Information and General Services

Transcription

1 Information and General Services Nevada County Citizen s Academy Monday, September 19 th, :00 PM to 7:30 PM Airport Terminal John Bauer Avenue Grass Valley, CA Facilitator: Nancy Jeffery Chair: Steve Monaghan, Agency Head, Information and General Services OUTCOMES: Participants will Learn about the internal services that keep the County running Learn how the County buys products and services Learn how county emergency preparedness is performed Understand the Airport s vital regional role as an air attack base Learn how County facilities are planned for and managed AGENDA: 5:00 Bag Meal 5:00 Welcome, Overview of Agenda, Expectations 5:15 Agency Quick Overview a. IGS divisions and main services 5:30 County Purchasing a. Overview 5:45 Airport a. Overview b. Tour 6:35 Break 6:50 Facility Management a. Overview 7:05 Office of Emergency Services a. Overview b. CodeRed 7:20 Wrap-up, evaluation 7:30 Close

2 Presenter Bios Information and General Services Nevada County Citizen s Academy Tom Coburn, Facilities Program Manager As the Facilities Program Manager, Tom is responsible for all County Facilities including grounds maintenance, custodial, facilities maintenance, construction improvement projects, building security, leases, purchasing and selling of County properties and oversees the Facility Team of 12 staff and other contractors. Tom has served the County for 20 years as an Administrative Analyst, OES Manager, and Facilities Program Manager within the General Services Department. Tom has obtained his Certified Facility Manager (CFM) certification and serves on the Board of the California Counties Facilities Services Association (CCFSA). Tom also serves in the Office of Emergency Services as the back up to the OES Manager. Tom has been in the construction industry for 40 years and has served in the Coast Guard Reserve for 24 years. John Gulserian, Emergency Services Program Manager As the Program Manager for the Office of Emergency Services, John is responsible for coordinating with all county local jurisdictions and public safety agencies to mitigate against, prepare for, respond to, and recover from disasters. A key part of his duties is to manage the Nevada County Emergency Operations Center during a major disaster that impacts our area. John has been with the County for just a few months. However, John has worked over 12 years in the Emergency Management Field in California. Prior to working in Emergency Management John served in the United States Army for 21 years. He enjoys the outdoors to include fishing and hiking. During their free time John and his wife love to ride motorcycles. Steve Monaghan, Chief Information Officer As Chief Information Officer (CIO), Steve is responsible to plan, organize, and direct the County's overall information technology efforts. In addition, Steve has the responsibility for the County Public Library System and the General Services Department which includes the facility management, office of emergency services, airport, central services, and purchasing divisions. Steve is active in our local community leveraging County assets and resources to assist community partners and other local governments. Local Broadband deployment and expansion is a passion for Steve, as he participated on Governor Schwarzenegger s Broadband Task Force economic development committee and has worked with our local Economic Resource Council on their broadband committee for many years. Government Technology Magazine and the Center for Digital Government presented Steve an award for their Top 25 Doers, Dreamers, and Drivers of Technology in Government, Public CIO Magazine and the CA State Public Sector CIO Academy presented him with the California Local Government CIO of the Year Award and the California Counties Information Services Directors Association gave him their Visionary Award for Information Technology Leadership. He holds a Bachelor s Degree in Computer Science. The County of Nevada has received numerous technology and facility management awards under his tenure.

3 Lee Ocker, Airport Manager Lee joined the County as the Airport Manager in October 2012 after retiring from the US Air Force as an aircraft maintenance squadron commander in August He is responsible for planning, organizing, and directing the operations of the County Airport in compliance with Federal Aviation Administration and CALTRANS Division of Aeronautics standards, while ensuring the airport is fiscally sound. Lee has an Associate of Applied Science degree in Avionic Systems Technology from the Community College of the Air Force, a Bachelor of Science degree in Professional Aeronautics and a Master of Aeronautical Science degree with an Aerospace/Aviation Management Specialization from Embry-Riddle Aeronautical University. He is a Helicopter Private Pilot and holds a Federal Communications Commission General Radiotelephone Operator s License. Lee is active in the community as a member of several local organizations including the Penn Valley Lion s Club, the Experimental Aircraft Association, the Golden Empire Flying Association, the Beale Military Liaison Committee, and the Nevada County Horsemen s Association. He is married, and has a 15-year old daughter and a 20-year old son. Mary Ross, Chief Fiscal & Administrative Officer Mary s responsibilities include financial and administrative oversight for all of the IGS operating divisions, with budgets totaling more than $15 million, as well as serving as the County Purchasing Agent. Mary joined Nevada County in 2002 as a temporary budget analyst in the CEO s office, served as Interim Director of the Health and Human Services Agency for a year, and assumed her current position in 2005 after leaving the County organization for a year to serve as principal of a K-8 charter school. Prior to moving to Nevada County, Mary held positions responsible for administration of federal and state grants and contracts at Stanford University and other non-profit educational and research organizations. Mary has a BA in Urban Studies from San Francisco State University and a Masters in Public Administration from Golden Gate University, and is a Certified Public Procurement Officer.

