University. of Reading Society. Development Plan Contact. Review Date /2011 /2013. Plan end. Name. in Society. Role. Mission: Overall Aims

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1 University of Reading Society Development Plan Plan start date /2010 Plan end date /2013 Review Date /2011 Development Plan Contact Name Role in Society Term Time Address Telephone Number Mission: Overall Aims

2 Society Information Number of Society Members Men Women Undergraduates Of which the following are: Fresher s F Postgraduates International Students Some societies have more than one regular activity, meeting, aim. Please use the space below to highlight yours. Type of activity Usual meeting place Number of weekly Averagee attendance of Meetings/sessions meetings/session Website address Facebook page name

3 Society Review to be filled in by 09/10 committee What went well and why in ? What did not go well and why in ? What would you do differently in ?

4 Annual Action plans Action Timescale Target Cost Resources Monitoring e.g. whichh month are you holding AGM, holding social fundrasining events, submitting kit k request, focus sport application, carrying out annual review

5 Administration and Communication Objectivee Action Responsible Timescale Achievements Resources e.g. Society web site/facebook, RUSU. Web site, Liaison with RUSU, Creating specialist positions E.g. Web Master, Social events,

6 Finance and Equipment Objectivee Action Responsible Timescale Achievements Resources e.g. budget, facility usage, equipment, kit, sponsorship, external funding

7 Recruitment and Retention Objectivee Action Responsible Timescale Achievements Resources e.g. Freshers week, Database of members details, Buddy Systems for freshers,, Give it a Go

8 This action plan has been agreed between the university society and RUSU President Signed Name Date Student Activities Administrator Signed Name Date Student Activities Manager Signed Name Date VP Student Activities Signed Name Date......

9 Committee Details for 2010/2011 Please give accurate and clear information for all your officers Position Name Mobile Number Position Name Mobile Number Position Name Mobile Number

10 Position Name Mobile Number Position Name Mobile Number Position Name Mobile Number If any of the information changes can you please inform Nick Scrutton, Student Activities Administrator

11 Website and Handbook information We are looking to produce a sports & societies handbook and improve the society pages on the RUSUU website showing next year s and future students the activities we have on offer and why theyy should join your society. This is an opportunity to market your society to potential members. Please use the space below to describe your society, the competitions you y enter and what you are looking to do this year. If you have any pictures that you would like to be included please forward them to Nick n.scrutton@reading.ac.uk

12 EQUIPMENT INVENTORY SOCIETY: COMPLETED BY: SIGNATURE: POSITION: DATE: Item No. Location of Storage Value ( ) Replacemen t Cost ( ) Year of Purchase Life Expectancy Comments / Condition

13 Budget Request Form 2010/2011 You are expected to be self-funded as much as possible. Your membership fees and your own fundraising are expected to cover the majority of your costs. Please remember RUSU is NOT a bank and can only contribute to the running of your society, not fund all your activities. Please take your time in filing out this form carefully and remember RUSUU only has a to go around nearly 80 sports societies, so be REALISTIC! limited amount of money Please indicate how much money the society willl contribute where asked, this shows us that you are independent and are not completely reliant on RUSU. We will look at your request more favourably if you are demonstrating how you will contribute. You do not have to fill in carefully. every section if it does not relate to your society, but make sure you read it Please note RUSU cannot fund resources that individuals will own and take home at the end of the year for example, hoodies, business cards and qualifications.

14 Section 1- Income Please provide information about the number of members you have andd how much you raise throughh membership and how much you raise through other means. Members Information Last Year Expected Number of Student Members Number of NONN student Members Total of paid up/ active members Income Last Year Expected What is your student membership fee? (Minimum 5) What is your non student membership fee? (Minimum 5) Total from membership fees Total Sponsorship Money Total Amount through fundraising Total income

15 Total Annual Income Section 2 - Affiliations / Licences Please give details of all affiliations and licences that you HAVE TO payy in order to operate, e.g. national governing bodies etc. Affiliation/Licencee Body Cost 09/ /10 Cost 10/111 Number to pay e.g. 1 for f whole societyy or individuals. Society Contributionn Amount Requested from RUSU Total Requested for Affiliations/ Licenses

16 Section 3 Tournaments/Conferences Please give details of any tournaments you will compete in or any conferences that you wish to go to. Event Title Did you attend in 09/10? Entry Fee per Person/Team Number Attending Club Contribution Amount Requested From RUSU Total Requested for Tournaments and Conferences

17 Section 4 Travel Please note RUSU minibuses cost between 30-60, external minibuses cost around 95 and coaches usually cost on average RUSU minibuses hold a max of 17 individuals and external mini buses 17. RUSU will only contribute to the cost if you have chosen the cheapest available form of transport. Weekly Travel Destination Numbers Attending How Many times per Term? Chosen form of transport & how many Overall Cost of transport Society Contribution Amount Requested from RUSU One-off Travel to Events Destination Numbers Attending How many days are you goingg for? Chosen form of transport & how many Overall Cost of Transport Society Contribution Amount requested from RUSU Total Requested for Travel

18 Section 5- Facilities & Speakers Please state what facilities or Speaker costs you will require throughoutt the year. Facilities Required How many times per term will you need it? Cost per term Cost per p Year Society Contribution Amount Requested from RUSU Speaker (one per line*) How many sessions per week? Fee per Session Cost per p Year Club Contribution Amount Requested from RUSU * We don t need a name at this stage if you re still negotiating a deal with potential speakers, but we d like an idea of how many speakers you re likely to need Total Requested for Facilities & Speakers

19 Section 6 Equipment Please state what new equipment you need to purchase and give as much detail as possible about why you need it. Remember RUSU can only grant you money for equipment that will stay with the society. Please use another sheet of paper if needed. Item Cost of each item Number needed Reasons why Total cost Society Contributionn Amount Requested from RUSU Total Requested for Equipment

20 Section 7- Totals Please total up your requested amount for each section and input them here Account Requested Society Contribution Allocated (RUSU use only) Affiliations/Licences Tournaments/conferences Travel Facilities & Speakers Equipment Total: