WORKSHOP MEETING BOARD OF SELECTMEN WORKSHOP MEETING JUNE 20, 2017 ~ 6:00 PM TOWN HALL HEARING ROOM. Meeting Agenda

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1 BOARD OF SELECTMEN TOWN ADMINISTRATOR Daniel M. Knapik WORKSHOP MEETING Per Massachusetts General Law.: All town and school boards, committees, commissions, and authorities shall post a notice of every meeting at least 48 hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays. Notice shall contain a listing of topics/agenda that the chair reasonably anticipates will be discussed at the meeting. Meeting Agenda BOARD OF SELECTMEN WORKSHOP MEETING JUNE 20, 2017 ~ 6:00 PM TOWN HALL HEARING ROOM 6:00 PM Scholarship Awards Presentation by the Scholarship Committee 6:15 PM Social Media Policy 6:45 PM Board of Selectmen Goals 7:45 PM Board of Selectmen 1. Board and Committee Actions 2. Upcoming Agenda Review 3. Individual Items 8:00 PM Town Administrator s Items 1. Consent Agenda 2. Town Administrator Updates 3. Wastewater Planning 4. Dennis Yarmouth School Agreement 5. Mattacheese School Project 6. Drive-In Site Utilization Project 8:30 PM Adjourn

2 CONSENT AGENDA BOARD OF SELECTMEN June 20, 2017 APPROVED: Approval: Memo to BOS from Parks and Recreation dated June 2, 2017 re: Donations Memo to BOS from Yarmouth Food Pantry dated June 5, 2017 re: Request for Permission to Solicit Donations at the Transfer Station Memo to BOS from Town Administrator dated June 7, 2017 re: Donation Memo to Town Administrator from Libraries dated June 8, 2017 re: Donations Memo to BOS from Parks and Rec dated June 12, 2017 re: Donations Donation: Parks & Recreation Dotty Guenther $ Jane Sparks $ AnneMarie Ferrante $ Diane Abesse $ Michael Fagone $ Cynthia Sheridan $ Jane Sparks $ Robert Greiss $ Dave Mulligan $ Steve Titus $ Lindsey Melican $ Judith Wilchynski $ Richard Zeich $ Carol Hill-Rondoletto $ Kelly Doherty $ Lisa Shea $ Karleen Laviana $ Joseph Pecoraro $ Kathryn Lanza $ Albino R. Anderson $ Nick San Angelo $ Parks & Recreation - Deanna Desroches $ Libraries - Julia & Larry Johnson $ Louise Cole $ Optima Courier $ Cranberry Bog Homeowners Association $ (in memory of Keith Westly) - John & Linda McLaughlin $ Aaron Fitzpatrick $ Town of Yarmouth - NARFE $ TOTAL $4,337.93

3 AGENDA PACKET Board of Selectmen June 20, Town of Yarmouth Scholarship Award Winners Proposed Social Media Participation Policy Draft Board of Selectmen Goals Memo to BOS from Appointments Chairman dated June 14, 2017 re: Reappointment to the Historical Commission 2017 BOS Upcoming Agenda Item Review

4 INFORMATION PACKET Board of Selectmen June 20, 2017 World Elder Abuse Awareness Day Flyer Y-D Red Sox and Olde C Dogs Food Truck Flyer Weekly Grilling at the Senior Center Flyer Reiki Healing Sessions Flyer Reiki Chakra Meditation Workshop Challenging Perspectives on Aging and Dying Flyer Low Relief Carving Class Flyer Community "Shred Event" Flyer

5 AGENDA ITEMS

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15 PROPOSED FY2018 GOALS 1. EXPAND ECONOMIC GROWTH, DEVELOPMENT AND REDEVELOPMENT EFFORTS TO INCREASE YEAR AROUND EMPLOYMENT, TOURISM AND QUALITY OF LIFE KEY ACTIONS: a. Develop detailed strategy to promote tourism and business friendly climate in Yarmouth, capitalizing on existing assets and attractions, and identifying high return public investments such as: 1) Gateway 2) Bike Paths 3) Sidewalks 4) Drive-in Site Focus on off-peak (spring/fall) tourism to expand employment and business opportunities. b. Develop strategies for acquisition/development of key traffic/bottleneck areas; evaluate cost: develop design strategies to jump start zero setback development of Rte. 28 corridor, including underground utilities. c. Develop specific actions to improve perception of town as antigrowth and antidevelopment. Present plan for improvement and begin implementation. Review appeals process and perceptions that appeals are antigrowth/ development Monitor progress of on line permitting Revise/rewrite zoning regulations to modernize/streamline in order to encourage compliance and workability Evaluate/invest in training or other staff support measures to encourage customer friendliness and efficiency d. Develop strategies to improve/expand and recruit/diversify year round nontourist businesses and off season attractions/events. e. Negotiate on alternative sites and approaches to affordable housing to accelerate results and consider economic development needs and community preferences to expand affordable housing inventory by 1% annually. Expand relationship with Yarmouth Housing Authority. 2. MAINTAIN HIGH QUALITY PUBLIC ROADS, PARKS AND WATER RESOURCES KEY ACTIONS: a. Develop and execute lobbying strategy to increase priority to county state and federal funding. Lobby county and state to develop and fund affordable waste water solutions with state and federal backing, giving priority to alternatives that reduce need for major infrastructure investments. b. Evaluate use of non-polluting lawn chemicals c. Develop strategy to improve upkeep of roadsides, sidewalks, streets, and public parks to assure that original construction standards are maintained and improved.

