HUMAN SERVICES

101 Human Services DeAnna Stemock State Voluntary Agency Liaison Work: Cell: Sandy Eastham Individual Assistance Officer Work: Cell:

102 Individual Assistance (IA)

103 Individual Assistance (IA) The first thing a jurisdiction can do to prepare is: identify a donations manager identify a volunteer manager The second thing is to train them. FEMA has a number G level courses taught in the state that can assist with the training.

104 UNSOLICITATED DONATIONS AFTER DISASTER CAUSE MORE PROBLEMS THAN THEY SOLVE!!! Here s what you can do to prepare for the next disaster: Establish a Long Term Recovery Group/Committee (LTRG/C) Develop Memorandum of Understandings (MOU) or Memorandum of Agreements (MOA) to manage donations Training: Utilizing Existing Resources to Build Long-Term Recovery Capacity: An Asset-Based Approach (Wednesday, May 16 th 1:00-2:00PM) G-288 Donations Management

105 MANAGING SPONTANEOUS VOLUNTEERS IS LIKE HERDING CATS!!! Here s what you can do to prepare for the next disaster: Build Partnerships NOW Establish a Volunteer Committee within your LTRG/C Training: AmeriCorps in Disaster Response: What is it and why do I need it? (Thursday, May 17 th 10:30-11:30AM) G-489 Management of Spontaneous Volunteers in Disasters

106 Questions Human Services Unit DeAnna Poland-Stemock Voluntary Agency Liaison Office: (512) Sandy Eastham Individual Assistance Officer Office: (512)

107 Workshop Presentations Tuesday Time Session Title Room 5/15 2:00-3:00 pm Your Mitigation Action Plan The Invaluable Tool for Recovery and Community Resilience 5/15 3:30-4:30 pm Managing Your Grant Projects Online- TDEM s Grant Management System 006CD 007CD

108 Workshop Presentations Wednesday Time Session Title Room 5/16 10:30-11:30 am 5/16 10:30 11:30 am 5/16 1:00 2:00 pm 5/16 1:00 2:00 pm 5/16 2:30 3:30 pm Mass Care and Sheltering FEMA Region 6 FEMA Environmental Compliance Basics for Newly Elected Officials and Emergency Managers 207AB 214B Debris Management 205 Utilizing Existing Resources to Build Long Term Recovery Capacity: An Asset-Based Process Show Me the Money: Developing a Quality Mitigation Grant Application C

109 Workshop Presentations Thursday Time Session Title Room 5/17 10:30 11:30 am The OIG is Coming Are We Prepared? 5/17 10:30 11:30 am 214D 5/17 2:30 3:30 pm Managing Your Projects 205

110 Workshop Presentations Friday Time Session Title Room 5/18 8:00 9:00 am 428 Programs: Pros and Cons of SRIA 213 5/18 8:00 9:00 am Where s My Money? 214D 5/18 9:30 10:30 am FEMA and Grant Programs Directorate EHP Review Process 5/18 9:30 10:30 am What Technology Can Do To Mitigate Risk and Accelerate Recovery 007AB 214D

111 Where to Find Joint Booth with FEMA

112 Questions?

113 Questions