4 Fact Sheet Information & General Services Nevada County Citizen s Academy Quick Facts Nine business units: Information Systems, Public Library, Office of Emergency Services, Facilities Management, Purchasing, Airport, Central Services, Cable TV, IGS Administration 200+ Terabytes of managed data storage Total agency staff count is 74 FTE and 15+ temporary staff 3,000+ network servers, computers & devices supported 170,000+ gallons of fuels sold at Airport annually 490,000 sq. ft. across 39 County buildings maintained 750,000+ library materials checked out annually 1,000+ Emergency Workers trained $100,000+ savings with Purchasing s competitive solicitations Myths and Misconceptions Budget Information That IGS makes a profit on services provided. We can only recapture the actual costs associated with providing services. The Library charges for services. Core library services are all free. Charges are for only consumable services like printing and photocopying, and rental of the community room. The Office of Emergency Services is a first responder. OES supports first responders during an emergency. The County regulates Internet providers. Telecommunication providers are regulated at the State and Federal level. All County operations and employees are located at the Rood Center. There are about 50 locations across the county, some not staffed, that are used to deliver county services. The County can provide a local purchasing preference. Local preference is allowed in only limited cases, and is prohibited in public works construction and federally funded projects. TOTAL FY IGS Budget: $14,585,248 $1,176,572 IGS Admin $2,625,608 Facilities Management $19,483 Capital Facilities $223,059 Purchasing $4,183,412 Information Systems $129,465 Cable TV $435,602 Geographic Information Systems $520,645 Emergency Services $2,781,474 Library $524,676 Central Services $1,965,252 Airport

5 Key Contact Information and Resources Steve Monaghan Chief Information Officer (530) Lee Ocker Airport Manager (530) Mary Ross Chief Fiscal & Administrative Officer /County Purchasing Agent (530) Tom Naramore Applications Manager (530) Laura Pappani County Librarian (530) Landon Beard Technical Operations Manager (530) Tom Coburn Facilities Manager (530) Diana Carolan Customer Care Manager / Central Services (530) diana.carolan@co.nevada.ca.us John Gulserian Emergency Services Manager (530) john.gulserian@co.nevada.ca.us

6 Information and General Services Lee Ocker Airport Manager John Gulserian Emergency Services Manager Mary Ross County Purchasing Agent Tom Coburn Facilities Manager Steve Monaghan Director / Chief Information Officer

7 Nevada County Information and General Services Department

8 Information & General Services Agency

9

10 Agenda Who we are What we buy How we buy Who authorizes purchases Some Purchasing Policies Surplus Goods Ethics Statement For More Information Nevada County Information and General Services Department

11 Who We Are Purchasing Staff Mary Ross, Purchasing Agent Certified Public Purchasing Officer Information and General Services Department Chief Fiscal & Administrative Officer Diana Wilburn, Buyer Sandy Balzer, Buyer Pamela Mowry, Administrative Analyst Primarily assigned to IGS Administration Nevada County Information and General Services Department

12 What we Buy Goods Office equipment and supplies Law enforcement supplies Library Materials Food for Jail and Juvenile Hall Vehicles and Heavy Equipment Computer Hardware and Software Sandbags Asphalt Wastewater Treatment Chemicals Fuel (for wheels & wings) Medical supplies Election supplies Janitorial supplies Automotive supplies Voting machines Nevada County Information and General Services Department

13 What we Buy Services Plumbers Electricians Architects Engineers Building Contractors Mental Health Services inpatient and outpatient Building and Equipment Maintenance Towing and Trucking Snow-plowing Brush-clearing, tree-trimming Printing and mailing Inmate medical services Security guards Mortuary services Road striping Legal and auditing services Copier lease/maintenance Nevada County Information and General Services Department Purchasing Division

14 How we Buy Credit card (up to $2,500) Purchase Orders Contracts Competitive procurements Quotes and informal bidding Formal Bids Requests for Proposals Nevada County Information and General Services Department

15 Who Authorizes Purchases Authorization source for FY14-15 Expenditures for Services, Supplies, and Capital Equipment and Projects (Total ~$38 million) CEO Contracts, $13,759, 0.04% Insurance & Utilities, $4,140,726, 10.89% Credit Card and Direct Payments, $4,200,020, 11.05% Election Supplies, $137,918, 0.36% Board of Supervisors Contracts, $22,317,428, 58.71% Purchasing Agent POs and Contracts, $7,201,255, 18.95% Nevada County Information and General Services Department

16 Other Purchasing Policies Local Preference Policy 5% preference to Nevada County businesses Applies to goods only (not services) Applies to the first $250,000 of a purchase order or contract Local preference not allowed on public works or federally-funded projects Green Purchasing and Sustainable Practices Policy Consideration of source material and lifecycle impacts Cooperative Purchasing State, Regional, and National cooperatives Piggybacking opportunities Nevada County Information and General Services Department

17 Surplus Goods Redeployment within the County organization Transfer to schools and other public agencies (per Admin Code) Sale to non-profit organizations Public sales Frequent Friday open house Periodic yard sales Public auction Board members, CEO, Purchasing staff, and staff involved in determining surplus status of property are prohibited from buying. Nevada County Information and General Services Department

18 Purchasing Standards and Ethics All County employees authorized to purchase goods or services on behalf of the County: 1. Shall seek to understand the limits and extent of the purchasing authority which they have been granted, and shall not make commitments on behalf of the County in excess of that authority. 2. Shall act as trusted public servants, giving primary consideration to the interests of the County and its citizens 3. Shall conduct themselves with fairness and dignity and shall demand honesty and truth in the purchasing process. 4. Shall purchase without prejudice, seeking to obtain the maximum value for each dollar spent and providing all qualified vendors equal opportunity. 5. Shall identify and eliminate the participation of any individual in purchasing decisions where a conflict of interest may be involved. 6. Shall keep County management informed, through appropriate channels, of problems and progress of purchasing activities, with an emphasis on the facts. 7. Shall accord vendor representatives courteous treatment, remembering that these representatives are important sources of information and assistance in solving the County s purchasing needs. 8. Shall at no time accept, directly or indirectly, gifts, gratuities, or other things of value from suppliers, which might influence or appear to influence purchasing decisions. Nevada County Information and General Services Department

19

20 Nevada County Airport

21 Overview History Services & Specifications Tenants Lowell Fire Community Outreach AirFest

22 History Built in 1933 Gifted to Nevada County in 1957 Air Attack Base formed in 1957 Major infrastructure upgrades in 1995

23 Services & Specifications Non-towered Elevation 3,154 4,350 x 75 runway Automated weather station Terminal open 7 days 100LL AVGAS and Jet A fuel

24 Tenants Grass Valley Air Attack Base 82 tie-downs; 10 occupied 94 hangars; 94 occupied 11 Residential-throughthe-fence 2 Fixed Base Operators

25 Lowell Fire Airport Closed to Public Temporary Flight Restriction over Fire 7 Helicopters 6 Air Tanker Aircraft 2 Air Tactical Aircraft Augmented Staff Simultaneous Refueling

26 Lowell Fire

27 Lowell Fire

28 Community Outreach Disney s Planes: Fire & Rescue Premiere School Field Trips Annual Lyman Gilmore Flight Day Fly-by Experimental Aircraft Association Charity Flights Restaurant Plans Golden Empire Flying Association AirFest

29 AirFest

30 AirFest Safety is Paramount Planning Committee 9 Planning Branches 2015 Best AirFest to date Most aircraft--47 Highest attendance 2274; up from 1455 in 2013 $2,000 added to scholarship fund

31 Tom Coburn, Facilities Manager

32 490,000 sq. ft. across 39 County buildings maintained 22,577 sq. ft. County leased property 76 acres of vacant county land

33 Capital Facilities Governance & Planning Capital Facilities Subcommittee Brown Act Committee Meets monthly Two BOS Members

34 Facilities Management Responsibilities Building Maintenance Ground Maintenance Custodial Capital Improvement Projects Leases ADA Compliance Energy Conservation Security Life Safety (Fire Alarms, Security Alarms, Camera Systems) Facilities Acquisition

35 Nevada County Energy Conservation and Generation Project

36 Public Defender / Probation Co- Location

37 Laura Wilcox Building Interior Remodel

38 Grass Valley Veterans Building Sidewalk Project

39 How To Find US

40 Facilities Work Order Request

41

42

43 DISASTER SERVICE WORKER