16 Implement plans for Route 6 A redevelopment. Prepare report to Route 6 A neighborhood committee on progress. Implement improvement strategies to restore vitality and usability of Bass Hole Beach, parks, and walkway areas. 3. SUPPORT HIGH QUALITY, AFFORDABLE EDUCATION AND COMMUNITY PARTNERSHIP WITH DENNIS KEY ACTIONS: a. Negotiate regional agreement. Investigate optional approaches to district school organization structure if negotiation with Dennis does not reach an agreement that provides for a fair allocation of fixed costs and variable operating costs. Consider all alternatives to current structure and regional organization. b. Review capital recommendations. Determine best funding alternatives. c. Develop legislative lobby strategy using data regarding high cost educational services to subsidize cost of high needs, ELL, and special education. Investigate Federal, State, and private sources of ongoing financial support for incremental costs. d. Work with school committee to develop funding and plan to address poorly rated educational programs. e. Work with school administration to develop affordable short- and long-range financial plans. 4. SUPPORT PUBLIC SAFETY PROGRAMS TO DELIVER HIGH QUALITY, COST EFFECTIVE SERVICES KEY ACTIONS: a. Develop strategies for response to increasing demands. b. Develop strategies and action plan for manning and overtime. c. Make decision on most effective approach to dispatch services and begin implementation. 5. MAINTAIN SOUND FISCAL HEALTH AND LOW TAXES WITHOUT OVERRIDES. IDENTIFY STRATEGIES TO BALANCE BUDGET WITHIN CONSTRAINTS OF INFLATION FACTOR PLUS GROWTH (OR 2 ½% IF LESS) KEY ACTIONS: a. Promote economic growth to support wages and benefit increases b. Evaluate capital maintenance and improvements to optimize service levels and taxpayer expense. c. Develop strategy to affordably sustain major employee benefit programs in combination with wage and paid time off. Develop alternative scenarios for

17 presentation to taxpayers and employees to develop support for compensation and negotiation policies. d. Develop productivity measures and graphs for documentation of productivity trends. e. Identify and begin regionalization of services/departments where possible to improve service and save money. 1) Review alternative capital and service approaches for senior services 2) Review alternative approaches to library capital investment for regional and local services. f. Analyze cost of DPW, fire, police, and parks and recreation using community comparison statistics and analysis of best practices for public safety and maintenance of conservation property, parks, cemeteries, roads. Review priorities and strategies for most effective delivery of services. 6. WASTEWATER. DEVELOP WASTEWATER STRATEGY AND IMPLEMENTATION PLAN, FOLLOWING PREVIOUSLY DISCUSSED PLAN TO AVOID ADDITIONAL PROPERTY TAX BURDEN TO RESIDENTIAL TAXPAYERS KEY ACTIONS: a. Participate in regional wastewater plan, evaluation benefits, costs, risks b. Lobby county and state to develop and fund affordable wastewater solutions with state and federal backing, giving priority to alternatives that reduce need for major infrastructure investments c. Evaluate use of non-polluting law chemicals 7. CHARTER REVIEW. APPOINT CHARTER REVIEW COMMITTEE TO EVALUATE CHARTER AND MAKE RECOMMENDATIONS

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21 TOWN OF YARMOUTH BOARD OF SELECTMEN PROJECTED 2017 AGENDA ITEMS MAY 16 NO MEETING FYI: ANNUAL TOWN ELECTION MAY 23 BOS REORGANIZATION BARNSTABLE COUNTY MUNICIPAL AIRPORT UPDATE CLAUSE 41C SENIOR EXEMPTIONS WORKSHOPS MULTI-TOWN WASTEWATER COOPERATIVE AGREEMENT D-Y DE-REGIONALIZATION / ALTERNATIVE FUNDING FORMULAS MAY 30 NO MEETING MEMORIAL DAY JUNE 6 EXEC SESSION: STEELWORKERS COLLECTIVE BARGAINING AGREEMENT RATIFICATION PUBLIC SESSION: YPD OFFICERS RECOGNITION AWARDS BY MA ASSOCIATION OF WOMEN IN LAW ENFORCEMENT SEN. JULIAN CYR/REP. TIM WHELAN/REP. WILL CROCKER NEW ENTERTAINMENT LICENSE FOR KEVIN'S SEAFOOD RESTAURANT, 908 RTE. 28, SOUTH YARMOUTH CHANGE OF MANAGER APPLICATION FROM RED JACKET INN ANTHONY'S CUMMAQUID SHOW-CAUSE HEARING GOLF BOND ANTICIPATION NOTE VOTE STEELWORKERS COLLECTIVE BARGAINING AGREEMENT RATIFICATION JUNE 13 JUNE 20 JUNE 27 JULY 4 JULY 11 JULY 18 JULY 25 NO MEETING WORKSHOP MEETING WORKSHOP MEETING NO MEETING INDEPENDENCE DAY NO MEETING SCHOLARSHIP COMMITTEE PRESENTATION SOCIAL MEDIA POLICY BOS GOALS TENTATIVE: WORKSHOP MEETING WITH DENNIS BOARD OF SELECTION (LOCATION IS TBD) TOWN ADMINISTRATOR EVALUATION PROCESS SPECIAL ALCOHOL AND ENTERTAINMENT LICENSES FOR WEDDING RECEPTION AT TAYLOR-BRAY FARM CHANGE OF HOURS FOR PICCADILLY DELI, 1105 ROUTE 28 ON THEIR WINE & MALT LICENSE BOARD OF ASSESSORS CLASSIFICATION HEARING (1ST HEARING) TENTATIVE: MULTI-HAZARD MITIGATION PLAN CHARTER REVIEW COMMITTEE BOARD OF ASSESSORS CLASSIFICATION HEARING (2ND HEARING, IF NEEDED) TENTATIVE: MULTI-HAZARD MITIGATION PLAN BOS POLICY Updated 6/14/2017

22 TOWN OF YARMOUTH BOARD OF SELECTMEN PROJECTED 2017 AGENDA ITEMS AUGUST 1 NO MEETING AUGUST 8 YPD - HEROIN/FETANYL EPIDEMIC UPDATE AUGUST 15 NO MEETING AUGUST 22 AUGUST 29 SEPTEMBER 5 NO MEETING LABOR DAY SEPTEMBER 12 SEPTEMBER 19 NO MEETING SEPTEMBER 26 BOS BUDGET POLICY STATEMENT OCTOBER 3 OCTOBER 10 NO MEETING COLUMBUS DAY OCTOBER 17 OCTOBER 24 NO MEETING OCTOBER 31 NOVEMBER 7 NO MEETING ELECTION DAY NOVEMBER 14 NOVEMBER 21 NO MEETING THANKSGIVING WEEK NOVEMBER 28 FY19 CAPITAL BUDGET COMMITTEE RECOMMENDATIONS DECEMBER 5 NO MEETING Updated 6/14/2017

23 TOWN OF YARMOUTH BOARD OF SELECTMEN PROJECTED 2017 AGENDA ITEMS DECEMBER 12 FY19 BUDGET SUBMISSION TO BOS DECEMBER 19 DECEMBER 26 JANUARY 2 NO MEETING CHRISTMAS WEEK NO MEETING NEW YEAR'S WEEK JANUARY 9 ABCC PRESENTATION ON VIOLATIONS COMMITTEE REPORTS TOWN MEETING ATTENDANCE CHAMBER OF COMMERCE MARKETING PRESENTATION DRIVE-IN SITE UTILIZATION COMMITTEE APPOINTMENTS OPEB DISCUSSION BOS POLICY ON COMMITTEE MEMBERSHIP ANTHONY'S CUMMIQUID INN RENEWAL HEARING DUE IN NOVEMBER PROBLEM PROPERTIES UPDATE GOLF OPERATIONS UPDATE Updated 6/14/2017

24 CONSENT AGENDA ITEMS

25 CONSENT AGENDA BOARD OF SELECTMEN June 20, 2017 APPROVED: Approval: Memo to BOS from Parks and Recreation dated June 2, 2017 re: Donations Memo to BOS from Yarmouth Food Pantry dated June 5, 2017 re: Request for Permission to Solicit Donations at the Transfer Station Memo to BOS from Town Administrator dated June 7, 2017 re: Donation Memo to Town Administrator from Libraries dated June 8, 2017 re: Donations Memo to BOS from Parks and Rec dated June 12, 2017 re: Donations Donation: Parks & Recreation Dotty Guenther $ Jane Sparks $ AnneMarie Ferrante $ Diane Abesse $ Michael Fagone $ Cynthia Sheridan $ Jane Sparks $ Robert Greiss $ Dave Mulligan $ Steve Titus $ Lindsey Melican $ Judith Wilchynski $ Richard Zeich $ Carol Hill-Rondoletto $ Kelly Doherty $ Lisa Shea $ Karleen Laviana $ Joseph Pecoraro $ Kathryn Lanza $ Albino R. Anderson $ Nick San Angelo $ Parks & Recreation - Deanna Desroches $ Libraries - Julia & Larry Johnson $ Louise Cole $ Optima Courier $ Cranberry Bog Homeowners Association $ (in memory of Keith Westly) - John & Linda McLaughlin $ Aaron Fitzpatrick $ Town of Yarmouth - NARFE $ TOTAL $4,337.93

26 TOWN OF YARMOUTH PARKS & RECREATION DIVISION 424 Route 28, West Yarmouth, MA Telephone (508) ext 1520 Fax (508) Director Assistant Recreation Director Park Supervisor Patricia M. Armstrong, CPRP Mary C. Franklin Dave Carlson MEMORANDUM TO: The Honorable Board of Selectmen FROM: Ruth Nee, Principal Office Assistant CONSENT AGENDA DATE: June 2, 2017 RE: Donations Town of Yarmouth Parks and Recreation Please accept the following donations to the Town of Yarmouth Parks and Recreation Department. These donations will be used for the purchase and engraving of planks to be placed on the Gray s Beach Boardwalk: Dotty Guenther #740 $ Jane Sparks #741 $ AnneMarie Ferrante #742 $ Diane Abesse #743 $ Michael Fagone #744 $ Cynthia Sheridan #745 $ Jane Sparks #746 $ Robert Greiss #747 $ Dave Mulligan #748 $ Steve Titus #749 $ Lindsey Melican #750 $ Judith Wilchynski #751 $ Richard Zeich #752 $ Carol Hill-Rondoletto #753 $ Kelly Doherty #754 $ Lisa Shea #755 $ Karleen Laviana #756 $ Joseph Pecoraro #757 $ Kathryn Lanza #758 $ Albino R. Anderson #759 $ Nick San Angelo #760 $ Total 21 $150.00/each TOTAL DONATIONS: $3,150.00

27 Yarmouth Food Pantry P.O. Box 982 West Yarmouth, MA June 5, 2017 CONSENT AGENDA To Whom It May Concern, The Yarmouth Food Pantry requests permission to solicit donations at the town transfer station, from 9 am to 1 pm on July 5, Donations collected will be used to purchase food and paper products for the Yarmouth food Pantry that are distributed to needy qualified residents on a weekly basis. My cell number is if more information in needed. Your cooperation and approval for this fund raiser is greatly appreciated. Respectfully, Stephen A. Albright Director, Yarmouth Food Pantry CC: Board of Selectmen, Town of Yarmouth Jeff Colby Robi Whitehouse

28 BOARD OF SELECTMEN TOWN ADMINISTRATOR Daniel M. Knapik MEMORANDUM To: Board of Selectmen From: Town Administrator, Daniel M. Knapik Date: June 7, 2017 Subject: Donation CONSENT AGENDA Please accept the following donation to the Town of Yarmouth: National Active and Retired Federal Employees (NARFE) $ DMK/ld

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30 TOWN OF YARMOUTH PARKS & RECREATION DIVISION 424 Route 28, West Yarmouth, MA Telephone (508) ext 1520 Fax (508) Director Assistant Recreation Director Park Supervisor Patricia M. Armstrong, CPRP Mary C. Franklin Dave Carlson MEMORANDUM TO: The Honorable Board of Selectmen FROM: Ruth Nee, Principal Office Assistant CONSENT AGENDA DATE: June 12, 2017 RE: Donations Town of Yarmouth Parks and Recreation Please accept the following donation to the Town of Yarmouth Parks and Recreation Department to be used at our Flax Adventure Program area: Used Refrigerator --Value: $ TOTAL DONATIONS: $650.00

31 INFORMATION ITEMS

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